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Home My WebLink About07-02-1996 - Agendat CITY OF NEWPORT BEACH ' Y PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, JULY 2, 1996 CITY COUNCIL CHAMBERS 7:00 P.M. ORDER AND ROLL CALL II. APPROVAL OF MINUTES - Meeting of June 4, 1996 III. SEATING OF NEW COMMISSIONER IV. ELECTION OF OFFICERS V. PUBLIC COMMENTS Members of the public are invited'to comment on non agenda items. Speakers are limited to three minutes. VI. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -8) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff or the public request specific items to, be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar Item Number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. Communications (Letters Attached) • Letter from Elaine Linhoff regarding Castaways View Park. • Letter from Spyglass Hill Community Association thanking Steve Hunt and City staff•on the Spyglass Hill Reservoir Park renovation program. • Letter from Balboa Power Squadron requesting extension of lease and response from Community Services Director. • Letter from Lido Isle Community Association requesting neighborhood park at Via Lido Soud and Via Genoa and response from City Manager and the Community Services Director. 2. Park and Tree Division (Report Attached) Report of Park and Tree Division activities during June and upcoming projects in July. 3. Recreation and Senior Services (Reports Attached) Report of activities during June for these two divisions. 4. Dedication Committee for Bob Henry Park (Report Attached) Announcement of committee to plan the park dedication. 5. Balboa Island Benches (Report Attached) Accept six 6' teak bench donations from Balboa Island Improvement Association that will be installed on street ends at Balboa and Little Balboa Islands. 6. Official Bench List (Report Attached) Approve Official Bench List available to be designated benches for areas. 7. Designated Bench for West Jetty View Park (Report Attached) Approve the Brooks Bench as the designated bench for West Jetty View Park. 8. Removal and Replacement of Bench at West Jetty View Park (Report Attached) Approve placement of removed bench from West Jetty View Park to Ocean Boulevard in Corona del Mar. VII. DISCUSSION ITEMS 9. Potential Passive Parks (Report Attached) Discuss conceptual approval of donation of 3531- Newport Blvd, as a passive park. (Scheduled for 7:30 P.M.) 10. Castaways View Park (Verbal Report) Review final landscape design for Castaways View Park. 11. Tree Removal at 280 Evening Canyon Road (Report Attached) Review removal of one Erythrina caffra tree and that a 24" box container tree be planted at City expense. 12. Council Policy G -1, Retention or Removal of Park and Parkway Trees) and Council Policy G -3, Preservation of Views (Report Attached) Review the proposed addendums to Council Policies G -1 and G -3. 13. Application from Balboa Theatre (Report Attached) Review application for designation of the Balboa Theatre in the Register of Historical Property. 14. Notice from Newport -Mesa Unified School District (Letter Attached) Discuss notice from the District on the availability for sale of surplus property within Newport Beach. 15. Recreation and Open Space Element (Verbal Report) Status report on Recreation and Open Space Element. K . .., VIII. FUTURE AGENDA ITEMS y� Matters which Commissioners may wish to put on a future agenda or raise for discussion. • t 3 IX. ADJOURNMENT CITY OF NEWPORT BEACH Item II Parks, Beaches & Recreation Commission • d �co� o'^o��^c�d�o� o' .. June 4, 1996 City Council Chambers 7 p.m_. Services Director Services -e Maintenance Manager is called to order w, Schonlau and , Compton and is May 7, 1996 the Commission Mrs. Herberts :d consisting of ;iation and the Boulevard with :d, the street will ek a solution to : who recently State University national Public :ms be approved r. Unanimous. ays View Park. during May and Staff present: LaDonna Kienitz, Community David E. Niederhaus, General Director Marceline Lomeli, Park and Tr Superintendent Steve Hurt, Senior Recreatior Dottie Flohr, Secretary I. ORDER AND ROLL CALL The Parks, Beaches and Recreation Commission w� at 7:00 P.M. Roll call was taken. Commissioners Bonner, Glasgc Vandervort were present. Commissioners BeeH Demmer were absent. H. APPROVAL OF MINUTES x Commissioner Schonlau moved the minutes of it 6tion es x x 'x 'x meeting be approved'as presented. Unanimous. III. PUBLIC COMMENTS Virginia Herberts, 2290 Channel Road, addressed on behalf of Balboa Peninsula Point Association. suggested that an ad hoc committee be formE members of the Balboa Peninsula Point Asso Commission to review the replanting of Balboa appropriate trees. When the ficus trees are removr be denuded and the Association would like to se beautifying the street. Chair Vandervort congratulated Director Kienit; received her Juris Doctor degree from Western 'College of Law and is currently President of the Library Association. IV. CONSENT CALENDAR Motion x Commissioner Schonlau moved that the following it( Ayes x x x x except for those removed from the Consent Calends r� Item 41 - Communication Accept letter from Edward. Benson regarding Castam Item #2 - Park and Tree Division { Approve report of Park and Tree Division activities upcoming projects in June. Services Director Services -e Maintenance Manager is called to order w, Schonlau and , Compton and is May 7, 1996 the Commission Mrs. Herberts :d consisting of ;iation and the Boulevard with :d, the street will ek a solution to : who recently State University national Public :ms be approved r. Unanimous. ays View Park. during May and CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission • .0 S June 4, 1996 Page 2 Citv Council Chambers 7 P.M. ucalyptus varieties" the Balboa Island :et ends at Balboa !ffort in support of a ransmitted to each Park in regard to J installation of a m the memorial for resented a design d officer holding the i that the memorial ;o, the granite block ave room for future ncern is that the a respectful and Glasgow, Director cognition would be ;il would have final, vely involved in the :tee will be meeting is planned for late Miguel Reservoir, lard, in an effort to ;er field on this site. Item #3 - Removed from Consent Calendar Item #4 - Preservation of Special Trees List Approve deleting "Surrounding Old Reservoir -E listing since the trees are no longer City property. Item #5 - Balboa Island Benches Accept sixteen 6' teak bench donations from Improvement Association to be installed on str and Little Balboa Islands. ITEM REMOVED FROM CONSENT CALENDAR Item #3 - Recreation and Senior Services Director Kienitz pointed out there is a legislative f park bond act and this information has been i Commissioner. Steve Hunt gave a status report on Bob Henri storm drains, sewer, grading, excavating, an temporary sign. Chair Vandervort reported there was a meeting Bob Henry Park. The Police Department p concept for 16th and Dover of a life size uniforme hand of a small child. It is her personal opiniot should be the live children playing in the park. Al! with plaque that was the original design would' le additional City employee names Commissioner Schonlau stated his main do memorial can and will be maintained in distinguished manner. In response to questions from Commissioner Kienitz explained that it is expected that the re paid from fund raising; and that the City Couni determination. The Arts Commission is also act process. Chair Vandervort reported the dedication commi June 5 with the City Manager. The dedication November or early December. Steve Hunt presented an overview of the Sar particularly the grounds along San Miguel Boule show if there were a possibility of installing -a soa ucalyptus varieties" the Balboa Island :et ends at Balboa !ffort in support of a ransmitted to each Park in regard to J installation of a m the memorial for resented a design d officer holding the i that the memorial ;o, the granite block ave room for future ncern is that the a respectful and Glasgow, Director cognition would be ;il would have final, vely involved in the :tee will be meeting is planned for late Miguel Reservoir, lard, in an effort to ;er field on this site. CITY OE NEWPORT BERCH • h Parks, Beaches & Recreation Commission • B B C+ O' C kp � June 4, 1996 Page 3 w�O�� °, City Council Chambers 7 p.m. Simulated field layouts showed that due to the somewhat limited space, the contour of the land, the presence of a large drainage system and lack of existing parking, this would be a very costly project. Staff was directed to research a rough estimate cost and will report back to the Commission. Director Kienitz reported the City Council will review the proposed budget for FY 1996 -97 on June 7. The KPMG Peat Marwick study will also be presented. It is of concern that there are high indirect costs for Recreation and 'Senior Services, some of which are also related to other non -City programs. Director Kienitz recommended a committee be formed to review the indirect costs and how they relate to fees. The Commission determined that the committee will consist of Commissioners Bonner, Glasgow and Schonlau who will review the study. Steve Hunt reported the Corona del Mar Scenic 5K Run held June 1 • was very successful with 2,450 participants. Over 700 people registered the day of the race. Motion x Vice Chair Schonlau moved to accept the Recreation and Senior Ayes x x x x Services reports as written. Unanimous. V. DISCUSSION ITEMS Item 46 - Irvine Terrace Community Association Tree Removal Request Director Niederhaus reported the Irvine Terrace Community Association requested 23 Eucalyptus trees on Bayside Drive between Jamboree and El Paseo Drive be removed due to safety concerns and their unsightly appearance from trimming for high voltage clearance. In addition, the Urban Forester and the Fire Department recommend 4 additional Eucalyptus trees from El Paseo to Carnation be removed due to the same problems. In the past two days, eight responses have been received 1n opposition to the removals. Staff recommends that since there are ,no immediate fire hazards, the item be postponed in order that other solutions can be researched. Director Niederhaus explained the Edison Company and City's tree • trimming procedures regarding the Bayside