HomeMy WebLinkAbout09-05-1995 - Agendaa CITY OF NEWPORT BEACH
• PARKS, BEACHES AND RECREATION COMMISSION
REGULAR MEETING TO BE HELD TUESDAY, SEPTEMBER 5, 1995
CITY COUNCIL CHAMBERS
7:00 P.M.
ORDER AND ROLL CALL
II. APPROVAL OF MINUTES - Meeting, of August 1, 1995
III PUBLIC COMMENTS
Members of the public are invited to comment on non agenda items.
Speakers are limited to three minutes.
IV. CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar (1 -3) are considered by
the Commission to be routine and will all be enacted by one motion
in the form listed below. The Commission members have received
detailed staff reports on each of the items recommending approval.
There will be.no separate discussion of these items prior to the time
the Commission votes on the motion unless members of the
Commission, staff or the public request specific items to be
discussed and /or removed from the Consent Calendar for separate
action.
Members of the public who wish to discuss a Consent Calendar
item should come forward to the lectern upon invitation by the
Chair, state their name and Consent Calendar Item Number, and
complete the sign -in card provided at the podium.
1. Tree Removal (Report Attached)
• Approve removal located at 2427 Holly Lane provided property
owner pays for cost of removal and compensates City towards
the planting of 15 parkway street trees at sites located on
I Holly Lane.
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2
• 2. Park and Tree Division (Report Attached)
Report of Park and Tree Division activities during August and
upcoming projects in September.
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3. Recreation and Senior Services (Reports Attached)
Report of activities during August for these two divisions.
V. DISCUSSION ITEMS
4. Surfing Regulations (Report Attached)
Review proposed changes to blackball regulations for board
surfing.
5. Lincoln, Field Lights (Report Attached)
Review request to use field lights on Friday nights.
6. Recreation and Open Space Element (Verbal Report)
Progress report on Recreation and Open Space Element.
7. Facility Inspections (Report Attached)
Review assignments for park and facility inspections.
8. Commission Calendar (Verbal Report)
Review calendar for future Commission activities.
VI. FUTURE AGENDA ITEMS
Matters which Commissioners may wish to put on a future agenda or
raise for discussion.
VII. ADJOURNMENT
CITY OF NEWPORT BEI-1 H Item II
Parks, Beaches & Recreation Commission
"'tion
�s
Motion
Ayes
3
August 1, 1995
Citv Council Chambers 7 n.m.
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Motion
Ayes
3
August 1, 1995
Citv Council Chambers 7 n.m.
Staff present: LaDonna Kienitz, Community Services Director
David E. Niederhaus, General Services
Director
Marcelino Lomeli, Park and Tree Maintenance
Superintendent
Sue Stein, Recreation Manager
Dottie Flohr, Secretary
I. ORDER AND ROLL CALL
The Parks, Beaches and Recreation Commission was called to order
at 7:00 P.M.
Roll call was taken. Commissioners Beek, Bonner, Compton,
Demmer, Glasgow and Vandervort were present. Commissioner
Schonlau was absent.
II. APPROVAL OF MINUTES
x
Commissioner Compton moved the minutes of the July 5, 1995
x
x
x
x
x
x
meeting be approved as presented. Unanimous.
III. PUBLIC COMMENTS - None
IV. CONSENT CALENDAR
x
Commissioner Demmer moved the following item be approved
x
x
x
x
x
x
except for those removed from the Consent Calendar. Unanimous.
Item #1 - Removed from Consent Calendar
Item #2 - Removed from Consent Calendar
Item #3 -Bench Donation
Approve donation of one bench from Dr. Jan D. Vandersloot.
Item #4 - Removed from Consent Calendar
Item #5 - Removed from Consent Calendar
ITEMS REMOVED FROM CONSENT CALENDAR
,Item #1 - Change of Designated Parkway Street Trees in the Harbor
View Hills Community Association
In response to a question from Commissioner -Glasgow, Marcy
Lomeli advised that a final report on the reforestation program of
parkway street trees in the Harbor View Hills Community Association
and Harbor View Hills South Homeowners Association will be
CITY OF NEWPORT BERCH
Parks, Beaches & Recreation Commission
G
August 1, 1995
Page 2
City Council Chambers 7 p.m.
presented at the Commission's September meeting along with a
spreadsheet relative to disbursement of funds.
Mr. Lomeli also amended the staff report submitted by adding Crown
Drive; current designated tree, Ficus; and proposed designated tree,
Little Gem Magnolia. Ebbtide Road's proposed designated tree was
also changed to Little Gem Magnolia. The proposed designated
parkway street trees should cause no damage to hardscape, utilities
or sewer lines and will be compatible with the three year trim cycle.
Trees removed will be replaced with root barriers and the hardscape
repairs will be coordinated with the reforestation program.
Moti on
x
Commissioner Glasgow moved to approve staff's recommendations
Ayes
x
x,
x
x
x
x
as presented. Unanimous.
Item 42 - Change of Designated Parkway Street Trees in the Harbor
View Hills South Homeowners Association
Motion
x
Commissioner Bonner moved to approve staff's recommendation as
,� s
x
x
x
x
x
x
written. Unanimous.
Item #4 - Park and Tree Division
In response to a question from Chair Vandervort, Director Kienitz
advised that Recreation Manager Sue Stein is the liaison for Bolsa
Park. Marcy Lomeli is the liaison from the General Services
Department.
Motion
x
Commissioner Demmer moved• to accept the report as submitted.
Ayes
x
x
x
x
x
x
Unanimous.
Item #5 - Recreation and Senior Services
Director Kienitz reported that as a result of the City Council
approving the conceptual planning for the remaining CIOSA parcels
on June 26, she recommends a short term task force be appointed to
work with the architect and report back to the Commission.
