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Home My WebLink About05-03-1983 - AgendaREGULAR MEETING HELD TUESDAY, MAY 3, 1983 CITY HALL COUNCIL CHAMBERS 7:00 P.M. I. .PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of April 5•, 1983 4. Adoption of Agenda II. ACTION ITEMS' 5. Marinapark Study /Recommendations (Bring Report) 6. Dedicated Tree Request - Spiritual Assembly of the Baha'is (Letter Attached) • III. DISCUSSION ITEMS 7. Sandcastle Street Trees (Report Attached) 8. 1983 -84 F.Y. Budget Review, May 23, 1983 (Memo Attached) 9. Joint City Council- Commission Meeting, June 27, 1983 10. Cliff Drive Park (Verbal Progress Report) IV. INFORMATION REPORTS 11. Recreation Division (Report Attached) 12. Park and Street Tree Division (Report Attached) V. SPECIAL, URGENT OR LAST MINUTE ITEMS VI. ADJOURNMENT CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION COMMISSION REGULAR MEETING HELD TUESDAY, MAY 3, 1983 CITY HALL COUNCIL CHAMBERS 7:00 P.M. I. .PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of April 5•, 1983 4. Adoption of Agenda II. ACTION ITEMS' 5. Marinapark Study /Recommendations (Bring Report) 6. Dedicated Tree Request - Spiritual Assembly of the Baha'is (Letter Attached) • III. DISCUSSION ITEMS 7. Sandcastle Street Trees (Report Attached) 8. 1983 -84 F.Y. Budget Review, May 23, 1983 (Memo Attached) 9. Joint City Council- Commission Meeting, June 27, 1983 10. Cliff Drive Park (Verbal Progress Report) IV. INFORMATION REPORTS 11. Recreation Division (Report Attached) 12. Park and Street Tree Division (Report Attached) V. SPECIAL, URGENT OR LAST MINUTE ITEMS VI. ADJOURNMENT MottSec ed Ayes Motion Seconded Ayes n U Item No, 3 #/. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission April 5, 1983 City Council Chambers 7 D.m. INDEX Ex- Officio member present: Ronald A. Whitley, Director I Staff present: Jeffrey C. Kolin, Rec. Supt. I. PROCEDURAL MATTERS Item #1 The meeting of the Parks, Beaches & Recreation Commis- Call to Order sion was called to order at 7:02 P.M. . Item #2 Roll call was taken. Capretz, Cohen, Cole, Hopkins and Roll Call Stuart were present. Morin was absent. Item #3 x Motion was made by Cole and seconded by Capretz to Approval of x approve the minutes of the March 1, 1983 meeting. Minutes x x x Item #4 x The agenda was adopted as presented, Adoption of _ x x x Agenda Agen . II. PUBLIC HEARING Item #5 - 'Marinapark Study - Alternate Uses Marinapark Study - Ron Whitley gave a bri.ef staff report outlining- the Alternate background of the work done so far on the Marinapark. Uses Study, including the steps taken which have resulted in the draft report on Alternative Uses. Chairman Stuart then opened the meeting to ,public testimony after asking the speakers to attempt to restrict their comments to the proposed Alternate Uses. Robert Spurgeon addressed the Commission and expressed concern with increased vehicle traffic and boat traffic. Bruce Matlack reported that board sailing needs a place to launch. The Marinapark would be a good site. There being no further public testimony, it was_ decided that the Marinapark issue will be an action item on the May Parks, ;:Beaches & Recreation Commission agenda "I I Y OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 Citv Council Chambers 7 n m INf1FX III. DISCUSSION ITEMS Item #6 - Cliff Drive Park Update Cliff Drive Park Update Ron Whitley explained that a survey had been distribute to residents of the area. Results are still coming in but indicate many people in the area are willing to assist the City in revitalizing the park. Commissioner Cole toured the park with Jack Brooks and was concerned with the effects of erosion on the park. -Maintenance in 'general seemed to be.good. He concurs with Jack's three phase programs, but expressed a desire to speed.it up. A suggestion was to use part - time summer help. Commissioner Cole also pointed out that it will be extremely important to