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HomeMy WebLinkAbout09-06-1994 - AgendaCITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, OCTOBER 4, 1994 CITY COUNCIL CHAMBERS 7:00 P.M. II. APPROVAL OF MINUTES - Meeting of September 6, 1994 III. PUBLIC COMMENTS Members of the public are invited to comment on any matter of public interest. Speakers are limited to three minutes. 1 . _ 1►l J_) . _ .u.. • 1. Bench Donation at 704 West Ocean Front (Report Attached) Accept bench donation with certain stipulations. V. 2. Review of the Community Services Department Policies (Report Attached) Review of the I- series policies relative to the Parks, Beaches and Recreation Commission. 3. Information on Flowering Cherry Trees (Report Attached) Report from the General Services Director. 4. Tree Removal (Report Attached) Appeal to remove tree at 1718 Port Ashley Place. Revision of the Adopt -a Beach Program (Report Attached) Review proposed revisions to Council Policy G -2, "Adopt -a- Beach Program." :• 6. Complaint Regarding Early Morning Usage of the CdM Pool (Report Attached) f Establishment of Subcommittee to Report to City Council. .I ad 7. Landscape Recognition for Commercial Development (Verbal • Report) S, % Possible development of new recognition program. 8. Community Services Department Brochure (Verbal Report) ti� Report on the elements of the new Community Services brochurelL VI. PUBLIC HEARING AND STAFF REPORTS A 9. Use of In -Lieu Fund (Report Attached) Report by Park and Open Space Committee on recommendations for utilization of the In -Lieu Funds. 10. Park and Street Tree Division (Report Attached) Report of Park and Tree Division activities during September and upcoming projects for October. 11. Recreation and Senior Services Divisions (Reports Attached) Report of activities during September for these two divisions. • VII. FUTURE AGENDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. 0 :_ 0 6 1[_61101 CITY OF NEWPORT BERCH Item II Parks, Beaches & Recreation Commission • o • Motion Ayes • 3 September 6, 1994 Citv Council Chnmhars 7 n_m_ IEEE Relocation of Bret Price Sculpture Staff Present: LaDonna Kienitz, Community Services Director David E. Niederhaus, General Services Director Nancy Beard, Recreation Superintendent Marcelino Lomeli, Park and Tree Maintenance Superintendent Dottie Flohr, Secretary I. ORDER AND ROLL CALL The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Demmer, Glasgow, Hart, Schonlau and Vandervort were present. Commissioners Compton and Grant were absent. II. APPROVAL OF MINUTES - Meeting of August 2, 1994 x Commissioner Schonlau motioned the minutes be approved x x x x x as presented. Unanimous. III. PUBLIC COMMENTS i IV. CONTINUED BUSINESS Item #1 - Relocation of the Bret Price Sculpture Director Kienitz reported the City Council accepted the recommendation of the three Commissions and Boards that unanimously approved the relocation site for the Bret Price sculpture, which is scheduled for this week. Director Niederhaus reported that the artist will powder coat the sculpture before it is installed at the new site on Superior Avenue. In response to a question from Commissioner Demmer, Director Niederhaus stated relocation costs will be minimal and the foundation will be built for under $1,000. IEEE Relocation of Bret Price Sculpture CITY OF NEWPORT BERCH Parks, Beaches • d c ti s • Motion Ayes Motion Ayes li & Recreation Commission September 6, 1994 Page 2 Citv Council Chambers 7 n.m INDEX Report on Potential Donation of Cherry Trees Bench Donation Change of Designated Street Tree Bench Donation Item #2 - Report on Potential Donation of Cherry Trees Director Niederhaus reported he just received a letter from Mr. Matsumoto who stated he was disappointed with the City Council's lack of enthusiasm in regard to his donation. He also commented that his donation is a strictly.personal offer with no strings attached; and that this offer has no relation with the Sister'City Association. He is still desirous of proceeding with his donation however long it takes to find a site. Marcy Lomeli will prepare a report on the characteristics of the five possible species of cherry trees recommended for Southern California coastal planting, such as flowering, leaf habits, etc., for the Commission's October agenda. V. CONSENT CALENDAR The following items were approved, except for those removed. x x x x x x Item #5 - Bench Donation Accept one bench donation from Sharon L. Jajonie. ITEMS REMOVED FROM CONSENT CALENDAR: Item #3 - Change of Designated Street Tree Marcy Lomeli reviewed the report submitted and passed out a letter just received from the Irvine Terrace Homeowners Association in support of planting -the Tipuana tipus on the north side of Altura Drive. This decision is also endorsed by the City's Urban Forester. x Commissioner Demmer motioned to approve the change of X x x x x the designated tree species as recommended by staff. Unanimous. Item 94 - Bench Donation at 704 West Ocean Front Marcy Lomeli presented photos of the area and reported it is staff's recommendation to postpone a decision on this matter until after the Central Newport Beach Community Association has discussed it at their general meeting on September 22, 1994. Chair Glasgow opened the meeting to public testimony. INDEX Report on Potential Donation of Cherry Trees Bench Donation Change of Designated Street Tree Bench Donation CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission G . o O September 6, 1994 Page 3 d4 Cit Council Chambers 7 p.m. INDEX Molly Wiehardt, 2429 E. Hoover Avenue, Orange, addressed the Commission. Mrs. Wiehardt stated the donation would serve to honor her father so that he can enjoy it during his lifetime. Her first location choice would be in front of her parents home at 704 West Ocean Front. Her second choice would be in front of the alleyway where there is public access to the beach. She pointed out that the original bench was removed when the boardwalk was redone and it was never replaced. Mr. Evan Thomas, 700 West Ocean Front, addressed the Commission and stated he opposes a City structure that would affect his property. Motion x Commissioner Schonlau motioned to continue this item Ayes Nay x x x x x until the Commission's October meeting. Motion passes. In response to a question from Commissioner Demmer, Marcy Lomeli reported there are