The Commission determined that Commissioner Compton will chair
the Park and Open. Space Subcommittee with assistance from
Commissioners Beek and Glasgow.
In response to a question from Commissioner Glasgow, Sue Stein
I
reported the pool temperature has been• increased from 78 to 80
degrees.
t�1"
Sue Stein corrected the Community Services Department Activity
Totals Report to show that the Spring /94 revenue totaled $106,380;
CITY OE NEWPORT BERCH
Parks, Beaches & Recreation Commission
G
August 1, 1995
v�Oti4,daiv °x Page 3
o 0 0 s o
Citv Council Chambers 7 n.m_
the Summer /94 revenue totaled $210,550; and the Fall /94 revenue
totaled $122,000.
In response to Chair Vandervort's question as to why the 1995
revenue has almost doubled, Director Kienitz explained this could be
due to a number of factors —more classes are being offered; fees
have increased, including the $3 administrative fee; registration is
more efficient with the use of the automated phone system; and the
Newport Navlgator is an improved advertising publication.
Referring to the Youth and Adult Sports Programs /Field •Use report,
Commissioner Compton pointed out the large increase of players in
Little League, Bobby Sox and AYSO over the last year.
Commissioner .Beek explained that part of the increase is due to
Little League expanding its boundaries, an increase in Bobby 'Sox
enrollment and the addition of 5 year olds to the AYSO program.
Commissioner Compton requested a brief analysis of the report and
l
the number of adult softball teams that are refused. This will be
.provided for the Commission's September meeting.
Motion
x
Commissioner Glasgow moved to accept the report as corrected.
Ayes
x
x
x
x
x
x
Unanimous.
V. DISCUSSION ITEMS
Item #6 - Surfing Regulations
Tony Melum, Deputy Chief, Fire /Marine Department, addressed the
Commission and stated he would be willing to expand on the staff
report submitted and answer any questions.
Chair Vandervort opened the meeting to public hearing.
Bill Sharp, 500 Cagney Lane, addressed the Commission. Mr. Sharp
stated he has been surfing and representing the surf industry for
many years. He is Chair of the Newport Surf Council which
represents surfers, surf shop owners and surfing related business, a
$250 million industry in this area. Mr. Sharp reported the surfing
community has changed since the current regulations were imposed
30 years ago. Newport Beach is the only coastal city where surfers
cannot surf all day year round. Recognizing that surfing is an
important recreational pursuit, Mr. Sharp urged that a designated all
day surf area be implemented. If there are budget problems to
address, the 'Newport Surf Council will be happy to help with
expenses.
CITY OF NEWPORT
'Parks, Beaches & Recreation
August 1, 1995
Page 4
BERCH
Commission
ti
d4 City Council Chambers 7 P.M.
The following people spoke in support of discretionary blackball and
an exclusive area for board surfing. Comments included that surfing
has become a large industry and would increase revenue if surf
contests could be held during the,day and surfers were not 'forced to
leave due to blackball regulations. Blackball encourages surfers to
move toward the River Jetty which is a health hazard. Surfers
cannot surf during peak hours and times when swimmers are not in
the water. Newport Beach is the only coastal city that has surfing
restraints. Blackball discriminates against those who are most
protective of the ocean. The body boarders and body surfers have
their exclusive areas. Swimmers could have their exclusive areas.
Blackball is sometimes up from 11:30 A.M. to 5:30 P.M. There
would be fewer problems if there were designated surfing areas due
to the expense of enforcing blackball. Time, energy and resources
are being spent in a negative way, and the benefits of an exclusive
surf area would exceed the costs of implementation.
Dan Horgan, 4802 Neptune Avenue, Newport Beach
Steve Webster, 5204 Seashore, Newport Beach
T.K. Brimer„ 6908 W. Coast Highway, Newport Beach
Gary Gautier, 5123 River Avenue, Newport Beach
Matthew Binswanger, 5515 River Avenue, Newport Beach
Lance Collins (no address given)
Greg Mungall, 214 -A Knox Street, Costa Mesa
Doug Collier, 3105 Villa Way, Newport Beach
Robin Sinclair, 216 34th Street, Newport Beach
Chris Cullen, 5 Montecito, Newport Beach
JohmGothard, 2016 Vista Caudal, Newport Beach
Ted Demond, 112 E. Oceanfront, Newport Beach
Cameron Sinclair, 216 34th Street, Newport Beach
Barb Wagner, 221 23rd Street, Newport Beach
Matt Roarch, 162 Baywood Drive, Newport Beach
Matt Nielsen, 125 -1/2 Apolena, Newport Beach
Stefan Jeremias, 444 Rivera Terrace, Newport Beach
Ross Sinclair, 216 34th Street, Newport Beach
Louis Maximillian (no address given)
In response to a question from Commissioner Glasgow, Dan Horgan
recommended the following areas would be a fair allocation for
surfing only: 15th to 22nd Streets; 34th to 40th Streets; and 48th to
58th Streets.
Peter Tarr, 5023 Lido Sands Drive, addressed the Commission. Mr.
I
Tarr stated surfers and swimmers do not mix and it should be
remembered the beach belongs to everybody. Recognizing the
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surfers have full use of the beach after Blackball and that it would be
costly for lifeguards to clear the waves, he asked that no beach area
be given exclusively to a special interest group.
CITY OF NEWPORT BERCH
Parks; Beaches & Recreation Commission
August 1, 1995
Page 5
City Council Chambers 7 P.M.
There being no further public testimony, Chair Vandervort closed the
meeting to public hearing.
In response to a question from Commissioner Compton, Tony Melum
reported that, by Resolution, Blackball must go up at 12:00 Noon and
cannot go down until 4 :00 P.M. Blackball can also be brought up
earlier and taken down later for safety purposes.
Mr. Melum stated his report was focused on the discretionary
blackball issue, not exclusive surfing areas. He would be willing to
meet with the surfing representatives to address their requests for an
exclusive surf area and determine costs of implementation.
