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Home My WebLink About07-05-1994 - AgendaCITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, JULY 5, 1994 CITY COUNCIL CHAMBERS 7:00 P.M. II. APPROVAL OF MINUTES - Meeting of June 7, 1994 RI • - .\l V. PUBLIC COMMENTS Members of the public are invited to comment on any matter of public interest. Speakers are limited to three minutes. VI. DISCUSSION ITEMS 1. Bench Donation (Report Attached) Acceptance of bench donation from the Corona del Mar Residents Association. 2. Bench Donation (Report Attached) Acceptance of bench donation from the Fred Crook Family. 3. Drinking Fountain Donation (Report Attached) Acceptance of drinking fountain from Rosalind Wayman. 4. Cherry Tree Donation (Report Attached) Review of staff report concerning Cherry Tree donation from Mr. Mutsuya Matsumoto. 5. Inspiration Point (Letter Attached) • Review of concerns by the Arts Commission over the conditions of the area. 6. Report of Ad Hoc Committee (Report Attached) Preliminary discussion on utilization of park dedication fees. VII. COMMIJNICATIONS 7. Communication from California Association of Park and Recreation Commissioners and Board Members requesting participation in a survey and nomination for awards. 8. Park and Street Tree Division (Report Attached) Report of Park and Tree Division activities during June and upcoming events for July. 9. Recreation Division (Report Attached) Report of Recreation Division activities during June and a request for Women's Pro Volleyball Beach Tournament at the Balboa Pier. IX. CONTINUED BUSINESS 10. Joint Meeting Agenda (Report Attached) Agenda for the Joint Meeting with City Council on July 11. 11. Budget Session (Verbal Report) Report on Budget Session. 12. Letter to City Council (Report Attached) Letter requesting that the Recreation and Open Space Element be updated, which was addressed at the City Council's meeting of June 13, 1994. X. FUTURE AGENDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. RMEMI-Reaft 11"1u1 C.1 TY OF Parks. Beaches NEWPORT BEACHItem II & Recreation commission . June 7, 1994 Citv Council Chambers 7 o.m. INDEX Staff Present: LaDonna Kienitz, Community Services Director David E. Niederhaus, General Services Director Nancy Beard, Recreation Superintendent Marcelino Lomeli, Park and Tree Maintenance Superintendent Dottie Flohr, Secretary I. ORDER AND ROLL CALL • The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Compton, Demmer, Glasgow, Herberts and Schonlau were present. Chair Grant was absent and Commissioner Vandervort arrived at 8:10 P.M. Vice Chair Glasgow presented Commissioner Herberts a Bonsai Japanese Maple plant with an engraved plaque for her years of service on the Commission. He pointed out that it was through Commissioner Herberts' efforts that Newport Beach is designated a Tree City U.S.A. Commissioner Herberts expressed her appreciation and thanked the Commission for all their support. Motion x Commissioner Herberts motioned to add a discussion on the Ayes x x X X x Tree Policy to the agenda. Unanimous. II. APPROVAL OF MINUTES - MEETING OF MAY 3 1994 An x Commissioner Compton motioned the minutes be approved Ayes x X x x x as presented. Unanimous. 3 I i III. PUBLIC COMMENTS Motion Ayes • Motion Ayes is it Parks. Beaches X. ,. & Recreation Commission June 7, 1994 Page 2 City Council Chambers 7 p.m. INDEX Park Improve= ment Donation Policy Bench Donations Letter to City Council Park Fee Policy IV. DISCUSSION ITEMS Item #1 - ParkImprovementDonationsPolicX Nancy Beard reported the City Council has reviewed the subject policy and their recommendations are submitted for the Commission's approval. x Commissioner Herberts motioned that the second sentence under Tree Donations read as follows: "Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission." X X x X X Unanimous. Item #2 - Bench Donations In response to a question from Commissioner Demmer, Marcy Lomeli explained that the donated benches will be located along the Corona del Mar bluffs and at Cliff Drive Park. X Commissioner Compton motioned to accept the bench x X X x x donations from Mrs. Margaret McGovern and Harry and Joan Levy. Unanimous. Item #3 - Letter to City Council Director Kienitz reported that this item will be on the City Council's June 13 agenda and encouraged each of the Commissioners to attend the meeting. Vice Chair Glasgow directed staff to retain this item on their July 5 agenda for discussion. Item #4 - Park Fee Policy Director Kienitz reported that the subject policy was prepared by the City Attorney at the request of the City Council. It is presented to the Commission for their review. During discussion Commissioner Demmer recommended that the words, "unusual beauty," be replaced with "view II parks" in the third sentence under Service Criteria. I INDEX Park Improve= ment Donation Policy Bench Donations Letter to City Council Park Fee Policy Parks. Beaches � & Recreation Commission June 7, 1994 Page 3 City Council Chambers 7 p.m. INDEX dum ty ey Re. Fees from Beaches creation sion Valley Po ndum on own fro City Po icy o - Motion x Commissioner Compton motioned to accept the policy as presented with Commissioner Demmer's correction that Ayes x x x x x "view parks" replace "unusual beauty." Unanimous. Item #5 - Memorandum From City Attorney Regarding In- Memoran Lieu Fees From Ci Attorn Director Kienitz reported that a recommendation is being In-Lieu drafted concerning the use of some funds to go to the City Council before the end of the fiscal year. The Commission formed an Ad Hoe Committee consisting of Commissioners Compton, Demmer and Schonlau to provide recommendations on the use of these funds. Item #6 - Report from Parks. Beaches and Recreation Report Commission Chair Parks, and Re Report was omitted due to the absence of Chair Grant. Commi s • Chair Item #7 - Squaw Valle, Flag Pole Squaw Flag P Vice Chair Glasgow reported that the subject flag pole from Loral Aeronutronics will be retained by the corporation for their new site at Rancho Santa Margarita. Item #S - Joint Meeting Agenda Joint Meeting Commissioner Demmer stated she will be out of town and Agenda unable to attend the Commission's joint meeting with the City Council on July 11. Item 49 - Memorandum on The Brown Act from Citv Memora me The Br Act fr Report received and filed. Attorne Item #9a - Tree Policy Tree P Commissioner Herberts reported that there is a valuable Eucalyptus Citrodora tree located at 419 Heliotrope which may not be structurally safe after curb and gutter repairs are . completed. 