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Home My WebLink About12-03-1991 - Agenda• CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, DECEMBER 31 1991 CITY COUNCIL CHAMBERS 4.00 P.M. I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of November 5, 1991 4. Adoption of Agenda II. PUBLIC COMMENTS III. INTRODUCTION OF NEW RECREATION SUPERVISOR - STEVE HUNT IV. INFORMATIONAL AND COMMITTEE REPORTS • 5. Recreation Division (Report Attached) 6. Park and Street Tree Division (Report Attached) 7. Tree Committee - Chair Herberts 8. Recreation Program Committee - Chair Grant 9. Park and Open Space Committee - Chair Compton 10. Beach Committee - Chair Glasgow 11. Budget Committee - Chair Konwiser 12. Oasis Liaison - Commissioner Demmer 13. Chair's Report V. DISCUSSION ITEMS 14. Status of Capital Improvement Projects VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. • CITY OF NEWPORT BEACH 0 Motion Ayes 1 Item No. 3 arks, Beaches & Recreation Commission November 5, 1991 Citv Council Chambers 7 o_m INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda Ex— Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Tree Main- tenance Super- intendent Nancy Beard, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item 41 - Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 - Roll Call Roll call was taken. Commissioners Compton, Demmer, Glasgow, Grant, Herberts, Konwiser and Vandervort were present. Item #3 - Approval of Minutes - Meeting of October 1. 1991 x Commissioner Compton motioned the minutes be x x x x x x approved as presented. Unanimous. Item #4 - Adoption of Agenda The agenda was adopted as presented with the addition of Chair's Report to be addressed as Item 13 -A and Joint Meeting with City Council to be addressed under Item VIII. II. COMMUNITY SERVICE AWARD PRESENTATION Chair Vandervort turned the meeting over to Commissioner Demmer, liaison to Oasis, who thanked Norma Gilchrist for her leadership as past President of the Friends of Oasis and her many volunteer hours donated to the Center and the community. Following a brief background of Mrs. Gilchrist's achievements, Commissioner Demmer presented her with the Community Services INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Award plaque. Mrs. Gilchrist expressed her appreciation to all the volunteers at Oasis and thanked the City Council, Commission and staff for all their support. III. JOINT MEETING WITH FRIENDS OF OASIS BOARD Director Whitley introduced Celeste Jardine -Haug, Supervisor of Oasis, who, in turn, introduced Meyer Bloom, President of the Friends of Oasis. Mr. Bloomm reported there are currently about 4,000 members of Oasis. He explained the role of both the Board and Executive Committee which meet monthly. He pointed out the Board has 34 active committees, each of which has a minimum of two . Directors. They are particularly proud of their Garden Committee which has 50+ gardens and a waiting list of 26 people. Mr. Bloom introduced Ted Lund, Treasurer, who explained that he keeps the Board advised about their financial condition which is very good as a result of the endowment fund, fund raising efforts, membership services and the many volunteers. Norma Gilchrist explained the Human Services functions which have added Elder Care, an Orange County group that provides an RN at Oasis to give free health screenings. Included in Human Services are the information and referral service, lunches, dances, and transportation program. Mrs. Gilchrist also explained their Outreach program and gave an example of one of their case management success stories. Meals on Wheels are offered in addition to telephone reassurance calls and visitation programs with the high schools. • Celeste Jardine -Haug reported the Friends are in the process of selecting furniture which has been 3 funded and that construction is coming along smoothly. She extended invitations to the Commissioners to see their progress at Oasis. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 Citv Council Chambers 7 p.m. INDEX Chair Vandervort thanked the Friends for their informative presentation, pointing out how much they appreciate Commissioner Demmer's involvement as the Commission's liaison. IV. PUBLIC COMMENTS V. Item 05 - Tree Removal Appeal - 900 Almond Tree Removal Appeal Commissioner Herberts, Chair of the Tree Committee, reported that when she visited the subject home and site, she was unable to see a view due to intervening shrubs. The Tree Committee, in reviewing the matter, voted to deny the applicant's request to remove the two Pine Trees. • Chair Vandervort opened the meeting to Public Hearing and Mr. Roger Conant, 900 Almond Place, addressed the Commission. Mr. Conant reported that when he moved in thirteen years ago 'he had a view from various rooms in his home, which is now obstructed by the 25' Pines in the public parkway and his neighbors' trees on their private ,property. He recognized that he is protected by the Eastbluff CC &R's that prohibit planting