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HomeMy WebLinkAbout09-12-2019 CAC AGENDA PACKETCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, September 12, 2019 - 5:00 PM City Arts Commission Members: Arlene Greer, Chair Marie Little, Vice Chair Michelle Bendetti, Secretary Miriam Baker, Commissioner Maureen Flanagan, Commissioner Wayan Kaufman, Commissioner Ritch LeGrand, Commissioner Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. September 12, 2019 Page 2 City Arts Commission Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the August 21, 2019, City Arts Commission Special Meeting Draft of 08/21/2019 Minutes1. 09-12-2019 - CAC - 01 Draft of Minutes.pdf B.Consent Calendar Items Financial Report2. Review of financial information. 09-12-2019 - CAC - 02 Financial Report.pdf Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 09-12-2019 - CAC - 03 Staff Report Cultural Arts Activities for August 2019.pdf VI.CURRENT BUSINESS A.Items for Review and Possible Action Sculpture Exhibition in Civic Center Park - Local Assistance Specified Grant4. Staff recommends that the City Arts Commission: 1.Approve a proposal to use Local Assisted Specified Grant Funds to fund Phases V and VI of the Sculpture Exhibition in Civic Center Park and for infrastructural improvements to Civic Center Park. 2.Request City Council to adopt a Resolution authorizing the Library Services Director to apply for the California State Parks’ Local Assistance Specified Grant in the amount of $500,000 for the Sculpture Exhibition in Civic Center Park. 09-12-2019 - CAC - 04 Staff Report Sculpture Exhibition in Civic Center Park Local Assistance.pdf September 12, 2019 Page 3 City Arts Commission Meeting Post-Event Surveys5. Staff requests that the City Arts Commission review the attached survey, make suggested revisions and approve the survey for dissemination. 09-12-2019 - CAC - 05 Staff Report Performing Arts Community Survey.pdf B.Monthly Reports Art in Public Places Library Gallery Ad Hoc Subcommittee6. Commissioner Arlene Greer, Commissioner Miriam Baker Cultural Arts Grants / Youth Programming Ad Hoc Subcommittee7. Commissioner Wayan Kaufman, Commissioner Arlene Greer Metalfor Relocation Ad Hoc Subcommittee8. Commissioner Arlene Greer, Commissioner Miriam Baker, Commissioner Ritch LeGrand Newport Beach Art Exhibition Ad Hoc Subcommittee9. Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Maureen Flanagan Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee10. Commissioner Maureen Flanagan, Commissioner Arlene Greer, Commissioner Marie Little Performing Arts for Balboa Peninsula Ad Hoc Subcommittee11. Commissioner Marie Little, Commissioner Michelle Bendetti, Commissioner Ritch LeGrand Performing Arts for Concerts on the Green Ad Hoc Subcommittee12. Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman Publicity Liaison Ad Hoc Subcommittee13. Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Michelle Bendetti Sculpture Exhibition in Civic Center Park Phases IV and V Development Ad Hoc Subcommittee 14. Commissioner Arlene Greer, Commissioner Marie Little VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) September 12, 2019 Page 4 City Arts Commission Meeting VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT DRAFT Newport Beach City Arts Commission Meeting Minutes Wednesday, August 21, 2019 Special Meeting – 5:00 PM Newport Beach Central Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair Marie Little, Vice Chair Michelle Bendetti, Secretary Miriam Baker, Commissioner Maureen Flanagan, Commissioner Wayan Kaufman, Commissioner Ritch LeGrand, Commissioner Commissioners Absent: None Staff Present: Tim Hetherton, Library Services Director Natalie Basmaciyan, Library Services Manager Francine Jacome, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS Pat Jorgensen, Newport Beach Arts Foundation President, announced Art in the Park is scheduled for September 28, rain or shine. The Arts Foundation has established a waiting list for artists. A membership drive will begin after Art in the Park. Chair Greer noted the Arts Foundation officers are Pat Jorgensen President, Juanita Holley Vice President, Carmen Smith Secretary, Dan Weddell Treasurer, Leslie O'Rourke Member at Large, and Lila Crespin Past President. In addition, Chair Greer welcomed Commissioner Flanagan to the City Arts Commission. V. CONSENT CALENDAR A. Approval of Minutes of the July 11, 2019 City Arts Commission Meeting 1. Draft of 07/11/2019 Minutes Motion made by Chair Greer, seconded by Commissioner Baker, and carried (7-0-0-0) to approve the Minutes of the July 11, 2019 City Arts Commission meeting as presented. AYES: Greer, Little, Bendetti, Baker, Flanagan, Kaufman, LeGrand NOES: None ABSTENTIONS: None ABSENT: None 5 Newport Beach City Arts Commission Special Meeting Minutes August 21, 2019 Page 2 B. Consent Calendar Items 2. Financial Report – Review of financial information Library Services Director Tim Hetherton reported reports for fiscal years 2018-19 and 2019-20 have been provided to Commissioners. The City Arts Commission budget finished fiscal year 2018-19 in the black. Expenditures for Concerts on the Green and art installation have been posted to the fiscal year 2019-20 budget. Cultural Arts Grants and the Sculpture Exhibition in Civic Center Park are fully funded. Funds have been moved from the Professional Services budget to the Programming budget. The budget for the Sculpture Exhibition in Civic Center Park carries unencumbered funds because artist honoraria are paid half at art installation and half at art de-installation. In reply to Commissioner Baker's query, Chair Greer advised that City staff is working with staff from the California Department of Parks and Recreation regarding the State grant. Library Services Director Hetherton added that staff will present a recommendation to the City Arts Commission in September. 3. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services Library Services Director Hetherton advised that the "Sobier Photo Project" exhibition is interesting and thought-provoking. Attendance at the July 7 Concert on the Green was good. The next Concert on the Green is Sunday. Mr. Price has not responded to Library Services Director Hetherton's calls regarding restoration of Metalfor. Another vendor may have to be found. The Parks, Beaches and Recreation Commission is pleased the City Arts Commission is handling the relocation of Metalfor. Commissioner Baker suggested Hector Dominguez as an alternative vendor for the restoration work. Motion made by Commissioner Bendetti, seconded by Commissioner Baker, and carried (7-0-0-0) to approve the Consent Calendar. AYES: Greer, Little, Bendetti, Baker, Flanagan, Kaufman, LeGrand NOES: None ABSTENTIONS: None ABSENT: None 6 Newport Beach City Arts Commission Special Meeting Minutes August 21, 2019 Page 3 VI.CURRENT BUSINESS A.Items for Review and Possible Action 4.Ad Hoc Subcommittee Appointments – Chair Greer will appoint Ad Hoc Subcommittees. Chair Greer appointed Commissioners to ad hoc subcommittee as follows: Sculpture Exhibition in Civic Center Park, Phase V: Chair Greer (Chair), Vice Chair Little, and Commissioners Bendetti, Baker, Flanagan, Kaufman, LeGrand Art in Public Places Library Gallery: Chair Greer, Commissioner Baker Cultural Arts Grants/Youth Programming: Chair Greer, Commissioner Kaufman Metalfor Relocation: Chair Greer, Commissioners Baker and LeGrand Newport Beach Art Exhibition: Chair Greer, Vice Chair Little, and Commissioner Flanagan Newport Beach Arts Foundation Liaison: Chair Greer, Vice Chair Little, and Commissioner Flanagan Performing Arts on Balboa Peninsula: Vice Chair Little (Chair), Commissioners Bendetti and LeGrand Performing Arts on the Civic Green: Commissioner Bendetti (Chair), Chair Greer, and Commissioner Kaufman Publicity Liaison: Chair Greer, Vice Chair Little, and Commissioner Bendetti Sculpture Exhibition in Civic Center Park Development Phases IV and V Development: Chair Greer (Chair), Vice Chair Little In response to Commissioners' questions, Chair Greer explained that appointments to subcommittees change each year. She considered appointing Commissioner Kaufman to the Metalfor Relocation Ad Hoc Subcommittee, but Commissioner Kaufman will be busy with youth programming for the year. A third Commissioner could be appointed to the Art in Public Places, Sculpture Exhibition in Civic Center Park Phases IV and V Development, and Cultural Arts Grants/Youth Programming Ad Hoc Subcommittees. The acquisition of Burnt Matchstick, museum tours, youth programs, and an annual fundraiser event could be objectives for the Sculpture Exhibition in Civic Center Park Phases IV and V Development Ad Hoc Subcommittee. The Sculpture Exhibition in Civic Center Park Phases IV and V Development Ad Hoc Subcommittee is titled as such because any development activities will occur in the Sculpture Garden while Phase IV and V sculptures are installed. Development activities could include a naming program. Chair Greer requested subcommittees meet prior to the next City Arts Commission meeting to determine goals and objectives; a vision; an event plan; a timeline for activities; administrative staff report requirements; a budget; Commissioners' responsibilities within 7 Newport Beach City Arts Commission Special Meeting Minutes August 21, 2019 Page 4 the subcommittees; a plan for publicity, marketing, and social media; a plan for public engagement; a need for volunteers; post-event surveys, and a post-event subcommittee report. As part of the discussion of goals and objectives, the City Arts Commission may decide additional subcommittees are needed for budgets, museum tours, Shakespeare in the park, and a signature fundraising event. Acquisition of Burnt Matchstick may be added to the responsibilities of the Sculpture Exhibition in Civic Center Park Phases IV and V Development Ad Hoc Subcommittee. Commissioner LeGrand remarked that the potential subcommittees are excellent ideas; however, staff time to support the subcommittees is limited. Chair Greer clarified that fundraising events would be a collaboration with the Newport Beach Arts Foundation. She will meet with staff to schedule subcommittee meetings and notify Commissioners of meeting dates. Jim Mosher noted an ad hoc committee that is awaiting an assignment is a standing committee. The concepts for the two are different. Chair Greer indicated some subcommittees will sunset following their specific event or will begin work later in the year. She will discuss with staff whether the subcommittees are ad hoc or standing. She was not aware of any Brown Act violations by the City Arts Commission. 5. "Then and Now" Exhibition at the Central Library Gallery – The Art in Public Places Library Gallery Ad Hoc Subcommittee recommends staging the "Then and Now" local history photographic exhibition at the Central Library. Library Services Director Hetherton reported Chair Greer and former Commissioner Glabman reviewed local historical photographs and selected a number of them for display in Central Library. Each photograph will be mounted and annotated. The cost will be approximately $500. The exhibition represents a valuable partnership among the City Arts Commission, the Library, and Sherman Library. The exhibition is scheduled to open September 9. Staff will attempt to arrange a lecture with the exhibition. Chair Greer noted the exhibition will be timely with the City updating its General Plan. Jim Mosher indicated the Corona del Mar Residents Association will meet at Sherman Gardens on September 19 and tour Sherman Library. The meeting is open to the public if Commissioners would like to view Sherman Library. Motion made by Chair Greer, seconded by Commissioner LeGrand, and carried (7-0-0-0) to approve the recommendation to stage a "Newport Beach Then and Now" exhibition at the Central Library Gallery. AYES: Greer, Little, Bendetti, Baker, Flanagan, Kaufman, LeGrand NOES: None ABSTENTIONS: None ABSENT: None 8 Newport Beach City Arts Commission Special Meeting Minutes August 21, 2019 Page 5 6. Goals and Objectives for Fiscal Year 2019-20 – Chair Greer will lead a discussion concerning goals and objectives for Fiscal Year 2019-20. Chair Greer announced this item has been continued to a subsequent meeting of the City Arts Commission. 7. Sculpture Exhibition in Civic Center Park, Phase V – Staff will provide an overview of Sculpture Exhibition in Civic Center Park, Phase V. Library Services Director Hetherton advised that the item is intended to formally notify the City Council that the City Arts Commission supports Phase V of the Sculpture Exhibition. Phase V will follow the same general plan used for prior phases with the exception that subcommittee meetings with Arts Orange County (ArtsOC) will be public meetings held during City Arts Commission meetings. ArtsOC will likely be the vendor because few vendors provide the services of ArtsOC. Once the City Arts Commission approves a timeline prepared by ArtsOC, staff will present a contract to the Council for approval. For Phase V, the contract may be placed on the Council's consent calendar as the budget contains sufficient funding for Phase V. He will request the call for artists be distributed more widely than in the past. Because the timeline will not be compressed for Phase V, he did not anticipate the City Arts Commission having to hold special meetings. Chair Greer requested to be included in meetings with ArtsOC regarding a timeline. Perhaps one meeting could be held on Saturday to encourage public participation. Library Services Director Hetherton suggested the City Arts Commission's review of all submissions could be held on Saturday. Chair Greer requested the City Arts Commission provide input into selection of the two jurors who assist the City Arts Commission with the final selection in an effort to increase the number of submissions. Commissioner Bendetti appreciated the process utilized for Phase IV and the public engagement. Commissioner Flanagan concurred with holding a Saturday meeting. As the mother of an artist and an analytical person, the artistic process fascinates her. Commissioner Kaufman anticipated Phase V would proceed smoothly as Phase IV was completed a few months prior. Vice Chair Little felt the process used in Phase IV was more meaningful for Commissioners. Chair Greer reminded Commissioners to limit their discussion of Phase V and sculptures submitted for Phase V to meetings of the City Arts Commission. Pat Jorgensen, Newport Beach Arts Foundation President, suggested a survey be provided to participants during the opening celebration of Phase V. Motion made by Commissioner Baker, seconded by Commissioner Bendetti, and carried (7-0-0-0) to approve Sculpture Exhibition in Civic Center Park Phase V. AYES: Greer, Little, Bendetti, Baker, Flanagan, Kaufman, LeGrand 9 Newport Beach City Arts Commission Special Meeting Minutes August 21, 2019 Page 6 NOES: None ABSTENTIONS: None ABSENT: None 8.Cultural Arts Grants Fiscal Year 2019-20 – Staff will update the City Arts Commission on the annual Cultural Arts Grants process. Library Services Director Hetherton indicated $40,000 is provided annually for Cultural Arts Grants. Applications are subject to a number of criteria. Cultural Arts Grants provide more and a wider variety of programming than the Cultural Arts Division can provide because of its small size. Programming offered through Cultural Arts Grants exposes the public to different cultural and artistic experiences. In answer to Commissioners' questions, Library Services Director Hetherton reported the City Arts Commission has awarded 3-4 grants in some years and 15-16 grants in other years. Partially funding an application is problematic because the applicant may be unable to offer its program with the amount awarded. Cultural Arts Grants are publicized through a press release, the website, and e-blasts. Chair Greer reviewed additional criteria of service to the public, artistic programmatic excellence, and managerial and fiscal competence used to score applications. Youth programming seems to be an underserved area, and the subcommittee would like to send letter encouraging entities that offer youth programming to apply for Cultural Arts Grants. The City Arts Commission did not expend all the grant funds it retained, but in its efforts to fund youth programming the City Arts Commission gained awareness of many organizations. Commissioner Flanagan suggested Commissioners forward an email with the news release or information about the Cultural Arts Grants to organizations with which they are familiar. Administrative Support Technician Francine Jacome advised that Marketing Specialist Katherine Mielke could add organizations and entities to e-blasts if Commissioners could provide email addresses. B.Monthly Reports 9.Art in Public Places Library Gallery Ad Hoc Subcommittee None 10.Cultural Arts Grants Ad Hoc Subcommittee None 11.Metalfor Relocation Ad Hoc Subcommittee None 12.Newport Beach Art Exhibition Ad Hoc Subcommittee 10 Newport Beach City Arts Commission Special Meeting Minutes August 21, 2019 Page 7 None 13.Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee None 14.Performing Arts for Balboa Peninsula Ad Hoc Subcommittee None 15.Performing Arts for Concerts on the Green Ad Hoc Subcommittee None 16.Publicity Liaison Ad Hoc Subcommittee None 17.Sculpture Exhibition in Civic Center Park Exhibition Development Ad Hoc Subcommittee None VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERSWOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Greer requested agenda items for the acquisition of Burnt Matchstick, youth programs, Cultural Arts Grants, and surveys. VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Chair Greer shared notices of arts and cultural events with Commissioners. Jim Mosher suggested the City Arts Commission may want to be involved in updating the General Plan Arts and Culture Element, which is out of date. The City Council seems tohave committed to building a lecture hall, and the City Arts Commission should have some input into the design and use of a lecture hall. Library Services Director Hetherton agreed to speak with Community Development staff to determine whether the City Arts Commission could provide input to the General PlanUpdate. IX.ADJOURNMENT – 6:30 P.M. Chair Greer adjourned the meeting at 6:30 p.m. 11 As of August 31, 2019 ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 60,500.00 01060603-841004 07/03 Triskelion Event Services 2,740.00 57,760.00 Smith (sound) 07/03 Michael Patrick Wallace 3,250.00 54,510.00 Smith country band (COTG) 07/16 Triskelion Event Services 2,740.00 51,770.00 Queen Nation (sound) 07/26 David Hewitt 3,500.00 48,270.00 Queen Nation (COTG) 08/23 Jason Weeks 3,500.00 44,770.00 Flashback Heart Attack (COTG) 08/30 Triskelion Event Services 2,740.00 42,030.00 Flashback Heart Attack (sound) 08/30 Jason Lohrke 3,500.00 38,530.00 Neil Diamond Tribute (COTG) TOTAL 38,530.00 Professional Services 22,376.00 01060603-811008 07/19 Alan Scott 302.50 22,073.50 Art installation 07/19 Alliant Insurance 656.00 21,417.50 Insurance Concert at Marina Park 08/23 TAVD Visual Assistant 141.75 21,275.75 Transcription of Minutes 08/23 Crown Building Services 825.00 20,450.75 Sphere 112 cleaning TOTAL 20,450.75 City Grants 40,000.00 01060603-821006 TOTAL 40,000.00 Sculpture Garden 135,000.00 (Contract Art Services) 01060603-811054 TOTAL 135,000.00 FY 2019-20Cultural Arts Division 9/3/2019 1 of 1 12 1 of 2 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetheron, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Cultural Arts Activities for August 2019 Concert on the Green: On Sunday, August 25, over 7,000 guests attended the Concert on the Green, featuring Queen Nation, a well-known Queen tribute act. "Newport Beach: Then and Now": Sherman Library, in conjunction with the Newport Beach City Arts Commission, presents "Newport Beach: Then and Now", a special photographic exhibition from the archives of Sherman Library, on display at the Newport Beach Central Library gallery. Sherman Library, located in Corona del Mar, is a historical research library specializing in the history of the Pacific Southwest – including southern California, Arizona, northern Mexico and adjoining areas. The Library’s collections document the development of the region through books, archival collections, photographs, maps, aerial photographs, and newspapers. Sherman Library Director Paul Wormser has opened a part of its significant collection of historical local photography for a special exhibition at the Newport Beach Public Library. Director Wormser, giving viewers a more in-depth glimpse of our local history, has annotated each curated image. The exhibition will be on display during library operating hours, September 9 through November 1, 2019. 13 2 of 2 Newport Beach Art in the Park: The Newport Beach Arts Foundation hosts the 16th Annual Art in the Park on September 28, from 10 a.m. to 4 p.m. This fine arts and artisan fair features more than 100 artists selling their paintings, ceramics, sculpture, jewelry, woodcraft, mixed media, glass art and photography. It is held on the beautiful Civic Green at 100 Civic Center Drive. Art lovers are invited to browse the art, shop for gifts, stroll through the sculpture at Civic Center Park and enjoy the demonstrations, kid's art activities and meeting the artists at this annual event. Admission and parking are free. 14 1 of 2 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Sculpture Exhibition in Civic Center Park – Local Assistance Specified Grant RECOMMENDATION: Staff recommends that the City Arts Commission: 1. Approve a proposal to use Local Assisted Specified Grant Funds to fund Phases V and VI of the Sculpture Exhibition in Civic Center Park and for infrastructural improvements to Civic Center Park. 2. Request City Council to adopt a Resolution authorizing the Library Services Director to apply for the California State Parks’ Local Assistance Specified Grant for $500,000 for the Sculpture Exhibition in Civic Center Park. DISCUSSION: In April 2019, Chair Arlene Greer met with California State Assemblywoman Cottie Petrie-Norris in order to request grant funding for the Sculpture Exhibition in Civic Center Park. Consequently, in June 2019, the State of California Department of Parks and Recreation approved the City of Newport Beach for Local Assistance Specified Grant Funding for $500,000 for the Sculpture Exhibition in Civic Center Park. The Fiscal Year 