Motion
x
Commissioner Bonner moved to form a subcommittee with
representatives from the Marine Division, surf industry and the
Commission to formulate a compromise for the Commission's final
recommendation at their September 5 meeting.
Commissioner Glasgow stated he felt the current law is outdated and
that it is now timely to cooperate with the surfers and bring the City
back to its natural resources which will also.help the economy.
Ayes
x
x
x'
x
x
x
Vote was taken on Commissioner Bonner's motion and unanimously
approved.
Commissioners Bonner, Demmer and Compton will represent the
Commission, on the subcommittee; Tony Melum will be the staff
liaison; Mr. Sharp will represent the surfing industry; and Mrs.
Sinclair was also invited to participate. The committee will meet
August 8 at 7:00 P.M. in the Council Chambers Conference Room.
Item #7 - Goals and Objectives
Chair Vandervort presented the Commission's Goals and Objectives,
Calendar and Guidelines for 1995 -96 which she prepared and
thanked Commissioner Demmer for editing them.
During discussion Commissioner Compton requested the General
Services Director to provide current and future reforestation
programs; and that the Recreation Division provide a statistically
valid study of trends in recreation.
Motion
x
Following Commission review, Commissioner Glasgow moved the
is
x
x
x
x
x
x
Goals and Objectives, Calendar and Guidelines for 1995 -96 be
approved as edited with the proposed minutes. Unanimous.
VI. FUTURE AGENDA ITEMS - None
CITY OF NEWPORT BERCH
-Parks, Beaches & Recreation Commission
August 1, 1995
m� o'^o��o���^cd�o� o� G�`ox Page 6
City Council Chambers 7 P.M.
VII. ADJOURNMENT
There being no further business, the Parks, Beaches and Recreation
Commission adjourned at 9:45 P.M.
The agenda for this meeting was posted July 24, 1995 at 9:30 A.M.
1
outside the City Hall Administration Building.
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Agenda Item No._R -1
• September 5,1995
To: Parks, Beaches and Recreation Commission
From: General Services Director
Subject: Tree Removal
Recommendation
Approve the removal of the Ficus rubiginosa(Rusty Leaf.Fig) tree located at 2427
Holly Lane provided that the property owner, Mr. and Mrs. Ron Covington pay
$195 for the cost of the removal. Additionally, that the property owner
compensate the City in the amount of $1500 towards the planting of fifteen
parkway street trees at sites located on Holly Lane.
History
Staff has been in contact with several residents on Holly Lane since June relative
to concerns of a property owner initiated Ficus tree removal at 2415 Holly Lane.
Approximately, six property owners on Holly Lane were concerned and
opposed the tree removal. .
• The tree at 2415 Holly Lane was allegedly causing private property damage to
the sewer lateral and the property owner requested tree removal. This removal
has been, on hold since the property owner has not verified with staff that the
sewer damages are being caused by the City tree.
Staff has met with Mr. Brad Avery, the property owner at 2406 Holly Lane, who
is the informal spokesperson for the Holly Lane residents addressing concerns
for replanting vacant City .parkway street tree sites and making
recommendations on changing the designated street tree ( Ficus rubiginosa) to a
more desirable species. Mr. Avery has not concluded his survey and discussions
with the property owners on Holly Lane in order to give staff direction in this
matter.
Discussion
The Public Works Department sent the attached Encroachment Permit request
on August 1, 1995 to the City Urban Forester, John Conway, for review since the
permit involved a City tree. Mr. Conway completed the attached Tree
Inspection Report on August 3 and determined that the tree was valued at
$2,442.70 (copy of Tree Appraisal attached) and recommended to the Public
Works Department that the proposed' driveway should be aligned to keep the
tree or that the of
owner compensate the City for the removal of the tree.
The Park and Street Tree Maintenance Superintendent concurred with the Urban
• Forester's recommendations.
• Mr. and Mrs. Ron Covington, the permit applicants, subsequently sent the
attached letter requesting that the tree be removed and confirming they would
compensate the City by planting another mature tree in close proximity to the
Ficus tree that is proposed to be removed.
The existing tree has a trunk diameter at breast height (D.B.H.) of fifteen inches.
A comparable tree would cost approximately $2500 and cost another $2500 to
plant at the site.
Staff feels that it would be in the best interests of the City and the neighborhood
to have the Covington's pay for the removal of the Ficus tree. The removal cost
per the attached quote from West Coast Arborists is $195, which includes
grinding of the tree stump.
Staff also feels that once Mr. Avery makes a recommendation on the change of
street tree designation on behalf of the property owners on Holly Lane, staff
would use $1500 contributed by the Covington's to have West Coast Arborists
plant sixteen trees at existing vacant sites, including a tree at the Covington's
residence. Staff feels that the planting would take place sometime this fall.
Additionally, prior to the tree being removed, staff requests that the Covington's
provide a check to the City for $1695 (cost of removal and tree replacements).
The Covington's are amiable to these recommendations.
• Very respectfully,
•
lb
David E. Niederhaus
DEN /mgl
Attachments
•
CITY OF NEWPORT BEACH
GENERAL SERVICES DEPARTMENT
TREE INSPECTION REPORT
Phone Number 600- 739?,
115= a-3
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Botanical Name /�coS �%j;y;n;Od -cam
Common Name Avs4y le-
Designated Street Tree
Estimated Tree Value '�3G6 3, �j� q� �✓� Q f
a-a¢. T� .0.pn.ta,•
Damage
Parkway: Concrete Brick—_ Turf ✓
• 5,�,inenl ..r1i�h�. �fo a/l/I /// � Other
Comments a A-A 14
1 y
n�.oblems,
Inspected by DateeJ 91-3-75-
Recommendation r
/�1 /1- /�1 /ice'
by / Date 3 �S
06 -95
C�
City of Newport Beach
General Services
attn: Mr. Dave Niederhaus
Dear Dave:
The intent of my letter is to follow up on our converstion of Monday,
August 21, and request the Parks, Beaches, and Recreation Committee's
approval of a tree removal at 2427 Holly Lane in the neighborhood
Community of Newport Heights. The mature ficus lies within the public
easment in an area planned for a driveway entry 'into our garage. The
center of the tree is situated four feet in from the eastern edge of the
proposed driveway. Its root system extends much further. In order to
make a safe automobile entry from the street or an exit from the garage
to the street this tree needs to be removed.
