HomeMy WebLinkAbout19 - BA-024 - Library Services to SeniorsAgenda Item No. 19
December 11, 2001
COMMUNITY SERVICES DEPARTMENT
Arts 8 Cultural - Library - Recreation - Seniors
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Request for Budget Amendment totaling $56,470
The Library has been awarded a federal Library Services and Technology Act (LSTA)
grant for Library Services to Seniors for the 12 month period ending September 30,
2002. The total award is for $62,745 of which $56,470 will be funded in FY
2001/2002. The remaining $6,275 will be funded in 2002/2003 upon completion of
final reports.
The first payment in the amount of $28,235 has been received; the second payment
of $28,235 will arrive on or about January 30, 2002. The grant funding will be used to
improve services to the growing senior population in our community. The Library will
partner with the Oasis Senior Center in the planning and implementation of the new
Library services targeted at seniors.
Please direct staff to deposit the attached check for $28,235 into revenue account
4010.4835.
Amount Source
$28,235 California State Library
Library Services and Technology Act
Award #40.5404, FY 2001/02
Please approve a budget amendment and appropriate funds as follows:
Amount
To
$21,000
4010 -7020
3,000
4010 -8010
20,000
4010 -8080
12,470
4010 -8260
$56,470
Thank you.
Cc: Homer Bludau, City Manager
Attachment: Award Letter @ check
FEI
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CALIFORNIA STATE LIBRARY 6120
4CONTRACTED FISCAL SERVICES 10165371
SACRAMENTO CA 958'14 -0001
7NEWPORT BEACH PUBLIC LIBRARY
1.000 AVOCADO AVE.
NEWPORT BEACH CA 92660 -7916
Anna.Peac�►
37(0 -5.255
PAYMENT INQUIRIES;
fA% ID NO.OR SSAN
.00
10/03/01 ,t*
28235.00
CALIFORNIA STATE LIBRARY
LSTA, AWARD 440^5404
FEDERAL FUNDS
PCA 92980, STATE FY 2001/02
FEDERAL WP 00, DIRECT
QUESTIONS TO STATE LIBRARY
BUDGET OFFICE (916) 445 -9865
11
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FEI
VX{t WL
CALIFORNIA STATE LIBRARY 6120
4CONTRACTED FISCAL SERVICES 10165371
SACRAMENTO CA 958'14 -0001
7NEWPORT BEACH PUBLIC LIBRARY
1.000 AVOCADO AVE.
NEWPORT BEACH CA 92660 -7916
Anna.Peac�►
37(0 -5.255
PAYMENT INQUIRIES;
fA% ID NO.OR SSAN
.00
10/03/01 ,t*
28235.00
CALIFORNIA STATE LIBRARY
LSTA, AWARD 440^5404
FEDERAL FUNDS
PCA 92980, STATE FY 2001/02
FEDERAL WP 00, DIRECT
QUESTIONS TO STATE LIBRARY
BUDGET OFFICE (916) 445 -9865
11
1
CALIFORNIA STATE LIBRARY
Library Services and Technology Act
FINANCIAL CLAIM
1ST PAYMENT
FY: 01/02
WP: 00
VENDOR CODE: M676
SCHEDULE NO:
Claim of. Newport Beach Public Library
Address: 1000 Avocado Avenue, Newport Beach, CA 92660
For: Newport Beach Public Library
(Name of System or Agency)
Project Title: Library Services to Seniors
Date: 10/3/01
Amount Claimed: $28,235 Grant Award I.D. Number: 40 -5404
For Period From: upon execution to September 30, 2002
Type of Payment: PROGRESS FINAL IN FULL
Payable Upon Execution of Agreement 09/20/01
CERTIFICATION
I hereby certify under penalty of pequry: that I am the duly authorized officer
of the claimant herein; that this claim is in all respects true, correct and in
accordance with law and the terms of the contract; and that payment has not
previously been received for the amount claimed herein.
State of California
State Library Budget Office
by
by
(Signature of t e authorized
officer of the Fiscal Agency) /
(Title)
date
MAIL ONE ORIGINAL SIGNATURE TO:
California State Library
Budget Office - LSTA
P.O. Box 942837
Sacramento, CA 94237 -0001
NOU -20 -2001 10:40 NB PUBLIC
September 20, 2001
CALIFORNIA
STATE LIBRARY
POUNDED %as0
LaDonna Kienitz, Community Services Director /City Librarian
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660 -7915
Subject: LSTA 1%044, FY 2001 /02, WP00, Grant Award # 40 -5404
Title: Library Services to Seniors
Dear Ms. Kienitz:
P. 02
OBIG &TO:
COPT
I am pleased to approve your grant application for the above named project for a total of $62,745 in federal
Library Services and Technology Act (LSTA) funds, effective immediately for the period ending
September 30, 2002. The State Library primary consultant assigned to this project will. be Carla Lehn,
telephone (916) 653 -7743, e-mail Llehn@library.ca.gov. Please work with this consultant in implementing
your project. My staff is ready to assist you in making your project a success.
Your project will improve services to the growing senior population in your community. I'm pleased that
you have partnered with the OASIS Senior Center in the planning and implementation.of the new library
services targeted at seniors. Because of your shared goal of providing vital services to seniors in your
community, your partnership will make the most effective use of your resources in serving the senior
community.
