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HomeMy WebLinkAbout10-07-1980 - Agendaf r i CITY OF NEWPORT BEACH •, - PARKS, BEACHES & RECREATION COMMISSION • • REGULAR MEETING HELD TUESDAY, OCTOBER 7, 1981) CITY HALL COUNCIL CHAMBERS 6:30 p.m. AGENDA I. PROCEDURAL MATTERS: 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of Tuesday, September 9, 1980 4. Adoption of Agenda II. SPECIAL RECOGNITION AWARDS: 5. Time certain - 7:30 p.m. III:., RECOMMENDATIONS-,FOR;,AGTION.: 6. Street Tree Petition - Harbor View Hills 7. Spyglass Hill Paseo - Tree Problems (memo and communications attached) 8. Fencing at Spyglass Hill Park (memo and communications attached) 9. Sign for Spyglass Hill 10. Committee and Liaison appointments 11. Oasis Personnel request IV. ITEMS FOR DISCUSSION: 12. Council Policies - Annual review (report attached) 13. 1981 -82 Capital Improvement Schedule Parks, Beaches and Recreation Commission Meetings are tape recorded; Testimony limited to 5 minutes • V. INFORMATIONAL REPORTS: 14. Recreation Division (report attached) 15. Parks Division (report attached) VI. SPECIAL, URGENT OR LAST- MINUTE ITEMS: VII. ADJOURNMENT: • • Parks, Beaches and Recreation Commission Meetings are tape recorded; Testimony limited to 5 minutes CITY OF NEWPORT BEACH COMMISSIONERS PARKS, 'BEACHES & RECREATION COMMISSION 4 '6 r,fy \0, Present Motion Ayes • Motion Ayes 0 September 9, 1980 City Council Chambers 6o30PM. INDEX Call to Order Approval of Minutes Adoption of Agenda 32nd & ,Balboa X X ,x X 'X X X Ex= Officio Member Present: Ronald A. Whitley, Director Staff Present: Jeffrey C. Kolin, Rec. Supt. Jack Brooks, Park Supt. Michele Alberta, Secretary I. PROCEDURAL MATTERS: Item #1. The meeting of the Parks, Beaches and Recreation Commis- sion was called to order at 6:30 p.m. Item #3 - X Motion was made to approve the minutes as corrected,•'of X x x x'x x x the 'August 5, 1980 meeting. 'Commissioner Winburn seconded the motion. Item #4 X Motion was made to adopt the adgenda for the September 9, V x x x x x x 1980 meeting. Commissioner Cole seconded the motion. II. RECOMMENDATIONS FOR ACTION: Item #.5 Mr. Whitley stated that there was a discrepancy in the General Plan which states that the vacant parcel at the Oceanfront end of 32nd Street had been mistakenly identified as public property and shown as open space. The site is also shown on the General Plan for "Two- Family Residential ". The site is owned by Southern Pacific and leased to Cagney. The City of Newport Beach does not own this site. Commissioner Ross asked what this property could be used for if it was City owned and some suggestions made were that it could be used for a park or public rest - rooms. Mr. Whitley stated that putting a small park at this site would be high in maintenance. Therefore, it is felt that this area should not be recommended for a park. He stated that public res'trooms would be logical for the area. Chairman Schwarz asked about the possibility of using the site for storage. Mr. Whitley answered that this area would be too far from the sailing bases.to store equipment. INDEX Call to Order Approval of Minutes Adoption of Agenda 32nd & ,Balboa CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION i\e City Council Chambers 6030 P. M. INUtA Present• Mr. Don Atkinson, Attorney for the Cagney property, was present and stated that the land is valuable, worth about Motion x $2;000,000. Motion -Vvds made and seconded that the Ayes x x x x x x x Commission oppose acquisition,of the parcel for park purposes. Item #6 CdM Civic Assoc. The Corona del Mar Civic Association is requesting a re- duction or waive in fees.for the use of the Multi- purpose Room at the Oasis Center. Normally they use Room #1 when available but if it is not they have to use the Multi- purpose Room for a larger fee. They feel that since they are getting the same service from the City the fees should stay the same as they are for Room #1 or be waived completely. The MP Room is much larger is size, therefore, much higher in cost for energy and maintenance. Thus, the higher fee is appropriate. There are alternatives for other meeting rooms that the • Corona del Mar Civic'Association can consider but they feel Oasis would be best. The other facility alternatives are either too far for them or they feel are in unsatis- factory condition. Also, if the CdM Civic Association could 'project a firm annual calendar, the Oasis Room #1 could be scheduled for their purposes avoiding conflict with other uses. The Association's past experience in scheduling meetings even one quarter in advance is not practical for them, they say. Commissioner Ammerman stated that if we approve the re- duction of the fee