trees. He stated he spoke with Edison staff and was told they might participate financially in replacing the trees with Carrot Wood trees, the designated' replacement tree. CITY OF Parks, Beaches G NEWPORT & Recreation BERCH Commission June 4, 1996 Page 4 City Council, Chambers 7 P.M. Marcy Lomeli reported that the Edison Company trims the trees annually for power line clearance and safety„ which results in flush lateral growth encroaching into roadways, blocking signs and creating hazardous conditions. The City trims .the 23 trees at an annual cost of $1,053, which is outside of the 3 year trim cycle. The Eucalyptus, tree is the wrong tree for this area since it grows to 60 feet. Cost to replace the trees with 15 gallon Carrot Wood trees would be $2,565 by contract. Annual cost to water on a weekly basis would be $2,400. The parkway easement is 10 feet and some Oleander shrubs are also in the parkway. In response to a question from Commissioner Bonner concerning the possibility of underground utilities, Director Niederhaus reported that an approximate cost estimate could be submitted to the City Council for a capital improvement project. Chair Vandervort opened the meeting to public hearing. Mr. Val Skoro, 1601 Bayadere Terrace and President of the Irvine • Terrace Community Association, addressed the Commission. Mr. Skoro explained the improvements the Association has completed and stated they want to work with the City to enhance the area. Homeowners are concerned over the fire hazards created by the Eucalyptus trees on Bayside and that they are unsightly and inappropriate for the area. They would also support the idea of underground utilities. In response to a question from Commissioner Glasgow regarding cost sharing; Mr. Skoro stated he would need to discuss participating in funding with the Association. Commissioner Schonlau recommended all groups involved meet to determine if there is a potential interest in underground utilities. Marge Kelso Trevisani addressed the Commission and presented pictures showing the telephone cable that runs through the trees which creates a fire hazard. Director Nieederhaus advised that the telephone cable is very low voltage and presents no immediate danger: The upper lines, 'however, do have high voltage. Tony Allen, 1535 Dolphin Terrace, addressed the Commission in • opposition to removing the trees. He stated the Association did not notify the residents of their request to remove the trees. He recommended the trees be trimmed more often for proper maintenance. CITY OF Parks, Beaches 10,0010 0-31>11 NEWPORT BERCH & Recreation Commission June 4, 1996 Page 5 City Council Chambers 7.p.m. Dr. Jan Vandersloot addressed the Commission and stated he called the Edison Company and they will be trimming the trees in August. He recommended underground utilities be installed throughout the City and that the trees be retained since this is a "perceived" safety factor. There is no evidence that this has been a past problem. Virginia Herberts addressed the Commission and stated the 30 year old trees have an excellent root system which stabilizes the hill. She stated she talked with 100 people who opposed the tree removals and were not aware that this item was to be reviewed. She recommended that the Association pursue underground utilities as the Balboa, Peninsula Point Association did. Mrs. Johnson, 504 Begonia, addressed the Commission and spoke in support of retaining the trees. She feels if the trees are maintained properly there will be no problems. There being no further public testimony, Chair Vandervort closed the meeting to public hearing. •tion x Commissioner 'Glasgow moved to defer this item for one month. Ayes x x x x Unanimous. Motion x Commissioner Bonner moved' to •direct staff to investigate Ayes x x x x underground utilities from private and public sources. Unanimous. Item #7 - Tree Removal and Exception to Street Tree Designation Request Director Niederhaus reported the homeowners at 2711 Pebble Drive are requesting an exception be made to the Street Tree Designation List and wish to substitute the Bronze Loquat for the designated Little Gem Magnolia. Since this would help beautify the tree scape and the homeowners association concurs with their request, staff recommends their request be approved. There being no persons to address this item during public hearing, the meeting was closed, to- public testimony. Motion x Commissioner Schonlau moved to approve staff's recommendation to remove 2 Ficus nitida, make an exception to the Street Tree Designation List, and that all work be completed per City Ayes x x x x specifications at the homeowner's expense. Unanimous. Item #8 - Replacement of Park and Street Benches rJ Commissioner Bonner reported the Bench Committee met and 6 approved the proposed changes in Policy G -5. CITY OF NEWPORT BERCH kParks, Beaches & Recreation Commission • \ \\ p\ ��\ June 4, 1996 Page 6 id she sowner oposed sed the -opriate )h; and le City ee met direct owners r City, Ridge public my. he City r Ridge ling at ared a ins are Blow up survey the use is, and Staff he play d4 ^ A City Council Chambers l p.m. Chair Vandervort opened the meeting to public hearing. Virginia Herberts addressed the Commission and statc supports the proposed policy and is pleased that the hom associations will be involved in the bench selection process. Pat Buderwitz addressed the Commission in support of the pr policy. There being no further public testimony, Chair Vandervort clo meeting to public hearing. Motion x Chair Vandervort moved that the phrase, "by the app agency," be deleted in the last sentence of the third paragral that the corrected proposed G -5 Policy be transmitted to t Ayes x x x x Council for approval. Unanimous. Item #9 - Newport Ridge Park • Director Kienitz reported the Park and Open Space Commit and .recommended the Commission request City Council tc staff to open dialog with the Newport Harbor Ridge Home Association to discuss the opportunities available fc programming and access at the athletic fields of Newport Park. There being no persons to address the Commission durinc hearing, Chair Vandervort closed the meeting to public testim( Motion x Commissioner Glasgow moved that the Commission request Council to direct staff to open dialog with the Newport Harbo Homeowners Association regarding future. City programn Ayes x x x x Newport Ridge Park. Unanimous. Item #10 - Recreation and Open Space Element Director Kienitz reported the department intern has prep preliminary draft for the Technical Supplement. Preparatk being made to conduct a telephone survey and to provide a fc survey as an insert in, the fall. Newport Navigator. The initial should be finalized in 2 -3 weeks. Item #11 - City Tot Lots Surface Material for City Playgrounds • Director Kienitz reported the Recreation staff has researched of sand versus an alternate material for use in City tot Ic G presented the staff report prepared by Steve Hunt. .recommends the use of sand as the surface material due to i value of sand, safety and maintenance factors. id she sowner oposed sed the -opriate )h; and le City ee met direct owners r City, Ridge public my. he City r Ridge ling at ared a ins are Blow up survey the use is, and Staff he play M CITY OF Parks, Beaches ' 0 \Oe, NEWPORT BEACH & Recreation June 4, 1996 Page 7 City Council, Chambers Commission 7 p.m. Marcy Lomeli presented and gave an overview of a wood product ( Fibar) which is used by 50 private and public agencies in Orange County. 'He explained that the product is light weight, does not decompose or burn readily, and can easily be used' in place of sand. It has a $10 million product liability policy and thus far there have been no claims. The Risk Manager has reviewed the material and has determined that it warrants further investigation. Chair Vandervort stated she visited a complex near ,Harbor and' Adams that uses this product and observed that it gets very hard after being in the sun which prohibits going bare foot. Residents were very unhappy with the product. Marcy Lomeli explained that some areas .need replacement sand more than others and the cost for maintaining, sand over the years has increased. The 50 agencies that use the wood product do so for maintenance purposes. Steve Hunt pointed out that Fibar is a product which might be • considered in the future for areas with very low use. Motion Commissioner Schonlau moved to retain sand as the surface Ayes x x x material used in City playgrounds and directed staff to continue Nay x exploring products that are available. Motion, passes. VI. FUTURE AGENDA ITEMS The Commission determined that future agenda items would include Final Design for Castaways View Park, Status Report on Recreation and Open Space Element, City Bench List, and Report on KPMG Peat Marwick Study. In recognition of Chair Vandervort's eight years of dedicated service to the Commission and community, her two years as Chair of the Commission and four years on the California Association of Park and Recreation Commissioners and Board Members (CAPRCBM) Board of Directors, Vice Chair Schonlau presented her with a dinner gift certificate, compliments of the Cannery Restaurant. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation • Commission adjourned at 9:30 P.M. The agenda for this meeting was posted May 29, 1996 at 11:30 A.M. on the City Hall' Bulletin Board located outside of the City of Newport t0 Beach Administration Building. Item No. 1 P?— w . • JUN 181996 COMMUNITY SLHVICES June 17,1996 PBR Commission City of Newport Beach 3300 Newport Blvd. Newport Beach CA Dear Members of the PBR Commission: The following points regarding Castaways Park have been agreed upon by the sub - committees of the PBR Commission and SPON. Please use this information as reference in all future discussions of the PBR Open Space Committee when including Castaways Park. 1. In graded Swale area, plant native grasses that will bear traffic. An adequate weeding and maintenance program must be provided through the spring of 1997 to allow the native grasses to become established. 2. Remove castor beans and pampas grass as a priority item. Long range plan for the wetlands is the original mitigation plan. Long range plan for planting the entire park.is attached. 