We will compensate the city by planting another mature tree in close
proximity to the one that we need to remove. We also plan to plant
• additional trees on the property that will conform to the beauty of the
many mature trees on the street.
We hope you will grant this approval in .order that we may complete the
driveway as planned and move into the house. Should you have any
questions or concerns please call me or my wife.
n
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Si -y �.Criv� (2, Owt-
Ron and Cherrie Covington
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4
3 -29 -1995 9:21AM FROM
STATE CONTRACTORS LICENSE #366764
LIABILITY INSURED
P. 3
FAX (714) 739.2396
1'7
PROPOSAL FOR TREE WORK
Customer Name:
Address:
Attn: Marcy Lomeli Fax: 714/650 -0747
CITY OF NBWPORT BEACH Phone: 714/644 -3162
3300 Newport Boulevard, Newport Beach, CA 92661
Job Address:
Description:
2427 Holly Lane Map Coordinates:
Remove Ficus_rubiginosa
Itemized List of Work
Remove (1) 15" DBH
1, Ficus rubiginosa .............$13 00 /inch
2.
3. �
4.
5.
6.
7.
Total Quotation: $195.00
Extra:
Estimated By: �/� Keith Hennig Date: August 28, 1995
Price good for 3 months from date. Estimate invalid is scope of work aftered by more than 66%. Payment due upon completion of work,
a cannot be held liable for subterranean pipes and lines on stump removal jobs union prearranged in writing.
Accepted.8y:
Contractors are required by law to be licensed and regulated by the contractors state license board. Any questions
regarding a contractor may be referred to the register of the board at:
Contractors State License Board
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•
Agenda Item No. IV -2
September 5, 1995
General Services Department
Parks and Tree Divisions
August, 1995 Activities Report
Park Division Activities
1. Staff completed the replacing of all sprinkler heads at the baseball field at
Grant Howald Park and the large open space area at Peninsula Park to improve
water application efficiency.
2. The two Petanque courts at San Joaquin Park were completed using contract
services and staff. Additionally, the courts are being used daily by the public at
this new activity area in the park.
3. The two concrete benches adjacent to the basketball court at Bayview Park
were removed per the Commission's request.
• 4. Staff has been coordinating construction projects at Balboa Boulevard median,
Bonita Creek Park and Bolsa Park with the Public Works Department.
5. Twenty- eight concrete mower ramps were installed by the General Services
Department concrete crew on a Citywide basis to improve safety and
productivity relative to landscape median maintenance.
6. A new donated bench was installed at Cliff Drive Park.
7. Staff has completed all maintenance activities for the upcoming soccer season
at various City facilities.
8. Several items were completed that were listed on the Park Facilities Inspection
Report and tentative completion of all items is scheduled for next month.
Upcoming Activities for September
1. Staff will continue to fertilize all athletic fields to achieve improved turf grass.
2. The completion of the irrigation renovation at Bonita Creek Park with contract
services.
• 3. The annual renovation of all turf grass will begin at parks and facilities.
11
• 4. The completion of the Park Facilities Inspection Report by all divisions of the
General Services Department.
Tree Division Activities
During the month of August, 1380 trees were trimmed, 26 trees were planted, 14
trees were root pruned, 13 trees were removed, 17 emergency calls were
responded to regarding trees and 296 tree maintenance requests were received
by the Urban Forester.
1. Staff worked with the General Services Department concrete crew on root
pruning trees for sidewalk, curb, and gutter replacement throughout the City.
2. Tree removals were performed at these various locations during the month:
1000 Santiago Drive, l tree due to property damage
1707 Paloma Drive, l tree due to property damage
520 Iris Avenue, l tree due to tree decay
1731 Port Westborne Drive, l tree due disease
1814 Sandalwood Lane, 2 trees due to property damage
1709 Highland Avenue, l tree due to water line damage
1715 Paloma Drive, 2 trees due to property damage
• 1215 Pembroke Lane,1 tree due to property damage
1230 Berkshire, 2 trees due to disease and decay
1301 Antigua Way,1 tree due disease
3. The Urban Forester evaluated the recent palm planting on Riverside Drive and
made recommendations to the Public Works Department on how to improve
the condition of the declining trees. The condition is reversible if the
recommendations are implemented( copy attached ).
4. The City tree trimming contractor completed scheduled work within the
Cameo Shores, Cameo Highlands, Westcliff, Newport Heights, Jasmine Creek
and Eastbluff areas. Attached are areas tentatively scheduled for the remaining
fiscal year representative of a Grid Tree Trimming program which reflects a
Citywide three year trimming cycle.
ieli
Park and Tree Maintenance Superintendent
• Attachments
i"
0
August 18,1995
To: Horst Hlawaty, Public Works Department
From: Urban Forester
Subject: King Palms on Riverside Drive
I conducted a field inspection per your request on August 4, 1995. Since the palms were
planted there has been a gradual decline in their condition and it is imperative that the
following be undertaken:
1. Remove the concrete grates and add more soil to cover the exposed rootball, due to settling.
2. Install Lutz palm tree fertilizer spikes per the attached product information.
3. Increase the watering schedule to insure proper moisture to the root ball.
4. The General Services Tree Division will be responsible to trim and remove any dead or
unsightly fronds.