benches at each street end • from 26th Street to 36th Street, west of the Newport Pier. VI. DISCUSSIONITEMS Item #6 - Fire Rings Fire Rings Director Niederhaus reported the Marine Department, staff is responsible for administering the fire rings at Corona del Mar State Beach, and that they are waiting to hear the Commission's recommendations. Director Niederhaus summarized the conditions in this area, pointing out,that usage will decrease now that summer is over. Chair Glasgow opened the meeting to public testimony and Dr. Farhad Mirhady, 2717' Shell'Street, addressed the Commission. Dr. Mirhady passed out the State of Oregon's Administrative Rules and read a letter from he and his wife requesting removal of the fire rings. Mrs. Mary Mirhady, 2717 Shell Street, addressed the Commission and stated the smoke from the fire rings is so heavy at times that they cannot see Pirate Cove from their home in China Cove. She has also observed sparks flying • on nearby wooden roofs and is amazed the situation has lasted so long. Director Niederhaus reported it is unlawful to burn trash within the City.limits. He agreed there is misuse of the rings and that they are used after the 10:00 P.M. curfew. CITY OF Parks, Beaches d�0� d7C d�f O�Oh i I osy NEWPORT BERCH & Recreation Commission September 6, 1994 Page 4 rity Cnunni 1 Chamhonc 7 n m Tnlncv Enforcement of the posted rules is a problem. If the rings were recommended for removal, the request would be initiated by the Marine Department to the City Council. Director Niederhaus.noted that relocation of the rings might cut down on their usage if they were moved to a less accessible area. In addition, if every other ring were removed, it would help beach cleaning, decrease maintenance man hours by half, and reduce emissions. Commissioners Demmer and Schonlau felt the air quality issues should.be reviewed by the environmental groups. Commissioner Hart disagreed and suggested this Commission's recommendation be transmitted to the Marine Department. Motion x Commissioner Schonlau motioned to eliminate 12 -18 fire rings at the discretion of the Marine Department and to increase enforcement related to the burning of refuse in the �eS x x X x x fire rings. Unanimous. Item #7 - Privatization Pri vati - zation Director Niederhaus reviewed the privatization report submitted and introduced Karen Fraser from Integrated Urban Forestry who prepared the report. A meeting was held on September 2 with the Parks Division employees to inform them of the results of the study and staff s recommendations to privatize all roadside landscape maintenance in December or January. The Commission's recommendations will be transmitted to the City Council for their September 26 meeting. At the request of Commissioner Hart, Director Niederhaus explained the advantages of the "piggyback" process which is often used for equipment and service contracts. The study submitted included employee input and shows expected annual savings varying from $99,000 - $114,000. Since costs will escalate, now is a,good time to negotiate a long term contract. There will be no employee layoffs, however, there may be up to seven employees affected by demotions or lower salaries. ion x Commissioner Demmer motioned,to accept the consultant's yeS x x X X X and staffs recommendations as presented on page 4 of the i staff report. Unanimous. CITY OF NEWPORT Parks, Beaches & Recreation • G • September 6, 1994 Page 5 BERCH Commission Citv Council Chambers 7 D.m As a separate matter, Commissioner Demmer suggested the two volunteer groups that have contributed to the Corona del Mar medians be recommended to receive the Community Services Award at the Commission's October meeting. Staff requested a one month delay to properly identify volunteer efforts. Item #8 - Coco Palms, Balboa Boulevard Marcy Lomeli reviewed the staff report and pointed out that the proposed palms would obscure traffic visibility for the first 6 -10 years. He suggested, and Commission Schonlau concurred, that Coco Palms be planted at the triangular median at the southerlyend of Balboa Peninsula Point. Since Commissioner Schonlau will be attending the Association's meeting, he will obtain their input and report the results to the Commission. Item #9 - Report of Park and Open Space Committee Commissioner Demmer reported the Commission reviewed the 12 park areas,that will be implemented in the Recreation and Open Space Element of the General Plan. A program statement will be written for each site and presented to the Commission. Newport Village, namely, the land behind the new Central Library, was added to the list. Item #10 - 1995 -96 Fiscal Year Capital Tmprovement Projects Director Niederhaus reported the Cherry Tree Planting project would not be scheduled before FY 1996 -97; and that the additional handrail for Inspiration Point would be submitted with other FY 95 -96 projects. Chair Glasgow pointed out that this Commission will want to be a part of the initial planning process for the Castaways area. Item #11 - Review of the Community Services Department Policies Commissioner Vandervort motioned to change Policy I -9, Naming of City Parks, by adding Item 2(e) as follows: "Common names already in place for the area." Unanimous. I CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission • o OA Motion Ayes E 0 � September 6, 1994 Page 6 Citv Council Chambers 7 n_m_ INDEX Park and Street Tre Division Recreation and Senior Services Divisions Commissioner Vandervort requested that Policy L -3, jjijy Landscaping Restoration in Conjunction with Public Works Construction Projects. and Policy L -6, Private Encroachments in Public Rights -of- -Way, be included in the Commission's handbook. Staff will comply. x Commissioner Vandervort motioned the Commission recommend a Facility Use and Scheduling policy be prepared and that the Commission review-it prior to it being transmitted to the City Council for their approval. x x x x x Unanimous. VII. PUBLIC HEARING AND STAFF REPORTS Item #12 - Park and Street Tree Division Report received and filed. Ttem #13 - Recreation and Senior Services Divisions Nancy Beard invited the Commissioners to attend the second annual Balboa Music and Arts Festival on September 10 at Peninsula Park. VIII. FUTURE AGENDA ITEMS The Commission determined that a discussion of the new Community Services Brochure and Coco Palms on the Peninsula be addressed at their October meeting. IX. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:15 P.M. The agenda for this meeting was posted on September 1, 1994 at 9:00 A.M. outside the City Hall Administration Building. INDEX Park and Street Tre Division Recreation and Senior Services Divisions r • GENERAL SERVICES DEPARTMENT PARKS DIVISION • Date: August 22, 1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: BENCH DONATION AT 704 WEST OCEAN FRONT ACTION To delay acceptance of a bench donation from Ms. Karen McCarthy - Casey until more information is available from the Central Newport Beach Community Association. Staff has received correspondence from Ms. Karen McCarthy -Casey regarding a bench donation. The donor has requested the new bench be installed in front of her parents residence along the boardwalk at 704 West Ocean Front. Currently there are no benches in this general vicinity along the boardwalk. Staff has researched the donors proposed location and considers this location inappropriate but suggests a substitute location. The alternate location could be to install a bench at the 7th Street end and West Ocean Front on the beach side of the boardwalk. This potential installation would be similar to bench locations from 26th Street to 36th Street, West of the Newport Pier. The property owners at 628 and 700 West Ocean Front were contacted by staff and were not receptive to any bench being installed in their immediate vicinity. Their concern is based on potential evening loitering problems even though there is a beach curfew and lamp at this street end. Additionally, Mr. Tom Hyans, President of the Central Newport Beach Community Association which membership includes this neighborhood, was contacted by staff relative to this donation. Mr. Hyans said that 'before he could comment on the potential bench installation, the issue should be brought to the Association membership. He has requested that the Parks, Beaches • and Recreation Commission postpone a decision in this matter until the Association has a General Meeting on September 22nd. He will a0 • then inform staff as to the conclusion of the Associations membership. This matter can then be resubmitted for consideration at the October meeting of the Parks, Beaches and Recreation Commission meeting. Ms. McCarthy has been informed of this matter and that staff needs to include input from this Association before recommending an action on this donation. Very respectfully,. David E. Niederhaus • 0 �l 18 August 1994 Mr. Marcelino Lomeli Park and'Tree Superintendent General Services Department City of Newport Beach r. 3300 Newport Boulevard. Newport Beach, California 92659 -1768 Re: Bench Donation Dear Mr. Lomeli and Members of the Parks Commission: This letter is to formalize my family's request to donate to the City of Newport Beach a concrete bench of the type currently being placed in Corona Del' Marts Look -Out Point. We are making this request in honor of my father, Jack McCarthy, a fifty year resident and long time business owner in this city. My parents still own a home at 704 West Ocean Front on the Balboa Peninsula. It is in the sand adjacent to the sidewalk in front of their home that we would like to place the bench. For • many years my father maintained a lovely "sitting" area in this location. It served as a resting point for many people walking along the Ocean Front and,a viewing spot to watch the volleyball and other games played nearby. I recognize that this location sets a new precedent for bench location. I ask you to accept my request for three reasons. First, that this is a historical location for a public sitting area; secondly, our family feels very strongly about continuing this tradition after my father's death; and thirdly, that by siting the bench in this way it would encourage other's to acknowledge and participate in such a program. I thank you for the time and care that you give to this matter, and for giving of your time as commissioners to our City. If I can answer any further questions, please feel free to call me at 494-4553. With respect, K en McCarthy -Ca e • �v P • August 18,1994 Marcelino G. Lomeli Maintenance Superintendent City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92659 My wife has informed me there has been a request for you to erect a non - removable bench in front of my home at 700 West Oceanfront. I plan to contest the City of Newport Beach building anything between my home and the Pacific Ocean. A bench would seem an unwanted hazard and eyesore to the boardwalk. My understanding is that this bench is supposed to be a future memorial to my presently alive friend and neighbor, Jack McCarthy. I feel imposing this inappropriate monument on me and other homeowners is not within the City's mandate. Most families use memorial parks for this expression of loss. A very unfortunate precedence may be established. I am not pleased with the thought of a boardwalk lined with memorial benches and headstones of past homeowners and renters who may have • resided on the Balboa Peninsula. Please advise me of what I might do to stop this project. Respectfully, 516W(4 Evan B' Thomas 700 West Oceanfront Newport Beach, CA 92661 O: 650 -9060 H: 673 -2591 cc: Betty McCarthy • • • Item IV =2 COMMUNITY SERVICES DEPARTMENT DATE: September 1, 1994 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director RE. REVIEW OF I SERIES POLICIES The annual calendar for the Commission calls for a review of the policies of the Department. All City policies were reviewed and revised in 1993, and the new policy manual approved by the City Council on January 24, 1994. The annual City Council policy review is now scheduled for February 1995, providing the Commission additional time for their review. Policy I -1 Park Fee Policy Extensively reviewed in spring by both City Council and Commission and approved by City Council on June 27, 1994. Policy I -2 Instructional Recreation Activities Staff has been requested to make some amendments to this policy. When drafted, it will be presented to the Commission for review. Policy I -5 Oasis Senior Center Operation and Relationships There is a typo in "Facility Use and Scheduling, Items 2 and 5. (1) Recommend change to "in accordance with the Council Policy for establishing the use, priorities and fees for facilities "; or (2) Make no