Because of the nature of the activity, your project has been identified as an excellent candidate for the
application of Outcomes Measurement techniques as part of a new approach to project evaluation: The
federal agency which oversees LSTA, the institute for Museum and Library Services, is incouraging
maximum use of Outcomes Measurement (OM) in those LSTA projects in which it is appropriate: We
have identified a very select group of projects in which it is appropriate. We have identified a very select
group of projects in the doming grant year; including yours, to be considered for participation in testing
these concepts. I request that you think about this and work with LDS staff to add this element to your
project This will mean that additional consultant assistance and training will be available to you in
developing and applying OM techniques and, if needed, additional funding for the project will be famished
to you. Your CSL assigned consultant ocher designee will be contacting your project director in the very
near future to discuss this idea, and if you agree to take part, to give you.guidance on how to get started.
library - Courts Buildias P.0. Box 942837 S3 n nto. CA 94237 -0001
NOU -20 -2001 10:40 NB PUBLIC LIBRARY
LaDonna Kienitz -2-
Funds allowed are as follows:
Cateez n s
Salaries and benefits
Z/-O / o g2-4 o Library materials r
Operating expenses
Equipment (items over $5,000)
Program Award
September 20, 2001
2001 /02 LSTA
Anoroved Budget
$34,146
10^ um—,
12,895
0
57,041
indirect cost (up to 10%) 5.�4
Total $
-5-e -
On September 30, 2002, this project will be officially closed and no new expenditures may be generated
nor funded project activities occur. All unexpended and unencumbered funds must be returned by
November 15, 2002. This project is allowed 60 days to liquidate encumbrances which were incurred prior
to September 30. After the 60 -day period, all encumbered funds which have not been liquidated must be
returned to the State Library.
Reporting on financial and program activities is required quarterly, on the forms enclosed, within 30 days
of each quarter. A final narrative report is required and is due within 30 days after the close of the project,
by October 30, 2002. The final liquidation report, if required, is due and must be submitted by December
15. Thus, all reporting regarding this project must have been received at the State Library by December
15, 2002.
Please note this clarification regarding payments. Ten percent (10 %) of the grant award is withheld until
the end of the project period. .It is payable only if the' grant recipient fulfills all project reporting
requirements and expends all funds, or returns all unspent grant funds, by the time specified in the grant
program. Failure to provide timely reports is a serious breach of a grant recipient's administrative duty
under the grant program, which may result in federal audit exceptions against the state and the loss of
LSTA funds.
All required reporting materials are attached to this letter. This letter and the enclosed list of LSTA
procedural requirements amend the Consolidated Application/Grant Award Certification document and
must remain a part of all your existing copies.
Best wishes for a successful project year.
Yours sincerely,
Dr. Ke Starr
State Librarian of California
Enclosures
cc: Jay Cunningham Colette Moody Darlene Gaetano
Liz Gibson Carla Lebn
IV-20-2001 10:32 NB PUBLIC LIBRARY P.02
LSTA Control #
LSTA GRANT AWARD DOCUMENTATION
Budget Citation Chapter 106, Item 6120 - 211 -0890
LSTA Award #: 40 -5404
Project Title: Library Services to Seniors
Subgrantee: Newport Beach Public Library
Funding Start Date: ** upon execution **
F -044
Approval Date: 09/20/01
Approved Funds: $62,745 Term: upon execution - 9/30/02
.Payments: $28,235 upon execution of agreement Schedule No.
$28,235 on or about January 30, 2002 Schedule No.
$6,275 on completion of all reporting Schedule No.
requirements and return. of abatements
Appropriation Encumbered (designate where applicable)
For: FY 01102
WP 00
Federal Fund Trust PCA #: 92980 Code: 702 Vendor Code: M676
Catalog number from Federal Catalog of Domestic Assistance#45.310
Matching: State: 34% Federal: 66 %.
APPROVED
BUDGET CATEGORY BUDGET REVISED REVISED
SALARIES & BENEFITS $34,146
MATERIALS $10,000
OPERATING EXPENSES $12,895
EQUIPMENT
INDIRECT COSTS. $5,704
TOTAL 1$62,745
City of Newport Beach
BUDGET AMENDMENT
2001 -02
-: ; —�C T ON
BUDGETARY FUND BALANCE:
X
Increase Revenue Estimates
X
Increase Expenditure Appropriations
4010
Transfer Budget Appropriations
SOURCE:
Number
7020
from existing budget appropriations
X I
from additional estimated revenues
4010
from unappropriated fund balance
EXPLANATION:
NO. BA- 024
AMOUNT: $ss,47a.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to receipt of a federal Library Services and
Technology Act (LSTA) grant for library services to seniors.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 4835
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Library Services Construction Act
Signed:
Signed:
City Manager
Director
Amount
Debit Credit
$56,470.00
$21,000.00
$3,000.00
$20,000.00
$12,470.00
--�?— C)/
Date
Dat
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
4010
Community Services - Support Services
Account
Number
7020
Salaries - Perm Part Time
Division
Number
4010
Community Services - Support Services
Account
Number
8010
Advertising & Public Relations
Division
Number
4010
Community Services - Support Services
Account
Number
8080
Services - Professinal & Technical
Division
Number
'4010
Community Services - Support Services
Account
Number
8260
Library Materials
Division
Number
Account
Number
Signed:
Signed:
City Manager
Director
Amount
Debit Credit
$56,470.00
$21,000.00
$3,000.00
$20,000.00
$12,470.00
--�?— C)/
Date
Dat
Signed:
City Council Approval: City Clerk Date