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HomeMy WebLinkAbout17 - Law Enforcement GrantsCITY OF NEWPORT BEACH POLICE DEPARTMENT December 12, 2000 December 12, 2000 Item No. 17 TO: Honorable Mayor, Members of the City Council and City Manager FROM: Bob McDonell, Chief of Police SUBJECT: Acceptance of Law Enforcement Grants RECOMMENDATION Approve and authorize the City Manager to sign the necessary agreements to accept the following Law Enforcement Grants: a. COPS MORE 2000 Grant in the amount of $159,260 to fund civilian positions. b. Office of Traffic Safety Targeted Collision Reduction Program Grant in the amount of $175,710 to fund a DUI Enforcement Team and related equipment. C. California Law Enforcement Equipment Program Grant in the amount of $126,133 to purchase law enforcement technology equipment. d. Local Law Enforcement Block Grant — Crime Prevention Program renewal in the amount of $53,599. 2. Authorize the Administrative Services Department to make the necessary budget amendments for the corresponding appropriations. T�3:(el -.19111 IL The Police Department is requesting City Council approval and authorization to accept these four grants. Each of them is described in the following sections: COPS MORE 2000 Grant: The COPS MORE 2000 Grant is funded through the U.S. Department of Justice Office of Community Oriented Policing Services. The grant will provide $159,260 to fund a total of four civilian positions. Included in these four positions are two Community Services Officers, one Dispatcher, and one Senior Crime Scene Investigator. All four of these positions are required to maintain current levels of Acceptance of Law Enforcement Grants Page 2 service with the upcoming annexation of Newport Coast, Santa Ana Heights and Bayknolls. The grant funding will help to offset the cost of hiring and training these personnel prior to the effective date of the annexation. As a result, the Police Department will have the necessary personnel available and ready to handle the increased workload when the annexation actually occurs. The civilian positions specified in the grant will allow sworn personnel to provide more time towards community policing duties. There is a requirement of local matching funds of 25% of the total cost of these positions or $53,087, for a total program cost of $212,347. The cost of the local matching funds to the City will be offset by the revenue from the annexation. Approval and acceptance of this grant will result in a budget amendment to add $70,775 to Police Department Salary/Benefit accounts as identified by Administrative Services for FY 2000/2001. The remainder of the program costs will be included in the FY 2001/2002 Budget. This will provide the necessary funds to pay for approximately the last four months of this Fiscal Year, which is the earliest the positions can likely be filled. While the grant was submitted in anticipation of the staffing requirements associated with the annexation, it is not a condition of acceptance. The funds awarded will assist in offsetting the related costs during the first several years after the annexation occurs; however, should there be some unanticipated problem with the proposed annexation, the City has the option of not continuing to fund the associated positions. Office of Traffic Safety Grant: The Targeted Collision Reduction Program Grant is funded through the State of California Office of Traffic Safety. This grant will provide $175,710 to fund a Driving Under the Influence Enforcement Team consisting of a new Motor Officer position combined with an existing Motor Officer position dedicated to the team by the Police Department. In addition, the grant will fund the purchase of 10 Laser handheld speed detectors ( "radar guns ") to be used by current Traffic Division personnel. The goal of the program is to target the violations of DUI and speed through education and enforcement and as a result, decrease the number of traffic collisions related to these violations. The grant is a two -year program with the Motor Officer position fully funded for the first year and funded 50% for the second year. This additional Motor Officer position will subsequently become part of the planned annexation related staffing for Newport Coast, Santa Ana Heights and Bayknolls. Therefore, the local matching funds in the second year of this grant will be offset through the anticipated revenue associated with the annexation. When and /or if the annexation occurs, this position will continue to address enforcement efforts as part of this program throughout the entire City including the newly annexed areas. Acceptance of Law Enforcement Grants Page 3 Approval and acceptance of the grant will result in a budget amendment to add $31,020 to Police Department Traffic Division Salary account (1840- 7010), $14,890 to the appropriate Benefit accounts, and $35,710 to the Equipment, NOC account (1840 -9300) for FY 2000/2001. These funds