of any tree that would, at maturity, obstruct the view of any homeowner, and that the Association has the authority to remove such trees. A problem exists in that some of his neighbors are reluctant to remove their trees since they feel the City parkway trees already block his view. Mr. Conant also reported that, although the City has trimmed the lower branches, this has not solved his problem since it is the upper branches that obstruct his view. He, therefore, requested the Commission approve his request to have the City remove the two Pine Trees located adjacent to Alta Vista. In response to a question from Commissioner • Compton on a replacement tree, Jack Brooks explained a list of replacement trees is being developed although a number of different trees have been planted in this area. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Commissioner Grant stated that since he felt the trees appear to be on the horizon and do not totally block Mr. Conant's view, he would recommend denying the request for removal. Commissioner Konwiser agreed with Commissioner Herberts that he saw a lot of foliage which obstructed the view. He recommended the view be opened up which would include removing the neighbors' trees, after which time the view situation should be re- evaluated. Commissioners Compton and Grant concurred with Commissioner Konwiser's suggestion that the area first be cleaned out and that staff then determine if the tree removals are necessary. • Commissioner Demmer voiced her concern that if the City should first remove the trrees, the neighbors might not follow through and remove theirs. She pointed out that the area is full of mature trees and agreed with Commissioner Konwiser that the trees be retained and the situation addressed after community action. Motion x Commissioner Herberts moved to deny the request Ayes K x x x x x x to remove the two Pine Trees on Alta Vista and that staff reassess any view blockage after the trees between Mr. Conant's house and Alta Vista have been trimmed. Unanimous. Chair Vandervort advised Mr. Conant of his right to appeal the Commission's decision to the City Council. VI. INFORMATIONAL AND COMMITTEE REPORTS Item 46 - Recreation Division Recreation Division Nancy Beard reported the Haunted House on Halloween was a great success with about 700 participants. . Ms. Beard invited the Commissioners to attend the ` 5th Annual Arts 'n Crafts Fair on November 9 and 10 at the Lincoln facility. There will be 110 vendors selling their hand made crafts. Ms. Beard also pointed out the new supervisory CITY OF NEWPORT BEACH �� of Parks, Beaches & Recreation Commission Page 5 Citv Council Chambers 7 o.m. INDEX assignments which are included in the Recreation Division report. Steve Hunt, the new Recreation Supervisor, will be introduced at the Commission's December meeting. Commissioner Demmer inquired if the drop -in program could be implemented at Newport Beach Elementary School on the Peninsula. Nancy Beard explained that youth sports are provided, however, in the past the drop -in program did not have many participants. Commissioner Demmer requested staff to research if there is a need for such a program at this site and Nancy Beard advised she will pursue, however, there is no budget for this program this year. • Nancy Beard reported the Department is in the process of hiring a new swim coach for the Marian Bergeson Aquatic Center. Item 47 - Park and Street Tree Division Park and Street Tree In response to a question from Commissioner Division Compton on the status of Irvine Boulevard, Jack Brooks explained this is a joint Public Works project with the City of Costa Mesa for street repair which will not affect the traffic islands. Commissioner Demmer asked why the Commission did not have an opportunity to approve the new play equipment at Grant Howald Park. Nancy Beard explained this is a staff function and decision to use funds left in the Playground Equipment Replacement Fund from the 1990 -91 budget. Commissioner Grant further questioned when the Commission should be involved in a park change. Jack Brooks explained such projects come before the Commission if the amount required is more than $5,000 and is deemed to be a non - emergency. • Commissioner Grant voiced his opinion that if a park is to be changed, such as adding a play area, that the project be reviewed by this V Commission. Commissioner Demmer congratulated the Recreation CITY OF NEWPORT BEACH arks, Beaches & Recreation Corn mission Page 6 Citv Council Chambers 7 D.m. INDEX Maintenance crew for the immaculate restrooms at San Joaquin Hills Park. Commissioner Glasgow inquired if there is a tree trimming schedule and Jack Brooks replied that, although the schedule is subject to change, he will provide the latest one. Director Whitley explained that in the past the Department's tree trimming policy was every three years. It was changed to every two years, however, they are now pressed to about 2 -1/2 years. Nevertheless, the