have a curb and gutter extended along Cliff Drive Park. Chairman Stuart asked Director Whitley about the • progress in the resolution of an alternate site for storage for the Friends of the Theatre Arts Center. Chairman Stuart opened the meeting to public testimony. Kerrie O "Toole, who works as a costumer for the Friends of the Theatre Arts Center, said the present site is convenient for volunteers. Las Arenas is too small for the theatre's needs. Commissioner Cohen also said that Las Arenas is inade= quate for storage and she suggested locating children's programs at the Newport Heights Elementary School. The theatre program offers involvement for all ages. A subcommittee consisting of-Commissioners Stuart, Cohen and Cole will meet with homeowner representatives to finalize a plan for revitalizing the park and will outline proposed uses for the Scout House and the park. Item #7 - Dedicated Tree Request Dedicated Tree Request This will be pput on the May:;3 agenda as,an ad tfon item,' which will a.11'ow time for the Friends of OASIS to react on the request. A letter Will be sent to the Baha'is asking if palm trees are acceptable. A • representative will be asked to attend the next Parks, Beaches and Recreation meeting. i I • ITY OF NEWPORT BEACH arks, Beeches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX IV. Item #8 - -Recreation Division Jeff Kolin gave a brief report. Item #9'- Park and Street Tree Division No discussion. V. SPECIAL, URGENT OR LAST MINUTE ITEMS Item #10 - Park Dedication Ordinance Commissioner Cohen questioned the West Cliff Grove Park dedication of two acres by Pacesetter Homes. Ron Whitley will check this out. Ron Whitley updated the progress of the recreation and open space element. Item #11 - Little Corona Beach Deterioration Commissioner Capretz expressed concern with replenishing sand at Little and Big Corona Beach. Ron Whitley will contact the Crty staff, County of Orange, and others to see who the consultants were for Sunset Beach, etc. and get an approximate cost of study for Newport Beach. He will prepare a proposal to Council for study of maintenance and preservation of beaches. Item #12 - Park Dedication Ordinance Ron Whitley reported on pending .changes to the Park Dedication Ordinance created by new State legislatdon. VI. ADJOURNMENT There being n6 further business, the Parks, Beaches and Recreation Commission adjourned at 9:05 P.M. i Item No. 6 Wi4ands of OASIS BOARD OF DIRECTORS Grant Howald, President P.O. BOX 829 Jim Sawyer, 1st Vice President CORONA DEL MAR, CA 92625 Bud Desenberg, 2nd Vice President TELEPHONE: 759.9471 Edgar Williams; Recording Secretary Fern Torrance, Corresponding Secretary Matt Hall, Treasurer - Garnet Barrick Owen Evanson Norma Gilchrist Brenda Ross Ross Miller Anthony Monte - Eleanor Newman Ione Stockholm Per Trebler Vince Teague Merle Hummel Boyd Stililngs Richard Sweet April 25, 1983 Alex Schvarz Milt Hand Jolla O'Shaughnessy, Ex- Officio ` ADVISORY BOARD Mr. Ronald .A. Whitley, Director Daniel G. Aldrich l P • B • & R. Department emblywoman Marian Bergeson City of Newport Beach es Blomquist 3300 Newport Boulevard William Blurock Dr. Allen Cottle Newport Beach, California 92663 Dr. R. J. (Sal) Curren Walter Gerken Mayor Pro -Tem, Evelyn Hart - Dear Ron, The Board of Directors of FRIENDS OF Q.&SIS, at their April 18th meeting, voted to not accept the offer of a tree by the BAHAI Group. DuPont YogFs very trul, F. Riley Qr&ant� owald, President Judge Calvin P. Schmidt Florence Schumacher T, Richard Smith J.d.eslle Steffensen Dr. Jerome Tobis Robert Wynn _ City of Newport Beach OASIS CENTER 5th and Marguerite Avenue Corona del Mar, CA 92625 is 0ASM Older Adults Social, Information & Services \� • Item No. 7 .CITY OF NEWPORT BEACH Parks, Beaches & Recreation Department DATE: May 3, 1983, TO: Parks, Beaches & Recreation Commission FROM: Parks, Beaches &Recreation Director SUBJECT: Street Trees'on Sandcastle