change now, and amend when the Use Policy is added to the City Policy Manual. Policy I -6 Community Theatre Policy Same error as in Policy I -5 under "Facility Use and Scheduling." n U Item I'V -3 Agenda Item No. October 4, 1994 'To: Parks, Beaches & Recreation commission From: General Services Director Subject: INFORMATION ON FLOWERING CHERRY TREES Since the Council's consideration of Mr.,Matsuya Matsumoto's offer to donate up to 1,000 cherry trees on August 22, considerable media attention has been directed to the details. On September 23, Mayor Turner and myself met with Mr. Matsumoto. Prior to that meeting staff prepared the attached report and photographed cherry trees growing in the Southern California coastal area. Mayor Turner directed further study and planning be completed to ensure the offer becomes a reality. Mr. Matsumoto confirmed his continued interest in a donation to place a cherry orchard in a City area for all to enjoy in future years. Staff will continue to keep the Commission, and particularly the open Space Committee apprised of the development. Very respectfully, David E. Niederhaus `� FLOWERING CHERRY TREES Species Available for Western United States: Name Flower Color Height Akebono Pink 25 ft. Kwanzan Pink 25 ft. Mt. Fuji White 20 ft. Pink Cloud Pink 25 ft. Taiwan Magenta 25 ft. Yoshino Pink 40 ft. Prunus serrulata " Pink Cultural and Growth Characteristics: The cultural needs of all varieties are identical. These trees require full sun, quick drainage, and well aerated soil. They are somewhat drought tolerant but do best with moderate summer watering. Once established, these trees require little pruning. Pests and diseases create minor problems; for example, infestations of slugs and caterpillars may skeletonize leaves if the trees are not sprayed with insecticide. When planted in compacted soil, these trees may experience root rot. The Pink Cloud variety requires less winter chill than other varieties. Only 250 hours of temperatures of 45 degrees or less are required to produce vigorous blooms. They have bright single pink flowers in March, then leaves emerge after flowering. In a,coastal setting, this species of cherry tree loose their leaves for a short two month period, typically during the months of January and February. Trees reach a mature height of 25 feet. Availability of Tree: Trees are available but need to be ordered well in advance from a local Orange County wholesale nursery that specializes in fruit trees. One option would be to purchase these trees as bareroot stock in the month of January and then plant them immediately. The cost of each tree would be approximately $15.00. These trees would be 6 to 7 feet tall with a trunk diameter of 1 to 11/4 inches. The other alternative would be to purchase trees in 15 gallon containers at a cost of approximately $35.00 to $40.00. Trees in these containers could be planted at any time, but the most desirable planting period would be in the late winter to mid - spring. Typically, tree and planting by a contractor would cost approximately $100.00. Local Plantings of Pink Cloud: About three years ago, the City of Huntington Beach planted 15 Pink Cloud cherry trees at the civic center and central library. These trees are located 1 to 2 miles from the ocean. The trees are 8 to 10 feet in height and are planted in a grove scheme with spacings of 15 to 20 feet. Pesticides have not yet been applied to these trees. The other local site is South Coast Botanical Gardens in Palos Verdes. This site has approximately 50 trees that were planted about 5 years ago. These trees are approximately 15 to 20 feet in height and are about 3 miles from the ocean. • Prepared by the General Services Department September 22,1994 • Item V -4 Agenda Item No. October 4, 1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: MS. PAMELA GRAY APPEAL RE: TREE REMOVAL AT 1718 PORT ASHLEY PLACE Ms. Pamela Gray contacted John Conway, Urban Forester regarding the removal of a City tree (Pyrus kawakami) located at 1718 Port Ashley Place due to unsightliness. A field inspection conducted by the Urban Forester, on Monday, September 12, 1994 (field report, attached) recommended not removing the tree for the following reasons: a. Tree is mature and reasonably healthy. b. Tree is a valuable asset to the community. c. Tree is not damaging private nor public property. Mr. Conway Is report was submitted to the Park & Tree Superintendent. He concurred with Mr. Conway's recommendations of denying removal of the tree. Additionally, this tree is valued at $1220.83. Even though the tree has some inherent problems such as fire blight most of Ms. Gray's concerns will be alleviated by tree trimming. This tree and other street trees with a similar problem on Port Ashley Place have been scheduled for trimming in October. Please contact me regarding any questions. Very respectfully, David E. Niederhaus CC: Tree Inspection Report Tree Assessment Report Work Record Appeal ,letter of Ms. Pamela Gray 1.1 0 (q PARK DEPT, CITY OF NEWPORT BEACH Date: Name: VolM V�ay Address: 171% X17" Phone Number: (9 Iy - Complaint: gejovef "" A Species:' Damage: Rep/ Sidewalk: 0 Curb: Q Parkway: M Other: Parkway: Comments: 7 Jess '.�. /,GCQ. s `.(/!i0- y�iO�CiS Gt •JkCGt -t ni0 .`i2es N�f}- CCa.��vfUXJO JC ) rete M Brick M Turf Other Q _I4' Inspected by: dD j Supervisor'-s Recommendation: 6�i..cQF�^:N i ¢.ule i .S'iJ %d '. Art y` 9-1.2-111 1 'D O r H m m m v 0 •-1 m ;Q m T C T a C7 T o m A s C') O u mm N (n m m 14 V H 0 -o O Y fi a N m rn `m N m o 7;1 T c i-a• Z M N O O m a.m n M r = << 5 CD 'S (� n -s m m m n W m w =::E m m N N "5 f Dw Cu -h 0 HI H O n ;a 3 =cm m z --I g (N 7C m z ....._.a.__..�__ n N A A O C V N a co N .'a �• m V N 7 m n z H o m m Z N m 000 ODL N-1 mn 3 m z N N) C)nn F r r a) kO ram a rn c-) in • O Cam/) -•. C7 .6F, n N Ol N V o�� O n H rn � +m O N n CD a CD z C') C) n z M 0) O N O N A C) O Z t-• N No r 00 0 0 CD rn 00 \ N �. 