it would encourage them to use the Multi- purpose Room and in turn, waste energy. It was suggested that if there is an emergency or crisis a quick drive to the Police Department fora meeting could work. Commissioner Ross stated that they can't drive and that Oasis is close by and handy for them. Commissioner Cole stated that instead of the Association scheduling a meeting and then seeing if Room #1 is available, to see if the room is available first and then scheduling the meeting. Motion x Commissioner Ross moved`to propose that the Commission Ayes x :x x x x x x reject the request for reduced fees for the Corona del Mar Civic Association. Commissioner Ammerman seconded the motion. Commissioner Ammerman moved to have correspondence • sent to the Association indicating reasons for the decision and offering alternatives. Mr. Whitley stated that all information should go back to City Council. Motion with- drawn. -2- CITY OF NEWPORT BEACH COMMISSIONERS PARKS. RFACHES & RECREATION COMMISSION C 7j �s Present Motion Ayes • n `J City Council Chambers 6830P.M. INDEX School facility, trade -off Volleyball tournament Committee review s Item #7 Since the passage of Proposition 13 the implementation of user fees has become a common practice between the school district and the City of Newport Beach. The above concept allows for the exchange of facility use, maintenance services, equipment and supplies; and as a result mutually waive user fees for the use of respective facilities. By using this concept we are holding back from an increase in fees that the Newport -Mesa Unified School District Board of Trustees approved. Commissioner Ammerman stated that this item will have to be brought back to the Commission. X, Commissioner Winburn moved to approve of the landscape x x x x x x x maintenance- school facility use trade concept to be formalized by agreement between the City of Newport Beach and the Newport -Mesa Unified School District. Commissioner Ross seconded the motion. III. ITEMS FOR DISCUSSION: Item #8 Jeff Kolin reported on the summer beach volleyball tourna- ment and stated that there Were two separate tournaments two weekends' in a row. This year the location of the tournament was at the Balboa Pier. In previous years -it was held at Corona del Mar State Beach but due to various problems - parking, poor condition of courts, etc. Balboa Pier was chosen. Ten temporary volleyball nets and poles were installed. The tournaments were very successful with very few complaints and a few compliments. Commissioner Schwarz asked if this was to be a permanent site would the courts be permanent? Jeff stated that the courts would remain temporary. He also stated that the tourna- ment was self supporting. This item was brought to the 'Commission to make the Commission aware of the change in location this year and that there were -no problems in having the tournament at Balboa Pier. Student rep asked If there were going to be 15 -16 year old tournaments next year and Jeff replied that there was a possibility. Item #9 Mr. Whitley handed out a 'sheet for the Commissioners to list in order what Committee they would prefer to be on. Commissioner Green pointed out that the correct name for the Recreation Program and Youth Involvement Committee is Recreation Program and Citizen Involvement. The Committees usually consist of three people. -3- INDEX School facility, trade -off Volleyball tournament Committee review CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION \1P1 City Council Chambers 6%30PM. V a V V V INDEX Present_ IV. INFORMATIONAL REPORTS: -Item #10 Recreation Div. Report The Parks, Beaches.and Recreation Department has increased its revenue during the 1980 summer quarter. We hope to grow even more next year. It has been a very good summer. Some of the programs did better than others but overall there was an increase in revenue. Approximately $5,000. was spent on the Pic N Pop concert. The actual cost to the City, not including staff time, was about $2,800. The rest was secured through a grant through the Musicians Fund and Friends of Arts Commission. Depending on the financial support the Arts Commission can get next year the Pic N Pop concert will be continued. Commissioner Ammerman stated that in the future to try to know what the number of paid registrees and drop outs are so we can know that figure. V. SPECIAL, URGENT, OR-LAST-MINUTE ITEMS: Commissioner Schwarz thanked Jeff for the concert in East - bluff Park. Attendance was about 2000 or 3000 people. Moon x Commissioner Green moved that the P B & R Commission Ayes x x x x x x x commend the Arts Commission for a very fine Pic N Pop Concert. Commissioner Ammerman seconded. Jeff stated