3. When trees are planted or replaced, use native trees, such as sycamores or willows. • 4. Remove old asphalt in the point area. Leave some concrete blocks as historical markers. 5. Preserve all eucalyptus trees including the dead ones and the fallen trees. (The Chief of Police and Fire Marshal have approved this concept.) The Police Department requests that the smaller shrub -like trees be trimmed waist -high to discourage transient camping. Hazardous limbs may be recommended for trimming by the Police Department, Fire Department, or the arborist. 6. If a barrier fence is built on the bluff, keep it low. and natural - looking, preferably of wood. Respectfully submitted, Elaine E • mlij F i i { I Ni�r ti4F' \ a 3 w d� +K .. 3 j- U U F to m < w 4 U t- `s ` Itl a 3 •' 0 a, )) w Z lee- Qo Uz � a 3 •' 0 a, 0 Item 1 �,YGnSS,lUN 1y SF-R OMMUNITY SERVICES HILL' June 14, 1996 Steven A. Hunt Senior Recreation Manager CITY OF NEWPORT BEACH 3300 Newport Boulevard Newport Beach, CA 92663 _ Re: SPYGLASS HILL COMMUNITY ASSOCIATION Letter of Appreciation Dear Steven and the City Staff: The Board of Directors of Spyglass Hill Community Association would like to impart sincere appreciation for the prompt undertaking of the Spyglass Hill Reservior Park renovation project. • On a recent drive - through of the Association, the Landscape Committee noticed that playground equipment had been installed, sand had been replaced and above all, the grounds - looked clean and presentable. The Spyglass Hill Landscape Committee members and neighboring homeowners are truly impressed with the timely action taken in this endeavor. We are optimistic that you will continue to provide ,professional maintenance services and impressive renovation projects in the years to come. Again, thank you for your firm commitment to Spyglass Hill Community Association. Should you require assistance in answering questions, addressing concerns or other important matters, please contact our office at your leisure. Sincerely, ON BEHALF OF THE BOARD OF DIRECTORS SPYGLASS HILL COMMUNITY ASSOCIATION Mistie Ann Larson Architectural Coordinator Association Manager • shca \thankyou The Emmons Company/Professional Management Associates ,� 17300 Redhill Avenue, Suite 210, Irvine, CA 92714 • (714) 752.2225 • Fax (714) 798.0367 is BALBOA POWER SQUADRON A UNIT OF UNITED STATES POWER SQUADRONS 27 May 1996 Ms. LaDonna Kienitz Community Services Department City of Newport Beach Newport Beach, California Item,1 MAY 2' 81996 COMMUNITY 6";.ICF, We respectfully request the generation of a new lease extending our occupancy of our space in the 1714 West Balboa Boulevard building for the maximum allowable period. Any assistance that we can provide to • promulgate this document will bTpromptly provided. 0 1-\ LIve tr , P /D /C Malcolm M. Co on, N 450 Belvue Lane 7 Newport Beach, CA 92661 -1508 714/673 -5113 MCOST.ON@mcosto.ip.portal.com P.O. BOX 1603, NEWPORT BEACH, CALIFORNIA 92659.0603 ff!! COMMUNITYW CITY OF NEWPORT BEACH June 19, 1996 Mr. Malcolm M. Coston 450 Belvue Lane Newport Beach, CA. 92661 -1508 Re. Balboa Power Squadron Dear Mr. Coston: As you are aware, City staff have been working on the development of a lease for your continued use of the facility at 1714 West Balboa Boulevard, Newport Beach. However, the City Manager has requested that we delay completion of these • negotiations until a City Council study is completed. The Council has directed that the City's options for the long term use of all City property in the area be studied and evaluated. We expect closure on the matter in the near future. In the meantime, we assume the Squadron desires to continue to occupy the portion of the facility you have been using under the holdover provision (Paragraph 25) of the current lease. Please do not hesitate to call me (644 -3157) if you have any questions on the matter. Sincerely, LaDonna Kienitz Community Services Director cc: Kevin Murphy, City Manager • S P.O. Box 1768, 3300 Newport Boulevard • Newport Beach, CA 92659 -1768 • (714)644 -3151 Fax (714)644 -3155 0 lido isle community = association 701 VIAUDO SOLID, LIDO ISLE • NEWPORT BEACH, CA 92663 TELEPHONE (7141673-6170 April 29, 1996 City Council City of Newport Beach 3300 Newport Blvd: Newport Beach, CA 92659 -1768 Dear Sirs: Item 1 The Lido Isle Community Association would like to continue upgrading our island. At the present time we do not have any public park facilities and we think the area around Via Lido Soud and Via Genoa would make a nice neighborhood park. We request that the Council set • aside $100,000 in the 1996 -1997 budget to accomplish this. n LJ The Police Department has already prepared a report dated 15 August 1995 stating the problems at this intersection. This site is a large, undefined area, confusing and unsafe for cars, pedestrians and bicyclists. The Traffic Department concurs. Don Webb, the Public Works Director and Rich Edmonston of the Public Works Department have been kind enough to review our proposal and have prepared some initial plans and costs. We would be happy to further discuss the matter if you desire. Thank you for your consideration. incerely, f Arth G. Coons President cc: LICA Board of Directors Don Webb, Public Works Director M • Allomey • Bldg. DIG • GenSery DIE • PB-& R DIE • Planning Dir • Police Chief • P.PJ. Dir a non-profit cooperative organization,of all hdo isle property owners h, . 0 CITY OF NEWPORT BEACH June 13, 1996 Mr. Arthur Coons, President Lido Isle Community Association 701 Via Lido Soud Newport Beach, CA 92663 Dear Mr. Coons: (714) 6443000 In early May I received a copy of your letter to the City Council regarding the property around Via Lido Soud and Via Genoa. 'Unfortunately, by the time • we received your letter I'd forwarded the proposed 1996 -97 budget to the City Council, and many months earlier the Parks Beaches and Recreation Commission had established their priorities for new park facilities. It is my understanding that Don Webb discussed this with another member of your Board and relayed that the City has an established list of priorities for park facilities, and prior to formal consideration by the City Council it would need to be reviewed in conjunction with other park priorities. I will forward your letter and my response to LaDonna Kienitz and ask that she forward the matter to the Parks Beaches and Recreation Commission for their information and future consideration. Thanks for your letter to the City Council and let me know if I can provide any additional information. Sincerely, Kevin J. u by City Manager cc: Mayor and City Council • LaDonna Kienitz, Community Services Director Don Webb, Public Works Director Sharon Woody Assistant City Manager City Hall • 3300 Newport Boulevard • Newport Beach, California 92663 -3884 0 June 19, 1996 Mr. Arthur Coons, President Lido Isle Community Association 701 Via Lido Soud Newport Beach, CA. 92663 Dear Mr. Coons: BEACH Your letter of April 29 is being forwarded to the Parks, Beaches and Recreation Commission for the July 2 meeting as an information item. • I would expect it would be'formally considered at the November 5 meeting of the Parks, Beaches and Recreation Commission when they discuss the requests for Capital Improvement Projects for Fiscal Year 1997/98. This office will provide you notice when it is on the agenda. 40 Sincerely, LaDonna Kienitz Community Services Director P.O. Box 1768, 3300 Newport Boulevard • Newport Beach, CA 92659 -1768 • (714)644 -3151 Fax (714)644 -3155 General Services Department Parks and Tree Divisions June, 1996 Activities Report Park Division Activities 1. Staff continued coordinating with th e abatement contractor for the seasonal locations within the Park system. Agenda Item No. 2 July 2,1996 Fire and Marine Department's weed weed and fire abatement at various 2. Staff continued coordinating construction projects regarding Mac Arthur Boulevard, Bob Henry Park, El Paseo Storm Drain, Castaways Park, Seashore Drive street end improvements from 51st Street to 55th Street, and Manning Tract Park with the Public Works Department. 3. Staff continued coordinating with representatives of the Public Works • Department, Traffic Engineering Division, P. B. & R. Commission and the Arts Commissions regarding bench types to be used in various public areas. Additionally, per the attached new City Council Policy L -21 and Outside Dining Permit Procedures seating will be allowed in the public right of way with certain restrictions. 4. The annual turfgrass renovation program continued throughout the Parks system. 5. All turf areas were fertilized Citywide. 6. Park staff performed traffic control and race assistance for the annual Corona del Mar 5K race and received the attached letter from some Corona del Mar residents. Parks Maintenance Crew Chief Paul Ramirez is responsible for coordinating approximately 16 special events annually, consisting primarily of running events, like the Corona del Mar 5K race. The Community Services Department was not billed for Park Division personnel and equipment charges for staffing the 5K event; a private race promoter would have been billed $2,961 for this level of assistance. 7. The replacement of shrubs and ground covers was completed at various sites in the Park system. LI 8. Staff continued coordinating the annual control of rodents by contract services • at various sites throughout the Park system. The rodent control is necessary for public safety at City facilities. 9. Staff coordinated efforts between the City tree trimming contractor, West Coast Arborists and the City median and roadside contractor, California Landscape Maintenance for the installation of recycled wood chips in planter areas located in median and roadside locations. The project provides a diversion of green waste and eliminates dumping fees while providing weed control and water conservation with the recycled wood chips at no cost to the City. Ppcoming Activities for lulu 1. The turfgrass renovation program will begin throughout the City in preparation for the 1996 Football and Soccer Seasons by the youth sport organizations. 2. The planting of replacement shrubs and ground covers will continue City- wide. 3. Staff and contractors will continue installing recycled wood chips in all planter areas as needed in City medians and roadsides. • 4. Rodent eradication at various sites will continue by contract services. Tree Division Activities During the month of June, 161 trees were trimmed, 10 trees were planted, 18 trees were root pruned, 14 trees were removed, 5 emergency calls were responded to regarding trees and 25Ltree maintenance requests were received by the Urban Forester. 