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Home My WebLink About08-09-2018 - CAC - Approved Minutes1 Newport Beach City Arts Commission Regular Meeting Minutes Thursday, August 9, 2018 Regular Meeting – 5:00 PM Newport Beach Central Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:01 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair Michelle Bendetti, Vice Chair Barbara Glabman, Secretary Grace Divine, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Commissioners Absent: Miriam Baker, Commissioner Staff Present: Library Services Director Tim Hetherton Natalie Basmaciyan, Library Services Manager Francine Jacome, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS Jim Mosher reminded the City Arts Commission that written documents provided to Commissioners during meetings should be provided to the public as well. Chair Greer reported the written documents provided to Commissioners at the July 30 meeting were blank. V. CONSENT CALENDAR A. Approval of Minutes of the July 12, 2018 City Arts Commission Meeting 1. Draft of 07/12/2018 Minutes Chair Greer revised Alice Greer to Alex Greer on page 5 of the Minutes. Commissioner Little added that Paul Little should be Paul DeRidder. Motion made by Commissioner Glabman, seconded by Vice Chair Bendetti, and carried (6-0-0-1) to approve the draft Minutes for the meeting of July 12, 2018 as amended. AYES: Greer, Bendetti, Glabman, Divine, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker Newport Beach City Arts Commission Regular Meeting Minutes August 9, 2018 Page 2 2 B. Consent Calendar Items 2. Financial Report – Review of financial information. Library Services Manager Basmaciyan reported expenses are tracking with budgeted amounts. Expenses for the concert in Peninsula Park will be paid in the next few weeks. Library Services Director Hetherton clarified that the City Council allocated $14,500 from Balboa Theater funds for the Peninsula Park concert, and the funds were placed in the City Arts Commission's programming budget. Commissioner Glabman understood the amount was $17,500. Staff will verify the amount and report it to Commissioners. In reply to Chair Greer's query, Library Services Manager Basmaciyan advised that a check had been sent to Professor Kidde. Motion made by Vice Chair Bendetti, seconded by Commissioner Divine, and carried (5- 0-1-1) to approve the financial report. AYES: Greer, Bendetti, Divine, Kaufman, Little NOES: None ABSTENTIONS: Glabman ABSENT: Baker 3. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Manager Basmaciyan recounted details of upcoming Concerts on the Green, the Southland Sings concert, and the Bridges exhibition at Central Library. Motion made by Commissioner Divine, seconded by Commissioner Little, and carried (6- 0-0-1) to approve the Consent Calendar. AYES: Greer, Bendetti, Divine, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker VI. CURRENT BUSINESS A. Items for Review and Possible Action Chair Greer announced Item Number 9 will be heard prior to Item 4. 4. Appointment of Ad Hoc Subcommittees – Chair Greer will appoint Ad Hoc Subcommittees. Chair Greer appointed Commissioners to the following Ad Hoc Subcommittees: Performing Arts-Concerts on the Green: Bendetti, Kaufman, Greer (advisory/non-voting) Newport Beach City Arts Commission Regular Meeting Minutes August 9, 2018 Page 3 3 A subsequent committee will be appointed for the 2019 season. Performing Arts-Balboa Peninsula: Glabman, Little, Greer A subsequent committee will be appointed for the 2019 season. Sculpture Exhibition Phase IV: on hold Sculpture Exhibition Programming: Little, Glabman, Greer Art in Public Places-Newport Beach Art Exhibition: Baker, Greer, Little Beginning date: January 2019 Art in Public Places-Library Gallery: Greer, Divine, Baker Cultural Arts Grants: Kaufman, Glabman, Greer (advisory/non-voting) Publicity Liaison: Bendetti, Kaufman, Greer Newport Beach Arts Foundation Liaison: Kaufman Shakespeare in the Park: on hold Museum Bus Tours: on hold 5. Cultural Arts Grants Overview – Staff will provide an overview of the annual Cultural Arts Grants process. Library Services Manager Basmaciyan reported $40,000 is allocated annually for planning cultural and arts projects. The City Arts Commission is responsible for reviewing all programs and requests for support and making recommendations to the City Council. Applications for grants should be submitted online on or before. September 28, 2018 at 4:00 p.m. The prior year's grant recipients must submit a completion report on or before September 28, and grant funds must be expended or encumbered by September 28. By October 11, the City Arts Commission will review grant applications and approve grant recipients. By October 23, recommendations will be submitted to the City Council. 