that we have a new staff supervisor from Cypress, Dan iwata, a, graduate of Long Beach State, who will be taking over contracts, classes, brochure pro- duction, etc. We have been authorized to upgrade our Recreation Coordinator position to Recreation Supervisor in two or three weeks. Commissioner Ammerman had a list of productions for the 1980 -81 season at the Theatre Arts Center and hopes they will be supported. Lunch on September 17, and 21, to see and talk to people behind the productions. . Commissioner Ross stated that the County of Orange is having a Conference•on Aging. This is being held on Saturday, September 13 and Saturday, September 27, at Cal State University Fullerton and Saddleback Community College. Commissioner Winburn reported on the Local Coastal Plan rega'rdinq Lido Isle. • -4- CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION \Z�4-0- City Council Chambers 60030 P. M. + INDEX Present PARK TOUR Mr. Whitley stated that the response to the tour'was not good. The purpose of the tour is being defeated if the turn out is not good. Commissioner Winburn suggested making the tour twice a year for a shorter length of time. Mr. Whitley suggested an evening tour. 'Commissioner Ross suggested a weekday afternoon tour. It was the concensus of the Commissiom to cancel the tour and work toward'a better time and day for participation purposes. VI. ADJOURNMENT: There:being no further business, the Parks,'Beaches and Recreation Commission adjourned. 'Respectfully submitted, Michele Alberta • Secretary • -5- 0 • 1 1 September 3, 1980 City of Newport Beach Parks & Recreation Commission 3300 Newport Boulevard Newport Beach, Calif. 92660 Commissioners; At the request of my neighbors I have initiated the enclosed petition for your consideration. We are seeking relief from what we consider-as an intolerable condition that is affecting the enjoyment of our properties and perhaps more impor- tantly the values of our homes. When we purchased our homes we paid amounts substantially in excess of current residential values for ocean and harbor views and subsequently, over the years, these views have been eroded by the City owned parkway trees. Therefore, we are requesting that the City replace the trees or, if this is not feasible, that the trees be pollarded to a height as to eliminate view interferance. Even the most recent trimming which was done in the month of August has done very little to alleviate the problem. We, the signatories to the petition, hope and expect that you will look favorably upon our request in as much as the City responded to a similar request by the Homeowners.on Goldenrod Avenue two years ago, as well as other individual requests by residents within our Homeowner Association. If the format of your meeting allows, we would also request that we be allowed to attend to further explain our problem. Please forward any communication relating to this matter to: Rob Partin 2700 Harbor View Drive Corona Del Mar, Calif. 92625 Sincerely, , Rob Partin cc: Mr. John Cox, Councilman City of Newport Beach Attachments I tl, 2r P E T I T I O N TO: CITY OF NEWPORT BEACH ATTN: MR. JACK BROOKS We, the undersigned owners of property in the vicinity of Harbor View Drive and Goldenrod Avenue, do petition and request that the City of Newport Beach remove the existing Indian Laurel and Eucalyptus trees in the park- ways adjacent to our properties and, once removed, that the trees be replaced with trees selected by,the City having lower mature heights and more compact root systems. It is our belief that we are suffering a devaluation in the value of our properties from view obstruction and further that the City of Newport Beach is incurring an excessive expense in the maintenance of the trees and adjacent public walks due to their agressive growth charateristics. . Attested to by: at SQ 00 C-f ttrzPr rz ty �,, 77i? Beach, California. Telephone owners of property located City of Newport vVVL:L `Yll1lNS�q V�X/'z , owners of property located at 2701 C -116(E IJ'R. �.i�. Ih. , City of Newport Beach, Calif orni`�a.. Telephone No. (-q0- y1fIC, 4-'-M I-- b `'- � ` '-A , owners of property . located at , City-of Newport Be �� f pne N o '4- 2 1'4 t) t / 7 v , owners of property located City of Newport Beach, California. Telephone No.— — S -1-70 f /�r ✓ �r , owners of property located at ,/A „� e'?” , City of Newport Beach, California. Telephone No. 6 go ­4 7/6___ at Beach, a. Telephone i at Beach a .� B a / r` '//' owners of property located , City of Newport owners of property located City of NewAort owners of property located City of Newport Jo. SSA 1c:2 b 4L - - tS�'-cacsv,l , owners of property located eR co, d City of Newport Tg;-e,pAone No. f�q-f a&6 i , owners of property located ran) /),r_ , City of Newport Califor fa. Telephone No. k 11/15Vb4__t;L_'"` • , owners of property located at 20f hie C,DIV\ , City of Newport Beach, California. Telephone No. Zo , 9� 7-0 C <- (A� ,T- , owners of property located at l0'0 PIA 4A,100- C��QLQ9.n.o , City of Newport Beach, California. Telephone • P E T I T I O N TO: CITY OF NEWPORT BEACH ATTN: MR. JACK BROOKS We, the undersigned owners of property in the vicinity of Harbor View Drive and Goldenrod Avenue, do petition and request that the City of Newport Beach remove the existing Indian Laurel and Eucalyptus trees in the park- ways adjacent to our properties and, once removed, that the trees be replaced with trees selected by the City having lower mature heights and more compact root systems. It is our belief that we are suffering a devaluation in the value of our properties from view obstruction and further that the City of Newport Beach is incurring an excessive expense in the maintenance of the trees and. adjacent public walks due to�their agressive growth charateristics. • Attested to owners of property located at �Z %Ot ItA2gor2 X11 = prZ. G� , City of Newport' ��eaaf�ornia . Telephone No. �S Y, . , owners of property located at nd, . _ _ ter'„ -,_.%i 73 ��ity of Newport Beach' lifornia. Teleph ne No. fy- �G- GS//yC owners of property located at City of Newport Beach, California. Telephone No. owners of property located .at City of Newport Beach, California. Telephone No.____ ati Beach, California. owners of property located , City of Newport Telephone No. • , owners of property located at City of Newport Beach, California. Telephone No, , at t owners of property located _Beach, California. Teleph City of Newport one No. _ at � _ _ owners of property_lo.cated. Beach, California. Telephone No, City of Newport at owners of property located Beach, California. Telephone No. City of Newport at owners of property located City of Newport , i I. September 22, 1980 TO: PARKS -, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: SPYGLASS HILL PASEO - TREE PROBLEMS BACKGROUND: The Paseo in Spyglass Hill, specifically on both sides of Spyglass Hill Road, has a large number of Eucalyptus citriodora that are causing view problems to property owners. The Eucalyptus trees are tall, stately trees that will continue to grow to a height of 75 -100'. City Council Policy I -9 which provides guidelines for our tree r-e- tenion program does not address the issue of problem areas where views are inhibited by City owned parkway trees. As the Codes, Covenants and Restrictions (CC & Rs) for residents in the Spyglass Hill Community Association area- :regiiire'.them to maintain all private property trees to a level not ex- ceeding the roof line of their houses, our City owned trees are the only ones causing problems. • I have been to several homes in the area and discussed the matter with the Board of Directors of the Spyglass Hill Com- munity Association. All agree, including this Department, that the problem exists and should be eliminated. There are 13 trees on the bank side of Spyglass Hill Road and 41 trees on the Paseo side that should be removed. It is estimated that removal of the mentioned trees would cost $2,700.00. Replacement, using a desirable 15 gallon tree would cost approximately $2,.430.00 or a total of $5,130.00 to complete the project. The removal of these trees would benefit those that are ex- periencing view problems and in addition would be a positive step toward a low cost maintenance program for our street tree operation. Replanting with a tree species that has a lower maintenance requirement would aid the tree section in their ever increasing responsibilities for tree trimming. POSSIBLE FUNDING: As a result of the Paseo deletion in the Spyglass Hill area a reserve fund was established by the John D. Lusk Company relieving them of future paseo development. This reserve fund has a balance of $50,510.00 that is to be used on projects • in Spyglass Hill that are approved by the City Council and the Association. If the tree removal project has a high.priority 'f' } � V • Parks, Beaches and Recreation Commission Page 2 September 22,, 1980 and could be approved by both parties the reserve fund could supply sufficient fund's to accomplish the task. RECOMMENDATION: If desired, recommend to the City Council that the paseo, tree removals be approved and funded from the Spyglass Hill Reserve Fund. W 91 Ronald A. Whitley RAW:ma • 0 • 3 ml - a.Atd mod. Ram 6, maleaot July 14, 1980 Mr. James Sinasek Code Enforcement Officer City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 Dear Mr. Sinasek: Re: Parkway Tree View Obstruction I„ I have, on numerous occasions, requested that the parkway trees along both sides of Spyglass Hill Road be either trimmed or eliminated due to their obstructing of views of homes on Bodega Bay Drive. I have met with absolutely zero response. In fact, the comment made was that nothing can be done and that one (1)'homeowner complaining will not get the city to move on the problem. I have contacted my attorney and he, in turn, has contacted Mr. Hugh Coffin, city attorney. We find that an ordinance number 720.02.070 provides for the correction of this problem. I would greatly appreciate hearing from you, as to the method of eliminating this problem. I can be reached, either at my home add- ress or you may contact me at my office. My home telephone =tuber is (714) 644 -1723, my office telephone number is (213) 868 -9779. Any assistance in this matter will be greatly appreciated. Very truly yours, Robert-C. McLean 33 Bodega Bay Drive Corona Del Mar, California 92625 RCM /bjs` JUL 61980- y . �-I • • CITY OF NEWPORT BEACH[ July 17, 1980 Mr. Robert C. McLean 33 Bodega Bay' Drive Corona del Mar, California Dear Mr. McLean: PLANNING DEPARTMENT 92625 (714) 640 -2137 I am in receipt of your letter of July 14, 19.80 pertain- ing' to parkway tree view obstruction. I have discussed your particular problem with both Mr. Burnham and.Mr. Coffin with the City Attorney's office, and it is our opinion that the problem you cite cannot be solved by the Zoning Ordinance which governs the loca- tion of fences, walls, and plantings on private property. The problem you cite is one of parkway trees located within the public right -of -way. The retention or removal of parkway trees is governed by Council Policy I -9 which is administered by the Parks, Beaches and Recreation Department. If you are having a problem with parkway trees, I would suggest that you contact Mr- Ron Whitley who is the Director of the Parks, Beaches and Recreation 'Department. Mr. Whitley's phone number is 640 -2270. I have discussed this matter with trim and he will be expecting your call. Very truly yours, PLANNING DEPARTMENT cc: Mr. Whitley Mr. Coffin City Manager City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 0 September 25, 1980 TO: PARKS, BEACHES AND RECREATION FROM: Parks, Beaches and Recreation Director SUBJECT: FENCING AT SPYGLASS HILL PARK RECOMMENDATION: If desired, recommend to the City Council that fencing of Spyglass Hill Park be approved and a $10,000. budget amendment be made from the Spyglass Hill Reserve .Fund to accomodate the project. DISCUSSION: The 'Spyglass Hill Community Association has requested that some type of fencing be installed at Spyglass Hill Park for safety purposes. The Department',s-ini.£ial reaction to the request was negative as indicated'in my letter of July 31, 1980. However, after two meetings with the Board of Directors . of the Association our concerns have been eliminated and, we would recommend approval if the necessary arrangements can be made to fund from the Spyglass Hill Reserve. Ronald, A. lWhitley RAW-.ma • r � Z CFA ► ,Vi 11 VILLAGEWAY MANAGEMENT INC. ■ P.O. BOX 4708 ■ IRVINE, CALIFORNIA 92716 ■ (714) 556 -1876 July 15, 1980 City of Newport Beach Parks & Recreation Department 3300 Newport Boulevard Newport Beach, CA 92660 RE: SPYGLASS HILL COMMUNITY ASSOCIATION Dear Sirs: As the management company for the Spyglass Hill • Community Association we have been instructed by the Board of Directors to contact your office and request suggestions and recommendations for an aesthetically pleasing fence to be constructed around the ,park located at the corner of E1 Capitan and Spyglass Hill Road. The Board of Directors would like to install a fence that would enhance the appearance of the park area and at the same time provide safety to children playing in the park. It was suggested that the cost for the installation of this fencing be deducted from the Paseo Deletion Funds. Your earliest attention to this matter would be greatly appreciated. Respectfully, VILLAGEWAY MANAGEMENT, INC. X Janet L. Jense 3 CITY OF NEWPORT BEACH Ms. Janet L. Jensen Villageway Management, Inc. P.O. Box 4708 Irvine, CA 92716 Dear Janet: PARKS, BEACHES AND RECREATION DEPARTMENT (714) 640 -2271 July 31, 1980 Your communication regarding the Spyglass Hill Community Association's desire to install a fence around Spyglass Hill Park has been received and analyzed by this Department. Our initial reaction is not favaorable to the concept of fencing a public park area. The design of Spyglass Hill Park was accomplished with significant involvement of the Spyglass Hill Community Association. Numerous planning • meetings were held with the Association to