HomeMy WebLinkAbout05 - C-3375 - Balboa Island Bridge BeautificationNovember 27, 2001
CITY COUNCIL AGENDA
ITEM NO. 5
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BALBOA ISLAND BRIDGE BEAUTIFICATION - CONTRACT NO. 3375, REJECT ALL
BIDS
RECOMMENDATIONS:
1. Reject all bids.
2. Direct Staff to modify the plans and specifications as needed and put the project out to bid
again.
DISCUSSION:
At 11:00 a.m. on October 26, 2001, the City Clerk opened and read the following base bids for this
project:
BIDDER TOTAL BASE BID AMOUNT
Low Pima Corporation $342,200
2 Beador Construction Company, Inc. $400,300
3 Griffith Company $507,990
The low base bid amount is 19 percent above the Engineer's Estimate of $288,200. The low
bidder, Pima Corporation, possesses a General Engineering Class A Contractor's license as
required by the project specifications. Pima has not performed previous contract work for the City,
however a reference check indicates they have satisfactorily completed similar projects for other
southern California agencies. A check with the Contractors State License Board shows no
pending actions that could be detrimental to their contractors license.
PROJECT DESCRIPTION:
This project provides for the following enhancements to the appearance of the Balboa Island
Bridge:
Balboa Island entrance walls and bridge railing bases will be covered with an attractive
stone veneer and cap block that matches the newly constructed walls located at the
intersection of Bayside Drive and Jamboree Road. This veneer /cap thickness will reduce
the sidewalk width by approximately 6 inches.
2. Five sing le-luminaire aluminum poles and their brackets will be removed from the bridge
and replaced with eight black concrete poles. Each pole will be fitted with a double
luminaire bracket and an outlet that may be used for decorative lighting. In the future, the
poles may also be fitted with brackets to support plant baskets about 10 feet above the
sidewalk. The new poles will be mounted atop new concrete pilasters that match those that
Subject: Balboa Island Bridge Beautification — Contract No. 3375, Reject All Bids
November 27, 2001
Page: 2
were built with the newly constructed walls located at the intersection of Bayside Drive and
Jamboree Road.
3. A water supply line will bring water from an existing controller located at the Balboa Island
entrance wall across the bridge to the base of each pole. This water system will irrigate the
future plant baskets automatically.
Existing railings will be replaced with new black anodized aluminum railings spanning
between the pilasters. The railings will include flagpole holders similar to those on the
existing bridge railings.
Railing picket spears, scrollwork between the pickets, and stamped concrete sidewalk panel
replacements were listed as additional bid items in the bid package. These items were to be
included in the award only if adequate funds were available. Unfortunately, there is only $327,000
remaining in the budget to award the contract, provide a 10 percent construction contingency, and
reserve $10,000 for the future plant basket contract. An additional $60,000 is needed to complete
the project as bid.
Staff discussed this funding shortfall with Councilman Bromberg and representatives of the various
Balboa Island community associations and all concerned were in agreement. Because of the poor
bid response, the disparity of the three bids received, and the funding shortfall,we recommend the
City Council reject all bids and re -bid this project.
Staff will contact the seven plan holders who did not tender bids and ask them why they did not
submit bids. In addition, Staff will work with railing and veneer subcontractors to modify the plans
and specifications in a manner that might result in lower subcontract prices and attract the interest
of more subcontractors.
Under the re -bid scenario, award could occur on January 22, 2002. Construction could commence in
mid - February and would be required to be completed by Memorial Day. The Engineer's Estimate will
remain unchanged.
Respectfully sub;?ittd
7�71:�1L1�►11
G. Badum, Director
By: I
Lloyd alton, P.E. 0
Project Manager
Attachment: Bid Summary