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Home My WebLink About04-06-1993 - AgendaCITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, APRIL 6, 1993 CITY COUNCIL CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes — Meeting of March 2, 1993 4. Adoption of Agenda II. ORGANIZATIONAL REPORT - DIRECTOR AND CITY MANAGER III. ACTION ITEMS 5. Bench Request (Report Attached) • IV. PUBLIC COMMENTS V. INFORMATIONAL AND COMMITTEE REPORTS 6. Recreation Division (Report Attached) 7. Park and Street Tree Division (Report Attached) 8. 'Tree Committee - Commissioner Herberts 9. Recreation Program Committee - Commissioner Grant 10. Park and Open Space Committee - Commissioner Demmer 11. Budget Committee - Commissioner Glasgow 12. Oasis Liaison - Commissioner Demmer VI. DISCUSSION ITEMS 13. Capital Improvement Projects VII. SPECIAL. URGENT OR LAST MINUTE ITEMS VIII ADJOURNMENT n e �1 CITY OF NEWPORT BEACH Nto. 3 Parks. Beaches & Recreation Commission • o c/ �� o CO March 2, 1993 City Council Chambers 7 p.m. INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda Tree Plaque Request Ex- Officio Member Present: Ronald A. Whitley Staff Present: Nancy Beard, Recreation Superintendent Randy Kearns, Park Maintenance Supervisor Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 - Roll Call Roll call was taken. Commissioners Demmer, Glasgow, Grant, Herberts and Vandervort were present. Chair Compton and Commissioner Schonlau arrived at 7:14 P.M. Item #3 - Approval of Minutes - Meeting of February 2, 1993 . Motion X Commissioner Herberts motioned the minutes be Ayes X X X X X approved as presented. Unanimous. Item #4 - Adoption of Agenda Motion X Commissioner Glasgow moved the agenda be Ayes X X X X X adopted with the addition of Review of Facility Use Fees to be addressed under Item No. 12 and Uses of Bonita creek Park to be addressed under Item No. 9. Unanimous. II. ACTION ITEMS Item #5 - Tree Plague Request Item No. 5 was addressed following Item No. S. Director Whitley reported that two years ago the Bahai Community provided soil from 60 different countries to plant a tree in Buffalo Hills Park in honor of Arbor Day. They are requesting a plaque next to this tree that identifies the countries and for which they would bear the costs. The plaque would be both educational and attractive. Commissioner Glasgow questioned if this would set a precedent and' Director Whitley advised OF it would be doubtful since the project is a specialized situation. Commissioner Demmer pointed out that this Commission recommended that by policy all park donations would be maintained by the City, however, the City would not be responsible for Call to Order Roll Call Approval of Minutes Adoption of Agenda Tree Plaque Request CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission Page 2 City Cc Council Chambers 7 p.m. IMD( replacement due to vandalism or theft. Director Whitley advised the Commission can make this a condition of approval, however, he pointed out that the quality of the proposed construction is excellent. i Commissioner Grant recommended the plaque be placed lower to the ground to minimize Vandalism and make it easier for children to read. Commissioner Vandervort suggested the plaque be put on, a rock. Commissioner Herberts agreed that a rock or concrete low to the ground would be appropriate. Commissioner Demmer also concurred and commented that since the tree is in honor of Arbor Day, she would recommend the plaque read as follows: "In honor of Arbor Day, April 26, 1991, this Coral Tree was planted by the City of Newport Beach in soil collected by the Bahai Community • of Newport Beach from the following +countries throughout the world to celebrate international cooperation. (List the nations) The earth is but one country, and mankind its citizens. Baha'u'llah" In response to a question from Commissioner Grant, Nancy Beard explained that the Bahai Community reflects a philosophy of life rather than a religion. Commissioner Grant questioned if such a plaque would be appropriate in a public park. Commissioner Demmer pointed out that the City planted the tree with soils from many nations provided by the Bahai Community, and that they will also be paying for the plaque. Commissioner Herberts commented that the chess set at West Jetty View Park has a plaque showing who donated it. She also stated she felt it would be more interesting if all the countries are listed. Motion X Commissioner Herberts moved to accept the . plaque with the dedication as recommended by Commissioner Demmer and with the proviso that the plaque 'be placed on a rock or cement equivalent low to the ground and