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HomeMy WebLinkAbout01/03/1984 - PB&R Commission40t A ieconded kyes 4otion >econded ayes Item No. 3 CITY OF NEWPORT BEACH P Parks, Beaches & Recreation Commission N 11\ January 3, 1984 City Council Chambers 7 p.m. INDEX Call to Order Roll Call Approval of Minute: Adoption of Agenda Joint Meeting with Rec- reation Division Staff Ex- Officio member present: Ronald A. Whitley, Director Staff present: Jack Brooks, Park & Street Tree Superintendent Tom Line, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Item #2 Roll call was taken. Capretz, Cohen, de Boom, Hopkins, King, Springer and Stuart were present. Item #3 X x x x x x x Motion was made by Stuart and seconded by de Boom to approve the minutes of the"December 6, 1983 meeting. Unanimous. x Item #4 X x x x .x x The agenda was adopted as presented with Action Item Numbers 7 and 8 reversed. I.I. SPECIAL ITEM Item #5 - Joint Meeting with Recreation Division Staff The Commissioners met with the Recreation-Supervisors who introduced themselves, gave a brief synopsis of their respective responsibilities, and answered questions of the Commission. Nancy Lerner reported she has accepted a.position with the City'of Anaheim and that her last day with the City of Newport Beach will be January 10. Nancy's responsibilities, which include the brochure, special interest groups and races,-'will be divided among the other Supervisors until her replacement is hired in the next 2 -3 months. Judy O'Shaugnessy gave an overview of the senior citizen program and the OASIS Center, both of which are considered to be among the finest in Orange County. Call to Order Roll Call Approval of Minute: Adoption of Agenda Joint Meeting with Rec- reation Division Staff CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Dan Iwata reported on the sailing and aquatics programs, in addition to the facility maintenance schedule. Dan is also the liaison between the school district and special interest groups. He will be permanently responsible for the tennis program, heretofore under Nancy's-supervision. Dan also announced that a Lido '14 class will be added to the spring program. Bob Granger reported on the adult and youth sports, the latter of which has been on a slight decline. He also noted that the Rose Bowl Excursion on January 2 was a great success. Tom Line pointed out that race permits are now processed and approve& through-the Finance Department: , At the conclusion of-the joint meeting, Dan Iwata gave a slide presentation of the Parks, Beaches and Recreation programs. This,can be used at any time for information ) purposes. , t III. ACTION ITEMS Item #6 —Council Policy I -5 Council Policy I -! Motion x Ron Whitley gave a brief review of Council Policy I -5 and Seconded x noted that Bob Gabriele, Assistant City Attorney, was present Ayes x x x x x to answer.any questions. Stuart suggested putting a limit on multiple use by a single group which is not in the policy at this time. King also expressed.his concern on this matter and suggested guidelines be established for continuous use of a facility. Springer felt that it should be stated that should a conflict arise, the group with the lesser usage would have top priority. Bob Gabriele pointed out that policy must be content neutral with equal access and all groups treated equally. Following,questions�and• discussion, Stuart moved recommending the City Council pass I -5 pursuant to.the deletion of the first two'paragraphs concerning political and-religious groups under Restrictions on Use, and that Items 3 through 6 under Priority of,-,Use be reworded as written-per staff's recommendation. Capretz seconded. Unanimous. Item #8 - Spyglass Ridge Community Association Spyglass Mo._Jn k Ridge Ron Whitley briefly reviewed -the history of the Eucalyptus Community Seconded x Tree problems on Sandcastle Drive which affect residents of Associati Ayes x x x x both Spyglass Ridge and Harbor View Hills areas. He specifically pointed out that most of these trees have bee severely trimmed, however, some of the problem trees actul belong to The Irvine Company. CITY OF NEWPORT BEACH P Parks, Beaches & Recreation Commission N 2 G Page 3 City Council Chambers 7 p.m. INDEX Following questions by the Commission, Chairman Hopkins opened the meeting to public testimony. Mr. Terry Stahl, President of the Spyglass Ridge Community Association, addressed the Commission. He spoke of his concern regarding the trees in the upper portion of Sand- castle Drive and asked that they'be removed. He noted that the City has done a good•job of thinning the trees,, however, their growth in•the near future will still present view problems...He asked for the City's support in controlling the trees. In.addition, he asked that the parkway trees' which have been removed be replaced with trees not ex- ceeding 20' in'height. Mr. Stahl also requested a phasing schedule which would'- result in removal of 25% to 50% of the trees in the same year with replacement of trees that do not require a heavy maintenance schedule. Mr. Richard'Shapiro of the Spyglass Ridge Community Associa- tion addressed the Commission. He-stated that since the two conditions.specified' for removal of the trees in 