City has one of the best tree trimming policies in the County. Commissioner Grant requested a computerized street tree sample which Jack Brooks will provide • at the December meeting. Item 48 - Tree Committee Tree Committee Commissioner Herberts reported the committee reviewed 12 tree requests and discussed their goals and objectives. She referred to the revised letter being sent to property owners concerning participation in the City's program to plant new parkway trees. Commissioner Glasgow had suggested a follow up phone call to which the committee agreed. In addition, a revised letter concerning care for new trees has been written per Commissioner Konwiser's suggestion. Commissioner Grant recommended the letter also include certain information items, such as the fact that Newport Beach is a Tree City U.S.A.; that trees have long term benefits and also add to property values. Concerning remodels, Director Whitley explained that both the Planning and Building Departments will work with us in regard to tree requirements. This may necessitate a new policy or an addition to Policy I -9. • Commissioner Herberts reported she spoke with the City Attorney regarding illegal street tree removals. He advised that there needs to be proof of removal which can then be handled at ' Small Claims Court without an attorney or CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX further ge which >ue. In draft a illegal :he Tree national aarterly ter from City's Phe Tree give the ane Box. to Mr. i.ssioner .s being c at the it' s new ittee. space, 'tudy be sere are parcel 20 new tplained .n fact, i review Recreation Program Committee Park and Open Space Committee Beach Committee dget mmittee Municipal Court with an attorney. He suggested some type of television covera Commissioner Glasgow volunteered to pur; the meantime, the City Attorney will policy /procedure to be followed for street tree removals as requested by 1 Committee. Commissioner Grant recommended an infor paragraph on trees be included in the q recreation brochure. Commissioner Herberts referred to the let Stuart Williams wherein he rejects the designated street tree to be planted. Committee determined that he would reci Commission's recommendation of the Brisb Director Whitley will transmit a respons • Williams. Item #9 - Recreation Program Committee In response to a question from Comm Grant, Nancy Beard reported a meeting scheduled concerning the operating time: Marian Bergeson Aquatic Center. Commissioner Grant reported the Departme winter classes were approved by the comm Item 410 - Park and Open Space Committee Due to the sensitive issues on open Commissioner Grant requested a $10,000 considered for Mouth of Big Canyon. TI presently no guidelines for the 54 acre even though there are access roads. Item #11 - Beach Committee Commissioner Compton inquired about the beach volleyball poles and Nancy Beard e: they have not yet been budgeted. Some, : are already rusting which will require i • of the poles. Item 412 - Budget Committee No report from Commissioner Konwiser. further ge which >ue. In draft a illegal :he Tree national aarterly ter from City's Phe Tree give the ane Box. to Mr. i.ssioner .s being c at the it' s new ittee. space, 'tudy be sere are parcel 20 new tplained .n fact, i review Recreation Program Committee Park and Open Space Committee Beach Committee dget mmittee CITY OF NEWPORT BEACH • Motion Motion Ayes Nays Ayes Nays • arks, Beaches & Recreation Co.mmission City Council Chambers 7 p.m. INDEX Oasis Liaison Chair's Report Capital Improvement Project Proposals, FY 1992 -93 Item #13 - Oasis Liaison Commissioner Demmer reported that January is the 10th anniversary for the Braille Institute at Oasis. Item #13 -A - Chair's Report Chair Vandervort reported the League of California Cities Conference was both interesting and valuable, and she will prepare a report for the Commission's information. Chair Vandervort also reported the Commission's Facility Inspection Reports are, due. The Commission's annual Christmas Dinner will be December 11 at 6:30 P.M. at the Five Crowns Restaurant. Due to the forthcoming party for the City Manager X scheduled on December 3, Commissioner Compton moved the Commission's meeting on that date commence at 5:00 P.M. X Commissioner Herberts made a substitute motion X x x that the meeting begin at 4:00 P.M. Motion X x x x fails. X x x x x Vote was taken on the original motion. Motion X x passes. VII. DISCUSSION ITEMS Item 014 - Capital Improvement Project Proposals FY 1992 -93 Director Whitley reported this will be a critical and lean year and advised the Commission to keep this in mind when submitting proposed capital improvement projects. Commissioner Grant recommended the lights at the Lincoln facility be considered. Commissioner Konwiser suggested Mouth of Big Canyon and the Cal Trans project at Superior /PCH be addressed. Commissioner Demmer recommended improvement Oasis Liaison Chair's Report Capital Improvement Project