Drive The attached letter summarizes past action of the Commission on the Sandcastle Drive street tree issue. Staff is reluctant to move forward on the removal and replacement concept without having addi- tional input from those objecting to the methods described. If there are any questions, please feel free to give me a call. April 20, 1983 CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT . (714) 640 -2271 Mr. Lloyd Krause, President Harbor View Hills South .4015-Topside Lane Corona del Mar,-CA. 92625 Dear Mr. Krause: As you know, this Department and the Parks, Beaches and Recreation Commission have been deliberating,the Sandcastle Drive street tree issue for some•time.' In December of 1981 the Commission indicated a removal and replacement program could be implemented if: 1. The cost of removal and replacement would not be the responsibility of the City. 2. The majority of the property owners on Sandcastle Drive approve of the removal 'concept. To implement these conditions, a survey was conducted in August of 1982 to determine, if the residents of Sandcastle Drive were in favor of the removal and replacement program: This survey resulted in a 50% split on the issue. It was felt by your Association that this survey did •not include sufficient information regarding type of tree replacement.and who would pay for the actual work and material. In January of.this year another survey was administered with an ,= attachment from the Association that was intended to clarify all possible questions on the issue. This survey received a 62 %, 37 out of 59, positive response for removal and replacement of the street trees. Although this would indicate a majority is in favor of the removal, those indicating a.desire to retain the trees were very vocal in the comments section of the survey. Because of their concern, I have scheduled this matter for another Parks, Beaches and Recreation Commission review at their meeting of Tuesday, May 3, 1983. This meeting will be held in the City Council Chambers, 3300 Newport Blvd., beginning at 7 :00 P.M. City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 U 0 I] If there are any question's regarding this procedure, please feel free to give me a call. Cordially, Ronald A. Whitley Director cc: Mr. Paul Queyrel CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER April 11, 1983 TO: MAYOR AND CITY COUNCIL FROM: City Manager Item No. 8 STUDY SESSION ITEM NO.3 SUBJECT: SUGGESTED SCHEDULE FOR THE 1983 -84 FISCAL YEAR BUDGET REVI €W The 1983 -84 fiscal year budget is hereby being submitted to the City Council for your review, modification, and final adoption. As in the past, it is hoped that part of the City Council Study Session can be utilized each meeting to review the various departmental budgets. The suggested schedule for budget review from 2:00 P.M. to 3:00 P.M. is as follows: -- April 11, 1983 Introduction and Overview i City Council City Clerk Administration Personnel City Attorney Finance Purchasing and Warehousing Data Processing Nondepartmental April 25, 1983 Police Fire Planning Marine Balboa Yacht Basin May 9, 1983 Building Public Works Administrative and Engineering Traffic and Parking General Services 40 Libraries r5 . To: Mayor and City Council Page -2- May23, 198323, 1983 Parks, Beaches and Recreation Electrical Oil and Gas Sewers Water Water Bond Debt Service Marinapark June 13, 1983 Capital Improvements 7:30 P.M. Public Hearing (Including Federal Revenue Sharing) June 27, 1983 7:30 P.M. Adopt Budget It is proposed that the schedule listed above be published to permit interested citizens to appear before the Council during the budget sessions. Copies of the budget have been distributed to each library to provide further exposure to the public of the proposed spending plan for next year. Finally, it is planned that each Department Director and /or Commission or Board Member of the budget to be discussed will be in attend- ance