that costs be borne by the Bahai Community. During discussion Commissioner Schonlau commented on the considerable expense the CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission s d� • o O G'j X60 Page 3 o City Council Chambers, 7 p.m. INDEX Recreation Division Park and Street Tree Division Bahai Community has given towards this project and voiced his concern over changing their concept of a pedestal without consulting them. - Director Whitley advised that the motion can be communicated to the Bahai Community and, if they agree, we will proceed with the project. If not, the matter can be brought back to this Commission. Commissioner Grant stated he would not be supporting the motion since he felt it did meet policy guidelines on donations. Commissioner Demmer reported the policy was written to allow some leeway to receive gifts, and that since the soil was a gift the proposed action is justified. Commissioner Herberts agreed and pointed out the various areas that have plaques within the City. She further stated that the soil is a contribution from many countries and that the policy is directed more towards memorials for • those who have passed away. Director Whitley reported staff has reviewed the policy and does not find this request in conflict with it since this is an Arbor,Day project and the City encouraged the Bahai Community to participate. Ayes X X X X The motion was voted upon and carried. Nays X X Abstain X In response to a question from Commissioner Vandervort, Chair Compton advised the motion will be transmitted to the Bahai Community which they can appeal. III. PUBLIC COMMENTS IV. INFORMATIONAL AND COMMITTEE REPORTS Item #6 - Recreation Division Report received and filed. Item #7 - Park and Street Tree Division In response to a question posed from Commissioner Glasgow at the February meeting, Randy Kearns reported that coral Trees are trimmed on an as needed schedule. In response to a question posed from • Commissioner Herberta at the February meeting, Randy Kearns reported that the approximate ,A cost to remove an average street tree and stump is $150 - $200. Commissioner Vandervort inquired about the 20 i tons of brick dust delivered to Corona del Mar Recreation Division Park and Street Tree Division CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission Page 4 P d, • X10 ��h�y� ��h City Council Chambers 7 p.m. INDDC High school from Bonita Creek Park, and Nancy Beard explained that we are preparing the fields for summer and the exchange provides us with free use of their field. In response to a question from Commissioner Vandervort concerning landscaping maintenance, Director Whitley explained that our Parks Division also maintains the fire stations, library, police department and other beautification areas. Some contract landscaping is done in front of the Utilities Department. Commissioner Vandervort commented that she was pleased to see the 4210 River Avenue site cleaned up. Director Whitley advised the Department is hopeful that we will be reimbursed for the Parks Division's work when the property sells. In response to a question from commissioner Herberts, Director Whitley advised that the average hourly wages for backbilling are about $13 - $19 which is competitive with the • private sector. Chair Compton inquired if the Parks Division maintains Balboa Coves, and Randy Kearns explained that they maintain the planters on the PCH side of the new walls. Chair Compton pointed out that the Palms have been replaced on the medians on PCH in West Newport, however, there are some bad ones on the side of the wall. Randy Kearns agreed and replied the Tree Division is aware of the problem and has already replaced eight of the Palms. Commissioner Demmer reported the homeowners are pleased with the handrails at Cliff Drive Park and inquired about the status of the bids. Randy Kearns explained that the bids are due Friday, March 5, and after a few days review to choose the contractor, the contractor has ten days to obtain his insurance. Following this, the project will be ready to start dependent upon the contractor's schedule. Commissioner Glasgow questioned the owner removing one Pear Tree at 2005 Port Albans. Randy Kearns explained this was an owner's • request to remove a Pear Tree. Any Pear Tree in the Buffalo Hills area requested by the owner for removal is so granted due to the fire blight disease rampant in the trees in this area. The tree will be replaced and he i will confirm with the Tree Supervisor. CITY OF NEWPORT BEACH Parks, Beaches 8 Recreation Commission Page 5 • ti d� City Council Chambers 7 p.m. INDEX Commissioner Herberts stated she