5 Director Niederhaus stated the tree is centered 6' over the parkway and it has already damaged public facilities. Since it will be impossible to ensure the tree does not fall once the dum ty ey Re. Fees from Beaches creation sion Valley Po ndum on own fro City Po icy !111 ��111 I I t Parks. BeGaches & Recreation Commission • y 0'a June 7, 1994 Page 4 City Council Chambers 7 p.m. INDEX curb and gutter are removed, he fears a significant safety hazard exists for which he would not want to be responsible. The Commission, with the exception of Commissioner Herberts, voiced no opposition to the removal of said tree. Commissioner Herberts referred to Item 5 of City Council Policy G -1, Retention or Removal of Park and Parkway Trees, and stated she is concerned about having a general contractor make a tree removal decision. She also feels it is important to maintain the Tree Committee as previously established. V. PUBLIC HEARING AND STAFF REPORTS Cliff Drive Item #10 - Cliff Drive Park Slope Park Slope Director Niederhaus referred to his report submitted and updated it to show that the volunteers have weeded 50 -75% • of the slope. He also circulated a letter just received from the original landscape architect concerning the planting concept and the current condition of the park. Following Director Niederhaus' summary of his recommendations for the park slope, Vice Chair Glasgow opened the meeting to public hearing. Dr. Jan Vandersloot, 2221 E. 16th Street, addressed the Commission. Dr. Vandersloot reviewed the elements of the original plan adopted in 1991 and recommended that it be followed as approved by this Commission and the Newport Heights Community Association. Should there be changes from the original plan, he asked that they first be reviewed by their Association. In the meantime, volunteers have been removing weeds and Dr. Vandersloot stated he would commit to a three year effort to remove the weeds, by which time the native plants should be established. Dr. Vandersloot requested $4,000 be allocated from the Park Improvement Funds to plant California natives in the bare areas of the slope. He further recommended that Phase II of the wetlands plan proceed and that the dirt be removed that • was dumped into the creek in 1991. Commissioner Demmer commended Dr. Vanderslooffor his time and energy spent on the park and recommended the volunteers sign a waiver releasing the City from liability. i � i CITY OF NEWPORT BEACH Parks. Beaches & Recreation commission 0. a June 7, 1994 Page 5 City Council Chambers 7 p.m. INDEX o - The waiver has been provided to Dr. Vandersloot by the General Services Director. Art Delaloza, 220 Kings Place, addressed the Commission and commented on the beautiful variety of plants in the park. He thanked Dr. Vandersloot for his efforts and recommended the use of drought resistant native plants. Michael Lindsey, 297 Canyon Acres Drive, Laguna Beach, addressed the Commission. Mr. Lindsey is a landscape architect and Director at Large for the Executive Council of the California Native Plant Society. Mr. Lindsey reviewed the original plan and pointed out that some of the existing problems could be caused by lack of irrigation. He reviewed the types of weeds in the area, most of which are European, and the types of problems they cause. Mr. Lindsey also summarized the reasons for using native plants, such as for color, habitat and'weather conditions. Should non natives be • desired, the irrigation must be improved, however, he recommends augmenting the existing plants with natives. Candi Hubert, 1106 Cambridge Lane, addressed the Commission. Ms. Hubert stated she is one of the volunteers and recommends native plants. Barbara Shelton, 4700 Surrey Drive, addressed the Commission. Ms. Shelton stated she is a representative from the Newport Conservancy and that there was a tremendous interest in natives during their Earth Day celebration. Requests were made to use them at Ensign School where they are now on display. Mr. Michael Lindsey, 297 Canyon Acres Drive, Laguna Beach, addressed the Commission and requested permission to present a slide show. The Commission concurred and slides of natural habitat natives in the Southern Orange County area were presented. Dean Reinemann, 8 Sandflower Court, addressed the Commission. Mr. Reinemann explained that Canyon Park in Costa Mesa is comprised of native plants and that the neighborhood participates in a clean up program semi • annually. They advertise this to community associations and use waiver forms. The City of Costa Mesa supplies shovels, gloves, etc. and also provides court referrals to help the I � weeding process. 