to assist the Council in the review of this document. If it becomes apparent after the first few study sessions that the time allotted is inadequate, review schedules can be adjusted. ROBERT L. WYNN r-\ Item No. 9 CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Department • DATE: May 3, 1983 TO: Parks, Beaches & Recreation Commission FROM: Parks, Beaches & Recreation Director SUBJECT: Joint Meeting with City Council The Parks, Beaches & Recreation Commission is scheduled for June 27, 1983 at 2:00 P.M. This is being brought to your attention�at this time to enable discussion and determination of items the Commission would like to place on that agenda. Staff will have some possible discussion items for your review at our meeting of May 3. RECREATION DIVISION Item No. 11 APRIL, 1983 PROGRESS REPORT • Senior Citizens CASO - Caring Agencies Serving Older Adults - held its first meeting on April 20, 1983. This new group will include staff members and representatives from Hoag Hospital, FISH, Irvine Mobile Meals, Orange County Public Health Nurse, Harbor Area Adult Day Care Center, Firends of OASIS, and the Parks, Beaches and Recreation Department. Specific information on human and social service programs will be shared so that better communication between agencies can be developed., Congratulations to Grant Howald who was re- elected as President of the Friends of OASIS. Together with the Board of the Friends-of OASIS, the staff is looking forward to another year of fine programs, for senior adults. Youth and Adult Sports Preparations for summer softball are underway. Teams will be formed at local school and park sites for girls in third through eighth grades. Practice will begin in May with games beginning when school gets out in June. Registration for boys flag football will also be accepted with summer registration. It is hoped that we will be able to compete with soccer's early summer registration dates so that children will be aware of both programs. Adult sports leagues also began registration: Slo -Pitch Softball on April 11 and Basketball on April 18. Leagues will be formed in early May with practice games • beginning in mid -May. This year's program wi-11 include nearly 150 softball teams and 48 basketball teams. Special Activitv Classes The summer brochure copy has been completed and is being typeset. The brochure will be mailed the week of Mayl3,, 1983 with mail in registration beginning on May,27. Summer classes are to commence June 20. Camp Newport Beach is,preparing for its second summer season. Staff has been hired and is in the process of planning the summer camp program and preview day scheduled for May 21 at Mariners Park from 10 Aim., to 1 P.M. The camp will be held again at Corona del Mar High School where the nearby Back'Bay Area can be used for nature trips. This year's Easter Egg Hunt at Eastbluff Park attracted over 400 youngsters. The Easter Bunny made his annual appearance while children hunted for Easter goodies, A special magic show was also performed at the park for everyone to enjoy. Local merchants from Eastbluff Center donated free merchandise and helped publicize the event. Sailinq and Aquatic Programs Sailing programs have shown an increase in registration for the spring session. The special mini - brochure helped, along with some sunny and warm weather. Programs continue to respond to increased publicity and promotion efforts. Summer ' 'staff for the sailing and aquatic programs have been hired and will under go in- ervice training in early June. Most are returning members of last year's staff with some new, but highly qualified, additions. Summer Sports Camps . The City of Newport Beach and the City of Costa Mesa will again offer sports camps for the Newport -Mesa Unified School District. Fees will remain the same as last year. Fliers on the camps will be distributed to local high schools in May. Uocomi.no Events May 14 and 15 City Arts Festival, Fashion Island, Noon - 5 P.M. May-27 Mail -in registration for summer programs May 21 Camp Newport Preview Day, Mariners Park, 10 A.M. -1 P.M. May 22 Olympic Torch IOK, 8 A.M. June 4 Corona del Mar 5K, 8 A.M. • 111,r �L'�� Al • • • .) Item No. 12 �1 PARK AND STREET TREE DIVISION 1 APRIL, 1983 PROGRESS REPORT In addition to routine tasks, the Park Division performed the following tasks: 1. Painted the Gazebo and assisted the electricians in installing the electric to the Gazebo. 