Please contact me if you have any questions.
• J 6 Conway
cc: Park and Tree Superintendent
Attachment
-
- General Services Department
Tree Division
• Tentative Grid Schedule FY 95 -96
Month Tree type/Location
July Cameo Highlands
Cameo Shores
August Broadmoor
Spyglass Hill
September Coral trees, City -wide
Eucalyptus, E. Pacific Coast Highway
Fan.palms, City -wide
October Fan palms, City -wide
November Fan palms, City -wide
• December Balboa Peninsula
Balboa Island
January Balboa Peninsula
Balboa Island
February Corona del Mar
March Corona del Mar
April
Miscellaneous tree sites, City -wide
May
Miscellaneous tree sites, City -wide
June
Miscellaneous tree sites, City -wide
• �0
•
•
•
2,2-
Item IV -3
COMMUNITY SERVICES DEPARTMENT
DATE: August 23, 1995
TO: Parks, Beaches and Recreation Commission
FROM: LaDonna Kienitz, Community Services Director
SUBJECT: Monthly Commission Report
Adult Sports
The 240 adult summer basketball and softball teams completed the season the last two
weeks of August. Thirty nine league champions were awarded team plaques and
individual awards. Deadline for the fall season in both sports was August 18; play
begins again September 11 with over 170 teams participating. A two week down time
on the Bonita Creek, CYC and Lincoln softball fields will be utilized for renovation work
such as grading, painting and irrigation.
Summer volleyball at West Newport on Sunday nights is in full swing with 20 coed
teams. This compares with 11 teams last year.
Outdoor volleyball tournaments are also going well. On August 8 and 9, 62 doubles
teams competed in a combined Men's A and Women's A at Corona del Mar Main
Beach. Other scheduled tournaments are August 26, Men's B; September 16, Coed A
at Corona del Mar Main Beach; Labor Day, a four - person team tournament at Mariners
Park.
Aquatic Evaluation
Swim program participants were asked to respond to a brief survey and the results
were very positive. The rating ranged from "Needs improvement" to "Excellent."
1. How well did the instructor utilize class time? 52% excellent; 44% good
2. What is your overall rating of the class? 51% excellent; 45% good
3. Overall rating of the instructor? 69% excellent; 27% good
4. Did your child improve? 55% excellent; 35% good
5. How did you register? 35% phone; 20% mail; 46% walk in; 10% pool
6. Do you plan on participating next year? 89% yes; 3% no
• Phone -in Registration
r1
L
Phone -in registrations have proved very popular. May 15 to August 15 totaled 1,110
registrations, with $73,188.50 in revenue.
Special Events
The next special event will be the Balboa Arts and Music Festival scheduled for
September 9 and 10 from 10:00 A.M. to 5:00 P.M. at Peninsula Park. Flyers have been
distributed through the water bill; posters and banners have been hung throughout the
City. There will be a variety, of live entertainment throughout both days. Admission is
free. ,
Field Use and Team Composition,
At the August 1 meeting, the Commission requested an overview of the use of fields
and the number of teams, recent growth, etc. Recreation Manager Steve Hunt has
prepared a preliminary report which is attached.
�13
• DATE: August 22,1995
TO: P B & R Commission
FROM: Steve Hunt, Recreation Manager
SUBJECT: August 1995 Monthly Report
At the August meeting Commissioners requested more data on the use of the parks, including
impact of increased demand.
YOUTH SPORTS COMMISSION
We have many youth sports organizations gearing up for the fall season. Most start practice in
early August with games scheduled to start after Labor Day. Here is a list of each group and the
corresponding City facility that they utilize for practice or games:
AYSO Region 57 - Lincoln, San Miguel, Eastbluff, Buffalo Hills, Irvine Terrace & CYC
AYSO' Region 97 - Mariners & Peninsula
Orange Coast United Soccer - Lincoln, Mariners & Bonita Creek
Junior All American - Bonita Creek
Newport Harbor Little League - Mariners
Newport East Little League - San Miguel, Lincoln, CYC & Bonita Creek
Pony Baseball Newport East - Eastbluff
Pacific Coast Bobby Sox - Bonita Creek
Community Services Youth,Flag Football - CYC
• (FYI- Community Services Adult'Softball - Bonita Creek, Lincoln & CYC)
NMUSD Facilities in Newport Beach that are utilized - Anderson, Eastbluff, Newport Heights,
Newport Elementary, Harbor View, Mariners, Ensign, CdMHS and NHHS.
ANALYSIS
Commissioner Compton has asked staff to briefly analyze the growth trends in our youth and adult
sports organizations and how this impacts the utilization of our City sports fields.
After obtaining input from key youth representatives we believe there are many contributing factors
affecting the surging growth of the youth organizations. All groups have seen a "demographic
bubble" with an influcuation of 5 to 10 years olds. The East side of the City has seen both the
Newport North and Newport Coast developments move in many new families. Soccer has had a
recent increase in popularity with the World Cup, greater retention of participants, and improved
coaching through better training. Baseball, since the split and formation of the Newport Harbor
Baseball in 1992, has seen a strong development of two organizations that are able to better service
the entire City.
The City Adult Softball program has had a recent overall drop in team registrations due to the loss
of Loral teams (There was a high of 50 in 1985 and that dropped to 20 in 1993, their last year); a
drop in stockbroker teams (we have had up to 16 teams, but last year we had 10); poor weather
• drastically effecting last Spring's registration; and a more complicated factor is the days that teams
want to play versus the fields available. We generally have the use of two full sized lighted fields
2A
• (Bonita Creek), plus a coed -only lighted field (CYC -due to the short right field fence) and sporadic
use of aturfed infield with a mound lighted field (Lincoln #1):
Working with these restraints, staff has become very adept at finding field space to match the
scheduling requirements. Although these methods have been very, effective with our immediate
needs, the long term effects such as overuse of the fields and disjointed scheduling (i.e. Too many
teams playing in one league causing extra byes and longer seasons, one league playing on many
different fields, and a on -going overuse of the fields causing deteriorating conditions) are no doubt
turning some teams off. We feel that our administration of the leagues is excellent and compared to
other cities our size we,have a large program. Costa Mesa, 330 teams; Fountain Valley, 320 teams;
Cypress, 180 teams; Garden Grove, 250 teams.