11111�� MINIMUM 11111 Parks. Beaches & Recreation Commission •% �� June 7, 1994 of y� m 'oil ` Page 6 pro 3�h As °o �� City Council Chambers 7 p.m. INDEX 0 Kathryn Lenton, 2940 Cliff Drive, addressed the Commission. Ms. Lenton stated she felt the area needs more irrigation and recommended using additional colors of Bougainvillea along the perimeter of the park. There being no further public hearing, Vice Chair Glasgow closed the meeting to public testimony. Motion Commissioner Compton motioned (1) That staff proceed with volunteers to weed the slopes; (2) That staff proceed with planting the lowest slope with California natives from containerized materials; (3) That staff proceed with planting the mid and upper slopes with California native plant materials; (4) That the original landscape architect's plan be followed; (5) That staff continue to monitor the use of volunteers to maintain slopes after planting, primarily weeding tasks; and (6) That funding of this expenditure be expended from the Park Facilities Improvement Fund. Mon Commissioner Vandervort moved to amend the motion to add to Recommendation #1 that volunteers sign a waiver of liability release and that neighborhood signage be permitted; and that Recommendation #3 include minimizing the amount Ayes x x x x x x of Coastal Sage. Unanimous. Item #I1 - Safety Inspection Reports Safety Inspection Nancy Beard advised that the report submitted shows the Reports status of the Commission's facility inspection reports. Item #12 - Park and Street Tree Division Park and Street Tre( Report received and filed. In addition, Marcy Lomeli Division reported bids have been received for the renovation of Newport Shores Park. Director Niederhaus reported that due to lack of funds, the tree contractor's services were terminated May 30. He will resume trimming on July 1. Director Niederhaus passed out a detailed activities report of the General Services Department. He also announced that a grant application was submitted to the State in the amount of $30,000 for • reforestation. On June 13 at 2:00 P.M. the General Services Department budget will be presented and the Commissioners are invited to attend. Parks. Beaches & Recreation Commission o June 7, 1994 Page 7 0 �3�0.� OhG�0 City Council Chambers 7 p.m. IIOD( Item #13 -Recreation Division Recreation Division Report received and filed. VI. FUTURE AGENDA ITEMS The Commission determined that future agenda items would include a discussion of the budget session, joint meeting with the City Council on July 11 and a status report on Cliff Drive Park. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:55 P.M. The agenda for this meeting was posted on June 2, 1994 at 9:45 A.M. outside the City Hall Administration Building. • • G i Item VI -1 . GEMERAL'SERVICES DEPARTMENT PARKS DIVISION • Date: June 23, 1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: BENCH DONATION ACTION To accept recommendation of Park & Tree Superintendent of acceptance of one bench donation from the Corona del Mar Residents Association. Additionally, to make a exception and accommodate verbage and a larger plaque. The Corona del Mar Residents Association will provide City with one City approved concrete bench. Staff has received correspondence from Ms. Marlene Goren, Treasurer of the Corona del Mar Residents Association for the donation. The bench will be placed between Larkspur and Jasmine Avenues along the Ocean Boulevard bluffs. The donor will provide a plaque and has requested the following inscription, "Dedicated to Philip Sansone, Jr., Mayor 1991 and 1992, By the Corona del Mar Residents Association ". The verbage that is requested is not within inscription policy and also would require a plaque larger than the policy 2" x 6" size. In light of Mr Sansones contributions an exception should be made to accommodate the inscription and larger plaque. Very respectfully, David E. Niederhaus i 0 Mr. Marceline Lomeli General Services Dept. City of Newport Beach P. 0. Box 1768 Newport Beact, CA. 92659 -1768 RECEIVED YIN 3 1 1994 GENERAL SERVICES May 27, 1994 • Dear Mr. Lomeli: The Corona del Mar Residents Association would like to donate a bench to the City, to be installed on a concrete pad, provided by your department, along the bluffside walkway between Larkspur Avenue and Jasmine Avenue on the ocean side of Ocean Blvd., as indicated on the attached diagram. The bronze plaque should read: Dedicated to Philip Sansone,Jr Mayor 1991 and 1992 By The CdM Residents Association Thank you for your cooperation regarding this matter. Sincerely, Marlene Goren, Treasurer Corona del Mar Residents Assoc. '7iy - & '2 5✓- 96 5-y CC: Debbie Allen Lee Spencer • \1 • I c�l.LS WIC 1'I � I Q -,fin. 0 o tj v 37 7� Pro p n 5 Cevtn �, t" 6 e vtcl Cs Item VI -2 . GENERAL SERVICES DEPARTMENT PARKS DIVISION Date: June 23, 1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: BENCH DONATION ACTION To accept recommendation of Park & Tree Superintendent of acceptance of one bench and waste container donation from Mr. Fred Crook. DISCUSSION • The Fred Crook family will provide City with one City approved concrete bench and one matching concrete waste container. Staff has received correspondence from Mr. Fred Crook for the donation. Donor will provide plaque with conforming inscription per City Policy. This is the second bench donation from this donor and first waste container. Very respectfully, David E. Niederhaus 0 0 • • QUICK P R O D U C CRETE T S C O R R JUNE 91 1994 1994 MR. MARCELINO LOMELIC �i�J �•• CITY OF NEWPORT BEACH GENERAL SERVICES DEPT. --------------- - - - - -- P.O. BOX 1768 . NEWPORT BEACH, CA 92659 -1768 RE: DONATION DEAR MR. LOMELI, " THE FRED CROOK FAMILY IS AGAIN REQUESTING•TO DONATE TO THE CITY OF NEWPORT BEACH AN ADDITIONAL BENCH AND PALM WASTE CONTAINER FOR THE LIDO PARK AT THE BRIDGE TO LIDO ISLE. WE AGREE TO SUPPLY THE TWO INCH BY SIX INCH BRONZE PLAQUE WITH CONFORMING INSCRIPTION. OUR FAMILY WOULD LIKE TO COMPLETE THE LOOK OF THE PARK AND IS PLEASE TO MAKE THIS DONATION WITH THE PERMISSION OF THE CITY OF NEWPORT BEACH. THANK. YOU, FRED CROOK FTC:dt r . r P.O. Box 639 741 W. Parkridge Ave. • Norco, CA 91760 • (909) 737 -6240 • FAX (909);737 -7032 O. i r:nrr� rr May 24, 1994 LEONARD J. CONNOLLY MARIA CHIN CONNOLLY 2061 OCEAN BLVD NEWPORT BEACH, CA. 92661 Park & Tree Superintendent Parks, Beaches, & Recreation Commission City of Newport Beach Dear Park & Tree Superintendent: We respectfully request permission to plant five cherry trees on the city parkway in front of our house, located in the corner of Ocean Blvd. and "M" Street. Currently, the city parkway is covered by loose brick and there are no trees. We proposed to replace the loose brick with cement and plant five cherry trees on 3 ft. x 3 ft holes (two on Ocean Blvd and three on "M" street. We are aware of the designated trees, but we feel that the cherry trees would complement the area. The cherry trees do not grow very big and do not uproot the parkway cement. Your consideration to this request is appreciated. Sincerely yours, cc: Gilbert Wong, Public Works John Conway, Urban Forester • r 0 Item VI -5 CITE' OF NEWPORT BEACH June 16, 1994 Parks, Beaches and Recreation Commission City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 -8915 Dear Members of the Commission: The members of the City Arts Commission request that you look into a matter that was a previous Art Commission Project. Ms. Debbie Polansky, who chaired the joint development of Inspiration Point /Disappearing Path, expressed concern on the conditions of the area at the Arts Commission's Meeting of May 12, 1994. Concerns include the deterioration of the cliff sides which have an irrigation system and were hydroseeded in 1991; and the condition of the benches at mid level which need refurbishing. Would you please take a look at these areas and respond to our Commission. We look forward to working together with you and appreciate your efforts to address the issue. Most sincerely, PJ ,L� Phyllis Drayton, Chair Arts Commission Arts Commission 3300 Newport Blvd. - P.O. Boa 1768 Newport Beach, California 92658 -8915 714 - 644 -3150 u SEW PORE CITY OF NEWPORT BEACH o . U P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 d c'9C] FOlk May 19, 1994 Members of the City Council City of Newport Beach 3300 Newport Boulevard Newport Beach, CA. 92658 -8915 Dear Council Members: The Parks, Beaches and Recreation Commission has reviewed the status of the current Recreation and Open Space Element of the General Plan. It is vastly out of date, having been approved in February 1985. The Commission, at their meeting on May 3, 1994, voted to request that the City Council consider the updating of the Recreation and Open.Space Element a priority activity of the City. The Commission's rational for the revision of the Element includes: The proposed Park In -Lieu Fee Policy links the use of in -lieu fees with approved future development in the Element. The Element is not consistent with the City's present needs. 2. Potential dedication of park and/or open Space with the implementation of the CIOSA Agreement is not consistent with the Element. Potential In -Lieu Park Fees from the development of the Loral site should be addressed in the Element. We would request that the City Council review this matter and recommend the revision of the Element. Respectfully, ,Qatib� ' Taylo ant, Chair Parks, Beaches and Recreation Commission 3300 Newport Boulevard, Newport Beach 0 i 0 AD HOC COMMITTEE REPORT Comm.Gfftee meeting aU June 17, 1994 Item VI -6 EXHIBIT 'E' CIRCULATION IMPROVEMENT AND OPEN SPACE AGREEMENT OPEN SPACE DEDICATION GxL6wo2d.................................. LineaA Pakk ............................... 75K D TE: BoRza ...... ............................... 180K 11/ 92 (1) Open Space to be dedicated upon Effective Date of Agreement. (2) Open Space to be dedicated upon issuance of first building permit. (3) Open Space shall be offered for dedication upon issuance of last building permit of all projects contained in this Agreement. cl The Company may elect to waive this condition. (4) Open Space area to be dedicated upon issuance of first building permits for both Upper Castaways and Newporter North. 0 25K '2 5K 100K 1600K 25K 50K 20K "150K \ OPEN SPACE # PROPERTY ACRES TO BE TIMING OF DEDICATED 4 DEDICATION 1. !SAN DIEGO CREEK SOUTH I 2.4 (3) 2. SAN DIEGO CREEK NORTH 8.6 (3) 3. JAMBOREE /MAC ARTHUR 4.7 (3) 4. UPPER CASTAWAYS 30.6 (2) 5. BAY VIEW LANDING 11.1 (1) 6. NEWPORTER NORTH 47.2 (2) 7. BLOCK 800 —0— N/A 8. CORPORATE PLAZA WEST —0— N/A 9. FREEWAY RESERVATION North Area I 17.3 (2) South Area —0— N/A 10. NEWPORTER KNOLL 12.0 (1) 11. NEWPORTER RESORT —0— N/A 12. NEWPORT VILLAGE -.12.8 (4) from library to San Miguel) v TOTAL 146.7 (1) Open Space to be dedicated upon Effective Date of Agreement. (2) Open Space to be dedicated upon issuance of first building permit. (3) Open Space shall be offered for dedication upon issuance of last building permit of all projects contained in this Agreement. cl The Company may elect to waive this condition. (4) Open Space area to be dedicated upon issuance of first building permits for both Upper Castaways and Newporter North. 0 25K '2 5K 100K 1600K 25K 50K 20K "150K J 0 0 i Item VII -7 , CA'LIFORNIA' ASSOCIATION OF PARK AND RECREATION COMMISSIONERS AND BOARD MEMBERS June 6, 1994 Sara Lampe Academy Chairperson 5972 Snowgrass Trls. Riverside, CA 92509 To Park & Recreation Agencies: RE: COMMISSIONERS / BOARD MEMBERS Please make a copy of'the Academy Survey Questionnaire for all of your Commissioners /Board Members to fill out and return ASAP. This survey is being conducted in order to help the Academy formulate new ideas and topics for the 6omming year for Commissioners/ Board Members.