2. Rel'andscaped the front of Mariners Library. 3. Repaired and painted the back stops and bleachers at CYC and Mariners Park. Installed pitcher's box and home plate at Mariners. 4. Fertilized all turf areas. 5. Moved books from West Newport Library to'Newport Center Library. 6. Assisted the Tree Crew in planting trees in the Eastbluff area. 7. Pumped water from the track at Harbor High School. Our Street Tree Division performed the following: 1. Trimmed 635 trees. 2. Planted 139 trees. 3. Removed 17 trees. 4. Completed 11 Work Requests. 5. Skinned the Palm Trees at City Hall. They finished trimming Balboa Island, City Hall and 38th Street Park. They are now working in Newport Heights. Jac 13roOKS 1• CITY OF NEWPORT BEACH Parks, Beaches & Recreation Department DATE: April 5, 1983 TO: ', %, Parks, Beaches & Recreation Commission FROM: Recreation Superintendent SUBJECT: Winter Program Analysis 1983 The revenue for winter programs increased slightly over last year's total. However, many programs showed a reduction in both revenue and participation. Of particular concern was the winter tennis program which, after its 30% amortization fund abatement, failed to make a profit. Abnormal rainy weather caused an increase in labor costs for make -up lessons and court squeegeeing, while at the same time reducing the number of participants in the program. _ Sailing, surfing and some special activity classes are also adversely affected by rainy weather. These programs also had decreased revenue and participation. It is a possibility that the downturn in the economy has finally affected our recreation programs. It may be that fewer discretionary dollars are being spent on recreation. • The recreation division staff will•be monitoring spring revenues,aad.enrol•l inent•carefully. A special effort will be made to promote and publicize our programs so that the community knows we are here and what kind of activities we offer. If revenues and participation continue to decline, appropriate reductions in expenditures will be made. Revenue and participation for the 1982 -83 fiscal year should exceed depart- ment estimates. A small increase has been projected for 1983 -84, which should be easily attained, PROGRAM ANALYSIS WINTER, 1982 • Special Activity Classes 1983 (1982 Revenue $35,599 ($36,642) Expenditures $25,067 ($25,997) Participants 1,325 ( 1,325) Tennis Revenue $ 6,375 ($ 6,029) Expenditures $ 6,792 ($ 5,596) Participants 257 298 Tennis'Round Robin Revenue $ 872 ($ 488) Expenditures $ 361 ($ 396) Participants 109 61 Sailing Revenue ($ 2,884 ($ '3,748) Expenditures ($ 2,534) ($ 3,180) Participants 103 ( 133) • Youth Basketball Revenue ($ 1,740) ($ 2,001) Expenditures ($ 5,638 '($ 6,244) Participants 165 ( 195) Adult Basketball (Fall) Revenue $10,082 ($ 8,370) Expenditures $ 6,454 ($ 6,019) Participants 270 ( 260) Adul't Softball" (Fall) Revenue $ 8,610 ($ 4,635) Expenditures $ 5,044 ($ 2,564 Participants 525 ( 345) Adult Basketball (Winter) Revenue ($ 8,118) ($ 6,020) Expenditures ($ 5;530) ($ 3,997) Participants 240 ( 180) Mammoth Ski Trip Revenue ($ 1,920) ($ 3,230) Expenditures ($ 2,003) ($ 2,923) Participants 24 38 I ar Cross Country Meet 1983 (1982) Revenue $ 80 ($ 126) Expenditures $ 101 ($ 99) Participants 40 ( 63); Surfing Revenue ($ 175) ($ 300) Expenditures ($ 96) ($ 165) Participants 7 12 Summary Revenue $76,455 ($71,589' Expenditures $59,620 ($57,180; Participants 3,065 ( 2,910) r k 0 _Ar 0