hoped the Department is not allowing owners to remove trees without notifying the Department. Commissioner Demmer reported a tree was chopped off at Cliff Drive Park and Randy Kearns assured her it was not done by the Tree Division. Item #8 - Tree Committee Tree Committee Commissioner Herberts reported the committee met and discussed three different trees, one of which was a Eucalyptus on Avocado which will be retained since the situation will be corrected. The committee also discussed the tree program in regards to asking residents if they would like a new tree. This project may have to be done, one block at a time due to budget constraints. Commissioner Herberts suggested a member of staff become a certified arborist and Director • Whitley explained there is an existing certification program for tree trimmers. Randy Kearns will investigate and report back on the exact type of certification. Item #9 - Recreation Program Committee Recreation Program Commissioner Grant reported there will be Committee another meeting on field usage in the near future. Director Whitley stated that the report on Uses of Bonita Creek Park prepared by the Commission will be Item #8 at the City Council's Study Session on March 8. He encouraged to Commissioners to attend the meeting. At the City Manager's request, a supplemental report was attached addressing the sound study and problems associated with active parks. Commissioner Glasgow presented an article from the Register concerning residents from the Newport North Apartments and why they appreciate the amenities living near an active recreation park. This article will be incorporated into the supplemental report sent to the City Council. • Commissioner Vandervort reported a representative from Newport East Little League commended Recreation Supervisor Dave McConnell on his work with the youth sports programs. Commissioner Grant asked if the Commission would like to consider any nominations for C I TY OF NEWPORT BEACH Parks, Beaches & Recreation Commission sd p G m Page 6 • o�`o.��tOi� .sho��n City Council Chambers 7 p.m. INDEX y. their Community Service Awards. Chair Compton recommended Sharon Havriluk, who is a strong force behind the Bobby Sox program. The Commission unanimously agreed to honor Mrs. Havriluk at their April meeting. i Items #10 - Park and Open Space Committee Park and Open Space Commissioner Grant reported The Irvine Committee Company's build out plan will be presented to the Coastal commission and requested staff to keep the Commission advised on their public hearings. Commissioner Demmer inquired about the Back Bay Drive and Nancy Beard explained it is being cleaned up by the State Fish and Game, County and City. Beach Item #11 - Beach Committee Committee Commissioner Grant recommended the Beach Committee be dissolved and' that their duties be absorbed by the Recreation Program Committee. The Commission unanimously . approved. Commissioner Demmer questioned if all the committees are needed and Chair Compton explained that budget constraints have affected the work that committees can do, however, he recommended a re- evaluation of functions and status in June when anew Chair is elected and committees are formed. Commissioner Herberts pointed out that committees have many functions and a major one is the excellent interaction with staff. Item #12 - Budget Committee Budget Committee Commissioner Glasgow reported the committee will meet when they receive the staff report on proposed facility use fees. Nancy Beard advised the report will be transmitted this week. Director Whitley explained that the budget process is normally complete by now and transmitted to the Budget Committee. However, the process has been delayed since the budget is at a highly confidential and complex level. The Commission will be included when the time is appropriate. • Commissioner Grant suggested that since Commission meetings indirectly cost money that they be reduced from 12 to 9 per year. Director Whitley pointed out that the Commission's continuing service is very valuable and the cost is actually minimal. J CITY OF NEWPORT BEACH Parks, Beaches & s d� amA o Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Oasis Liaison Capital Improvement Projects_ Item #13 - Oasis Liaison Commissioner Demmer reported that Oasis has 7 tennis teams and that the Health Fair is on April 24 and open to all ages. V. DISCUSSION ITEMS Item #14 - Capital Improvement Proiects Director Whitley reported he will provide a status report on small projects at the Commission's April meeting. Nancy Beard reported that new equipment will be installed at San Miguel Park next month which satisfies the ADA requirements. Commissioner Grant inquired about the amount of storm damage, and Director Whitley advised there was some minor damage such as the slope failure below Hoag Hospital. Our tree maintenance program is at a high level resulting in very little damage. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Chair Compton invited the Commission to attend the Theatre Arts Center's annual meeting on March 21 which will also show a sneak preview of the upcoming season. In response to a question from Commissioner Schonlau, Director Whitley explained that Cal Trans West is owned by Cal Trans and the current asking price is $6 -8 million. In response to a question from Commissioner Demmer, Director Whitley explained that the City's reserve fund is not available except under certain circumstances. He will clarify these conditions and report back. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission meeting adjourned at 8:55 P.M. The agenda for this meeting was posted on February 23, 1993 at 8:15 A.M. outside the City Hall Administration Building Dottie Flohr, Secretary Oasis Liaison Capital Improvement Projects_ • r1 U s Item No. 5 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: March 29, 1993 TO: Parks, Beaches and Recreation Commission FROM: Parks., Beaches and Recreation Director SUBJECT: BENCH REQUEST - EVELYN C. MOODY In accordance with City Council Policy I -15, the attached letter requests a bench to be provided, with Commission review and approval, at Peninsula Park. If there are questions, please feel free to call. Attachment: City Council Policy I -15 r� n �+ -0( 3 %114 W�� /. ��.�0 -G[. !� �uo � �.�i��J •emu.- e.%' -� n" O AOL ex OHL- tL 336 oT6eo CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department February 26, 1993 Mrs Evelyn Moody 336 Otero Newport Beach,, CA 92660 Dear Mrs Moody, As per Council Policy I -15 (attached) you cap donate a Park Bench with a Plaque. The cost to you for an approved, Park Bench would be $174.00. You would arrange for the plaque to be made as per Policy I -15 in terms of size and inscription. The plaque would need to be made so that it could be attached to wood with mounting, screws. Send your request to: Ron Whitley, P.B. & R. Commission, P.O. Box 1768, Newport Beach, CA 92658 -1768 by the 21st of March for the • April P.B. & R. Commission agenda. Please indicate in your request that you are aware of the fees involved. Also indicate where you would prefer to see the bench placed for their consideration. If you have any further questions, or if I can assist you with anything else, please feel free to call me at 644 -3162. Sincerely, Randy Kearns Park & Tree Superintendetlt cc: Ron Whitley P.O. BOX 1768, NEWPORT BEACH, CA 9265&1768 (714)644-3162 •PARK IMPROVEMENT DONATIONS I -15 The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as the only area where a tree with a bronze plaque can be installed. Trees without plaques can be donated and installed at locations approved by the Parks, Beaches and Recreation Department. Park Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the donated item shall be a 2" x 6" plaque and limited to Donated by Name or Donated for Name as a means of identifying the donation. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and•placed in a public park. The City will not assume responsibility for replacement due to vandalism or theft. : Adopted - July 22, 1991 1� • RECREATION DIVISION MARCH, 1993 PROGRESS REPORT Youth Activities Item No. 6 The after school drop -in programs located at Grant Howald Park, Mariners Park and Newport Heights School continue their popularity. Andersen School, however, is showing signs of decline. This program may pick up and move the next school year to Lincoln School. Parents at Lincoln have contacted the Department in hopes of being one of our sites next year. Lincoln had a strong showing of participation in the youth sports teams this year. Speaking of youth sports, the three City championship teams competed in the Orange County Championship games this month. Unfortunately, none of the teams will advance to the finalist status. All competed well, however, and have much to be proud of. The 10th Annual Easter Egg Hunt will take place on Saturday, April 10, at Eastbluff Park. As in years past, the Eastbluff Village Merchants Association is co- sponsoring the event by purchasing all the Easter Eggs and prizes. This Division has recently become involved in a County wide gang • task force along with Council Members, Police Department members, Chamber of Commerce representatives and School District members. This is a County -wide