1980 -81 have been met,.i.e.,3,00% approval by the Board and majority approval of the homeowners association, the trees should comedown. He also felt that the aesthetic value of the trees is non - existent, which is another reason for removal. Mr. Larry Weeshoff, President of the Harbor View Hills Community.Association, addressed the Commission. He said they polled only those directly affected on Sandcastle and that the Board voted unanimously to have all the trees removed. They are askingthe City to remove °those Sandcastle• trees requested,by the owners, thus resolving-the major problems. Funding will be through contributions, the Association and, hopefully, the City will help share.the cost. Mr. Terry Stahl, President of the Spyglass Ridge Community Association, addressed the Commission. He said they will ask the City to help with -the financing'. however, they will not ask the City to remove,.any trees until they obtain the necessary funds. Mr. Paul Queyrel of the-Harbor View Hills Homeowners Association addressed the Commission.' He stated that the homes above lower Sandcastle and on Quiet Cove and Sandune have little or no ocean view.' Mr. Queyrel briefly reviewed �- the history of the problem and stated they would ultimately like to have few or no Eucalyptus trees. Trimming helps, but it is not very attractive. He', too, suggested a phased approach to removal as it frees up the views. CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission 2 Page 4 City Council Chambers 7 p.m. INDEX Mr. Richard Shapiro; 1607 Bay-Cliff Drive, addressed the Commission. He asked for total removal of the trees in phases•.for cost purposes. He felt the remaining Eucalyptus trees should be trimmed more often. Mr. Terry Stahl, President of Spyglass Ridge Community Association•, addressed the Commission. He emphasized that the purpose of the CC &R's was to protect the views of the homeowners. He felt the trees are a blatant disregard of their bylaws, although Ron Whitley noted the trees were originally put in by the developer. Following questions and discussion, Capretz moved the City contract for removal and replacement of trees on Sandcastle upon receiving notification that a minimum of 40 lots have requested'removal and that sufficient funds are available, and that the Harbor View Hills Homeowners Association's adopted Resolution•be followed to the extent that when the City has received a request for removal from 40 owners and notice has been received that the funds are available. Seconded,by de Boom. Motion carries with Stuart abstaining. Ron Whitley advised Spyglass Ridge Community Association pursue the idea of contacting The Irvine Company concerning those problem trees which they own. Item #9 - Capital Improvement Proposals 1984 -85 Capital Motion Seconded x Ron, Whitley .reported staff is recommending that the Community Improveme Proposals Ayes x x Youth Center be number one priority on the Capital Improve- 1984 -85 x x ment list proposed for 1984 -85. Ron also mentioned that, upon the Commission's approval, this will then be transmitted to.the City Manager with the notation that the other projects can be delayed or picked up through the Maintenance and Operation (M &0) account. Following discussion and careful review, Stuart motioned recommending the Community Youth Center building be given highest priority and that the continuing Park Facility Improvement Fund also be proposed for funding in the 1984 -85 budget. King seconded. •Unanimous. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission N 2 G Page 5 7� City Council Chambers 7 p. m. INDEX 1984 -85 M &O Budge Committee Recreatio Division Park and Street Tree Division IV. DISCUSSION ITEMS Item #10 - 1984 -85 M &0- Budget Committee Ron Whitley stated that staff is preparing their preliminary budget and asked'that a Budget Subcommittee be formed to attend a forthcoming budget meeting with the City Manager. The committee will consist of Cohen as Chair, Stuart and King. V. INFORMATION.REPORTS Item #1'1 - Recreation Division Tom Line reported that the highlight of December was our Rent -a -Santa program. The program was so successful that the department'is considering having three Santa suits next year, rather than two. A review will be made by staff concerning-the possibility, of changing the revenue split between Santa and the City, result of which more revenue would go to the City. The lights at the Community Youth Center have been completed and the walk through is scheduled for January 4 at 5:30 P.M. The new Recreation Supervisor replacing Nancy Lerner should be on board within two months. Ron Whitley will take Commissioners de Boom -and Springer on a tour of'the City's facilities. Item #12 = Park and Street Tree Division No discussion. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Ron Whitley reported the Commission's joint meeting with the City Council is scheduled for January 9 at 2:00 P.M. Due to four absences on January 9, it was decided to delay this meeting. This will be a discussion item at the Commission's meeting on February 7. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 10:35 P.M. Dottie Flohr, Secretary 1984 -85 M &O Budge Committee Recreatio Division Park and Street Tree Division