Proposals, FY 1992 -93 CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 9 City Council Chambers 7 p.m. INDEX and /or completion of present park sites be included on the list, such as Cliff Drive Park and Newport Shores Park. There was concern by the Commission if the proposed Bolsa Avenue mini park should go forward and Director Whitley advised he will get clarification from the Public Works Department. Commissioner Compton recommended projects be prioritized at the committee level to be reviewed by staff. Item #15 - Water Efficient Landscape Ordinance Water Efficient Director Whitley corrected his memo to read that Landscape • the Commission's action on this subject should take place during the summer of 1992. Ordinance He recommended that the proposed Ordinance submitted by the City's Utility Committee be referred to the Park and Open Space Committee for review. Commissioner Demmer inquired if a representative from Newport Oil Company would be addressing the Commission and Director Whitley advised he is still pursuing this request. Item 016 - Capital Improvement Protect Status Capital Improvement In response to a question from Commissioner Project Compton, Nancy Beard reported the gymnastics set Status for Newport Shores Park will soon be installed. Commissioner Compton reported the ribbon cutting ceremony for Newport Shores Park will be held January 11, 1992 at 10:00 A.M. VIII. SPECIAL. URGENT OR LAST MINUTE ITEMS Director Whitley reported the Commission meets semi annually with the City Council and their next meeting is scheduled for November 25. • Following discussion, the Commission decided their agenda with Council would included the tree preservation program, future capital improvement projects, the ribbon cutting ceremony at Newport Shores Park, and the subject of water CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 10 Citv Council Chambers 7 D.m. INDEX conservation. IX. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 10:00 P.M. The agenda for this meeting was posted on October 29, 1991 at 10:00 A.M. on the City Hall Bulletin Board located outide of the City of Newport Beach Administration Building. • Dottie Flohr, Secretary RECREATION DIVISION NOVEMBER, 1991 Contract Classes Item No. 5 Our fall classes are winding down in preparation for the holidays. The winter brochure will be out in early December. The beautiful fall weather was a boon to the tennis program. Registration was up following a sluggish summer. The extra time classes held at Corona del Mar High School, Newport Heights and Harbor View School registered 120 kids this fall. When classes resume in the spring, Andersen School will be added to the list. Our Rent -A -Santa program is beginning to book up. Four Santas are poised and ready to roll all month long. Our Annual Rose Parade trip is also beginning to fill up. Half of our available seating is sold. The 5th Annual Craft Fair held this month at the Lincoln Athletic Center was very successful. 120 vendors sold their crafts along with food, entertainment and beautiful weather. Youth Services • The youth drop -in programs are all going well. Each of the programs will adjust their hours over the holiday season. Our October 31 Halloween Haunt was a huge success with 400 children of all ages screaming through the spook house and 200 children taking part in the carnival. The next event is the Winter Wonderland (Snow Day) on Saturday, December 14, from 10:00 A.M. to 1:00 P.M. at the Community Youth Center. 12 tons of snow are predicted to hit Corona del Mar that day so take precautions! Santa may even fly in for the event. The youth basketball program begins December 9 at all the elementary schools. The program will also include Saturday clinics for 1st and 2nd grades prior to older kids taking to the floor. Speaking of floors, the West Newport Gymnasium will be closed for most of the month as the floor is being refurbished. Youth Sports and Acuatics The youth flag football program held City Championships on November 15 at the Youth Center. Mariners Park "C" Division players were crowned champs as well as Newport Heights "B" and "Al' Division teams. Comcast Cable taped the "B" and portions of the "A" Division games. The games will air sometime this month. The • winning teams will represent Newport Beach in the Orange County Tourney. The Newport Beach Aquatics Club (Breakers) has a new lead coach. . Ted Bandaruk began workouts November 18 with 45 kids ages 8 through 18 in the Marian Bergeson Aquatic Center. This is a year round swimming program which will compete in U.S.S. Swimming and Orange County Swim Conference events. Fall softball is nearing an end. 14 league champions will be receiving awards in the form of sweatshirts and a team trophy. All league play ends on the Bonita Creek field December 11, at which time field renovations will begin. The fields will not be utilized until February. The fall basketball season is also coming to a close with the winter season slated to begin January 