1. Tree removals were performed at these various locations during the month: 1521 Mariners Drive -2 trees removed due to property damage. No replacement trees planted due to locations. 1800 Commodore Road - 1 tree removed due to property damage, four replacement trees planted. 2401 Buckeye Street - 1 tree removed due to property damage. No replacement tree planted. • 815 Bellis Street - 1 tree removed due to property damage. No replacement tree planted. �ID • 600 Iris Avenue -1 tree removed due to disease. One replacement tree planted. 1307 Oxford Lane - 1 tree removed due to property damage. One replacement tree planted. 3415 Seabreeze Lane - 1 tree removed due to sewer damage. One replacement tree planted. 735 Bayside Drive - 1 tree removed, due to property damage. No replacement tree planted. 900 Park Avenue -1 dead tree removed. One replacement tree planted. 508 Oceanfront -1 tree removed due to property damage. No replacement tree planted. 2124 Santiago Drive - 1 tree removed due to property. No replacement tree planted due to location. 439 Heliotrope Avenue - 1 tree removed due to dangerous condition. 1 replacement tree planted. 235 Poppy Avenue - 1 tree removed due to dangerous condition. 1 replacement • tree planted. 2. The City tree trimming contractor, West Coast Arborists, completed scheduled work within the Peninsula, Corona del Mar and Newport Heights areas. 3. Staff continues to research the Irvine Terrace Homeowners Association request to remove several Eucalyptus, parkway street trees on Bayside Drive. A report will be presented at the Park, Beaches .and Recreation Commission meeting of August 6,1996. Park and Tree Maintenance Superintendent MGL /ml • Attachments �1 -- - -- -- • OUTSIDE DINING PERMIT PROCEDURE FOR AREAS WITHIN THE PUBLIC RIGHT -OF -WAY GENERAL: Outdoor Dining requires the following permits: An OUTDOOR DINING PERMIT from the Planning Department. 2. An ANNUAL OUTSIDE DINING ENCROACHMENT PERMIT from the Public Works Department. �;Z;ZiZ�11L'i� 1. The Outside Dining Permit Application packet can be picked up at the Planning Department. The packet will include the following Items: a. Planning Department OUTDOOR DINING PERMIT application. • b. Public Works Department ANNUAL OUTSIDE DINING ENCROACHMENT PERMIT application. r, L_J C. An OUTSIDE DINING ENCROACHMENT AGREEMENT form. d. An EXHIBIT "A" form to be completed. e. SIDEWALK CAFE STANDARDS AND PROCEDURES City Council Policy L -21. 2. Complete the above Items and submit them to the Planning Department for processing. dln•proc INFORMATION SHEET - OUTDOOR DINING PERMIT CITY OF NEWPORT BEACH PLANNING DEPARTMENT The applicant shall discuss the proposed development with a member of the Planning Department prior to filing. This discussion should cover in detail the applicanfs request and the procedural steps required. APPLICATION FORM 1. Please type or clearly print in ink the name, mailing address and telephone number of the.applicant and record owner of the property involved. 2. Give the address of the property involved. If it has no address, locate in relation to its front street and nearest cross street. 3. Describe fully the purpose of the application. 4. Please type or clearly print the legal description of the property involved. If there is insufficient space on the form, the description on a separate sheet may be attached. PLANS Each application must be accompanied by 2 sets of plot plans, floor plans and any other pertinent information you feel will illustrate,your proposal. Floor plans must show the existing restaurant layout, as well as the proposed- outdoor dining area. The floor plans should include existing and proposed public areas, location of tables, chairs and other seating areas inside and outside the facility, kitchen area, restrooms, etc.. Details of kitchen equipment are not • necessary. The lop t plan must show the entire property, property lines, on -site parking areas, adjacent streets and alleys and existing and proposed buildings and structures with emphasis on your request. Draw plans to -scale on 8'/2 x 11 sheets, or larger if needed. Show all necessary dimensions to give a true and clear picture of existing and proposed conditions. FILING FEE A filing fee is required at the time of filing to partially defray the cost of processing and other expenses. The Planning Department will advise you of said fee. FILING DEADLINE File the completed application, plans, and fee in -the Planning Department by 5:00 p.m. Thursday. The meeting with the Planning Director, or designated representative, will be scheduled within 10 days after the completed application and plans are submitted to the Planning Department. The Planning Department will advise you of the time of the meeting when you file. Said meeting will be conducted in the Planning Department Conference Room. NOTES PLANS MUST BE CAREFULLY DRAWN AND EASILY READABLE. IF THE PLANS ARE NOT SO DRAWN, THE APPLICATION WILL NOT BE ACCEPTABLE FOR FILING. • IF THIS APPLICATION INVOLVES STRUCTURAL ALTERATIONS TO EXISTING BUILDINGS, YOU ARE ADVISED TO CONSULT THE BUILDING DEPARTMENT PRIOR TO FILING THIS APPLICATION IN ORDER TO DETERMINE ELECTRICAL, BUILDING, AND PLUMBING CODE REQUIREMENTS. F:wo51\ PLANNING \DARLEEN\r6RMS \ODDINAPL.I>OC OUTDOOR DINING PERMIT APPLICATION CITY OF NEWPORT BEACH 3300 Newport Boulevard • P.O. Box 1768 Newport Beach, CA 92658 -8915 (714) 644 -3200 • • Nu. Application Recd by Fee: $ Applicant (Print) Phone Address of Property Mailing Property Purpose of Application (describe Phone Present Use Proposed Use Zone Proposed: a. Total Existing Net Public Area (square footage): Indoor Public Areas: Outdoor Public Area: b. Net Public Area (square footage) of the proposed outdoor dining area: Indicate Previous Modifications, Use Permits, Specialty Food Service Permits, Legal Description of Property Involved (if too long, attach separate sheet) OWNER'S AFFIDAVIT (n (We) depose and say that (I am) (we are) the owner(s) of the property(ies) involved in this application. (1) (We) further certify, under penalty of perjury, that the foregoing statements and answers herein contained and the information herewith submitted are in all respects true and correct to the best of (my) (our) knowledge and belief. Signature(s) NOTE: An agent may sign for the owner if written authorization from the record owner is filed with the application. DO NOT COMPLETE APPLICATION BELOW THIS LINE Date Filed Fee Pd. Receipt No. Hearing Date Planning Director Date P.C. Hearing Date P.C. Action C.C. earing C.C. � F: wp51\PLANNING IDARLEEN\FORMS\ODDINAPLDOC 0 • • CITY OF NEWPORT BEACH Permit No. DEP- ANNUAL OUTSIDE DINING ENCROACHMENT PERMIT APPLICATION Square footage (Please print or type. Press hard - making 3 copies) of Encroachment APPLICATION FOR: ❑ EXISTING IMPROVEMENTS • EXISTING IMPROVEMENTS MODIFIED Amount of Fee Paid $ • NEW IMPROVEMENTS • RENEWAL Receipt No. ADDRESS OF ENCROACHMENT APPLICANT'S NAME ADDRESS PHONE PROPERTY OWNER'S NAME ADDRESS PHONE The applicant hereby makes application to (See Attached Form) WORKERS' COMPENSATION INSURANCE (Required by Section 3700 of Labor Code) Applicant has furnished to the city a certificate of workers' compensation insurance issued by an admitted insurerand conforming to Section 3700 of the Labor Code: or an exact copy thereof certified by the insurer. The insurance certificate shows the expiration date of the policy. If the policy lapses or is canceled, this permit shall be deemed to be revoked. COMPREHENSIVE GENERAL LIABILITY INSURANCE Permittee shall obtain and maintain in force commercial general liability insurance, combined single limit, per occurrence for bodily injury and property damage of at least one million dollars ($1,000,000.00) covering the Permittee's operations on the public sidewalk. If the policy contains a general aggregate limit, than the aggregate limit shall not be less than Iwo million dollars ($2,000,000.00). The carrier shall be California admitted and approved by the City Risk Manager. Such insurance shall name, on a form, provided by the City, its elected and appointed boards, officers, agents and employees as additional insureds. A Certificate of Insurance shall contain provisions that prohibit cancellation, modifications, or lapse without thirty (30) days prior written notice to the City. This permit is issued subject to the Permittee's agreement to comply with all terms and conditions of the Outside Dining Encroachment Agreement. Applicant hereby acknowledges that he /she has read and understands the terms and conditions, and agrees to abide by them. (Applicant's Signature) (Dale) SPACE BELOW THIS LINE FOR OFFICE USE SPECIAL CONDITIONS OF APPROVAL REQUIRED BY CITY: PERMIT ISSUED BY: DATE ISSUED: EXPIRATION DATE OF PERMIT: PERMIT DENIED: 1� Dinim2 xis.-May 21. 1996 while- Permit Pink- Temporary Office Copy Yellow - Applicant. Approved by Date Approved:, • OUTSIDE DINING ENCROACHMENT AGREEMENT FOR (Property Address) 1. Definitions: (a) "Authorized Improvements" shall mean those improvements authorized to be located within the Permit Zone by this Agreement, including tables, chairs, benches, umbrellas, etc., provided the improvement is consistent with the Policy. (b) "Sidewalk Cafe" shall mean an outdoor dining area on the public sidewalk where patrons may consume food and /or beverages provided by an abutting food service establishment. Such establishments may either provide table service in the outdoor dining areas or sell take -out to be consumed in the outdoor dining area. (c) "Permit Zone" shall •mean the area designated for outdoor dining on the public sidewalk abutting Permittee's food service establishment, which is approved by the Public Works Director and shown on the Exhibit A Site Plan. (d) "Permittee" shall mean owner of the food service establishment known as located at (e) "Policy" shall mean City Council Policy L -21 as approved by the City Council on March 11, 1996, together with any amendments approved subsequent to that date. (f) "Public Works Director" shall mean the Public Works Director for the City of Newport Beach or his /her designee. (g) "Site Plan" shall mean the drawing approved by the Public Works Director attached to this Agreement as Exhibit "A" which depicts and describes the authorized improvements. 