- ' For each survey returned they will receive a discount coupon, $3.00 off the °Commissioners. and Board Members Handbook' or for the new book that will be released at the March CPRS Conference, as well as $5.00 off for attending a training session sponsored by the CAPRCBM Academy. Also, enclosed is our application formm for nominating someone you feel that needs to be recognized who has done an outstanding job either in your community or while serving on a Commission or Board. if'you have further questions, please contact me either by maii or by phone (909) 6851024. 1 Thank you and I'm looking forward to hearing from your Commissioners/ , Board Members soon. Sincerely _ Sara Lampe CALIFORNIA ASSOCIATION OF PARK AND RECREATION COMMISSIONERS AND BOARD MEMBERS ACADEMY SURVEY QUESTIONNAIRE This survey is being conducted in order to learn of the needs of Commissioners and Board Members. At the Academy we feel it necessary to help you become better informed and educated. For returning your survey you will receive a coupon for $3.00 off our book and $5.00 off the price of attending one of the Academy's training sessions (coupon is not valid with sessions or institute classes held at the conference). Please take some time to complete each of the questions. YOUR NAME: AGENCY: MAILING ADDRESS: PHONE: 1. ARE YOU A COMMISSIONER OR ELECTED BOARD MEMBER? ARE YOU A NEW MEMBER, EXPERIENCED MEMBER? 3. HOW LONG HAVE YOU SERVED ON THIS'BOARD? 4. IS YOUR AGENCY AFFECTED BY TERM LIMITS? 5. HOW MANY COMMISSIONER /BOARD MEMBERS SERVE ON YOUR BOARD? 6. DO YOU ATTEND CONFERENCES? 7. WHICH CONFERENCES DO YOU ATTEND? NRPA CPRS CARPD OTHERS 8. HAVE YOU EVER ATTENDED ONE OF THE INSTITUTE CLASS' AT THE CONFERENCE? IF SO WHICH ONE? 9. WHEN DID YOU LAST ATTEND A CONFERENCE? 10. WHAT AREA OF CONCERN ARE YOU MOST INTERESTED IN LEARNING ABOUT? 11. DOES YOUR AGENCY HAVE A SPECIAL PROJECT, NEW FACILITY OR PROGRAM THEY WOULD LIKE TO SHARE WITH OTHERS? �2. WOULD YOUR AGENCY CONSIDER HOSTING A HALF DAY OR FULL DAY TRAINING SESSION? 13, WOULD YOUR AGENCY, CONSIDER HOSTING A DINNER ?' 2q ACADEMY SURVEY 14. WHAT ARE SOME OF YOUR 'SPECIAL TALENTS/ INTEREST? 0 WOULD YOU LIKE TO PARTICIPATE AS A SPEAKER? 16. WHAT IS YOUR EXPERTISE? 17. WHAT DO YOU FEEL IS THE HOTTEST TOPIC TODAY FOR PARKS &RECREATION? 18. WHAT DO YOU FEEL ARE YOUR AGENCY'S CONCERNS, INTEREST, OR SPECIAL NEEDS? 19. WHAT SERVICES DO YOU FEEL CALIFORNIA ASSOCIATION OF PARK AND RECREATION COMMISSIONERS AND BOARD MEMBERS SHOULD PROVIDE FOR YOU? 20. WHAT TOPICS WOULD YOU LIKE TO SEE COVERED IN A TRAINING SESSION? 21. HOW FAR WOULD YOU TRAVEL TO ATTEND A TRAINING SESSION? ( ) 5 -10 MILES, ( ) 20 - 30 MILES, ( ) 40 - MORE. 1. 22. WHAT DO YOU FEEL IS A REASONABLE CHARGE FOR A TRAINING SESSION? ( ) $10 - $20, ( ) $25 - $35, ( ) $40 OR MORE WOULD YOU LIKE MORE INFORMATION ABOUT BECOMING A DIRECTOR OF THE CALIFORNIA ASSOCIATION OF PARK AND RECREATION COMMISSIONERS AND BOARD MEMBERS? 24. HAVE YOU PURCHASED THE LATEST "COMMISSIONERS AND BOARD MEMBERS HANDBOOK "? IF NOT WOULD YOU LIKE TOO? The "COMMISSIONERS AND BOARD MEMBERS HANDBOOK ", COST $20.00 PLUS $5.00 FOR SHIPPING & HANDLING. (We will also be releasing at the CPRS March Conference another book specifically designed to keep Commissioners /Board Members informed). - Thank you for taking time to fill out this survey. Once received I will mail to you your discount coupons for one of our books and for a training session. If you would like to order the handbook now, just enclose $17.00 plus $5.00 for shipping & handling. Please mail this survey /book order to: SARA LAMPE • CAPRCBM ACADEMY CHAIR 5972 SNOWGRASS TRLS. RIVERSIDE, CA '92509 • JUNE 1994 /CALIFORNIA PARK AND RECREATIONS OCIET California Ossociation of Park Flr Recreation Commissioners Fr Board ,Members Hwards Guidelines for CfiPRCBM Recognition Owards Nominations Members of CAPROM are eligible to partici at ■ 1. The nominee should have a distinguished record of faithful and-honorable service to the park and recreation field that demonstrates a contribution which has ad- vanced the ,park and recreation concept through fore- sight, planning and development, to the benefit of the community, state or nation. 2. If the nominee is.a commissioner or board member, he /she shall have served on a commission or board not less than three (3) years or one term. I Agencies or individual members ofCAPRCBMmay submit nominations for consideration by the Awards Committee. Forward nominations to Sara Lampe 5972 Snowgrass Trails Riverside, CA 92509 P e 4. Awards may include: Outstanding CommissionerBoardMember- Anyper- son whose significant, contribution to their community was made while serving as a commissioner or board member (present or past). Outstanding Park & Recreation Professional: Any Person whose significant contribution was made while serving as a paid member of any agency, consulting firm or similar vocational role and supported a commission or board and/or the California Association of Park and Rec- reation Commissioners and Board Members. Award of Merit: Commission/Board/Organization: Any of the foregoing groups which have made a signifi- cant contribution to the community or recreation move- ment. A commission or board must have supported, organized, implemented, etc. an event or activity over and above normal commission and board responsibilities. SpecialAward: This may includerecognition for achieve- ments not included in other categories. 1• Name of Nominee nomination for FwardsReCognition 2. Agency Affiliation 3. Mailing Address 4. Present Position 5. Length of present position in public service (if applicable, see #2 under guidelines above.) 