6. Senior Services November was a hectic month with rescheduling classes to accommodate construction in the multi - purpose room. The various classes that meet in the room have been very cooperative. The construction is coming along at a rapid pace which, of course, keeps the seniors interested. The Friends of Oasis fund raising campaign has received enthusiastic support. After their October 31 letter to the members, we have been receiving masses of mail with donations enclosed. They certainly do have the support of their members. • A special event has been developed for Friday, February 17, to be held at oasis, but is open to the general public. It is called the "Pacific Sailing Adventure." It will be a fascinating lecture and slide presentation by two people who sailed to exciting points around the world. One of the islands was Pictarin where the Mutiny on the Bounty occurred. The tickets will be $5.00. West Newport is drawing more and more interest as classes continue to grow. There are a total of 14 various classes and activities. Nanc Bear' • 13 Ll 0 • OASIS SENIOR CENTER OCTOBER 1991 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSESIGROUPS 3682 LONG TRIPS 200 HUMAN SERVICES 500 South America 6 Mesquite, NV 44 Another Passage 35 MEETINGS Blood Pressure 120 Braille 75 Board of Directors 24 Elder Care 6 Executive Committee 12 Case Management (hrs.) 21 Long Range Planning 12 Chair Exercises 95 Human Services Comm. 0 Counseling 12 Fundraising 31 Employment 142 Newsletter Collating 30 Information /Referral 1025 Newsletter Comm. 35 Legal Assistance 8 General Membership 86 Medicare Assistance 5 OASIS Singles 110 Shared Housing 65 DAY TRIPS Telephone Reasurance 180 Visual Screening 5 Tower of Beauty 21 Woman's Support Group 12 LA County Museum 22 of Art San Diego Zoo 19 VOLUNTEER HOURS 2380 Threshing Bee 13 Santa Anita Races 24 VAN TRANSPORTATION 748 Walkers not Rockers 14 SPECIAL EVENTS Pancake Breakfast 210 Halloween 200 Craft Fair 500 Octoberfest Concert 225 PARK AND TREE DIVISION Item No. 6 NOVEMBER 1991, PROGRESS REPORT • Our park crews performed the following tasks in addition to normal maintenance during the month of November. Cliff Drive Park 1. Installed all new irrigation. 2. Overlaid 20 yards of top soil on the lawn areas for a smoother grade. 3. Cleaned out some of the ditch along Avon. Phase I - Buffalo Hills Added approximately 15 yards of beach sand to the sand play area. Miramar and Balboa Boulevard 1. Filled the area with 120 yards of top soil and graded. 2. Installed battery operated irrigation. 3. Planted 5 - 24" box trees. Our Street Tree Division performed the following: • Trimmed 875 trees. Planted 11 trees. Removed 12 trees. Root pruned 28 trees. Completed 21 work requests. Areas being trimmed this month: Ficus - Pacific Coast Highway, Corona del Mar Peninsula Groves - Eucalyptus completed. Trees were removed at the following locations: 3355 Via Lido Commission 3 -Ficus Via Lido Park Dead. 1 -Palm 1840 Commodore Vandalism 1- Eucalyptus 505 Signal Commission 1- Loquat 1038 Sea Lane Commission 1 -Ficus 50 Drakes Bay Commission 1 -Pear 1021 White Sails Commission 1 -Ficus 445 Begonia Dead 1- Sycamore 441 Begonia Dead 1- Sycamore Trees were planted at the following locations: 1212 Blue Gum 1 -Pear 1840 Commodore 1- Eucalyptus 7 1038 Sea Lane 50 Drakes Bay 1021 White Sails. 445 Begonia 441 Begonia 2000 Miramar 40 • l W 1 -Ficus Benjamina 1- Loquat 1 -Ficus Benjamina 1- Liquidambar 1- Liquidambar 1- Magnolia 3- Metrosideros Evmm_*�W_ - eMOE Item No. 11 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Commission DATE: November 26, 1991 TO: Parks, Beaches and Recreation'Commission FROM: John Konwiser, Chair Budget Committee SUBJECT: CAPITAL IMPROVEMENT PROPOSALS FY 1992 -93 The Budget Committee met with staff on Friday, November 22, 1991, to prepare a list of projects that have been discussed in recent months as possible capital projects for next year. They are listed on the attached page for your preliminary review, and a verbal description of each will be given at the meeting. • 0 11 0 It PARKS, BEACHES AND RECREATION COMMISSION CAPITAL IMPROVEMENT PROPOSALS FY 1992 -93 1. Park Facility Improvement Fund $40,000 2. Mouth of Big Canyon Master Plan $15,000 3. 'Lincoln Athletic Field Lights $50,000 4. Playground Equipment Replacement Fund $30,000 5. Athletic Field Improvement Fund $20,000 6. Peninsula Park Community Center $40,000 7. Bonita Creek Park Sound Wall $60,000 is 0 Item No. 14 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: November 25, 1991 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: CAPITAL IMPROVEMENT PROJECTS, 1991 -92 CARRY OVER PROJECTS Restrooms - CYC, Eastbluff - Construction underway. Newport Shores - Construction near completion. Oasis Expansion - Construction underway. 1991 -92 Cliff Drive Park Theatre Arts Center Refurbishment Bolsa Avenue Mini Park Design 11 - Construction underway. - Implementation this fall. - Commission Hearing in January. Ronald A.-Whitley LA