2. Permit Principles. This Agreement represents a balance between the City's desire to allow appropriate outdoor dining activities on the public right -of -way, and to ensure • adequate space for safe pedestrian circulation. The terms and conditions of this Agreement are important to protect public health, safety, and welfare for all uses of the public right -of -way. E&I 3. Encroachment Permit /Term. Permittee may operate a Sidewalk Cafe within the Permit Zone. Permittee shall use only the Authorized Improvements to operate the Sidewalk Cafe during the term of this permit. No additions, enlargements, or modifications are permitted without amendment of this Agreement. 4. Permit Conditions. (a) Permittee shall strictly comply with City Council Policy L -21 (Sidewalk Cafe Standards & Procedures), the standard conditions contained in this Section 4, and any special conditions specified in the Encroachment Permit Application. (b) Permittee must place, install, and maintain all Authorized Improvements in accordance with the terms and conditions of this Agreement and in compliance with the Exhibit A Site Plan. (c) Permittee shall maintain all Authorized Improvements in good condition and repair. (d) Permittee shall remove any, improvements which are not authorized by this Agreement within ten (10) days after notice to do so. Permittee consents to City summary abatement of unauthorized improvements which are not removed within the time specified in the notice and shall pay all costs incurred by the City in removing any unauthorized improvements. (e) Permittee shall immediately remove any improvements which are determined by the Public Works Director to pose a danger to public safety. If Permittee fails to immediately remove any improvements after notice to do so, Permittee consents to City summary abatement of such improvements. (f) Permittee consents to inspection of the improvements within the Permit Zone during normal business hours without notice to Permittee. (g) Construction within Permit Zone: (i). All construction or installation of improvements within the Permit Zone must be performed by licensed contractors, unless waived by the Public Works Director. (ii). All work must be inspected and approved by the appropriate City Department. Forms and subgrades must be inspected and approved before concrete is ordered. Inspectors are normally available during working hours upon 24 hours advanced notice. Call (714) 644 -3311 to arrange for an inspection. • (iii). Barricades and /'or flagging must be provided and maintained around all trenches, excavations and obstructions. �11 2 I (iv). Refuse or unused materials shall be removed within 24 hours after completion of the work. If materials are not so removed, the City may remove the material and bill the applicant. • 5. Encroachment Permit Term /Renewal. (a) Term This Agreement shall be effective on the date of issuance and shall expire on the next 30th ofJune following issuance. (b) Renewal 1. In order to maintain the Authorized Improvements within the Permit Zone, Permittees must pay the annual encroachment fee established by Policy L -21, by June 30 of each year. 2. In order to construct new improvements or modify existing improvements - within the Permit Zone, Permittee must pay Encroachment Fees, if applicable and file a completed Outside Dining Encroachment Permit application, with a new Site Plan for approval prior to beginning work. 6. Termination. City shall have the right to terminate this Permit, or require Permittee to . modify the authorized improvements, if the City Council determines that termination or modification is in the public interest or is necessary to promote public safety. 7. Indemnification Permittee agrees to defend, indemnify and hold the City and its officers and employees harmless with respect to any claim, damage, or injury arising from Permittee's operations under this Agreement and the use or existence of the Authorized Improvements. 8. Revocation. The Public Works Director may revoke this Permit ,after notice and hearing upon a determination that Permittee has failed to pay the annual encroachment fee or, is in violation of any of the terms or principles or conditions of this Permit. 9. Notice. Notice shall be deemed given when personally delivered to Permittee or when deposited in the United States mail, first class postage prepaid, and addressed to • Permittee at the address specified on the Application for the Permit. IV 3 'IN WITNESS WHEREOF, the parties have caused this Permit to be executed on the day and year first written below. • CITY OF NEWPORT BEACH A Municipal corporation r1 U • ag \d1ning2.doc May 21, 1996 I a] "PERMITTEE" 31 "OWNER" M DATE: 0 7 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT (714) 644 -3311 REQUIREMENTS FOR DRAWING To Be Attached to Outside Dining Encroachment Agreement 1. 3 sets of drawings shall be on standard sized sheets, 8 -1/2 inches by 11 inches. 2. Drawings shall have a title block indicating applicant's name, address of work and who prepared the drawings. 3. The drawings shall be prepared to a I inch = 5 feet scale. 4. The following items must be accurately depicted on the drawings: a. Property lines. b. Distance from property line to all encroachments in the public right —of -way. c. Dimensions of proposed improvements d. The height of all encroaching structures must be clearly shown, and the datum plan must be clearly indicated. This means, for example, that if the height of a wall is specified, it must be clearly stated from where the height is to be measured. e. Type of encroachment, including but not limited to tables, chairs, umbrellas, planters, and barriers. f. Location and dimensions of existing surrounding ,improvements that may have an impact on public safety (i.e. adjacent driveway /alley, fire hydrants, trees, red curb, street lights, etc.) �O 0 r� CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT SKEICH hOK ENCKUHCHMENI PERM11 NO. DEP- (Sketch to be drawn in triplicate) Job Address. Owner SCALE I " = 51 Telephone No. Preparer's Signature Date Epplicant's Signature Date Please list each item to be included in the encroachment area and make a sketch of the encroachments showing all property line, setbacks, existing structures and improvements and location and type of proposed encroachments with dimensions and elevations above or below existing grade. (See reverse for more details) Works shall be done in accordance with City Sidewalk Cafe Standards and Procedures Policy L -21 and is subject to City inspection. .. ... .....:.. ... .:.. .... ... ........ ... ........ ... ..:..: :.:...: ;. ---------------------------------- -------- .....:........: ....:... ....:..:...:.....:...:..:..:... .:...;....... ...;.......... :..;..,. EXISTING :. { : CURB : Ffa ...:.....:...:..:.... :.......:..:...•...;..;............. ......;....;...;..... %....... Preparer's Signature Date Epplicant's Signature Date Please list each item to be included in the encroachment area and make a sketch of the encroachments showing all property line, setbacks, existing structures and improvements and location and type of proposed encroachments with dimensions and elevations above or below existing grade. (See reverse for more details) Works shall be done in accordance with City Sidewalk Cafe Standards and Procedures Policy L -21 and is subject to City inspection. 0 L -21 SIDEWALK CAFE STANDARDS AND PROCEDURES I. PURPOSE These standards and procedures are adopted pursuant to Chapter 13.18 of the Municipal Code in order to encourage appropriate outdoor activities in 'the public right -of -way, to ensure that the space used for outdoor_ dining in the public sidewalk will serve a public purpose, to ease the process of obtaining permission to operate an outdoor doling facility, and to ensure adequate space for pedestrians on the sidewalk adjacent to sidewalk cafes. II. DEFINITIONS Sidewalk Cafe - An outdoor dining area on a public sidewalk where patrons may: consume food and /or beverages ,provided by fan abutting food service establishment. Such establishments may either provide table service in the outdoor dining areas or sell take -out items to be consumed. in the outdoor dining area. • These regulations do not apply to outdoor dining on private property, III. GENERAL PROVISIONS A. Permit required. Outdoor dining on a public sidewalk may occur only pursuant to a Sidewalk Cafe License Encroachment Permit (hereinafter "Encroachment Permit "). B. Prohibited locations. Outside dining will not be permitted on sidewalks designated by City Council resolution as shared bicycle and pedestrian facilities (see Attachment B). C. Permit transfer. An Encroachment Permit may be transferred to a subsequent operator of the same establishment subject to approval by the Public Works Director and payment of an Encroachment Permit transfer fee established by the City Council. Prior to approval of the transfer the Public Works Director may modify the terms of the permit as deemed appropriate to protect public health, safety and welfare. D. Zoning requirements. Outdoor dining on a public sidewalk shall be subject to the requirements and limitations set forth in Section 20:72.018 • (Accessory Outdoor Dining) of the Municipal Code. An Encroachment Permit may be processed concurrently with an Accessory Outdoor During Permit. V2 L -21 E. Conditions of approval. The Public Works Director shall have the authority to apply conditions to the approval of Encroachment Permits as appropriate to ensure compliance with the provisions of this policy. Standard conditions of approval are provided as Attachment A to this Council Policy. In addition to these standard conditions, special conditions may be applied as deemed appropriate by the Public Works Director. F. Authority of the Public Works Director; Appeal. The location and configuration of any sidewalk cafe shall be subject to, approval by the Public Works Director, who shall consider public safety issues unique to the pedestrian and vehicular needs of the specific location when reviewing Encroachment Permit applications. Notwithstanding any other provisions