0 z _I G a • r m N m N O O O O T W r a z z m Nm N 'D O r H m m m v 0 •-1 m ;Q m T C T a C7 T o m A s C') O u mm N (n m m 14 V H 0 -o O Y fi a N m rn `m N m o 7;1 T c i-a• Z M N O O m a.m n M r = 0 Tree Sites Work Master Files System 'TreeKeeper 5.60 Code: Tree Site Information Code: •------ -- - - --- ADDRESS------- - - - - -- ------------- BLOCK--------- --- -- Address : 1718 Ext: On : PORT ASHLEY PL Street PORT ASHLEY PL From : PORT STIRLING PL Side Site_ #: 1 To : NEWPORT HILLS DR /W Type: C Work Date: 08/21/92 Pri Wk Code: 06 TRIM Sec Wk Code: 01 TRIM ------- - - - - -- BLOCK Crew: : 1718 Ext: Crew time: 0.0 Work cost: 0.00 Request #: - 0 -------- SITE-- -- -- Work Record Detail < No Request Info > TO CLEAR DETAIL SCREEN - Ctrl+X Tree Sites Work Master Files System TreeKeeper 5.60 Utilities Tree Site Information - - - - - -- ------ -- - - - -- ADDRESS------- - - - - -- ------- - - - - -- BLOCK Address : 1718 Ext: On : PORT ASHLEY PL Street : PORT ASHLEY PL From : PORT STIRLING PL Side Site_ #: 1 To : NEWPORT HILLS DR /W --------------- --- -- --- ------ - - ---- -SITE Species Pyrus kawakamii Cycle - - -- DBH : 6 -12" MultiTrunk: Height : 20 -30' If_Stump: N/A Condition Maint : FAIR : ROUTINE Notes : Growspace : MEDIUM Hardscape : NONE Utilities : NO Special • - - - - - -- Area 3 ZIP Staff DT Inv date 11/26/90 TO CLEAR DETAIL SCREEN - Ctrl +X n �J September 13, 1994 David Niederhaus Parks, Beaches, and Recreation Newport Beach, Ca., 92660 Dear Mr. Niederhaus, I am MOST unhappy with the letter I received today from Mt. Conway concerning the city tree in front of my home at 1718 Port Ashley Pl. After many phone calls and conversations with Mr. Conway I was told my-rr-ee would be removed. Today the decision was reversed in writing. As you well know, the city offered to removed the diseased trees in Harbor View and replace them. You also know this tree does not appear on you "Preservation of Special Trees" list. The tree is not being cared for and the dead leaves only create a mess and serve as a nuisance. I certainly wish to appeal your decision. Please include me on • your commissions's agenda so I can fully understand why you will not remove the tree . I assume at that time you will also be able to give me your plans for restoring the tree to a healthy state. Szzly y Pamela Gray • C)�I n LJ • TO: FROM SUBJECT: 1Back� round Item V -5 Agenda Item No. 5 October 4, 1994 Parks, Beaches, and Recreation Commission General Services Director Revision oftbeAdopt -a Beacb Program In April of 1992, the City Council adopted Policy L -17 (renumbered G -2 in January 1994) which designated the operational guidelines of the Adopt -a -Beach program. According to the Policy; community, civic, and homeowner groups may adopt section's of beach, and in return, are responsible for cleaning their section on a quarterly basis. Additionally, the Policy states that organizations may request permanent signage denoting their sponsorship. Since 1992, six groups have "adopted" sections of the City beach. The Policy, as written, specifically excludes commercial entities from adopting sections of beach. This exclusion was felt to be necessary to avoid the program becoming similar to the Caltrans Adopt a Highway program, wherein restaurant chains and automobile dealerships sponsor highway cleanups so their name is placed on a freeway-sign. One of the City cable television franchisees, Comcast Cablevision, recently contacted this Department requesting permission for their employees to under- take a one -day beach cleanup, to give something back to the community. They wish to post a temporary banner on the beach the day of the event, and would later promote the fact they cleaned the beach on Channel 3. Comcast was advised that the Department would have to examine the situation due to the long standing opposition against commercialization of City beaches. Staff feels single day events, like the one proposed by Comcast, will not give the impression of the City "selling' its beaches for commercial gains. Therefore, we have prepared the attached draft revision of the Council Policy for Commission review prior to submission to the City Council. • • That the Parks, Beaches, and Recreation Commission review the proposed revisions to Council Policy G -2, "Adopt -a -Beach Program," and authorize staff to forward to the City Council for approval. Very respectfully, David E. Niederhaus DEN /mp Attachment n G-2 FA-0191WOM �l The City occasionally receives requests from community groups who wish to "adopt "' certain areas of beach and clean these areas on a regularly scheduled basis. It is the City's intent to encourage such community cooperation within the guidelines set forth below. Organizations 1. An organization interested in adopting a beach must apply by letter to the City Manager. The letter should include a description of the organization, the number of volunteers available to clean the area, and the frequency with which they intend to work. The organization may also include the particular area they wish to adopt, however, the City Manager has the final approval on the designation of areas. • 2. The organization may be a civic, service, homeowner, or community organization; application by commercial entities will not be approved. 3. This shall not exclude commercial entities from organizing beach cleaning events of no more than one day in duration. Responsibilities 1. The General Services Department will implement and manage the program. 2. The Department will provide bags for collection and disposal of collected litter and debris; however, the Department shall be contacted in advance of the collection day to ensure the debris is deposited in an area accessible to City collection vehicles. The City will not provide tools such as rakes, cans, etc. 3. The organization must agree to pick up litter and debris from their assigned section of beach at least quarterly, although more frequent cleaning is encouraged. �A 4. The organization must agree to executing a hold harmless agreement that • would indemnify the City. Only volunteers from the organization will be permitted to participate in this program. 0 5. If an organization fails to fulfill its responsibilities 'for two quarters in a calendar year, the organization's agreement may be terminated for nonperformance. 6. Permanent signage noting the sponsor may be allowed on the beaches on a case -by -case basis. Any such signs will be manufactured per City specifications at City expense. A group or organization may, however, place temporary signs or a banner on the beach on the day of cleaning for identification and directional purposes. 