HomeMy WebLinkAbout09 - Newport Shores Street End ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
November 13, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949- 644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: NEWPORT SHORES STREET END IMPROVEMENTS —PHASE 2—
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3805
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On March 23, 2004 the City Council approved a Landscape Maintenance Agreement
with the Newport Shores Community Association (NSCA) for improvements to a City
owned street end at the west end of Canal Circle. The property was unsightly and was
sparsely landscaped. In addition, illegal dumping was occurring on the property, further
creating the need for improvement. The improvements also included a small privately
owned median island located between Canal Circle and Canal Street. These Phase 1
improvements were completed by October 2006 and NSCA has been maintaining them
ever since. As part of this original agreement, the City was obligated to complete the
Phase 2 improvements on a similar street end between the property at 492 62nd Street
and the NSCA Clubhouse Facility.
In March 2006, the Phase 2 Landscape Maintenance Agreement was executed
between the City and NSCA to complete these improvements. Upon completion of the
improvements, the NSCA agreed to accept maintenance responsibility as they have for
the Phase 1 improvements.
Newport Shores Street End Improvements - Phase 2 - completion and Acceptance of Contract No. 3805
November 13. 2007
Page 2
On June 12, 2007, the City Council authorized the award of the Newport Shores Street
End Improvements — Phase 2 project to Belaire -West Landscape, Inc. The contract
called for the installation of a new irrigation system, landscaping, and the construction
of a concrete walkway, essentially at the intersection of Canal Street and 62nd Street.
The contract has now been completed to the satisfaction of the Public Works
Department. Following is a summary of the cost of construction:
Original bid amount: $46,193.00
Actual amount of bid items constructed: $45,953.00
Total amount of change orders: $2,801.26
Final cost of construction: $48,754.26
The final overall construction cost including one change order totals $48,754.26. The
change order in the amount of $2,801.26 was needed for the removal and
reconstruction of a portion of a concrete walkway. Actual bid items constructed
required reduced quantities in materials resulting in a lower cost than originally bid.
Overall, the project was 5.5 percent over the original bid amount and well within the ten
percent allowed contingency.
Other Project Costs:
In addition to the primary construction contract, this project involved other expenses
from various funding sources. Total project expenses are summarized as follows:
Construction
Pre - construction storm drain alteration
Landscape Design
Construction Inspection
Incidentals
Environmental Review:
$48,754.26
25,850.00
7,425.00
475.65
240.09
TOTAL $82,744.35
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15304 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers minor alterations
to land.
Funding Availability:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
General Fund 7028- C5100828 $48,754.26
. Total: $48,754.26
Newport Shores Street End Improvements — Phase 2 • Completion and Acceptance of Contract No. 3805
November 13, 2007
Page 3
The construction portion of the project was completed prior to the original completion
date of August 24, 2007. The 90 -day maintenance phase was successfully completed
by November 5; 2007 and NSCA assumed responsibility at that time.
Prepared by: Submitted by:
Andy yfan C Stgpfi . Badum
Sent r Civil Engineer P-ubli orks Director