So, how many teams are we turning away? Mondays and Fridays we generally do not turn teams
away. Tuesdays, Wednesdays and Thursdays we turn down an average of a dozen teams per
season. This includes teams that won't play on a less desirable night or field (non Bonita Creek).
- ZU M I VWAN I • ki I L91 ml 1=011 2M Inn FB
91 -92 94 -95
LITTLE LEAGUE - EAST
776
NEWPORT HARBOR - WEST*
356
PONY BASEBALL - EAST
115
BOBBY SOX SOFTBALL
375
AYSO SOCCER - REGION 57
1000
EAST
AYSO SOCCER - REGION 97
988
WEST*
•
730
62
430
1400
1
INCREASE %
-180
374
-53
55
400
392
ORANGE COAST SOCCER 270 275 5
J. A. A. FOOTBALL 240 120 -120
CITY YOUTH SPORTS 112 115 3
4232 5108 876
*Both West side groups estimate that registrations is about 60% Newport , Beach residents
CITY ADULT SOFTBALL
TEAMS (15 per team)
a�
442 410
-23
105
-46
15
40
,l
2
-50
3
21
32 -7
• COMMUNITY SERVICES DEPARTMENT
DATE: August , 1995
TO Parks, Beaches and Recreation Commission
FROM: Celeste Jardine -Haug
SUBJECT: Senior Services Division - Monthly Commission Report
Senior Services have been most fortunate in receiving a $30,000 donation from
an OASIS participant and client of the senior transportation program. It is a
dedicated gift for the purpose of purchasing a new van with a wheelchair lift.
The current van has accumulated 118,000 miles; its service is also complicated
and diminished by the retrofit of the wheelchair access.
The donation is not expected to provide the total cost, estimated at $37,000-
$40,000. However, the Friends of OASIS have offered to pay the sales tax; and
• Senior Services have just recently received a grant of $9,070 from OCTA for
providing a transportation programming which significantly reduces emissions.
The Senior Services Manager has been working with General Services staff in
reviewing options available. It is anticipated that the matter will be on the City
Council agenda on September 11.
F
-)JO
The Friends of OASIS are having a fundraising event which highlights the
Marine Corps Band. The event, to be held on September 10th, is FREE, but
food and beverage will be sold.
The, Fall classes will be starting next month. One new course offered by
Coastline College is Money Management for Seniors. We are looking forward
to this course because this seems to be a problem for many people.
0
U
`J
al
OASIS SENIOR CENTER
July 1995
MONTHLY ACTIVITIES /UTILIZATION REPORT
CLASSES /GROUP 3286
HUMAN SERVICES
Another Passage
24
Blood Pressure
55
Braille
65
Caregiver Support Group
5
Case Management
65
Chair Exercise
36
Counseling
60
Eldercare
4
Employment
25
Information /Rental
1282
Legal Assistance
12
Life On Your Own
26
Medicare Assistance
3
Shared Housing
52
Telephone Reassurance
438
Visual Screening
4
VOLUNTEER HOURS
2277
VAN TRANSPORTATION
Care -A -Van 214
Shuttle 269
NUTRITIOUS LUNCHES 1482
SPECIAL EVENTS
Sunday Movies 62
Senior Resource Expo 430
Financial Planning Seminar 55
LONG TRIPS
Las Vegas 42
DAY TRIPS
Quail Gardens
17
Lawrence Welk
24
Festival of Arts
20
Queen Mary
9
Jet Propulsion Lab
26
Del Mar Races
26
MEETINGS
Board of Directors
10
Executive Committee
6
Long Range Planning
4
Newsletter Collating
76
General Membership
119
0
n
U
•
-�l
Item V -5
COMMUNITY SERVICES DEPARTMENT
DATE: September 5, 1995
TO: Parks, Beaches and Recreation Commission
FROM: LaDonna Kienitz, Community Services Director
SUBJECT: Lincoln Field Lights on Friday Nights
Steve Lauzier of AYSO Region 57 (east side) has requested a lighted soccer field
to accommodate regional games this fall. With current practice and regular game
times, there is a premium on field usage. One suggestion was Lincoln on Friday
evenings from approximately 6:00 P.M. to 7:30 P.M.
At the Commission's November 1, 1994 meeting, a staff report to the
Commission regarding Lincoln Lights and Activities ,Reduction Request included
the following statement:
"No lights are utilized Friday, Saturday and Sunday evenings as a concession
to the residents to ease the lighting use concerns."
The minutes from the meeting do not contain references to this statement. Staff is
currently enforcing the entire report as policy.
It would be helpful for the Commission to again review this policy since there has
been a request to alter this concession for a number of dates in the fall and have the
lights on until approximately 7:30 P.M. on one field.
• COMMUNITY SERVICES DEPARTMENT
DATE: September 5, 1995
RE. Lincoln Lights and Activities Reduction Request
The Parks, Beaches and Recreation Commission received the following
report at their November 1, 1994 meeting:
The Lincoln Athletic Center under went refurbishment for six months in
1989 culminating in the facility utilized today. The facility includes two
baseball /softball lighted diamonds, two tee ball fields, three full'sized
soccer fields (two of which are lighted) and two mini fields and
improvements to the gymnasium.
• Following the relighting of the field lights, which had been dark during the
construction period of six months, staff, commissioners and residents
worked together to improve the negative effects of the revitalized lights.