7. Each December the General Services Department will review the efforts of each sponsor and report the results to the City Manager for a decision on the continuation of a particular beach assignment. Adopted 4/13/92 Reaffirmed 1/24/94 • Formerly L -17 c�J Item V -6 • COMMUNITY SERVICES DEPARTMENT DATE: September 28, 1994 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director SUBJECT: Complaint Regarding Early Morning Usage of the CdM Pool At the City Council meeting of September 26, 1994, the Council referred, to the Parks, Beaches and Recreation Commission the consideration of concerns experienced about noises from the pool by some residents of Eastbluff. The Commission may wish to establish a subcommittee to prepare the report. • Letter from Donald E. Slaughter, 2200 Aralia, Newport Beach, attached. Phone complaint received from Richard P. Wagner, 2315 Aralia, Newport Beach. E M Donald E. Slaughter 2200 Aralla Newport Beach, CA 92660 September 19, 1994 SEP 21 ]994 Mayor Clarence Turner IL CITY OV NEWPMBFACA �t Post Office Box 1768 T•I \.�� •. Newport Beach, CA 92658 _ Dear Mayor Turner: Thank you for speaking, to me'last Friday regarding the application of the proposed noise ordinance to water polo practices and games at the Aquatics Center. As I indicated to you, I think it is important that you and the members of the council understand that we are not raising a general objection to the swimming pool. Our objection is limited specifically to the whistle noise associated with the use of the pool for water polo. We have -previously presented to you a petition signed by a number of our neighbors requesting abatement of the water polo noise. The should be in your file. It would certainly be no problem to obtain the signatures of our neighbors to another petition if that is necessary. • As to the problem itself, a referee in a water polo game is constantly blowing a whistle to signal fouls and possession changes. If the whistle noise was generated only by CDM practices and games, perhaps we could overlook the issue. However, the problem is that water polo tournaments are regularly held at the Aquatics Center, usually on the weekend. The tournaments begin early in the morning and continue on a round -robin basis until the late evening. On the weekend before last, the referees began blowing their whistles at 7:00 a.m. and continued to blow away until 9:00 p.m. on both Saturday and Sunday. At 7:30 p.m. on Sunday evening, my sound meter registered 77 decibels from the comer of Alba and Eastbluff. Please note that I took my reading in the 26th hour of the tournament. It is simply not fair for the pool to be used in a fashion that impacts our neighborhood so significantly and an such a regular basis, especially when water, polo is only one of the many uses for which the pool is used, Again, we are not objecting to any other use_ This problem will be solved only when the school district comes to grips with its responsibility to be a good neighbor and devises a way to use the pool for water polo in a fashion does not unreasonably impact the neighbors. In all my discussions, the school district has been absolutely unwilling to investigate any alternatives. Those alternatives could include a quieter and lower toned, electronic device pointed in a direction to minimize the impact on the neighbors, an underwater device, a radio controlled device in the caps, a banning of whistles, a limitation of tournament play, or putting a roof on the pool. Instead, the district simply rejects any suggestions and makes it very clear that it does not intend to do anything further to voluntarily solve the problem, • As such, it seems to me that the only solution is to force the district to be a good neighbor. Exempting. the pool from the noise ordinance will certainly not accomplish this. If the district is exempted from the ordinance, I have no doubt Mayor Clarence Turner • September 19, 1994 Page 2 that this problem will continue, unabated. Please do not exempt the pooll It will not be fair to us. Mayor Turner, I am appealing to you as both our reprosontative and a human being. You cannot imagine how irritating it is to have a whistle blow constantly over a two day.period and to know that the problem will be right back. I am actually relieved when I see that there are no cars in the parking lot at school on a weekend morning. I am sure that if I were to stand outside the home of an administrator of the school district and blow a whistle all day for two days just like we hear them, a serious objection would be raised. It is simply unfair to expect us to listen to the water polo whistles for 14 hours a day. Please help us. Very truly yours, k nald E. Sla ter S /dl • w • Specific comments to the p•oposed noise ordinance; Section 2, Subparagraph (b) - Ambient Noise Level. It would seem that the ambient noise level should be defined in greater detail. If objectionable noises are measured against the ambient noise level, there should be parameters set forth as to how the ambient noise level is determined. Specifically when, where, how, and by whom is the ambient noise level determination made. 2. Section 5(b), - Exterior Noise Standards. As I read the noise ordinance proposal, a noise of less than 80 decibels is permitted in a residential area for up to 14 minutes. is this the intent? For example, I could blow a tuba at 79 decibels for 14 minutes, stop for one minute, and blow it again for another 14 minutes without violating the ordinance. This could he solved by adding a provision which prohibits exceeding the noise standard in the applicable zone for any time (not just 15 minutes straight) during any two or three consecutive. 15 minute periods. In that way, it would not be possible to intentionally avoid the ordinance by ceasing the offending noise for one minute (or actually one second) during the 15 minute measuring period. Note that the County of Orange uses a sliding scale time scale for the measurement of violations Instead of a fixed 15 minute period. 3. Section 7 (a) and (b) -- Exemption. Note that under subsection b, the specified events may be restricted by permits and licenses but that no such similar restriction is in subsection a. 4. Section 8 - Schools Etc. Note the irony that a referee blowing a whistle at the Aquatics Center is exempt from the ordinance but that the same referee blowing the same whistle at the same volume in a backyard along Eastbluff Drive could be found criminally liable. 