determine the development criteria. I realize that Board personnel turnover quite rapidly and a new set of individuals are now involved. However, as the development of this park was implemented and encouraged by the Association,their original concepts were given high priority. The open, visible park area with appropriate safety berms along E1 Capitan and Spyglass Hill Road was a recommendation of the Asso- ciation. It was the feeling that supervision of the entire area and surveil- lance from these roads was desirable to dliminate a closed in area where young people .could possibly congregate. It has been our experience while programming and maintaining a number of parks within the City that closed in areas offer unique problems. As an example, 38th St. Park located in Central Newport on Balboa Blvd. is completely fenced and has been an expensive park to maintain and many social problems have been encountered. To assist in arriving at a decision, I would be willing to attend a meeting of the Board of Directors of the Spyglass Hill Community Association. All the alternatives could be addressed including a cost estimate for the proposed fence. Please give me a call if you feel this would be helpful. Cordially, • ARonald A. Whitley, rector Parks, Beaches & Recreation Dept. /kar cc: Robert L. Wynn, City Manager City Hall • 3300 Newport Boulevard, Newport Beach, California 92663' v y • VAJ41,1 VILLAGEWAY MANAGEMENT ■ P.O. BOX 4708 ■ IRVINE, CALIFORNIA 92716 ■ (714) 556.1876 INC. September 15, 1980 Mr. Ron Whitley City of Newport Beach Parks, Beaches & Recreation 3300 Newport Boulevard Newport Beach, CA 92660 RE: SPYGLASS HILL COMMUNITY ASSOCIATION Dear Mr. Whitley: The Board of Directors of the Spyglass Hill Community • Association would like to thank you for your attendance at their meeting held on August 27, 1980. Per discussion held at the August meeting you stated that you would attend the September Board meeting and - present the following information: 1) Proposal for some type of aesthetically pleasing barrier, combining shrubbery (laedges) with decorative fencing, to be placed around the park on the corner of Spyglass Hill Road and E1 Capitan. The purpose of this barrier is to prevent children and balls from going in the street. 2) Proposal /estimate of removing the eucalyptus trees on City property surrounding Spyglass Hill which are blocking homeowners views and replacing the trees with a more appropriate planting material. The next Board of Directors' meeting is scheduled for Wednesday, September 24, 1980 to be held at the office of Ron Taylor, R.C. Taylor Company, 3 Corporate Plaza Drive, Newport Beach, CA. Your attendance would be greatly appreciated. This topic will be discussed at 8:00 P.M. Please confirm that funding for these projects has-been approved by the City to be deducted from the Paseo Deletion funds. • 5 0 Page 2 Please contact me at 556 -1876 to confirm your attendance at the meeting. Thank you for your continued cooperation in matters relating to the Spyglass Hill Association. Respectfully, VILLAGEWAY MANAGEMENT, INC. Ate- AQX'7�� net L. Jensen, • • • C� September 29, 1980 " TO: PARKS, BEACHES & RECREATION COMMISSION FROM: Parks, Beaches & Recreation Director SUBJECT: COMMITTEE APPOINTMENT The final appointments to the Committees are as follows: COMMITTEES Budget Ocean Front General Plan Park Planning and Development Parkway Trees Recreation Facilities Recreation Program and Citizen Involvement LIAISON TO SPECIAL INTEREST GROUPS Bikeway Trails Committee Litter Control Committee Friends of Oasis Friends of the Theatre Arts Chairman - Winburn Members - Cole, Ross Chairman.- Ammerman Members - Stuart, Schwarz Chairman - Stuart Members - Schwarz, Ammerman Chairman - Cole Members - Ross Chairman - Winburn Members - Cole, Stuart Chairman - Green Members - Wihburn, Cole Chairman Schwarz Chariman - Green Chariman - Ross Alternate - Green Chariman - Ammerman Any requests for changes can be made at the October 7, meeting. A Ronald A. Whitley RAW: ma X10 CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION DEPARTMENT DATE: September 30, 1980 TO: PARKS, BEACHES & RECREATION DIRECTOR, RONALD A. WHITLEY FROM: Recreation Superintendent SUBJECT: FULL TIME HUMAN SERVICES COORDINATOR At the request of Jim Felton, President of the Friends of OASIS, Staff has prepared a report outlining the need for additional City Personnel at the Center. The executive Board of the Friends has voted its approval of the request for additional personnel and authorized Jim Felton and Judy O'Shaughnessy to compile the report. Present staff at the Center include 1 full'.time recreation Supervisor, 1 full time typist clerk, two full time