6. Nominations by: Name Agency Affiliation Address Position 7• Category of Award: ❑ Outstanding Commissioner /BTeleph ember ❑ Outstanding, Park &Recreation Professional O Award o❑f Merit -Comms sion /Board /Organization Jot ease do not submit scrapbooks, binders, photographs or other materials that must be returned. �• a separate piece of paper, describe wh f contributions? Be specific and give details and dates. How has nominee advanced.the concept of parks.and,recreation? How y you think this nominee merits recognition from CAPRCBM. (What is the nature as this contribution benefited the community ?) Give all your reasons why nominee should be selected for this award. `� V NOMINATIONS CLOSE DEC. 1, 1994 0 Item VIII -8 General Services Department Park & Street Tree Divisions June 1994 Progress Report In addition to normal activities, the Parks Maintenance Crews performed the following activities in the month of June: 1. Twenty backf low irrigation devices were replaced throughout the park system with contractual services per requirements of the Orange County Health Department. The remaining twenty -five will be completed in early July. 2. The wooden bench refurbishment project funded by donations was completed at Kings Road Park. 3. A new donated concrete bench was installed at Lookout Point, bringing the total to four new benches. 4. The entrance bridge planters to Newport Island were refurbished • with additional plantings. 5. The division assisted the Community Services Department in both the Corona del Mar 5K race event and the City surf contest. 6. The Newport Shores Park landscape renovation project was completed with contractural services. 7. A tree was donated and planted at Irvine Terrace Park. 8. The plant order was completed for California Native plants at Cliff Drive Park. These plants will be planted by volunteers during the summer with completion in September. Upcoming Events for July: 1. The preparation of city wide athletic fields renovation for upcoming soccer season will begin, with aerifying, seeding and fertilizing activities. 2. The preparation of the Japanese garden area at Irvine Terrace Park for our Sister City visitors and planting of Japanese Black Pine will be completed.' 0 3� . The Tree Division activity report is as follows: In June 175 trees were trimmed, 22 trees were planted, 9 trees were removed, 9 trees were restaked, and 22 emergency calls were responded to regarding trees. 1. Nine trees were removed at various locations: San Joaquin & Marguerite 1 tree, traffic accident 2828 Ocean Boulevard 11 tree, dead 1541 Miramar 1 tree, dead 419 Heliotrope 1 tree, curb and gutter repair, hazardous East & West PCH 5 trees dead 2. Twenty -two trees were planted at the following locations: 1527 Santiago 1- Magnolia 900 Celtis Place 1- Liquidambar 501 San Bernardino Ave. 5- Magnolia East & West PCH 12- Windmill'Palms 2107 Baycrest 3- Magnolia 3. In addition, City staff worked extensively with General Services Department concrete crew on root pruning for sidewalk, curb, and gutter replacement throughout the City. 4. West Coast Arborists completed trimming within the City since fiscal year funds were expended. 3 Marcelino Lomeli Item VIII -9 • RECREATION DIVISION JUNE, 1994 PROGRESS REPORT Senior Services Oasis was musically inclined this month. Two wonderful opportunities were available for people to attend concerts. The first was a fund raiser that featured the Night Blooming Jazzmen. Four hundred people attended this upbeat Dixieland Jazz Concert on June 4, On June 11 tempos were switched to classical music with a performance of the Pacific Symphony. This concert was provided free of charge by a grant from the Arts Commission. Approximately 125 people were in attendance. The new Board of Directors and its officers were elected this month. Norma Gilchrist will be president again. Special classes are being offered this summer including Paper Making, Preserving Photos and lectures on Health Care Reform. • The transportation, programs have had an increase in the number of new, registrations. We are almost at capacity now and we are going to take a hard look at how to accommodate more people. Youth Services Summer Drop -In programs began June 27. The summer sites are Newport Elementary, Mariners Park and the Community Youth Center. We are on -site Monday through Friday from 10 A.M. to 4 P.M. at both Newport Elementary and Mariners. The Community Youth Center is open from 10 A.M. to 6:30 P.M. Youngsters will have a summer full of arts and crafts, games, sports, trips to the local' pool and, most important of all, excellent supervision. Revenue Activities Summer classes start the week of June 27. Phone -in registration started June 13. There were 112 calls the first day. In the first week there were 320 phone -in registrations. Many phone -in registrations are coming from new customers who are taking our classes for the first time. There are also more and more Newport Coast residents signing up for classes. New classes this summer include Children's Drawing,, Adult Golf League at the Hyatt Newporter and Kitchen Chemistry. Summer softball leagues are in full swing with 186 teams in 28 leagues. There are approximately 2,200 men and women participating in this program. Summer basketball leagues started play on June 13 with 74 teams in 11 leagues. Revenue totaled $38,060. There are approximately 700 men participating in our leagues. A women's league has been attempted, however, there is not enough interest. Aquatics The summer aquatics season splashed into action on June 27. Swim classes are selling out quickly. We love this hot weather! • Surf Contest The City Surf Championships were held on June 11 and 12 at 54th Street beach. Over 130 local and professional surfers, 10 years and up, participated in four divisions. The Marine and General Services Departments contributed valuable assistance in putting on this popular semi - annual event. This City may soon host a tournament for nationally ranked women's volleyball players hoping to qualify for the National Championship in Manhattan Beach. This two day tournament would be scheduled for August 