5. U ower than five feet? that the ordinance state that it is not into of the common law remedy of nuisance. certain uses are exempted. What if the s - Injunctions. It is very important ided to supplant or restrict the use This is especially true where • MEMO TO: LaDonna Kienitz FROM: Nancy Beard RE: CDM Pool DATE: September 26, 1994 The use times for the Marian Bergeson Aquatic Center, as outlined by the Joint Powers Agreement, are: SCHOOL YEAR 3:00 p.m. to 6:00 p.m. Joint use by the City and the District with the District having priority 6:00 p.m. to 9:00 p.m. - Exclusive city use • SUMMER, SCHOOL HOLIDAYS AND SATURDAYS 6:00 a.m. to 9:00 a.m. Joint use by the City and District with the City having priority 9:00 a.m. - 9:00 p.m. - Exclusive use by the City SUNDAYS 6:00 a.m. - 9:00 p.m. - Joint use by the City and the District Pool rentals occurring over the Summer months included: Date Times Event Sponsor June 23 - 26 The Alamo Cup Phil Glasgow July 16 lam -lpm South Coast Swim Russ Hardt Conference Meet July 17 Noon -9pm CdM Aquatics Phil Glasgow July 23 7am -2pm NB Aquatics Club Comm. Services July 24 9am -2pm OCMAA Swim Meet Comm. Services July 30 -31 7am -9pm CdM Aquatics Phil Glasgow Sept. 8 5 -9pm UCI Water Polo Ted Newland 1p Sept. 10 & 11 7am -9pm Newport Seafest Jim Tucker 30 Other Groups utilizing the pool: Newport Beach Aquatics Swim Team CdM Jr. Water Polo CNB Swim Lesson Program CNB Recreation Swim Lap Swim program Masters Water Polo I have also included a typical summer schedule. 1 0 3� SUMMER 1984 .:MARIAN -BEBG``ESON AOUrATIC.: CENTER` 'MEEKLY SCHEDULE 6 -9AM CDM AQUATICS PRACTICE & LAP SWIM (4 LANES) Monday 9- 12NOON NEWPORT BEACH AQUATIC CLUB 4- 6 :00PM NEWPORT BEACH AQUATIC CLUB 5:30 -9PM CDM AQUATICS GAMES 5:30 -BPM LAP SWIM (LIMITED LANES) 6 -9AM CDM AQUATICS PRATICE & LAP SWIM C4 LANES) Tuesday 9- f2N00N NEWPORT BEACH AQUATIC CLUB 10 -3P.M CITY LESSONS /RECREATION SWIM 4 -6PM NEWPORT BEACH AQUATICS CLUB 4 -6PM JR H2O POLO PRACTICE 5:30 -8PM LAP SWIM 7:30 -9PM MASTER'S H2O POLO Wednesday 9- 12NOON NEWPORTABEACH AQUATIC CLUB SWIM (4 LANES) f0 -3PM CITY LESSONS/RECREATION SWIM 4 -6PM NEWPORT BEACH AQUATIC CLUB 5:30 -9PM JR H2O POLO GAMES 5:30 -BPM LAP SWIM (LIMITED LANES) ursday 9- f2N00N NEWPORT BEACH AQUATIC CLUB 10 -3PM CITY LESSONS /RECREATION SWIM 4 -6PM NEWPORT BEACH AQUATIC CLUB 4 -6PM JR H2O POLO PRACTICE 5:30-BPM LAP SWIM Friday 6 -9AM CDM AQUATICS PRACTICE & LAP SWIM (4 LANES) 9- f2N00N NEWPORT BEACH AQUATIC CLUB 10 -3101,1 CITY LESSONS /RECREATION SWIM 3 -6PM NEWPORT BEACH AQUATIC CLUB 5:30 -BPM LAP SWIM Saturday a . Sunday 9- 12NOON LAP SWIM 9- 12NOON LAP SWIM 0 SUMMER SCHEDULE WILL RUN 0/27 - 0/5 CHANGES OR ADDITIONS WILL BE ON MONTHLY SCHEDULE, �� FOR ANY O;UESTIONS CALL 044 -3151 Item V1-9 . PARKS, BEACHES AND RECREATION COMMISSION DATE: September 27, 1994 TO: Parks, Beaches and Recreation Commission FROM: Park and Open Space Committee SUBJECT: Use of In -Lieu Fund I. The committee was asked to prepare recommendations for the allocation of the balance of In -Lieu Park Funds as of June 30, 1994. II. Funds Available Balance, June 30, 1952 - $1,450,677 Funds were previously allocated to 4 zones. Through analysis of Planning • and Finance Department records, the funds should be relocated to the 'Service Areas as indicated. The eleven Service Areas are those designated in the Recreation and Open Space Element of the General Plan, February, 1985. A map indicating the respective areas is attached. Service Area 1 $303,191 Service Area 2 223,404 Service Area 3 152,321 Service Area 4 -0- Service Area 5 -0- Service Area 6 2,902 Service Area 7 -0- Service Area 8 332,205 Service Area 9 -0- Service Area 10 432,302 Service Area 11 4,352 $1,450,677 III. The current Park Development Policy was used in making the recommenda- tion for use of the funds. In addition, the Park and Open Space Committee established the attached criteria for assigning the funds to the respective 3 projects. Use of In -Lieu Fund 2 • IV. Recommendations of the committee are attached. The `A Recommendation: Site Planning $50,000 Upper Castaways 1,000,000 Newporter North/Newporter Knoll 225,000 $1,275,000 Bolsa Park $175,000 Total: $1,450,000 • • September 23, 1994 r� U Priorities for Park and Open Space Development • Community parks to meet greatest identified needs and serving greatest number of people. • Response to high demand for active parks. • Facilities identified in General Plan Recreation & Open Space Element. • Anticipated early dedication. • Development of mini parks serving subdivisions within specific Service Areas. • View park. • Passive open space. • Dedication indefinite. • Possible future acquisitions. o U U U o r U N C N O O �y O O C) s9 N O A N m rn cV oo d' m U o a� �. d Ups o a WU . ctl � •� o a"i � b 0.W � 4ti o m w sn Q Cq Q' .p Gn .. y O y .N N O 0� z� � A4 ti � w a P, 0 v' > W 3 O U N W � p O G1 O Z .�+ q U O N Q� IFy� by O O O 0e1 O •� O y� � � N .� O\ P, ao �Oa 'nb � •p°cn p v �co Z bp0 xa c'�� by9 C C,i v o IN I ,ac w 4° U U b 4w � y Cp 'o C C w o Cd • a� w a o m o' o °� i o U Fn U .N b C) 0 �I o0 0 U ° N h N N b9 � N ti N ti kl') N o CT c4 a w A U a 0 40 'Jv O O m .q •o 'O p R% o w w o U P a o W 'D 0 'n �- c°.y Z GO ca 5 a •� 0 3 0 fA °oa a o ° o ai 'r `� O N v o a o y c 3 q° to U '� a Cd V] q fy N b y o 0 a a, O � ,� • � � Z a o � � .� vo LN y ti A y � y O o v .a ci •�oi y °o a a ai o y y , ' > v � r° w .1 q 0 a") ' '-0 V aP' � am) O IS y ' cd 00 3 p ° 0 ai o y � ro o N 0 o a °° 9 A U 0 LJ LJ ,3c� U C U U .. 0 0 0 y o0 C) °o o N M 00 clq 00 Cd it _ b o 0 7 N x-A N O cl b N �.+ 0 ON [ cc C y Jas S O W c� F1 y ti '� a ,� o to 0 Ed v W I 0 o 18) A 10 0 N ;b a O a� U 0 too fn 211 u`bb0 a•g a °. w� w� ON++ Qa y byp 0 0 �❑ Oq O h a •� 5 0 cd Z cd U '� Cd cd o cod po cod 0� 'ly N o y 0A 0 p� y q •moo P � 0 Wo o w ao 0 CJ p w 7 ti w Q, 3 e ,o N O a 0 0 W aai o � �' t wo ° °�° m� 3 v 0 a �, a w ;El '0 w .0 0 0 0 y �,.r7 0 a, 0 o O U O 0 0 18 v�00ak W a� oo o a°i'ai o."��' o C7 Aa r•4Z x9U o G / o §� \ / k\ J co ) krl 7 e � § /® \� \ ° 4 ko / \ « e \ f ® \ ( 44 A 7 ƒ o ® \ 2 § f \ ]§ § §aƒ §f ) /\ / \10 \] ƒ § \0 \ \ 0 \ \ \ / } \7 ] j2 ) §� _o t ]) § \ k \ \ 7 \ 14 \ ) r. m / \ \ cl ) a/ \] / /)% }( ] FAQ 2%) \ {e. )/ ® t» �� g g ) k% o< m Am« f� i W U H 7 W i N J • �n • o, Pr Z Q W U 10 U z w W J W W U a o. N Z W d O N 00 O Ol Z r- Q Z 0 Ix H f4� 4 U W Item VI -10 General Services Department is Park & Street Tree Divisions September 1994 Progress Report Park Division Activities Report for the Month of September 1. Staff coordinated the installation of four donated benches. One bench at Lookout Point, one bench at Cliff Drive Park and two benches along Pacific Coast Highway next to the Channel. 