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CITY OF NEWPORT BEACH
BALBOA VILLAGE ADVISORY COMMITTEE AGENDA
Marina Park, Collins Island Room (2nd Floor)
1600 West Balboa Boulevard
Wednesday, November 15, 2017, 4:00 p.m. to 5:30 p.m.
Committee Members:
Diane Dixon, Council Member (Chair)
Brad Avery, Council Member
Gloria Oakes, Balboa Peninsula Point Association
Marcel Ford, Balboa Village Merchants Association
Grace Dove, Central Newport Beach Community Association
Mike Wheeler, OceanQuest Representative
Jim Stratton, At-Large Representative
Staff Members:
Seimone Jurjis, Community Development Director
Jim Campbell, Deputy Community Development Director
Dave Webb, Public Works Director
Tony Brine, City Traffic Engineer
Mike Sinacori, Assistant City Engineer
Benjamin Zdeba, Associate Planner
I.CALL MEETING TO ORDER
II. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (comments limited to 3 minutes)
III.ITEMS FOR REVIEW
1.MINUTES OF OCTOBER 18, 2017 (ATTACHMENT 1)
Recommended Action: Approve October 18, 2017 Minutes.
2. REVIEW STREETSCAPE IMPROVEMENTS AND PROCESS (ATTACHMENT 2)
Recommended Action: Review and Discuss.
3.GENERAL UPDATES
a.Commercial Façade Improvement Program
b.String Lights on Main Street
c.Village Walkabout
d.Current Applications and Upcoming Projects
Recommended Action: No Action Required.
IV. PUBLIC COMMENT
V.ADJOURNMENT (Meeting End Time: 5:30 p.m.)
Next Meeting Date: December 20, 2017, at 4 p.m. in the Bay Island Room at Marina Park.
Please refer to http://www.newportbeachca.gov/bvac for additional information regarding the Balboa Village
Advisory Committee.
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BVAC Attachment 1
Draft Minutes of October 18, 2017
BVAC 10/18/2017
ATTACHMENT 1
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CITY OF NEWPORT BEACH
BALBOA VILLAGE ADVISORY COMMITTEE MINUTES
Location: Marina Park, Bay Island Room (2nd Floor)
1600 West Balboa Boulevard, Newport Beach
Wednesday, October 18, 2017 – 4:00 p.m.
I. CALL MEETING TO ORDER
Chair Dixon called the meeting to order at 4:06 pm.
The following persons were in attendance:
Balboa Village Advisory Committee Members:
Diane Dixon, Council Member (Chair)
Brad Avery, Council Member (Absent)
Gloria Oakes, Balboa Peninsula Point Association (Excused)
Marcel Ford, Balboa Village Merchants Association
Grace Dove, Central Newport Beach Community Association
Mike Wheeler, OceanQuest Representative
Jim Stratton, At-Large Representative
Staff Members:
Benjamin Zdeba, Associate Planner
II. PUBLIC COMMENT ON NON-AGENDIZED ITEMS
None
III. ITEMS FOR REVIEW
1. MINUTES OF SEPTEMBER 20, 2017
Recommended Action: Approve September 20, 2017 Minutes
MOTION: A motion was made by Committee Member Wheeler seconded by Committee Member Dove, to
approve the minutes of the September 20, 2017 meeting as presented.
The motion carried by the following vote:
AYES: Dixon, Ford, Stratton, Dove, Wheeler
NOES: None
ABSENT: Avery, Oakes
ABSTAIN: None
2. PROGRESS OF MASTER PLAN IMPLEMENTATION AND PRIORITIES
Recommended Action: Confirm Priorities
Associate Planner Zdeba shared a Balboa Village Implementation Matrix and Priorities. In the matrix, items
in green have at a minimum been started. Many projects are ongoing. Staff requests comments regarding
Priorities and confirmation of the list of Priorities.
Committee Member Stratton was pleased the wayfinding and streetscape projects are fully funded. The
Balboa Village Business Improvement District is now a Merchants Association. He requested staff provide
a detailed update regarding Coastal Commission approval of the parking district.
BVAC 10/18/2017
ATTACHMENT 1
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Balboa Village Advisory Committee
October 18, 2017 Draft Minutes
Page 2
Kelly Carlson reported people are parking in loading zones along Main Street because they know the no
parking restriction is not enforced. Ms. Carlson supported installation of red curbs along Main Street and
maintaining the 8-foot space outside restaurants for pedestrians.
Chair Dixon requested staff consider red curbs and obtain merchants' opinions about installing red curbs.
In response to questions, Associate Planner Zdeba agreed to follow up regarding the project to string lights
across Main Street. Staff is working on some applications for the façade improvement program, but funds
will be left in the program once the applications are approved and paid. Those funds may be used for other
projects. He will provide a detailed report on the facade improvement program so that the Committee can
determine the disposition of any remaining funds. The outdoor dining pilot program has had little success
because of Public Works' requirement of an 8-foot sidewalk space for pedestrian traffic. Most sidewalks
are not wide enough for tables and the pedestrian space. The employee parking permit program is part of
the parking program awaiting Coastal Commission approval.
MOTION: A motion was made by Committee Member Ford, seconded by Committee Member Wheeler, to
confirm the list of Priorities.
The motion carried by the following vote:
AYES: Dixon, Ford, Stratton, Dove, Wheeler
NOES: None
ABSENT: Avery, Oakes
ABSTAIN: None
3. REVIEW OF STREETSCAPE IMPROVEMENTS AND PROCESS
Recommended Action: No Action Required
Associate Planner Zdeba suggested an in-depth discussion of this item be continued to the November
meeting when Assistant City Engineer Mike Sinacori can be present. Previous Committee
recommendations include refreshing the landscape, replacing palm trees, painting and replacing pots, and
installing ornamental bike racks and cement trash cans. Staff has not begun work on the streetscape
design.