maintenance workers, and one z time social service coordinator. The existing staff of the Center are managing the day to day operation of the Center and its existing programs. The present 2 time social services coordinator manages a program of blood pressure tests, hearing tests, glaucoma screening, legal aid, cardio pulmonary resuscitation, peer counseling, job information, and lectures. She also provides a drop -in social iworker s-ervice four morn_ings.._a Week: The Board of the Friends of OASIS feels that with the expansion of the Center and its membership there exists a need for additional human service programs in the areas of: 1. Outreach 2. Information and Referral 3. Nutritional Programs (Meals on Wheels) 4. Adult Day Care 5. Senior Discount Program A full time human services coordinator would be able to manage existing programs as well as develop new ones. The Board feels that existing staff will not be able to devote sufficient time to develop new programs and that volunteers do not have the expertise needed to plan and develop these services. The human services coordinator would also be avialable to serve as a liaison to various OASIS committees as well as to senior citizen programs in the county. It is the Boards feeling that for a minimum additional expenditure, Newport Beach can take a big step toward leading the way in programs and facilities for its elderly. • a Q T-k- Jeffrey C. Kolin '1 >. _� CITY OF NEWPORT BEACH 0 PARKS, BEACHES & RECREATION DEPARTMENT DATE: September 29, 1980 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: COUNCIL POLICIES As you know, the I series of the Council Policy Manual are policies that provide operational direction to this Department. There are currently 17 such policies. The City Council annually reviews all policies in November for the purpose of amending for clarification or change in policy. For this reason, those policies that the staff would like to have reviewed by the Commission will'be discussed at the Commission meetings of Oct- ober 7, 1980. Ronald A.. Whitley • Z�' y n LJ September 29, 1980 COMMISSION AGENDA ITEM NO. IV 11 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: POSSIBLE NEW COUNCIL POLICY - DEDICATED TREES BACKGROUND: From time to time we get requests to have a tree and /or plaque dedicated in our parksites. As we have no policy regarding, prodedures on this matter, staff is recommending that a policy be formulated and transmitted to the City Council that will provide operational guidelines on this matter. Items to be considered as the policy is developed should in- clude: 1. Some type of control so that parks do not become or give the appearance to be a cemetery • as opposed to a recreational area. 2. Type and location approval to reduce or con - trol maintenance factors. 3. Some criteria for eligibility to have a tree dedicated, although a touchy subject, should be established. Hopefully, a Commission or City Council Policy can be produced that will assist staff on this matter. The attached communi= cation is an example of the subject. Ronald A. Whitley RAW: ma Attachment • 12 3 E • • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION Mariners Park Ensign View Cliff Dr. Park @ Goat Hill @ Beacon @ Redlands Peninsula Park Las Arenas Park W. Newport Park City Hall u n Existing Dedicated Trees /Equipment PLAQUES Isabel Andrews Pease Frank G. Tallman III Margery Schrouder D.A.R. Bicentennial 9 school plaques F1oy M. Cain -Ethel Sadie Kruse Coy E. Watts Edward T. Healy 200th Anniversary of California Walter Knott Ebell Club - POW's & MIA's Marvin George Bill Covent Tree Tree Tree Telescope Flag Poles Fountain Fountain Fountain Tree Tree Tree Tree Tree Tree Tree Tree 0 r- j Martin P. Dales, O.D. 1912 Dover Dr.. Newport Beach, Calif, 92660 Ron Witley Director Parks & Recreation City of Newport 'Beach 3300 Newport Blvd. Newport Beach, Calif. 92663 Dear Sir, My mother, Mary Irma Dales, deceased September 1, 1980. She was a long time resident of the Harbor Area, and it is my desire to plant a tree and place a memorial plaque in her memory in Mariners Park in Newport Beach, • We would plant a tree of your selection in the location assigned by the Park Department. Thank you for your consideration. Martin P. Dales, O.D. • 11 u • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION 1981 -82 CAPITAL IMPROVEMENT SCHEDULE October and November 1980 December 2, 1980 December 23, 1980 January 1, 1981 - Committee review and formu- 1ation -of recommendations - Commission Review - Commission Adoption - Presented to Public Works Department 1981 -32 March 1981 - Preliminary Budget preparation June 1981 - City Council Review and Adoption *I3 • • RECREATION DIVISION PROGRESS REPORT SEPTEMBER 1980 F'al'l Ses's'ion:' ' Sp'e'cial Act'ivi'ty C'las'ses', S'ail'ing and Tennis The Fall Session commenced September 8, and all classes are progressing smoothly. Registration and revenue ar-e slightly higher than last year at the same point in the session.