2. Staff coordinated the removal of vegetation in Avon Creek at the base of Cliff Drive Park native slope so that the creek could be trenched out. The trenching work was performed by the Field Operations Division of the General Services Department and will prevent flooding during the upcoming winter rainy season. Some fill dirt was placed adjacent to the curb to provide roadside stability. 3. Staff aerated athletic fields at San Miguel, Buffalo Hills, Grant Howald, and Bonita Creek Parks. • 4. Weeding activities have continued on a regular basis at Cliff Drive Park with volunteers. Upcoming Activities for October 1. Volunteers will be planting native plants on the slope at Cliff Drive Park. 2. Aerification and fertilization will continue at several park sites throughout the City. 3. A donated concrete bench and trash receptacle will be installed at Lido Park. The Tree Division Activity Report for the month of October is as follows: In September 644 trees were trimmed (329 by staff, 315 by West Coast Arborists) 11 trees were planted, 6 trees were root pruned, 7 trees were removed, 9 emergency calls were responded to regarding trees. 1. Seven trees were removed at the following locations: 3044 Carob Street 1 dead 1600 Kent Lane 1 dead 3801 Inlet Isle 1 dead • 2300 Pacific Drive 2 diseased it • • West PCH 1 dead 2. Eleven trees were planted at the following locations: 3801 Inlet Isle 1 West PCH 7 314 Narcissus 3 3. 'Staff worked extensively with the General Services Department concrete crew on root pruning trees for sidewalk, curb, and gutter replacement throughout the City. 4. West Coast Arborists completed scheduled streets within the Westcliff and Eastbluff areas. However, they have been limited to trimming only 315 trees each month due to budget constraints. q L- Item VI -11 COMMUNITY SERVICES DEPARTMENT RECREATION DIVISION REPORT October 4, 1994 Youth Services The Fall Drop -In Recreation Program is going well at the four sites which include Newport Heights, Newport Elementary, Mariners Schools and the Community Youth Center. The Newport Heights program was moved from its previous location next to the kindergarten area to a site on the playing fields. This new site improves the supervision of the program. Children who tend to just hang around the school and those participating in the program are now, easily identified. The flag football program is in full gear. One hundred children are participating in the activity this Fall. Gaines began last weekand will Mcontinue on Thursday nights at the Community Youth Center through early November. The game times begin at 4:30 p.m. enabling many parents to come support their favorite football player. n LJ Special Events The Rusty'Pro -Am Surf Contest held last month drew two hundred and twelve participants. This is the maximum participant level for this contest. The latest Four Person volleyball tournament was held over Labor Day weekend at Mariners Park with 40 teams participating The next tournament will be held over the Thanksgiving weekend. The Balboa Music and Arts Festival held' September 10' at Peninsula Park was very successful. Sixty four vendors participated in the day's events which included musical entertainment. 49) 0 Snorts and Aquatics 0 The Fall softball season began September 12th with a record 130 teams participating. Basketball leagues also began the same day with 62 teams. This adds up to over 2,000 Fall league adult participants. Both leagues will complete their game schedules by the first week in December. The Newport Beach Aquatics Swim Team is doing well with over 80 swimmers this Fall working out Monday thrrough Friday. The Junior Polo program is doing equally well with 35 team members swimming Tuesdays and Fridays with games on Saturdays. Nancy L. e d qq SENIOR SERVICES DIVISION SEPTEMBER 1994 ACTIVITIES REPORT Classes are back in full swing this month. The classrooms have been full with eager students, and the parking lots are at capacity. The transportation programs are extremely busy with many new people registering due to Dial -a -Ride (OCTA) closing their demand response system. Therefore, it is necessary to adhere to prioritization procedures. Medical appointments and grocery shopping are top priority with other errands handled on an as available basis. Oasis is still able to accommodate clients at this time. Within the next year this will not be the case. A Free Wills Clinic was offered this month. Thirty five people took advantage of this opportunity. The American Heart Association sponsored this program and provided the volunteer attorneys. The program will continue into October with two more required meetings. • The Friends of Oasis held their annual Rummage Sale. The two day event grossed approximately $8,000. This fund raising event utilizes a multitude of volunteer leadership and assistance. The monthly pancake breakfast came back after a long summer break. Sadly, the gentleman who led this group of volunteers for many years passed away this summer. His wife has taken over as Chair and is doing a great job. This is a wonderful ongoing fund raiser that involves community participation. Celeste Jardine -Haug Senior Services Manager • OASIS SENIOR CENTER August 1994 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSES /GROUP 3254 LONG TRIPS HUMAN SERVICES Reno/Tahoe 40 Glacier Park/Montana 21 Another Passage 40 Blood Pressure 117 DAY TRIPS Braille on vacation Case Management 78 LA Central Library 18 Chair Exercise on vacation Del Mar Races 24 Counseling 60 Del Mar Races 22 Eldercare 5 Phantom of the Opera 20 Employment 25 Idylwild 27 Information /Rental 1050 Golden Cactus Western Dance 7 Legal Assistance 10 Julian 27 Life On Your Own 29 Medicare Assistance 3 MEETINGS Shared Housing 55 Telephone Reassurance 423 Board' of Directors 18 Visual Screening 5 Executive Committee 12 Long Range Planning 6 VOLUNTEER HOURS 2746 Fund - ,raising 9 Newsletter Collating 26 General Membership 122 VAN TRANSPORTATION Care -A -Van 488 Shuttle 328 NUTRITIOUS LUNCHES 1805 SPECIAL EVENTS Sunday Movies 60 Health Care Reform 20 0 �b