13 and 14, using five beach volleyball courts located at the Balboa Pier. • • Date: To: From: Subject: ACTION GENERAL SERVICES DEPARTMENT PARKS DIVISION June 23, 1994 Parks, Beaches & Recreation Commission General Services Director DRINKING FOUNTAIN DONATIONS Item VI -3 To accept recommendation of the Park and Tree Superintendent of acceptance of one drinking fountain and have donor provide 2" x 61' plaque with conforming inscription from Rosalind Wayman. DISCUSSION Ms. Rosalind Wayman submitted, a request (copy attached) for the donation of a drinking fountain for Galaxy Park. This request was initiated in July of 1993 (copy attached) and was approved in concept by the Parks, Beaches and Recreation Commission. (meeting minutes attached). Staff and donor have finalized details of a American Disabilities Act required drinking fountain for a cost of $4,200.00. A contractor, as part of a Public Works Department project will be replacing other drinking fountains in the park system which will include installation. The fountain will be installed at Galaxy Park. The donor requests that she provide a plaque with the following inscription. "Donated by the children of Marian Farmar. This park brought her many'hours of pleasure. May it do the same for you." This request does not meet City Policy and verbage can not be accommodated on a 2" x 6" plaque. Very respectfully, Cam►- � \L.,_.��wt.� David E. Niederhaus l • JUN- 17 -'94 FRI 10:39 ID: TEL NO: #159 P02 . June 17, 1994 City of Newport Beach Marcy Lomeli General Services Department 3300 Newport Boulevard Newport Beach, CA 92663 Dear Mr. Lomeli: I am writing regarding a park donation of a water fountain for Calaxy Park. My donation was approved at the August 1993 Park Commission meeting. Since that time the city has been reviewing specifications and preparing the'bid package. • The cost of the water fountain has now been finalized and my donation in the amount of $4,200.00 dollars plus the cost of the plaque is acceptable to both the city and myself. I would like to request that the plaque state the following: "Donated by the children of Marian Farmar. This park brought her many hours of pleasure. May it do the acme for you." If you have any questions or require additional information please feel free to call me. I will be out of town June 18 -25. Rosalind ,7. 24111 Del Monte Drive Unit 10 Valencia, CA 91355 805 -255-7718' 9 1� CITY OF NEWPORT BEACH Parks., Beaches.& Recreation Commission 9 p do August 3, •1993 e, �o7 mL Page 3 '14 F11le City Council Chambers Commissioner Vandervort reported that there is��ryE O a quarterly meeting of the Los Angeles Basin Parks and Recreation Commission on September 30 in Cypress. She asked the Commissioners to mark their calendar for this worthwhile meeting and she will present more information on it at the next meeting. Chair Grant reported he was asked to speak at the City Council meeting on the Commission's recommendations concerning the Castaways and Newporter North. Stating he was representing both the Commission and himself, he reported the Commission supported putting the issue on the ballot and that the lighting issue could be discussed at a future public hearing meeting. Director Whitley explained the Commission's recommendations were transmitted to the City Manager and that the City Council is aware that the Commission voted to recommend that lights be included in the Castaways portion if • the two parcels are purchased. Item ,9 - Budget Committee Budget No report. Committee Item 110 - Tree Committee Tree No report. Committee Item #11 - Oasis Liaison Oasis Commissioner Demmer reported two new courses Liaison will be offered at Oasis, namely, a live history,class and a lip reading class. Commissioner Demmer also reported that there is an active member who attends Federal Conferences and reports back on items affecting seniors and the City. One matter of particular interest is a proposal to tax 85% of Social Security benefits for those individuals making over $30,000 and married couples making over $40,000. The money would be diverted to funds other than the senior sector. III. PUBLIC COMMENTS IV. ACTION ITEMS • item #12 - Park Donation - Galaxy View Park Park I Donation- Director Whitley reported that staff has not made a recommendation as to the donation of�a Galaxy Vieth bench /benches or a drinking fountain. 'If- -the park donation is approved, staff will work with'.the applicant to obtain what is'best for heriand the City. C I TY OF Parks, Beaches & Recreation Commission y °ao August 3, 1993 106610,koo �y �o� hL Page 4 s m � . n °o oe City Council Chambers 7 p.m. ItDEX Motion Ayes x X x X x X X Commissioner Glasgow motioned to accept the donation based upon staff's recommendation. Unanimous. Item #13 - Volleyball Court Removal Request Volleyball Court Nancy Beard passed out copies of the court's Removal location and letters just received in favor of Request 9 the court being removed. Chair Grant opened the meeting to public testimony. Mr. Bud Hefler, 6110 West oceanfront, addressed the Commission and stated the subject court is 5 homes down from 'his. He reported he and his neighbors have been unhappy with the court since outsiders use it on weekends who are loud and obnoxious. He urged the court be removed and not relocated in front of his home. Mr. Jack Schwartz, 6210 West Oceanfront, addressed the Commission. He reported the • court gets too much noise and his wife, who has a medical condition, cannot get her rest. He stated there are other courts in the area that are rarely used and urged the court be removed. There being no further public testimony, Chair Grant closed the meeting to public hearing. Director Niederhaus reported that from an operational viewpoint this location is an access point and staging area for storm debris, therefore, he advocates removal of the court. In response to a question from Commissioner Glasgow, Director Niederhaus stated that if the court were moved farther out towards the ocean it could still be a problem for the beach cleaners and a strain on the equipment. He pointed out there are plenty of alternative courts in the area. Commissioner Vandervort reported she spoke with a couple of the volleyball players who stated all the courts in the area are used on weekends, however, they would not be opposed to relocation. Commissioner Compton pointed out that this matter was fully discussed several years ago . when the Commission met with homeowners, volleyball players, General Services and the Marine Departments. At that time it was recommended courts be moved at least 50 feet away from homes; that they not abut a, lifeguard station; that they be placed at street ends; and that they be lined,up as much ' �1;N�{)�'1� .'1 �.) .: •,:.. ��n� ... .��..1. 1`,�I .. �, /,.. �Y�Y��1Ni17y�:��"• ,•1 1��'i_1. 1,f♦ i'••% I�1��iis�i,��.if '01:42PM,• /''K; .. •,FPOM Hutson & Rome Partnership TO, ' . ?'t' <6443318. P.03', .., :1 r1 xeprP$encaLxvE or MOCIL57. 3220 (square con replacing ,model 9120) and new' model 1047 concrete). I C.Owv..a�c,��.o .c� 10 mountad 1� 1 >C' �t iM HatrierDescr3ptina;.• ��•��•��.��. •• .. < . Facility Address: Plan No: Contract No: GALAXY DRIVE. I3- 5146 -L C -2934 Scale: AS SHOWN CITY OFD NEWPORT BEACH ELIMINATION OF BARRIERS I'mpaced by: HUTSON & ROME PARTNERSHIP 3333 West Coast laghway, Newport Beach, CA 92663 Date: 8 -6.93 HRP No: 9350 Sltcet: of: 2 a� I I u E E ul I, ,I LC) PLAT V SCALE: 1 /B " =1' -0' llairiegltcm No: , •• `,75.0 ' •, Facility Name: facility Addrem: 1. 'NEW DRINKING FOUNTAIN • Contract No: 2. 'NEW CONCRETE 3. EXISTING SIDEWALK 4. EXISTING CURB AND GUTTER S. EXISTING DRAIN LINE TO FACE OF CURB. NEW 1 1/2" DRAIN BELOW GRADE. PATCH AND e. REPAIR CONCRETE AS'REQUIRED. NEW WATER SUPPLY FOR DRINKING 1 FOUNTAIN. PATCH AND REPAIR CONCRETE AS REQUIRED FOR INSTALLATION AND P.O.C. 7. NEW 112" SUPPLY LINE S. NEW 1112* DRAIN LINE 9. 10. ANCHOR BOLTS PER MFG�SUlkiL E� ACCESS PANEL 0 • :L: O. 11. 12. EXISTING WATER METER NEW CONCRETE SLAB 1 p 13. EXISTING ASPHALT WALK y - An BASE DETAIL SCALE:1 " =1' -0" tC{= vnin-rr =e LC) PLAT V SCALE: 1 /B " =1' -0' llairiegltcm No: , •• `,75.0 ' •, Facility Name: facility Addrem: Plan No: • Contract No: GALAXY DRIVE 11.5146-1, C -2934 • :;� Scale CPI'Y OF NEWPORT BEACH] ELIMINATION Of BARRIERS II HUTSON & ROMP. PARTNPRSIIIP 3333 WedcCaa t Inghway, Newport Beach, CA 92663 Datc: 8-6-93 I llil' No: 9350 shed: 2 oC: 2 ON 0 Item VI -4 \1111- I to • June 27, 1994 To: Parks, Beaches, And Recreation Commission From: General Services Director Subject: Tree Donations Mr. Mutsuya Matsumoto, a Newport Beach resident, contacted the General Services Department regarding the possibility of donating approximately two thousand flowering cherry trees. The value of this donation is $30,000. The intent of the .donor is to have the trees planted in the City park system at either existing or future park sites. Mr. Matsumoto feels that the trees would be a destination point for visitors and locals alike when the trees bloom in the spring. The planting plan that Mr. Matsumoto is suggesting would occur in 1996 with Okasaki, Japan as part of a Sister City program. The donor has suggested the Back Bay as one potential location, but is receptive to other sites. Staff has researched several flowering cherry tree varieties and has found five suitable for growing and flowering in a coastal environment. The trees that Mr. Matsumoto would be donating will be approximately six feet in height and are contained in a Ave gallon container. Staff has some concerns relative to the cost of planting the trees and the potential for vandalism since the City typically plants fifteen gallon specimens. Additionally, this planting would significantly increase the City's urban forest by another two thousand trees. This action would effect our maintenance activities at a time when we are already extending our tree maintenance schedule. Mr. Matsumoto will be in attendance at the Commission meeting of July 5th to discuss details of his potential donation. He also plans to convey this information to members of the Sister City delegation when they meet here in early July and in Okasaki, Japan this August. Staff is prepared to further assess Mr. Matsumoto's ,proposal after the Commission has had the opportunity to discuss his proposal. David E. Niederhaus 0 �q f GENERAL SERVICES DEPARTMENT 0 STREET TREE DIVISION Date: March 31, 1994 To: Gilbert Wong, Public Works From: Urban Forester Subject: PERMIT # E.P. 94 -77, 2061 Ocean Blvd. The applicant has requested that (5) Taiwan cherry trees (Prunus campanulata) be planted in the City parkway. The designated tree for Ocean Boulevard is Cupania anacardioides (carrotwood) and the designated tree for "M" Street os Metrosideros tomentosa (New Zealand Christmas Tree). The designated street tree list must be followed as outlined by ther Parks, Beaches, and Recreation Commission. (Copy attached) Please contact me so I may coordinate the designated street tree planting. Sincerely, CC: Park & Tree Superintendent Attachment 0 �A ,T hn Conwa Urban Forester CC: Park & Tree Superintendent Attachment 0 �A E V1 Item IX, --12 June 13, 1994 CITY COUNCIL AGENDA ITEM NO. { 1- TO: Mayor and City Council FROM: Community Services Department SUBJECT: RECREATION AND OPEN SPACE ELEMENT OF THE GENERAL PLAN Transmitted herewith is a recommendation from the Parks, Beaches and Recreation Commission concerning the Recreation and Open Space Element of the General Plan. Recommendation Approve request and so direct staff. 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