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Home My WebLink About09/03/1991 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH Motion Ayes arks, Beaches & Recreation Commission September 3, 1991 City Council Chambers 7 a.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Tree Mainten- ance Superintend- ent Nancy Beard, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item 01 - Call to Order Call to Order The meeting of the Parks,. Beaches and Recreation Commission was called to order at 7:00 P.M. Item 02 - Roll Call Roll Call Roll call was taken. Commissioners Compton, Demmer, Glasgow, Grant, Herberts, Konwiser and Vandervort were present. Item 03 - Approval of Minutes - Meeting of August Approval of 6, 1991 Minutes X Commissioner Grant motioned the minutes be X X X X X X x approved as presented. Unanimous. Item #4 - Adoption of Agenda Adoption of The agenda was adopted as presented. Agenda II. INFORMATIONAL AND COMMITTEE REPORTS Item 45 - Recreation Division Recreation Division Commissioner Demmer inquired about the fall drop - in program and travelling game wagon and Nancy Beard explained the drop -in program will expand to Andersen School 3 days a week and the game wagon will resume next summer. ' Item 06 - Park and Street Tree Division 3ark and treet Tree Jack Brooks presented a report, which was ivision CITY OF NEWPORT BEACH 1, arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX requested by the Commission at their August meeting, giving the reasons for tree removals during the month of July. He pointed out that many more trees were planted than were removed in August and that the cyclical nature of the program ends up equalizing itself. Commissioner Glasgow inquired about the situation at 1026 White Sails Lane and Jack Brooks explained the one Ficus Nidia is scheduled for removal to be replaced with two Ficus Benjaminas. Letters have also been sent to residents of vacant sites that the Department would like to plant in these areas. Commissioner Grant requested samples of the Tree Division's new computer system and Jack Brooks advised he will provide these at the next meeting. The program shows locations, addresses, tree species, condition of trees, vacant sites, etc. In response to a question from Commissioner Herberts, Jack Brooks reported that a certified arborist completed the City's street tree inventory. Commissioner Grant inquired about the status of debris at North Star Beach and Nancy Beard explained the Marine Department pulled their boom out of the bay and onto North Star Beach for repairs. Item #7 - Tree Committee Tree Committee Commissioner Herberts reported the Commission met and reviewed approximately 11 tree requests and agreed with staff on all but one, which was to retain the tree for review again in one year. Item #8 - Recreation Program Committee Recreation Program Nancy Beard reported the committee had a very Committee successful meeting with the coaches on winter scheduling of the Marian Bergeson Aquatic Center. I They will meet again in February for the summer (1 scheduling. CITY OF NEWPORT BEACH ym� o'Parks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Commissioner Grant reported the Junior Olympics have their top 16 teams competing at the Marian Bergeson Aquatic Center and that their opening and closing ceremonies will also be held there. High school teams are also working out at the Center. He thanked staff for their support of this facility which is receiving the use for which it was intended. Item #9 - Park and Open Space Committee Park and Open Space Commissioner Compton reported the committee met Committee and approved the Newport Harbor High School pool locker room facilities. They also addressed the Park and Open Space Plan and will meet again on September 10 with staff for further review. ( Commissioner Compton also reported that the West Newport Oil Company's plan for the vacant land surrounding Newport Bluffs is being designed. The original park was planned for the area near 18th Street, however, they are now proposing an active park similar to Mariners Park and a grammar school,' both to be located near 15th Street. Commissioner Grant recommended an informal presentation by Newport oil Company be presented to this Commission for their recommendations before the plan is formalized. Item #10 - Beach Committee Beach Committee Commissioner Glasgow reported the revised Volleyball Rules and Regulations have been posted and there appear to be no problems, thus the idea of monitoring the courts is not required at this time. He suggested a review of the situation be done again in the spring. Commissioner Compton requested the committee identify 20 more poles for replacement. % Item 411 - Budget Committee Budget Committee No report from Commissioner Konwiser. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 D.M. INDEX Item #12 - Oasis Liaison Oasis No report from Commissioner Demmer. Liaison III. PUBLIC COMMENTS Dr. Jan Vandersloot, 2221 16th Street, addressed ' the Commission and thanked them for approving the native plant concept for Cliff Drive Park and retaining the wetlands. He reported that the General Services Department dredged the creek to restore water, however, when they put dirt in to protect the curb and gutter at one end, they put too much in and covered up both the vegetation and water. He is meeting this week with Jack Brooks, General Services and Public Works, all of which have jurisdiction on the project, to try to solve the problem. Because of his concern for the wetlands, he asked if the Parks Division could maintain the area, rather than General Services. Commissioner Konwiser pointed out the issue to be addressed should be stabilizing the curb with a minimum /maximum amount of fill to preserve the wetlands. If the job is done correctly, the process should rejuvenate itself. Following discussion, the Commission unanimously concurred with Commissioner Grant's recommendation that Dr. Vandersloot be encouraged to work with staff in preparing an operational guideline which allows the Parks Division to maintain the ecological and aesthetic aspects of the property while the General Services Department would be responsible for the drainage, and that the operational plan be presented to the Commission for their review at their October 1 meeting. Commissioner Demmer urged the wetlands area be preserved and incorporated into the Park and open Space Plan. Director Whitley advised he will rresearch l how the City views the subject property. CITY OF NEWPORT BEACH Motion Ayes � 1 arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX IV. ACTION ITEMS Item #13 - Community Service Awards Community Director Whitley reported the Commission's Service Awards Community Service Awards were not presented last year. Since timing is very important, staff recommends Norma Gilchrist, recent past President of Friends of oasis, Ken Gilmore, who is retiring as President of Newport National Little League, and Dana Black, who has provided leadership for the 4th of July celebration at Mariners Park for several years, be honored at the Commission's October 1 meeting. X Commissioner Demmer motioned to accept staff's X x x x x x recommendations. Unanimous. V. DISCUSSION ITEMS Item 414 -.Capital Improvement Projects Capital Commissioner Grant asked to see the CYC restroom Improvement Projects plan and Director Whitley advised he will present it at the Commission's October 1 meeting. Commissioner Compton questioned if Newport Shores Park was posted and Director Whitley advised this was done on August 28. Construction is scheduled to begin this week. Commissioner Grant recommended a ground breaking ceremony for the park and Director Whitley advised this will be done upon completion of construction and that naming the park will be put on the Commission's October agenda. Item #15 - Review of Policies Review of Policies Director Whitley reported that Jack Brooks, Nancy Beard and he extensively reviewed the I Policies and recommend no changes. Commissioner Grant pointed out that I -2, - Community Beautification and Water Conservation, was last amended in 1983 and asked the Commission to thoroughly review this policy. Director Whitley advised that staff is complying with the policy as it relates to drought conditions. CITY OF .NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Chair Vandervort requested the Commissioners to review all the I Policies with any • recommendations to be addressed at the October meeting. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Chair Vandervort asked for an update on the placement of the Bicentennial Flagpole at Peninsula Park. Director Whitley explained the Bicentennial Committee's flagpole project, which will require relocation of 7 trees, will be placed at the foot of the Balboa Pier. The City Council has appropriated a budget amendment for the project. Chair Vandervort reported a City Skateboard Committee has been formed to eliminate certain ( ) skateboard areas. She agreed with Commissioner Grant's suggestion that the Commission interface with the committee and also bring to their attention proposed areas for rollerblading. Chair Vandervort recommended a liaison from the Park and Open Space Committee represent this Commission on the planning of the Upper Newport Bay Regional Park project. This will be on the Commission's October agenda. In response to a question from Commissioner Demmer, Director Whitley will contact Public Works to determine where and when there will be an American flagpole at the McFadden Square area. Commissioner Demmer inquired about the status of the fence on the Galaxy View Park slope and Director Whitley advised he has not heard back from the State Department of Fish and Game on whose property the fence is located. Commissioner Demmer requested additional trash cans be installed at the western top portion of Cliff Drive Park. Director Whitley will pursue. Commissioner Demmer commended Randy Kearns of the Parks Division for solving the litter problem at their neighborhood picnic on Labor Day at Cliff Drive Park. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX VII. ADJOURNMENT There being no further business, the Parks., Beaches and Recreation Commission adjourned at 8:30 P.M. The agenda for this meeting was posted on August 27, 1991 at 9:30 A.M. Dottie Flohr, Secretary