of this policy, the Public Works Director shall have the authority to deny any Encroachment Permit' application or revoke any existing permit if it is determined to be detrimental to public health, safety or general welfare. The decision of the Public Works Director may • be appealed to the City Manager by,the applicant. The decision of the City Manager shall be final. • G. Indemnification. The Permittee shall defend, indemnify and hold the City and its employees harmless from and against any loss or damage arising from the use or existence of the improvements or encroachment authorized under an Encroachment Permit. H. Insurance. The Permittee shall obtain and maintain in force comprehensive general liability, broad form property damage and blanket contractual liability insurance in a combined single limit amount, per claim and aggregate, of at least one million dollars ($1,000,000.00) coverhag the Permittee's operations on the sidewalk. Such insurance shall name, on a Special Endorsement form, the City, its elected and appointed boards, officers, agents and employees as additional insureds. A Certificate 'of .Insurance shall contain provisions that prohibit cancellations, modifications, or lapse without thirty (30) days prior written notice to the City. �� 2 S .. n ttJ L -21 IV. APPLICATION PROCEDURE A. An Encroachment Permit shall be required for all encroaching furniture and improvements. The application shall be filed with the Public Works Department on a form provided by the Public Works Department. The application shall be signed by the owner of the property, or his authorized agent. Authorized agents shall submit written authorization. The application shall be accompanied by a site plan, drawn to scale and fully dimensioned, which accurately depicts the location, height, nature and extent of all proposed improvements and objects within the encroachment zone. All fixed features such as tree wells, sign posts, parking meters, fire hydrants, news racks, etc. within twenty feet (20') of the encroachment zone shall be depicted on the site plan. B. Prior to issuance 'of the Encroachment Permit the applicant shall provide both the Certificate of Insdrance and' the completed standard Special Endorsement in a form meeting the approval of the Public Works Director • and the City Attorney.' " ' V. TERM • 4a Valid encroachment permits shall remain in effect until modified or revoked. VI. SIDEWALK CAFE DEVELOPMENT STANDARDS A. Horizontal Clearance: A clear, continuous pedestrian path not less than six feet (6') in width shall be required for pedestrian circulation outside of the outdoor dialing area, provided that the Public Works Director may require more than six feet (6'), if necessary to protect the public safety. Areas with heavy pedestrian traffic may be required to maintain a minimum of eight feet (8') clear width on the sidewalk. As used herein, pedestrian path means a continuous obstruction -free sidewalk area, paved to City standards, between the outside boundary of the dining area and any obstruction, including but not limited to parking meters, street trees, landscaping, street lights, bus benches, public art, and curb lines. These requirements may be modified at the discretion of the Public Works Director in locations where unusual circumstances exist and where public safety would not be jeopardized. 3 • L -21 B. Allowable uses: An outdoor dining area may incorporate street trees or street furniture, provided that the required pedestrian path is maintained outside of the outdoor dining area. C. Setbacks from corners, streets and alleys: When an outdoor dining area is located at a street corner, a ten -foot (10') setback from the corner of, the building shall be maintained along both frontages. When an outdoor during area is located adjacent to a driveway or an alley, a five -foot (5') setback shall be maintained from the driveway or alley. These requirements may be modified at the discretion of the Public Works Director in locations where unusual circumstances exist and where public safety would not be jeopardized (e.g., the sidewalk adjacent to the proposed outdoor dining areas is wider than usual or the perimeter of the building has an unusual configuration). D. Extension to adiacent properties. Subject to approval of the Public Works Director and the limitations of NBMC Sec. 20.72.018, an outdoor dining area may extend onto the sidewalk in front of an adjacent business with the written consent of both the adjacent business owner and property • owner. VII. DESIGN STANDARDS A. Barriers. No barrier shall be required if the applicant proposes to limit the outdoor dining area to one row of table and chairs abutting the wall of the establishment and if no alcohol will be served. Establishments that serve alcoholic beverages in the outdoor dining area shall provide a physical barrier that meets the requirements of this policy and of the Alcoholic Beverage Control Board. Barriers should compliment the building facade as well as any street furniture and be somewhat transparent (such as wrought iron) and shall be able to withstand inclement weather. Barriers shall conform to the Public Works Department installation standards and be removable. Barriers and furniture shall be removed at the end of each business day unless otherwise approved by the Public • Works Department. Barriers shall be capable of being removed through 4 • L -21 the use of recessed sleeves and posts, by wheels that can be locked into place, or weighted bases. The height of any barrier shall not exceed three feet six inches (3'6" B. Awnings and Umbrellas. The use of awnings over the outdoor dining area and removable table umbrellas may be permitted, provided they do not interfere with street trees. No portion of an awning shall be less than eight feet (8') above the sidewalk and no portion of an umbrella shall be less than seven feet (7') above the sidewalk. Awnings may extend up to five feet (5') from the building front or cover up to fifty percent (50 %) of the outdoor dining area, whichever is less. Awnings shall have no support ,posts located within the public right -of -way. A building permit must be obtained prior to installation .of an awning. C. Lighting. 'Outdoor lighting fixtures should compliment the style of the building. Lighting fixtures shall not be glaring to motorists or pedestrians • on the adjacent right -of -way, and shall illuminate only the outdoor dining area. Outdoor lighting may be installed on the facade of the building. Electrical fixtures shall not be permitted in the public right- of:way. Lighting shall be installed 'by a licensed electrician under an electrical permit from the Building Department. Battery operated, lamps or candles will be permitted. D. Design. The design, material, and colors used for chairs, tables, umbrellas, awnings and other fixtures should compliment the architectural style and, colors of the building facade and street furniture. E. S gj- s. Notwithstanding any other provision in the Municipal Code, signs and logos shall be permitted on umbrellas in outdoor dining areas. F. Heaters. Portable propane heaters shall be allowed within the outdoor dozing area. VIII. FEES A. Application fee. An application fee of $50.00 shall be paid at the time an Encroachment Permit application is submitted to the Public Works • Department. 3� 5 • L -21 B. Transfer fee. A transfer fee of $25.00 shall be paid at the time an Encroachment Permit transfer application is submitted to the Public Works Department. C. Annual use fee. An annual use fee of $100 (sidewalk d rlhig area of 100 square feet or less) or $200 (sidewalk dining area over 100 square feet) shall be paid upon annual renewal of an Encroachment Permit. No use fee shall be charged during the first year of operation. IX. VIOLATION /REMEDY In the event that a Permittee fails to abide by the provisions of this policy or the terms and conditions of an encroachment permit; the Public Works Director may summarily abate any encroachment or improvement that is in violation of this policy. The Permittee or property owner shall pay all costs incurred by the City in abating the. encroachment or improvement. The Permittee or property owner may appeal the decision of the Public Works Director to the City Manager. The . determination of the City'Manager with respect to abatement shall be final. Attachments A & B • �1 Adopted - March 11, 1996 Note: This policy was adopted as L -19 on 3- 11 -96, however this number was already assigned to Leased'Street Lights (approved 2- 26 -96). 6 L -21 Attachment A STANDARD CONDITIONS OF APPROVAL SIDEWALK CAFE LICENSE ENCROACHMENT PERMITS Comoliance with conditions. The Permittee shall comply with all of the, provisions of Council Policy L -21 and all of the following conditions imposed upon this permit. Violation'of'any conditionns of this permit shall be grounds for permit revocation. •2. Revocation. The Public Works Director may revoke this at any • • time if it is determined that continued, operation of the sidewalk 'cafe is detrimental to the public interest or the Permittee is in violation of conditions to the permit. 3. Abatement. In the event that the Permittee fails to abide by the •term "s and conditions of this permit, the Public Works Director may :summarily abate any prohibited improvements and the Permittee shall-pay all costs incurred by the City in.such abatement. • 4. Inspection. The Public . Works Department may inspect improvements within the public right-of-way at any time without notice to the Permittee. i� -�q 5. Indemnification. The Permittee shall defend, indemnify and hold The City and its employees harmless from and against any loss or damage arising from the use or existence of the improvements or encroachment authorized under this permit. 