--' Although several classes have been cancelled or combined because of low enrollment it looks as if it will be a suc- cessful session. Sunday lessons were added to the sailing program for the first time this fall. The lessons have been extremely well received by the public, with near capacity enrollments., Sabot lessons have been about 90% enrolled and Gormet Canoeing wins the inovative program of the session award. The tennis program continues to operate at levels similar to those of a year ago. The program is only 20 participants short of last falls registration figures and should receive additional sign -ups for second session five week classes and a special two week holiday session in December. • Youth and A'dul't 'Sports Registration for youth and adult sports programs began in September. Staff anticipates that both the Adult Softball and Basketball Leagues will fill. Games are scheduled to begin in October. Youth sports continues to be a difficult area for fall programming. Competition from a very large AYSO program limits the participation in our youth sports programs, Regis- tration for flag football will continue through this week and should increase now that leaders are on the various areas. Senior C'itiz'ens P. B..& R. staff and'the Friends of Oasis are continuing to expand and improve the scope'of the'center. A second mainte- nance position has been filled by the City. This individual will work during the evenings and on some weekends. The "Friends" have hired their first van driver and obtained insurance for their vehicles. The long anticipated transportation program will soon be'operational. Oasis special events continue to attract large numbers of participants. The Luau served 392 people and the September Tea Dance attracted 98 dancers. A special fund raising Grand- parents Pancake Breakfast served 218 children and adults. #w t. • Progress Report September 30, 1980 Page 2 Installation of a, pay phone and improvements to the existing telephone system are scheduled in October. These improve- ments will be funded by the Friends and the City. Special Programs The Youth Center is preparing for a Halloween Spook House and Costume Parade,. Local youth will.be invited to join in the fun Friday, October 31st. The Friends of the Newport Theatre Arts Center, in cooperation with this Department, will be presenting a series of four plays this season. The opening production will be "Fathers Day" directed by Tom Titus and scheduled to open November 7. The Friends of the Newport Theatre Arts Center have-developed a strong organization for the ;production of community theatre. This Department's relationship with the Friends of the Theatre Arts Center has been very positive and staff looks to thh- future growth of the organization. • • W 0 September 30, 1980 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Park Superintendent SUBJECT: PARKS & STREET TREE ACTIVITY REPORT In addition to our normal park activities the Parks Division performed the following tasks: 1. Removed overgrown shrubbery on Ocean Blvd. that was blocking the view of the ocean. Replaced a chain link fence that was unsafe and planted vines on it. 2. Seeded an area of Las Arenas Park. 3. Removed the old wooden fence between our park and the American Legion at 15th Street and had a new chain link fence installed. 4. Installed a goal post at Newport Harbor High that had been taken down by one of our softball teams. • 5. Mowed four school fields for the School District. 6. Planted seven Oleanders adjacent to wall at Lido Sands where shrubs had been remove d to install sidewalk and curb. 7. Retrieved a park bench from the ocean that was dropped off the end of the Balboa Pier. 8. Picked up and delivered furniture that was donated to -the Oasis Center. 9. Installed sleeves under Oasis parking l.ot so that planters can be irrigated. 10.• Had fill soil put in at the Oasis Center &long 5th Ave. Our Street Tree Division performed the following this month: 1. Trimmed-404 trees 2. Planted 4 trees 3. Removed 15 trees • 4. Completed 31 work requests It O �, r r' • Page 2 5. Completed the trimming of the Eucalyptus trees along the bike trail at the Westcliff Goves. 6. Finished trimming the Broadmoor section of Harbor View Hills. Our crews are currently working in the Baycrest area of Westcliff, Orchid Avenue and Poppy Street in Corona del Mar, and Fashion Island. (5 d '/J /10 Jack Brooks JB:ma • L