6. Approve Date for the 55th Annual Newport Beach Art Exhibition – The Newport Beach Art Exhibition Ad Hoc Subcommittee will recommend the date of June 15, 2019 for the 55th Annual Newport Beach Art Exhibition. Chair Greer recommended the date of June 15, 2019 for the 55th Annual Newport Beach Art Exhibition. Motion made by Commissioner Divine, seconded by Commissioner Little, and carried (6- 0-0-1) to approve a date of June 15, 2019 for the 55th Annual Newport Beach Art Exhibition. AYES: Greer, Bendetti, Divine, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker 7. Proposal for Exhibition of SoCal Art Partnership with the Auto Club of Southern California – Commissioner Glabman will update the City Arts Commission on a potential exhibition in conjunction with the Auto Club of Southern California. Commissioner Glabman reported Library facilities do not meet the Auto Club's requirements for an exhibition of original covers. However, an exhibition of historical Newport Beach City Arts Commission Regular Meeting Minutes August 9, 2018 Page 4 4 photographs, The Origins and Development of the Pacific Coast Road, is available. The main themes of the exhibition are building the road, people's activities along the road, and the Coast Road as the spine of 20th century development. The exhibition can be adapted to local interests, and the archivist is amenable to presenting a lecture. If local businesses are profiled in the exhibit, they may be interested in partnering with the City Arts Commission to present the exhibition. The Central Library Gallery is available September through November 2019. Commissioners concurred with Commissioner Glabman pursuing more information about an exhibition in partnership with the Auto Club of Southern California. 8. Report on Newport Beach Arts Foundation October Fundraising Event – Commissioner Little will provide a report on a fundraising opportunity for the Newport Beach Arts Foundation. Commissioner Little advised that the fundraising event has been postponed pending discussions between the sponsor and Newport Beach Arts Foundation. 9. Exhibition of Art at Green on the Green Expo – Staff recommends that the City Arts Commission approve funding for a temporary exhibition of art at Green on the Green Expo. Steve Rosansky, Newport Beach Chamber of Commerce, proposed a partnership between the Chamber of Commerce and the City Arts Commission for an art exhibition that promotes ocean awareness during the Green on the Green Eco Expo. The budget for displaying 30 pieces of art is $1,500. Following the exhibition, the art can be loaned to other exhibitions or efforts that promote ocean awareness. Promotional materials can include the City Arts Commission as a sponsor, should the City Arts Commission wishes. Hoiyin Ip, Sierra Club of Newport Beach, shared the need for additional platforms to promote ocean awareness. In reply to Commissioners' queries, Mr. Rosansky indicated the exhibition will be held in the Community Room on September 8. The City Arts Commission is welcome to provide signs. An artist will be creating art with kids during the exhibition. Bow Seat Ocean Awareness provided the digital files from which artwork will be printed. Mr. Rosansky could explore the possibility of selling the pieces. Commissioner Divine and Chair Greer supported the use of art in promoting ocean awareness. Jim Mosher questioned whether the City could buy artwork and give it to an organization such as the Chamber. Ms. Ip did not believe the artwork could be sold. Mr. Rosansky clarified that the City Arts Commission would sponsor the exhibition, not purchase the art for the event. Motion made by Commissioner Divine, seconded by Commissioner Glabman, and carried (6-0-0-1) to approve funding for a temporary exhibition of art at the Green on the Green Expo. Newport Beach City Arts Commission Regular Meeting Minutes August 9, 2018 Page 5 5 AYES: Greer, Bendetti, Divine, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioners requested future agenda items for the Newport Beach Arts Foundation fundraising event, an additional Concert on the Green as a fundraising event, and Phase IV of the Sculpture Exhibition. Commissioner Glabman requested a map or list of all locations of public art for which the City Arts Commission is responsible. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher inquired whether the financial report contained the final accounting for the 2017-2018 fiscal year and whether funds remaining in accounts were carried into the 2018-2019 budget. Library Services Director Hetherton explained that funding for Sculpture Exhibition honorariums were the only funds carried into the 2018-2019 budget. Otherwise, funds remaining at the end of a fiscal year are returned to the City's General Fund. Chair Greer noted cards for the Southland Sings performance have been received. Commissioner Glabman requested Commissioners place cards in public locations. Commissioner Divine was excited by efforts to reach out to young people. Council Member Herdman urged the City Arts Commission to utilize all funds allocated to it each year. IX. ADJOURNMENT – 6:05 P.M. Chair Greer adjourned the meeting at 6:05 p.m. Approved by: