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HomeMy WebLinkAbout11 - Accept a Check from the Friends of the Newport Beach Library and Appropriate Funds to the Library's BudgetQ �EwPpRT O c — '9 TO: FROM: CITY OF NEWPORT BEACH City Council Staff Report September 8, 2020 Agenda Item No. 11 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Tim Hetherton, Library Services Director - 949-717-3801, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator, mhartson@newportbeachca.gov PHONE: 949-717-3823 TITLE: Budget Amendment to Accept a Check from the Friends of the Newport Beach Library and Appropriate Funds to the Library's Fiscal Year 2020-21 Maintenance and Operation Budget ABSTRACT: Staff requests approval of a budget amendment to accept a check from the Friends of the Newport Beach Library to enhance the Library collections and programs. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly-, and b) Accept a check in the amount of $200,000 from the Friends of the Newport Beach Library and approve Budget Amendment No. 21-003 to increase expenditures by the same amount in Division 0106052 (Friends of the Library). FUNDING REQUIREMENTS: The Budget Amendment appropriates $200,000 in additional General Fund revenue from the Friends of the Newport Beach Library and $200,000 in increased expenditure appropriations with no impact on fund balance. The revenue will be posted to the Friends of the Library account in the Library Services Department, 0106052-511080, and the purchases will be expensed to the following Friends of the Library accounts: Library Materials 0106052-841052 $150,000 Programming 0106052-841004 $ 50,000 Budget Amendment to Accept a Check from the Friends of the Newport Beach Library and Appropriate Funds to the Library's Fiscal Year 2020-21 Maintenance and Operation Budget September 8, 2020 Page 2 DISCUSSION: A donation from the Friends of the Newport Beach Public Library in the amount of $200,000 is intended to fund Library materials and programs from the Library's Wish List for FY 2020-21, which was approved by the Board of Library Trustees. The Friends' mission is to enhance the excellent services that the City already supports. This gift will augment the Library collections at all locations, in all formats and for all age groups. The funds will also sponsor programming for all ages, such as Summer Reading, National Library Week and Young Adult Programs. In light of COVID-19 restrictions regarding public gatherings, staff is uncertain about the extent of public programming in Fiscal Year 2020-21. Should restrictions remain in place, staff has respectfully requested the option of redirecting these funds towards materials if the pandemic further impacts public programming. Both the Friends Board and Board of Library Trustees approved this request. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Copy of Check in the Amount of $200,000 Attachment B — Budget Amendment 11-2 ATTACHMENT A FRIENDS OF NEWPORT BEACH LIBRARY 1000 AVOCADO AVE NEWPORT BEACH CA 92660-7915 Pay To TI Order Of BankofAmerica''I ACH RR 121000358 000 20 L 3+I■ is L 2 L000 3 58i: 2013 / 11 3511210 CA C,, --,,z ���� 90996 Date $ ;Z©4 cb4, 00 / ollars [xum an oux 11-3 cq<iFoaN��' Department: Library Requestor: Tim Netherton City of Newport Beach BUDGET AMENDMENT 2020-21 ❑ CITY MANAGER'S APPROVAL ONLY El COUNCIL APPROVAL REQUIRED ONE TIME: F--'] Yes ❑ No Approvals BA#: 21-003 ATTACHMENT B Finance Director: Date C7 Citv Clerk: Date EXPLANATION FOR REQUEST: To increase revenue estimates and expenditures appropriations to enhance Library collections and programs. ❑ from existing budget appropriations ❑✓ from additional estimated revenues ❑ from unappropriated fund balance REVENUES Fund # Org Object Project Description Increase or (Decrease) $ 1010 0106052 511080 Friends Of The Library - Friends Of The Library 200,000.00 i —I I t � Subtotal!! $ 200,000.00 EXPENDITURES Fund # OrOrg Object _ Project Description Increase or (Decrease) $ 1010 0' 106052 .84� T ! Friends Of The Library - Library Materials T 150,000.00 1010 '10106052 841004 Friends Of The Library - Programming — 50,000.00 Subtotals $ 200,000.00 FUND BALANCE Fund # Obert_ Description - - --- Increase or(Decrease)$ Subtotal $ No Change In Fund Balance