2019-20 California State Budget appropriates this specified grant. The Office of Grants and Local Services (OGALS) of the California Department of Parks and Recreation develops and administers grant programs that provide funding for local, state, and nonprofit organization projects. Grant projects generally address park, recreation and resources related needs. City staff met with representatives from OGALS on August 13, 2019. OGALS determined that the Sculpture Exhibition in Civic Center Park is an appropriate use of grant funds. In order to receive the grant funding, OGALS requires the Newport Beach City Council to pass a resolution approving the filing of all applications associated with the contract. OGALS will then send a contract to the City upon receipt of the resolution. The City’s authorized representative signs and returns the contract to OGALS. OGALS then signs and returns the fully executed contract to the City. 15 2 of 2 The timeline to submit a grant application is the following:  Grantee submits an adopted resolution to OGALS by November 1, 2019;  The application must be submitted to OGALS by January 31, 2020; and  The OGALS contract must be signed and submitted back to OGALS by March 31, 2020; and  The grant funds must be expended by June 30, 2022 Staff proposes that the grant funding be used to fund Phase V and Phase VI of the Sculpture Exhibition in Civic Center Park at $150,000 per phase, including project management, installation/de-installation, and educational programming. This funding source will entirely offset the $135,000 allocated by City Council per phase and will reduce the City’s contributions for Phase V and VI by $270,000. An additional $15,000 per phase can be utilized for educational programming focused on children. The remaining funds ($200,000) can be used to replace the path that winds through the park. This infrastructural upgrade will enhance the visitor experience in the park for years to come and facilitate the installation of larger pieces on a pathway that can support their weight. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 16 1 of 3 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetheron, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Performing Arts Community Survey RECOMMENDATION: Staff requests that the City Arts Commission review the attached survey, and make suggested revisions and approve the survey for dissemination. DISCUSSION: At the November meeting of the City Arts Commission, members of the Commission requested that staff prepare a survey to gauge the public’s interest in the Commission’s performing arts programming in the annual Concerts on the Green series. A survey also presents the opportunity to query the public about City Arts Commission marketing, and art consumption in the City. In response, staff created the following survey: The City of Newport Beach’s summer concert series, Concerts on the Green may provide an opportunity for residents and guests to attend live performances of music, dance or theatre. Do you attend the annual Concerts on the Green? (Mark one) * Yes, every concert At least one concert No What type of performances are you interested in? (Mark one for each) Very Interested Somewhat Interested Not Interested a. Rock concerts b. Jazz concerts c. Musical theatre performances such as Broadway shows d. Opera performances e. Ballet/dance performances f. Classical music concerts 17 2 of 3 How do you find out about City arts? (Mark all that apply) Newspaper Television Magazine Internet Radio Banners Other Typically, how far in advance do you plan leisure activities like going out to live performances? (Mark one) The day of the event A month in advance One week in advance Two months in advance Two weeks in advance Other How influential are each of the following factors on your decision to attend the Concerts on the Green? (Mark one for each) Very Influential Somewhat Influential Neutral Not At All Influential a. Knowing if you can get good seats b. The day and time of the performance c. Transportation arrangements d. Convenience of parking e. Safety concerns f. Whether or not your spouse or partner wants to go g. If it’s an activity for the whole family h. If a friend invites you to go with him/her 18 3 of 3 i. If you can go out for dinner or drinks before or after j. Whether or not you have a special occasion to celebrate k. The specific works to be performed l. The likelihood of a high quality performance NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 19