will pay for the additional Motor Officer position for the final six months of this fiscal year. The remaining funds will be included in the next two fiscal year's budgets. California Law Enforcement Equipment Program Grant: The California Law Enforcement Equipment Program (CLEEP) is a technology grant allocated to the City of Newport Beach by the State of California Controller's Office in the amount of $126,133. This one -time, per capita funding is to be used exclusively for "high technology" equipment for the Police Department. There are no matching fund requirements or other mandates associated with this allocation, which is part of a $75,000,000 population -based distribution of funds to all law enforcement agencies throughout California. Acceptance of these funds will result in a budget amendment to add $126,133 to the Police Department's Support Services Capital Account (1820). The specific account number will be assigned by the City of Newport Beach Administrative Services Department in the Police Department's FY 2000/01 Budget. Local Law Enforcement Block Grant — Crime Prevention Program Renewal: The Local Law Enforcement Block Grant is funded through the Bureau of Justice Assistance, U. S. Department of Justice. Approval of this grant request will continue the funding in the amount of $53,599 for the Police Department's Crime Prevention Program. The program has been in existence for over 3 -1/2 years now and has been well received in the Community. The program goals are to prevent crime through the dissemination of accurate information about criminal activity, to provide crime prevention information and to enhance the perception and reality of safety and security within the community. Toward this end, the Crime Prevention Specialist coordinates the Neighborhood Watch Program, administers the Citizen's Academy and Volunteer Program, conducts home and business security inspections, and publishes and disseminates crime prevention information. Administrative requirements of the Federal process mandate that the grant be presented for public comment prior to funds being expended. This requirement will be satisfied by inclusion of this recommendation as a City Council meeting agenda item and allowing the opportunity for public input on the planned expenditure. No separate budget allocation is necessary for this grant funding as it is already included as part of the Police Department's current Fiscal Year budget. Attached is the information report to be submitted to the Department of Justice, which will generate the form for City Manager signature at a future date. Acceptance of Law Enforcement Grants Page 4 CONCLUSION These four grants will provide the Police Department the opportunity to significantly enhance our operation and levels of service to the Community. Each grant is either funded in total, or if requiring matching funds, the Police Department has already identified funding sources. Personnel to be added in the first two grants are directly related to the upcoming annexation of Newport Coast, Santa Ana Heights and Bayknolls and the grants will help fund the transition, thereby decreasing the associated costs to the City. The third grant is a State funded program providing funds to be used to improve law enforcement technology. The fourth grant is a renewal of previous Local Law Enforcement Block Grant funds that have been used to finance the Police Department's Crime Prevention Program. The Department continues to look for cost - effective ways to deliver the highest quality of services to this Community and these four grants are just several examples of that approach. As a result, we recommend the listed action. RespecZ ubmitted, �,b Bob McDonell CHIEF OF POLICE Attachments 1. COPSMORE 2000 Grant Award Document 2. OTS Grant Award Letter 3. CLEEP Grant Document 4. LLEBG Grant Information Report U. S. Department of Justice 4) Office of Community Oriented Policing Services (COPS) Office ofthe Director 1100 Vermont Avenue, AW Woahtngton, DC 20530 September 18, 2000 Chief Bob McDonell Newport Beach, City of 870 Santa Barbara Drive Newport Beach, CA 92660 Dear Chief McDonell: Congratulations. I am pleased to inform you that the COPS Office has approved your agency's request for funding under the COPS MORE 2000 program. The official start date of your grant is 9/1/00. COPS MORE 2000 funds may be used to hire new, additional civilian positions after the award start date that will result in the redeployment of currently employed, swom officers to initiate or enhance your agency's community policing efforts. Enclosed in this packet is your Grant Award, which you must sign and return to the COPS Office within 90 days to officially accept your grant. Failure to return the signed award document within the 90- day period could result in withdrawal of the funding without further notice from the COPS Office. The MORE 2000 Award document provides the total award amount and required redeployment figures for your grant. On the reverse side of the Grant Award is a list of Conditions that apply to your grant. You should read and familiarize yourself with these Conditions. Also enclosed in this packet are any special conditions that apply to your grant. These must also be signed and returned to the COPS Office in order to officially accept the grant. You must comply with the requirements of any special condition(s) before you will be able to draw down grant funds. Within the next six to eight weeks, you will be receiving your MORE 2000 Grant Owner's Manual, which summarizes and explains your COPS MORE 2000 grant. Under separate cover, you will also be sent materials relating to payment methods and procedures for receiving your grant funds. You should review the grant materials in your forthcoming Grant Owner's Manual regarding the different methods of payment available to you. Once again, congratulations on your award. Should you have any questions regarding your COPS MORE 2000 Award, please do not hesitate to contact the COPS Office or your Grant Program Specialist at 1- 800 -021 -6770. Sincerely, Thomas Frazier Director �1 Washington, DC 20530 Jurisdiction: ORL• U. S. Department of Justice Office of Community Oriented Policing Services (COPS) Grants Administration Division September 18, 2000 Memorandum of COPS MORE 2000 Items Funded Newport Beach, City of CA03014 The following figures have been compiled by the COPS Office based on a review of your COPS MORE 2000 application. Award amounts are based on financial review by the Office of the Comptroller. Non -Sworn Civilians: Total federal dollars awarded: $ 159,260.00 Total Required FTE redeployment: 6.4 sworn officers Description: 2 Community Service Officers, 1 Dispatcher, 1 Crime Scene Investigator * The official award date of your COPS MORE 2000 grant is 9/1/00. You will be reimbursed for any approved expenses incurred on or after 9/1/00 under your COPS MORE 2000 grant. If your department requested a waiver of the local snatching funds, information concerning this decision will be sent to you shortly under separate cover. STATE OF CALIFORNIA BUSINESS. TRANSPORTATION AND OFFICE OF TRAFFIC SAI 7000 FRANKUN BLVD., SWE 460 SACRAMENTO, CA 95823-1899 (916) 262 -OM (800) 735.2929 (MTDD- Referral) (916) 262 -2960 (FAX) September 13, 2000 Donald P. Chandler Lieutenant Newport Beach Police Department 870 Santa Barbara Drive Newport Beach, CA 92660 Dear Lieutenant Chandler: GRAY OAVRS. GOVENNOM AGENCY MANIA CONTRERAS.SNRHCT. SECRETARY S Project No. AL0101 Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively approved your funding request for the proposal titled "Targeted Collision Reduction Program (TACREP)" in the amount of approximately $175,000.00. Due to limited funds for new grants this year, OTS was unable to fund the total amount requested from agencies seleatbd for funding. Your OTS Regional Coordinator will contact you soon to arrange an "onsite assessment' to discuss your proposal in more detail and explain the project agreement process. It is our goal to have all new projects start no later than January 1, 2001. To reach this goal, it will be necessary for the Regional Coordinator to establish deadlines for submittal of draft and final project agreement documen s. It is imperative that you have a working draft of the project agreement prepared for use at the onsite assessment. By September 22, 2000, your Regional Coordinator will furnish the necessary information to assist you injpreparing the working draft project agreement documents. Final project approval depends on and objectives. Do not incur costs To ensure consistent coordination, projects to your Regional Coordim If you have any questions, please c jhanunond@ots.ca.gov. Sincerely, TERESA BECHER Interim Director JH:kn timely submittal of a complete project agreement with acceptable goals to the official starting date of the project. S requires grantees to submit to all news releases concerning OTS funded for approval in advance of their release. Jeff Hammond, Regional Coordinator, at (916) 262 -0882 or e-mail at State of California Ali " � Business, Transportation & Housing Agency A % PROJECT NUnMER SAFETY AL0101 OFFICE OF TRAFFIC GRANT AGREEMENT PAGE 1(To be completed by applicant Agency) 1. PROJECT TITLE TARGETED COLLISION REDUCTION PROGRAM (TACREP) 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD CITY OF NEWPORT BEACH Month — Day - Year From: 12/1/00 3. AGENCY UNIT TO HANDLE PROJECT NEWPORT BEACH POLICE DEPARTMENT To: 12/31/02 5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product in approximately 100 words. Space is limited to 11 lines.) The Newport Beach Police Department's two -year project will target those collisions with DUI and Speeding violations as Primary Collision Factors (which in Newport Beach comprise 34% of all collisions and approximately 35% of all fatal and injury collisions) for reduction by: Establishing a dedicated DUI Enforcement Team composed of an existing Motor Officer paired with a grant -funded Motor Officer; conducting departmental training and community education; and purchasing handheld Laser Radar units for all 10 Motor Officers for speed enforcement. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 175,710.00 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Paul Henisey PHONE: (949) 644 -3720 NAME: Bob McDonell PHONE: (949) 644 -3701 TITLE: Captain FAX: (949) 644 -3794 TITLE: Chief of Police FAX: (949) 644 -3700 ADDRESS: 870 Santa Barbara Drive ADDRESS: 870 Santa Barbara Drive Newport Beach, CA 92660 Newport Beach, CA 92660 E -MAIL: phenisey @nbp .org E -MAIL: bmcdone n pd.org ®d //// • am (Signature (Date) (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Homer Bludau PRONE: (949) 644 -3000 NAME: Homer Bludau TITLE: City Manager FAX: (949) 644 -3020 ADDRESS: 3300 Newport Boulevard ADDRESS: 3300 Newport Boulevard Newport Beach, CA 92663 Newport Beach, CA 92663 E -MAIL: bbludau @city.newport- beach.ca.us (Signature) (Date) OTS -38 (Rev. 11/99) SEP -12 -00 16 =42 FROM=CITY OF NEWPORT BEACH ID= CONTROLLER OF CALIFORNIA, STATE OF CALIFORNIA P 0 Box 942850, Sacramento, CA 94250 -0001 DIRECTOR OF FINANCE PO BOX 1768 NEWPORT BEACH. CA 92658 PAGE 1/1 Lr1 .1 T REMITTANCE ADVICE CLAIM SCHEDULE NUMBER 00000355 ISSUE DATE: 09/12/2000 CALIFORNIA LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP) HIGH TECHNOLOGY GRANT BUDGET ACT ITEM 9210- 106 -0001 CH. 52 STATUTES OF 2000 1.00 BUDGET AMOUNT ALLOCATED $75.000.000 POPULATION AMOUNT MINIMUM GRANT ALLOCATION POPULATION ALLOCATION S S 5 5 5 75,600.00 100 =000.00 26.133:00 0.00 0.00 0.00 PAID AMOUNT $ 126.133.00 ID:GCLM228 Local Law Enforcement Block Grant - LLEBG Introduction FY2000 Local Law Enforcement Block Grants Program Newport Beach City, CA Application Award RFD Grant Changes Report$ Correspondence Grant Handbook View Only View Application Help/Frequently Asked uestions LLEBG Home Loe -Off Page 1 of 1 Application was submitted on 22- SEP -00. Click here to print a copy. LLEBG FY 2000 Application Date Certified : 22- SEP -00 Date Submitted : 22- SEP -00 Jurisdiction Information (Disparate) Jurisdisction: County: State: CDFA Number: Newport Beach City ORANGE CALIFORNIA 16.592 Budget Information Eligible Award Amount: Final Award Match Amount: Matching Funds Description: $53,599 Amount: State and Local $5,955 Government Units $53,599 CEO Information Title: Name Last Name : First Name : City Manager Prefix: Homer Bludau Mr. Address: Telephone: Fax: Email: 3300 Newport Boulevard Newport Beach, CA 92663 -3816 949 -644- 949 - 644 -3020 hbludauQc1ly.newport- 3000 beach.ca.us Program Contact Information Title: Name Last Name: First Name: Lieutenant Pre fix: Doug Fletcher Mr. Address: Telephone: Fax: Email: 3300 Newport Boulevard Newport Beach, CA 92663 -3816 949 -644- dfletcher@nbpd.org 3710 Application Details Date Agreed to Trust Fund Requirement: Applicant is PSOHB Compliant: 07- SEP -00 Yes Date Agreed to SPOC Requirement: Date Agreed to SAA Review 07- SEP -00 Requirement: 07- SEP -00 Date Agreed to Certifications: 22- SEP -00 Date Agreed to Assurances: 22- SEP -00 https: // grants. ojp .usdoj.gov:80041gms_userlplsgll llebg _main.app_read_only ?p_bgid =2 11/30/2000 City of Newport Beach BUDGET AMENDMENT 2000 -01 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues X from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: NO. BA- 021 AMOUNT: $278,527.35 Increase in Budgetary Fund Balance X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations for the current year's share of several law enforcement grants. ACCOUNTING ENTRY: BUDGETARYFUND BALANCE Debit Credit Eurld Account Description 010 3605 General Fund Balance (Matching Portion) $17,693.75 ' REVENUE ESTIMATES (3601) Fund /Division Accr un Description 1820 4617 COPS More Revenue $53,081.25 1840 4862 OTS - Office Traffic Safety $61,819.60 1820 4674 CA Law Enforcement Equipment $126,133.00 EXPENDITURE APPROPRIATIONS (3603) Description Division Number 1820 Police - Support Services - Account Number 7000 Salaries - Misc $58,775.00 Account Number 7220 Health Insurance - Misc $7,200.00 Account Number 7439 PERS Employee Contribution $4,600.00 Division Number 1840 Police - Traffic Account Number 7010 Salaries - Safety $31,020.00 Account Number 7040 Overtime - Safety $4,942.86 Account Number 7074 Holiday Pay -Safety $2,000.00 Account Number 7221 Health Insurance - Safety $2,500.00 Account Number 7441 PERS Employer Contribution $1,929.03 Account Number 7442 PERS Employee Contribution $3,067.91 Account Number 7425 Medicare Fringes $449.79 Division Number 1840 Police - Traffic Account Number 9300 Equipment NOC $35,710.00 Division Number 1820 Police - Traffic Account Number 9010 Computer Equipment $126,133.00 Signed: A&&.e c. f/ I.r r 2—A da Financial pproval: Administ - Se irvcesDrector ate Signed: Z. Administrative Appr al: City Manager to Signed: City Council Approval: City Clerk Date