policy group which administers all of Orange County. We will keep you updated as we become more involved. Senior Services March is our month for volunteer recognition. On March 24 we hosted an event for 200 volunteers for their dedication and commitment to the Oasis Center. The volunteers "man" the front desks and phones, work in the gift store, plan trips, put on special programs, teach classes and work at special events. A large multi services center like Oasis could not function without these wonderful volunteers. Next month on April 24 from 8.:00 A.M. to 2:00 P.M. we expect 700 participants at the Annual Health Fair. Self- Supporting Programs Contract classes for the winter session have ended. We had 1,800 class participants this quarter. We experienced a very, very slow tennis and sailing season due to the poor weather this past winter. We are looking forward to a busy spring. • The Corona del Mar Scenic 5K 'flyer will be out April 1 (no foolinI). The Corona del Mar Chamber of Commerce worked real hard at gaining patron sponsorships this year and it has paid off. To boost runner participation, we will be direct mailing to all past participants. 0 • Spring adult softball is running smoothly now that the rains have let up. The fields are in great shape. We are currently running 10 men's leagues and 6 coed leagues. F- -I ►J The winter basketball season just ended only to make way for the 67 team spring league. The Newport Beach Aquatics Club, with head coach Ted Bandaruk and staff, now boast over 90 swimmers. The program is running very well. Volleyball continues to be very popular. 42 teams competed March 20 at Peninsula Park in a grass tourney. The next is scheduled for April 3 at Eastbluff Park. Our first sand tournaments of the year are scheduled for April 24 and 25 and the Corona del Mar State Beach. I tt 4 • OASIS SENIOR CENTER FEBRUARY 93 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSES/GROUP 2596 LONG TRIPS 238 HUMAN SERVICES 48 Pismo Beach 42 Over 80's Party 74 Laughlin, NV:. , 86 Another Passage 62 Blood Pressure 129 DAY TRIPS Braille 81 Case Management Hrs. 40 Lawrence Welk's 25 Chair Exercise 85 Universal Studio 22 Counseling 31 Riverside 21 Eldercare 4 Date Festival 25 Employment 165 Scripps 25 Information /Referral 2500 Legal Assistance 6 MEETINGS Life On Your Own 77 Medicare Assistance 6 Board of Directors 28 Shared Housing 66 Executive Committee 12 Telephone Reassurance 291 Long Range Planning 8 Visual Screening 5 Human Services Comm. 12 Fund - Raising 16 VOLUNTEER HOURS 2168 Newsletter 40 Newsletter Collating 32 VAN TRANSPORTATION 692 General Membership 108 NUTRITIOUS LUNCHES 1326 SPECIAL EVENTS Tax Assistance 77 Pancake Breakfast 238 Breakfast at OASIS 48 Sunday Movies 132 Over 80's Party 74 Jazz Concert 350 " CITY OF NEWPORT BEACH Item,No. 7 0 r'1 LJ PARK AND STREET TREE DIVISION REPORT March, 1993 The Parks Division performed the following duties beyond their normal out- standing maintenance. Removed the old sand play area equipment at San Miguel Park. New equip- ment installed by contract. Arranging for repair work for the asphalt walks at 15th Street Park. We prepared it by setting a new header board, General Services will apply a new 1" cap. Assisted a contractor in repairing a light fixture that had fallen over due to heavy rain erosion at Cliff Drive Park. Disassembled and disposed of a boat rack at the Harbor Department previous- ly used by Recreation. Dethatched 5 baseball infields. Lincoln #1 & #2, San Miguel, Buffalo Hills, and Mariners #1. Aerated the fields of the Lincoln Athletic Center. Delivered and spread out 50 tons of brick dust to 4 baseball infields. coln #1 & #2, San Miguel, and Buffalo Hills. Installed new irrigation and relandscaped the front slopes of the Police Department. The Tree Division activity is as follows: Trimmed 651 trees. Planted 14 trees. Removed it trees. Root pruned 104 trees. Completed 13 work requests. Lin- Areas being trimmed this month - Harbor View Hills South and Spyglass Hills. Trees were removed at the following locations: 325 Marine Root Prune 1- Eucalyptus 1099 Bayside Root Prune 1- Eucalyptus San Miguel Traffic 5- Liquidambar #9 Point Loma Dead 1 -Pear 38 Drakes Bay Dead I-Pear 1991 Port Trinity Dead 1- C6pania 15 Cambria Dead 1 -Pear Trees were planted at the following locations: 4606 Cortland 1528 Cornwall 1001 Tiller 2005 Port Albans 1(0 1 -Ficus benjamina 1- Tristania 1- T.ristania i- Cupania Ff • 3336 Via Lido 1115 White Sails #9 Point Sur 707 E. Balboa 1160 Dover 17 Point Sur 1100 Pembroke - 2 Randy Kearns 1- Cupania 1 -Ficus benjamina 1- Loquat 1- Eucalyptus 1- Jacaranda 1- Loquat 2- Tristania