The lights were re -aimed and shielded. Hours of use were cut back. New
timing clocks were purchased to better control the light use. Each field was
individually lighted so that if only one field is in use, the whole facility is not
lit up. Additionally, another timing mechanism was located outside the
main electrical box which may be controlled directly by the field user. It
may be both turned off and on. Both field lights -are on a master override
system which automatically shuts down at the designated hour.
The current schedule is attached. This, of course, does not include the
school schedule. As you are aware, Lincoln School is a functioning
elementary school on the fields prior to 3:00 P.M. Monday through Friday.
Soccer season has just begun. They are practicing or playing games six
days each week on the three fields and six days on the two mini fields.
The City's adult softball rprogram utilizes field one (the field closest to San
Joaquin Hills Road) Monday through Thursday evenings until 10 P.M.
Field two's lights are utilized by the Orange Coast United Soccer Club
• Monday through Thursday up to 10 P.M.
3�
. No lights are utilized Friday, Saturday and Sunday evenings as a
concession to the residents to ease the, lighting use concerns.
Specifically, in response to Mr. and Mrs. Kopicki's proposed controls:
Field lights are currently scheduled Monday through Thursday evenings.
The lights are out by 10:15 P.M. on Field 1 or sooner on Field 2.
2. Saturday play begins at 8 A.M. and concludes between 2 P.M. and
dusk. Currently, teams are not allowed to begin play until 8 A.M.
3. The two fields referred to as make shift fields are designated as mini
fields for the very youngest players. During the baseball season these
are the tee ball fields.
4. Amplified sound is used rarely during the Little League season and only
with the Community Services Department approval. Whistles are
utilized by the soccer coaches and referees and are essential to
controlling a game.situation. A suitable substitute fora whistle'has yet
• to be developed.
3q
5. No events are scheduled for Sundays on an on -going basis.
Traditionally there are two dates in November in which AYSO will utilize
the fields on Sundays for playoff games. The same holds true for Little
League playoffs.
CITY OF NEWPORT BERCH
Parks, Beaches & Recreation Commission
O c C y s November 1, 1994
City C(]unni 1. CFiamha rc 7 ., rr.mry
YI1LV/�
item T10 -Lincoln Athletic Center
Chair Glasgow opened the meeting to public testimony.
Bob Kopicki, 10 Crest Circle, addressed the Commission
and reviewed his letter submitted requesting relief from the
activities, noise and lights at the Lincoln Athletic Center.
Activity at 7:00 A.M. is too early and lights are often on
after 10:00 P.YI. that shine into his home. He personally
turned off the lights Friday evening when they were not in
use. He also suggested noise blockage adjacent to Pacific
View which, is in the direction of the prevailing winds.
Carol Fallon, 2672 San Joaquin Hills Road, addressed the
Commission and presented a petition signed by 11 residents
of the Bayport Apartments in support of more control over
excess noise, trespassing and lighting. She stated the lights
are often on after 10:15 P.M. and she feels 9:00 -9:30 P.M.
is a more reasonable hour. In addition, practice sometimes
•
starts at 6:30 A.M.
Karen Kopicki, tO Crest Circle, addressed the Commission
and requested the activities start later in the morning and
end earlier in the evening. She stated more neighbors
would have been present had they known about tonight's
meeting,
Terry Coville, 2431 -A Irvine Avenue, addressed the
Commission on behalf of 0range County United Soccer
Club which utilizes the fields. Mr. Coville explained their
program and stated their coaches are all informed of the
rules. He agreed access to the timer is too easy and that
unauthorized people use the fields. He asked that any
complaints concerning their program be directed to him.
In response to a question from Commissioner Grant, Mr.
Coville stated their group would help contribute towards a
better timing device.
Pat Beek, 523 S. Bay Front, addressed the Commission.
Ms. Beek stated she is President of Newport Beach East
Little League and explained their program which starts the
•
end of February. They supply trash receptacles and instruct
their managers on the use of the lighting system. The area
closest to Pacific View is used by the younger children
whose parents are more energetic and vocal. They hold a
U
mini parade by special event permit on opening day, ivlarch
I 1, and use no whistles except on closing day.
r�
Motion
Ayes
•
E
yI
X
x
x
X
Russ Hardt, 1943 Port Albans, addressed the Commission
on behalf of AY5O. Mr. Hardt explained their schedule,
noting, that players arrive at 7:30 A.bl. for 8:00 A.M.
games. He pointed out their participation has increased to
1,350 and field space is at a premium.
There being no further public testimony, Chair Glasgow
closed the meeting to public hearing.
Director Niederhaus commented that his staff have also
complained about the trash problem after athletic events at
this site.
Chair Glasgow motioned that the light problem be
corrected with all user groups contributing to a new lighting
control system; that letters be written to user groups
addressing the trash problems and, if needed, proper
signage be implemented; and that the feasibility of a tree
scape be researched to address sound and light barriers.
Unanimous.
The Commission determined that, although policy states
the use of fields is from 8:00 A.M. to 10:00 P.M., groups be
encouraged to start activities at 8:15 A.M. and schedule
completion of events at 9:00 P.M.
Item V -7
• COMMUNITY SERVICES DEPARTMENT
DATE: September 5, 1995
TO: Parks, Beaches and Recreation Commission
FROM: Steve Hunt, Recreation Manager
SUBJECT: FACILITY INSPECTIONS
The following locations have been determined as those to be inspected by each Commissioner.
Appropriate forms are attached. Inspections should be completed and returned to staff by November
15, 1995.
Jo Vandervort
Grant Howald Park/ Community
Youth Center
San Joaquin Hills Park/Tennis Cts.