In response to Committee Member Stratton's comment about the expense of repainting the dome covers
on trash cans, Ms. Carlson reported someone from the City had repainted the trash can covers.
The Committee discussed the proposed bike racks with logos and expressed concern that the logos will
wear quickly and be hidden by bikes. Committee Member Stratton provided photos of alternative designs
that were considerably less costly. W. R. Dildine noted a new concept of stacked bike racks. Ms. Carlson
suggested replacing the bushes around the parking lot between Washington and Palm with bike racks.
Associate Planner Zdeba reported the $1,800 cost includes installing the bike racks. The final streetscape
design has not been determined and is open for discussion. The designs and prices provided by staff are
meant to be placeholders. He will provide the Committee with photos of high-capacity bike racks. Locations
for high-capacity racks have not been determined.
Committee Members inquired about the types of trees and benches staff is considering and suggested
adding ashtrays or some means for cigarette disposal other than trash cans.
Chair Dixon advised that all elements of the streetscape plans will be presented to the Committee for review
and recommendations. Perhaps funds from the facade program can be used to purchase benches.
In reply to Chair Dixon's inquiry, Associate Planner Zdeba indicated he would follow up with Code
Enforcement regarding restaurant trash bins.
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Balboa Village Advisory Committee
October 18, 2017 Draft Minutes
Page 3
Committee Member Stratton commented that the sidewalks look better after being steam cleaned.
4. UPDATE ON TROLLEY RECOMMENDATIONS
Recommended Action: No Action Required
Chair Dixon noted recommendations for the trolley program will be presented to the Council at the end of
November.
Associate Planner Zdeba reported staff is not recommending Friday service b ecause it will increase the
cost of the program by approximately 25 percent. Staff is recommending adding Lido Marina Village to the
route, changing the hours of operation to 9 a.m. to 10 p.m., and expanding the season to Memorial Day
weekend through Labor Day weekend. The trolley operator is preparing a cost estimate for the proposed
changes. Staff did not consider operating the trolley the week of the boat parade because the Committee
indicated the Chamber of Commerce should be responsible for that.
IV. PUBLIC COMMENT
Mr. Dildine remarked that the pharmacy sign should be installed soon, and the pharmacy is planning a
celebration of its 90 years in business.
Chair Dixon stated the City Council will prepare a proclamation for the pharmacy.
V. ADJOURNMENT (Meeting End Time: 4:47 p.m.)
The meeting ended at 4:47 p.m.
Next meeting Date: November 15, 2017, at 4 p.m. in the Bay Island Room at Marina Park
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BVAC Attachment 2
Streetscape Improvements
BVAC 10/18/2017
ATTACHMENT 2
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BALBOA VILLAGE
STREETSCAPE IMPROVEMENTS
BVAC RECOMMENDATIONS
•Landscaping
•Paint/Replace Existing Pots
•Bike Racks
•Trash Cans Design
BVAC 10/18/2017
ATTACHMENT 2
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New Street Trees
Paint or Replace Pots for Consistent Design
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BALBOA VILLAGE STREETSCAPE IMPROVEMENTS
BVAC Request Using Balboa Village Parking Funds
Trash Receptacles
x Focus on Balboa, Main, Palm, Palm Lot, Bayfront.
x Replace all Rubber Maid, Brown Roto Cans with Cement Kelp Cans
x Estimated 100 trash cans to be replaced @ $1,000 each
x Total Cost $100,000
Pots
x Replace or paint dark grey
x Balboa Blvd. 11 large pots @ $700 each and 28 medium @ $500 each
x Main Street 35 Large @ $700 each and 38 Medium @ $500 each
x 46 Large pots and 66 medium pots
x Total Cost $65,200
Landscaping - Balboa
x 13 Canopy Trees @ 900 each = $11,700
x 28 Palms @ 1,800 each = $50,400
x Irrigation $3,000
x Mulch - 600
x Landscape Base - $6,000
x Soil Prep – $1,000
x Total Cost $72,700
Landscaping – Main
x 12 Canopy Trees @ 900 each = $10,800
x 12 Palms @ 1,800 each = $21,600
x Irrigation $1,050
x Mulch - $210
x Landscape Base - $2,100
x Soil Prep – $350
x Total Cost $36,110
Bike Racks
x 10 custom racks @ 1,800 each
x 2 high capacity racks @ $500 Each
x Total Cost $20,000
Soft Costs/Design
x Construction Administration 5% = 14,701
x Design Contingency 15% = 44,101
x Total Cost $58,802
GRAND TOTAL
x Total Cost of Improvements $352,812
x FY 16/17 CIP Budget $88,260
x REQUEST $264,552 17/18 CIP Budget
05/17/2017 - BVAC Attachment 3
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Category: Streets and Drainage Project No.:17R11
Project Manager: Michael Sinacori, 949-644-3342
Description:
2017-2018
Design/Environmental/Permits $90,000
Right-of-Way/Acquisition $0
Construction $265,000
Other $0
Total $355,000
ORG OBJECT REBUDGET $BUDGET $TOTAL
53501 980000 $90,000 $265,000 $355,000
$90,000 $265,000 $355,000
Location:
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TOTAL
Balboa Village Parking Mgmt. District
Main Street, Balboa Boulevard and Secondary Streets
Proposed Expenses:
This project involves the design of the streetscape improvements for Balboa Boulevard and secondary
streets (Phase 1), and Main Street (Phase 2) within Balboa Village as described in the Concept Plan
approved by the Balboa Village Advisory Committee (BVAC). Construction will be budgeted and
completed in phases.
Balboa Village Streetscape Improvements
FUNDING SOURCE
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