Inspiration Point
Old School Park
Bayview Park
• Phil Glasgow
Buffalo Hills Park, Phase I & Il
Lincoln Athletic Center
West Newport Community Center
Begonia Park
"L" Street Park
Spyglass Park
Ken Bonner
Cliff Drive Park
Ensign View Park
Lookout Point
Westcliff Park
Harbor View Nature Park
Veterans Memorial Park
Bill Schonlau
Bonita Creek Park
Las Arenas Park
38th Street Park
Bayside Park
• Kings Road Park
Rhine Wharf Park
yZ
Pete Compton
Carroll Beek Community Center
Mariners Park
West Newport Park
Channel Place Park
Lido Park
Spyglass Reservoir Park
Gale Demmer
Eastbluff Park
Oasis Senior Center/Passive Park
Galaxy View Park
Newport Island Park
West Jetty View Park
Pat Bee
Irvine Terrace Park
San Miguel Park
Jasmine View Park
Peninsula Park
Newport Shores Park
CdM State Beach Park
came of Facility:
Please Check One:
1. Approved
CITY OF NEWPORT BEACH
Parks, Beaches and Recreation Department
MAINTENANCE SAFETY INSPECTION REPORT
2. Standard Service
Required
I. GROUNDS MAINTENANCE
•
3. Immediate Service
Required
(Safety)
Date:
Time:
4. Capital Improvement
Project
is ADDITIONAL COMMENTS:
11/6/89 -Over
1
2
3
4
Comments
Athletic Fields (turf, lighting,
goals and diamonds)
<
Tennis Courts (surface, nets,
windscreens, gates & fencing)
Basketball Courts
Handball Courts
Drinking Fountains /Picnic Tables/
Benches /Trash Receptacles
General Grounds (building ex-
teriors, parking lots, turf)
Playground Area:
Sand Surface 8 " -10" deep)
Bouncing /Climbing Equipment
Slides
Platforms /Bridges
Ladders
Swings
Fall Zones (min. 8' clearance)
Walkways
Restrooms:
Floors
Sinks /Counters
Commode
is ADDITIONAL COMMENTS:
11/6/89 -Over
II. BUILDING MAINTENANCE
Comments
Ac'tivi'ty Room:
Floors
Windows
Walls
Doors
Furniture
Trash Receptacles
Kitchen:
Floor
Sinks
,Counters
'Restrooms:
Floors
Counters /Sinks,
Commode
Equipment:
Tables
Chairs
Blackboards /Bulletin Boards
ADDITIONAL COMMENTS:
INSPECTED BY:
0 RISK MANAGEMENT ON YOUR CITY PARK PLAYGROUNDS
The providers of children's playgrounds have become increasingly aware of the risks
involved through recent liability suit awards. Lawsuits are likely to include those who
manufacture, purchase, install and maintain these structures. In short, legal'liability may
be shared among all those who have, had responsibility in bringing the structure to the
children who use them. Current court cases have outlined weaknesses in the process
of bringing facilities in line, which a carefully planned and recorded risk management
program is likely to eliminate: Listed'below are the most important aspects of providing
safe playgrounds. These materials are part of an on- going, effort to improve the quality
of children's play environments.
Falls from equipment account for 72% of injuries. Fall absorbing ground cover is a key.
Exposure to liability in a playground setting is greatly increased with inadequate ground
cover material.
1. Depth of ground cover under and around playground equipment. Check Consumer
Product Safety guidelines for details. Ten to twelve inch depth is advisable if sand is
utilized.
2. Entrapment areas in equipment/height of equipment. Does your older equipment
meet the Consumer Product Safety Guidelines?
3. Safety fall zones around equipment of 6 to 8 feet around the play structure with 12
feet or more around swings.
• General Conditions
•
Check for worn surfaces around equipment.
•
Concrete footings should never be exposed.
•
Equipment should be free of rust.
•
All protruding nuts and bolts should-be covered.
•
Sharp edges on, pipes should be capped or removed.
•
Check for bent, broken or severely worn pipe.
•
Test overall stability and rigidity of all play equipment.
•
Check for repair damage caused by wear or vandalism.
•
Check wood equipment for decay and termites.
Climbers
• Check to be sure all fittings are tight and that the bars and pipes do not move.
• Check to see if wood is splitting or cracking.
Slides
• Check surface area around the exit for erosion.
• Examine bedway, bedrails and hand rails for foreign objects, holes and rough edges.
Swnas
• Inspect S Hooks. S Hooks must be completely closed. Worn S Hooks must be
replaced immediate.
• Test for free movement of'swing'hanger and moving attached parts.
• • Check for proper grease in tire swing assemblies.
• Check for worn or damaged seats and belts.
LL /
•
0
•
JULY
Item V -8
CITY OF NEWPORT BEACH
Parks, Beaches and Recreation Commission
1995 -1996 CALENDAR
Seat new Commissioners
-Elect new officers
Report on Recreation's Mtg for Fall /Winter pool /field users
AUGUST
Adopt the years' Goals & Objectives
SEPTEMBER
Park & Facility Review Assignments in packet r
General Plan review
OCTOBER
Review of applicable City Policies
Winter brochure update /any proposed changes
Park & Facility Reviews due in to appropriate agency
Report on Recreation's Mtg for Spring /Summer pool /field
users
NOVEMBER
Park & Facility Review discussion
Review of applicable City Policies
DECEMBER
Discussion of City Policy Amendments Commission Holiday
Dinner
Field Maintenance Schedule review
JANUARY
Park Facility update
Spring brochure update /any proposed changes
Recreation's Meeting for Summer pool users
FEBRUARY
CPRS Conference
MARCH
CPRS Conference
Review Goals and Objectives
Summer brochure update /any proposed changes
APRIL
Arbor Day program
am
Nominations for Commission Community Service Awards
JUNE
Commission Community Service Awards Presented
Goals reviewed for next year
Youth Sports awards presented
Recreation Meeting for Fall users of fields
Special Event for outgoing Commissioners ("No host ")
IL