6. Insurance. Permittee shall obtain and maintain in force comprehensive general liability, broad'form property damage and blanket contractual liability insurance in a combined' single limit amount, per claim and' aggregate, of at least one million dollars ($1,000,000.00) covering the applicants operations on the sidewalk. Such insurance shall name, on a Special Endorsement form, the City, its elected and appointed boards, officers, agents and employees as additional insureds. A Certificate of Insurance shall contain provisions that prohibit cancellations, modifications, or lapse without thirty (30) days prior written notice to the City. A -1 L-21 0 7. Permit limitations. This permit is issued in conformance with Newport Beach Municipal Code Chapter 13.18 and Council policy L -21 relating to outdoor dining on public sidewalks. However, issuance of this permit does not imply that all governmental agency requirements for starting a new restaurant or expanding an existing one- have been satisfied. Business owners are responsible for securing and complying with all required licenses and permits from other agencies including the state Alcoholic Beverage Control Board, the County Health Department, and the City of Newport Beach. Sale of alcoholic beverages in outdoor dining areas shall comply with Section 10.04.010 of the Newport Beach Municipal Code and' Council Policy K -7 (Determination of Convenience and Necessity for Alcoholic Beverage Outlets). 8. No alterations. The floor of the outdoor.dining area shall be maintained at the same level as the sidewalk, and no alterations to the sidewalk or coverings on the sidewalk (e.g., borings for recessed sleeves) shall be installed unless expressly approved by • the Public Works ,Director. 9. Disabled access. The outdoor dining area shall be accessible to the disabled, and buildings adjacent to these dining areas shall maintain building egress as defined by the Uniform Building Code and State of California Title 24 Disabled Access Standards. 10. Management Restaurant management shall operate the outdoor dining area in compliance with the terms and conditions of this permit and shall not delegate or assign that responsibility. The Permittee shall ensure that sidewalk cafe patrons do not disturb persons on the adjacent right-of-way by loud, boisterous, and unreasonable noise, offensive words or disruptive behavior. 11. Maintenance. Restaurant management shall keep the outdoor dining area clear of litter, food scraps, and soiled dishes and utensils at all times. Trash receptacles shall be provided in outdoor dining areas used for consuming take -out items unless public trash receptacles located nearby are determined to be adequate by the Public Works Director. At the end of each business day, establishments are required to clean (sweep'and wash) the entire • sidewalk in and around the outdoor dining area and remove debris to a closed receptacle. No debris shall be swept washed, or A -2 0 L -21 blown into the sidewalk, gutter or street. If disposable materials are used, the establishment shall comply with all applicable City recycling programs. Awnings and umbrellas shall be washed whenever they are dirty and, in any •event, no less than two times each year. Private trash receptacles shall be emptied daily. 12. Furniture removal. When the.establishment stops serving for the day and patrons already seated in'it leave, further seating .in the outdoor dinning area shall be prohibited and the outdoor dining furniture shall be removed from the right-of-way unless otherwise approved in the Encroachment Permit. 13. Plants. Plants shall be properly maintained and stressed or dying plants shall be promptly replaced. Because plant fertilizers contain material that can stain the pavement, water drainage from any plants onto the adjacent sidewalk shall not be allowed. Potted plants shall have saucers or other suitable systems to retain seepage and be elevated to allow for air flow of at least one inch (1 ") between saucers and sidewalk. • - 14. Plans and permits. All City- approved plans and permits for the outdoor dining area shall be kept on the premises for inspection at all times when the establishment is open for business. 40 15. Smoking. Restaurant management may permit smoking in the outdoor dining area consistent with all applicable statutes and regulations. Management may also prohibit smoking in the outdoor dining areas. 16. Permit transfer. This permit may be transferred to a subsequent operator subject to approval by the Public Works Director and payment of a transfer, fee as established by the City Council. Prior to approval of a transfer the Public Works Director may modify the terms of the permit as deemed appropriate to protect public health, safety and welfare. FTW • L -21 • 11 I u Lj l 17. Termination. Upon termination of the Encroachment Permit, the Permittee shall immediately remove the barriers around the outdoor dining area, return the sidewalk to its original condition, and remove all personal property, furnishings, and equipment from' the sidewalk. Any personal property' remaining on the premises shall, be removed pursuant to the laws of the State of California and the city. Adopted - March 11, 1996 3 rep Attachment B SHARED BICYCLE%PEDESTRIAN FACILITIES WHERE SIDEWALK CAFES ARE PROHIBITED Campus Drive - south side Irvine Avenue - east side Jamboree Road - west side MacArthur Boulevard - east side Ocean Front Riverside Avenue - north side • San Joaquin Hills Road - south side San Miguel Drive - west side San Miguel Drive - both sides Adopted - March 11, 1996 L-21 Von Karman Avenue to Jamboree Road Orchard Avenue to Bristol Street Eastbluff Drive North to Campus Drive Jamboree Road to Campus Drive F Street to McFadden Place and westerly line of Ocean Front parking lot to 36th St. Cliff Drive to 150 feet north of Avon Avenue MacArthur Blvd. to Marguerite Avenue Port Sutton Drive to San Joaquin Hills Road San Joaquin Hills Road to Avocado Avenue LA �—' B -1 W 0 • 11 Dear Mr. N: June 2, 1996 A note to let you know that the crew assigned to help set -up and clean -up for the CDM 5K run June 1, 1996, did an excellent job! These men worked efficently and quickly without any dissension, disorder. Each knew what he was to do and he did it right! They all worked together as a team, thanks to the person in charge! This person is kind, understanding gentle, soft spoken - no demanding instructions! He said this is what we have to do and they did it willingly and without resentment. Sincerely, 5 2 G A- �C4,.. JzG2.3, U L� I Agenda Item No. 3 0 DATE: June 25, 1996 TO: Parks, Beaches and Recreation Commission FROM: Steve Hunt, Senior Recreation Manager SUBJECT: Monthly Commission Report Contract Classes: Summer registrations continue at a furious pace. Staff has been working overtime to keep up with the volume of registrations and phone calls. With over 100 registrations a day, the average daily revenue is in excess of $20,000. The automated system continues to average 25 registrations a day with an average of $1,500 in revenue. Classes began Monday, June 24. The new fall class list, which includes new classes by'both old and new instructors, is attached for review. Staff is continuing to schedule classes at the newly refurbished facility of 1714 West Balboa Boulevard on the Peninsula to provide broader geographic access for classes. . Aquatics In- service Summer Aquatics (includes swim lessons, lap swim and recreation swim) started Monday, June 24 at Newport Harbor pool and Tuesday, June 25 at Marian Bergeson Aquatic Center. In- Service for the aquatics staff was conducted Thursday, June 20 for both Pool Lifeguards and Swim Instructors. We anticipate a warm summer and look forward to serving 2,000 plus participants in this intense 10 week summer program. Corona del Mar Scenic 5k This year's Corona del Mar Scenic 5k Race and 2 Mile Fun Walk was a success. This year there were 1,830 runners and 550 walkers. Staff pre- registered 620 people from Wednesday through Friday at the Community Services office; 730 runners were registered at the race. Revenue from sponsorships and participants totaled $62,254; the City will net approximately $15;000 from this event. Balboa Music and Arts Festival Preparations- are now underway for the 1996 Balboa Music and Arts Festival,, again part of the annual Seafest celebration. This is the 5th year for this event, scheduled for Saturday, September 21, 10:00 A.M. to 5:00 P.M., at Peninsula Park. Vendor applications were mailed Friday, June 21. Sixty five vendors @ $75 are expected. There will be food booths and entertainment. �A,-\ Monthly Commission Report 'Page 2 • Youth Snorts Commissi The Youth Sports Commission meeting was held June 20. See attached agenda. Many pertinent issues were discussed. The central issue continues to'be the shortage of field space to accommodate the growing youth organization rosters. Staff will schedule an additional meeting to investigate the possibilities of alternative field arrangements. Adult Sports Summer'basketball started the week of June 17 with a total of 67 teams. Upcoming volleyball tournaments are scheduled for July 4 at Mariners; July 6 and 7 at CdM State Beach, and July 27 at Eastbluff. The Sunday night volleyball league at West Newport Community Center will begin July 21. Playground Replacement Program The new playground equipment at Spyglass Hill Reservoir Park is being well received. See attached letter from the Spyglass Hill Community Association commending thesecent actions taken by the Utilities and Recreation Divisions at the park. Final designs were completed and ordered for Bayview Park to replace old equipment which did not meet safety standards and ADA requirements. Partial replacement of the equipment at Peninsula Park has also been ordered for installation in early July; the remaining equipment will be repainted. • Reservoir Soccer Field Proposal Public Works supplied an estimated cost of $200,000 to install a practice soccer field at the west end of the reservoir on San Miguel Avenue. The estimae is for a half soccer field only, with access off San Miguel and a 30 space parking lot. Not included in the estimate are restrooms, lighting or landscaping. • y� New! Back to Basics • At some time in their lives 60 -80% of Americans will have low back pain. Men and women are affected equally and there is evidence that 12 -26% of children and adolescents experience low back pain. In this class you can improve your posture, mobility, flexibility and fitness level. You'll learn exercises that will strengthen muscles, decrease mechanical stress to spinal structures, stabilize hypermobile segments and help to prevent injury and decrease pain. Instructor: Reliance staff Fee: $40 Min 10/Max 25 Session 401: Sept 27 -Oct 25 Session 402: Nov 8 -Dec 13 (5 -week sessions: no class 11/29) Adults Fri 11:OOam -Noon class #6086. BAL New! Fit and Fabulous for Fall Get results as you exercise those hard -to -tone hip, thigh and abdominal muscles! This intense workout will incorporate weights, bands and tubing for added resistance. Since this class focuses on the largest muscle groups of the body, you'll burn lots of calories as you sculpt your body to be the best you can be. Instructor: Reliance staff Fee: $40 Min 10/Max 35 Session 401: Sept 23 -Oct 21 • Session 402: Nov 4 -Dec 9 (5 -week sessions: no class 12/2) Adults Mon 11:OOam -Noon n class #6087. BAL Adults Mon 6:00- 7:OOpm class. #6088. BAL New! Boxercise M Fundamentals of various kickboxing styles will be used in this upbeat workout emphasizing upper body strengthening, toning, flexibility and improved coordination. Loose clothing and tennis shoes are required. Instructor: Reliance staff member Jesse Anderson is trained in Savate, Thai Boxing, Jujitsu/ground fighting, Filipino Arts and Jeet Kune Do Concepts. Fee: $40 Min 7/Max 25 Session 401: Sept 23 -Oct 25 Session 402: Nov 4 -Dec 13 (5 -week sessions: no class 11/29 & 12/2) Adults Mon 9:30- 10:30am class #6089. BAL Adults Fri 9:30- 10:30am class #6090. BAL q New! • Pilates Mat Class Don't miss the opportunity to study with Audrey Wilson, Orange County's only certified Pilates instructor. This one -hour mat class will be based on a body conditioning technique that emphasizes centering the body and developing abdominal and torso strength. Pilates has been popular for years with dancers and is now gaining attention throughout the fitness community. Fee: $50 Min 7 /Max 25 Session 401: Sept 27 -Oct 25 Session 402: Nov 8 -Dec 13 (5 -week sessions: no class 11/29) Adults Fri 8:00- 9:00am class #6091. BAL New! Eating for Energy Discover how to convert food into positive energy, improve digestion, bolster immunity to disease, alter metabolism, boost physical endurance, satisfy food cravings without overeating, save money, and enjoy eating without feeling guilty. Regardless of your age or current physical condition, you can feel more energetic! Instructor: Timothy Stuetz Fee: $30 Min 10/Max 35 Oct 5 (1 -day workshop) Adults Sat 9:00am- 1:00pm class # CYC 40 New! Happy Holidays Without Stress The holidays are filled with joy that often gets overshadowed by other stresses. Learn techniques for staying calm, centered and relaxed as you go about your daily activities and participate in special celebrations during this hectic time of the year. Instructor: Timothy Stuetz Fee: $30 Min 10/Max 35 Nov 16 (1 -day workshop) Adults Sat 9:00am- 1:00pm class # CYC New! Travel, Vacation and Night Photography Capture unique travel and night images by using all of your camera's capabilities. Color photography will be emphasized, but we will also touch upon techniques for using black and white film at any time of day or night. Bring your camera and owner's manual to the class. An outdoor workshop will be'included. A $5 material fee is payable to the instructor at the first class. Instructor: Doug Foote. Fee: $69 Min 10/Max 20 (plus material fee) Session 401: • Session 402: (3 -week sessions) Adults Thur 7:00- 10:00pm class # NHAM L�l • New! Drawing Horses, Cats &Dogs Learn basic drawing skills while creating pictures of some of your favorite 4- legged friends. Bring a Vx12" sketch book, #2 pencil and a box of Prange colored pencils. A $3 material fee is payable to the instructor at the first class meeting. Instructor: Jackie Borthwick Fee: $47 Min 7/Max 10 (plus material fee) Nov 6 -Dec 11 (6 -week session) 7yrs & up Wed 3:00- 4:30pm class # ? ? ? ? ? ? ? ? ? ?? ???? New! Porcelain Doll Making - Beginning Create a beautiful sleeping baby doll with porcelain bisque head and hands on a soft body. Students will learn how to clean greenware, paint features and completely assemble a doll. TBA New! American Girls Club & Historical Society Girls of today will enjoy activities from the past in workshops based on the American Girls Collection of historical fiction. Participants will gain an understanding of America's past and a sense of pride in traditions they share with girls of yesteryear. • TBA 0 New! Steps in Choosing a College & Getting In College is a major investment that calls for up -to -date information obtained early in the selection process and an exploration of many options. Topics will include tips on factors admission committees give top priority, information on essays and financial aspects. Instructor: Jennifer Farley Brase TBA New! Plant an Herb Pot You'll have fresh herbs on hand all the time! We will put together a pot of perennial and annual herbs, and learn planting and care techniques. A $15 material fee is payable to the instructor at the class. Instructor: Annie Hall Fee: $18 Min 8/Max 25 (plus material fee) Oct 24 (1 -day workshop) Adults Thur 6:30- 8:OOpm class # MPNJC New! • Reviving an Old Yard Learn how to turn an old or tired yard into something special. We will talk, about money saving ideas, plant care, basic landscape design and garden problems. Instructor: Annie Hall Fee: $23 Min 8/Max 25 Oct 17' (1 -day workshop) Adults Thur 6:30- 8:00pm class # MPNJC New! Perennial Flower Gardening Perennial flowers are a gift to the garden because they provide color and charm year after year. In this perfect perennial planting season, learn how to plant and care for these beauties. Instructor: Annie Hall Fee: $23 Min 8/Max 25 Oct 10 (1 -day workshop) Adults Thur 6:30- 8:00pm class # MPNJC New! Aerodynamics Learn how forces exerted by air affect the efficiency of bodies moving through it. We will experiment with bubbles, wind sails, pinwheels, flying stars and rings, paper and straw planes, • parachutes and buzzing bees. Instruction will be provided for experimenting at home. A $5 material fee is payable to the instructor at the first. class. Instructor: Debra Clarke Fee: $29 Min 8/Max 18 11 4t (plus material fee) Sept 23 -30 (2 -week session) 6 -12yrs Mon 3:30- 5:30pm class # CDP New! Beginner Basketry Learn basketry basics and make a small twined basket using round reed. Written instructions and materials for weaving at home will be provided. We also will study fiber plants and make twine from plant fiber. A $4 material fee is payable to the instructor at the first class. Instructor: Debra Clarke Fee: $29 Min 5/Max 10 (plus material fee) Oct 7 -14 (2 -week session) 8yrs & up Mon 3:30- 5:30pm class # CDP New! • Paper Making and Crafts Using Paper Discover the art of making paper from recycled materials. Create stationary, cards, envelopes and wrapping paper using flowers, leaves and, vegetables for printing. Make your own stamps using scraps on blocks of wood and shoe insoles. Participants will take home an idea booklet and a basic paper making kit. A $6 material fee is payable to the instructor at the first class. Instructor: Debra Clarke Fee: $25 Min 8/Max 18 (plus material fee) Nov 16 (1 -day workshop) 6 -12yrs Sat 9 :00am -Noon class # CDP New! Winter Crafts Workshop Paint a wooden snowman, dress him in a handmade woolen scarf, add arms and a broom, and decorate a base for him. Roll beeswax candles and make a candle holder from nuts and cones. Create holiday cards, boxes, wrapping paper, envelopes and gift tags. Assemble candy cane critters, jingling doorbells, an angel ornament and more!, An $8 material fee is payable to the instructor at the first class. Instructor: Debra Clarke Fee: $25 Min 8/Max 18 (plus material fee) Dec 14 (1 -day workshop) • 6 -12yrs Sat 9 :00am -Noon class # CDP New! Pencils, Pastels & Paint Experiment with pencils, pen and pastels as you learn their special qualities. In addition to drawing, you'll paint with tempera and water color. Art supplies will be provided. A $5 material fee is ,payable at the first class. Instructor: Barbara Maguire Fee: $54 Min 8/Max 15 (plus material fee) TBA (6 -week session) TBA New! Watercolor and'More! Explore watercolors and other media, from basic color and design concepts to medium- specific techniques. Perceptual drawing skills, color mixing, still life, landscape and abstract painting will be included. Art supplies will be provided. A $5 material fee is payable at the first class. Instructor: Barbara Maguire Fee: $54 Min 8/Max 15 (plus material fee) . Sept 28 -Nov 2 (6 -week session) AGES ? ? ? ?? Sat 10:30am -Noon class # MPNJC 5D New! • Canine Games Agility Course Adventure, fun and fitness await dogs and their humans at this unique agility obstacle course. Get your canine couch potato out of the house for an entertaining hour of fun, exercise and challenges. You'll guide your pooch through stations that include tunnels, seesaws, hurdles, hoops, A- frames, catwalks and flyballs! No previous experience needed, but dogs must be controlled by their handler, and vaccinations current. A $l0 material fee is payable to the instructor at the first class. *First class is WITHOUT dogs. Classes will meet at the trailer in the parking lot of the Lakeview Senior Center, at 20 Lake Road (at Alton) in Irvine. Instructor: Hacienda Hills Dog Obedience Club Fee: $45 Min 6/Max 20 (plus material fee) Oct 4 -Nov 22 (8 -week session) 12yrs -Adult Fri 6:00- 7:OOpm class # Irvine 12yrs -Adult Fri 7:00- 8:OOpm class # Irvine New! Indoor Dog Obedience/Problem Solving This is a classroom course coordinated by Senior Master Trainer Paul Thurner, who has over 30 years of dog training experience. Week one will be devoted to discussion of corrective measures for such problems as destructive chewing, excessive barking, digging and jumping. Remaining • weeks will cover basic obedience skills, including heel, come, stay, sit, down, and off -leash training. Students will receive a course study guide and will take turns bringing their dogs to class for demonstration. Additional family members may attend for an additional $25 per person. Classes will meet at the trailer in the parking lot of the Lakeview Senior Center, at 20 Lake Road (at Alton) in Irvine. Instructor: Hacienda Hills Dog Obedience Club Fee: $70 Min 4/Max 22 (plus material fee) Oct 4 -Nov 1 (5 -week session) 12yrs -Adult Fri 8:00- 9:OOpm class # Irvine New! Newborn Basic Training Are you tired of hearing from others about how life as you know it is over? Have you read all the books, but still feel unprepared for the arrival of your new bundle of joy? Learn to feel confident about new parenthood, and pick up many nontraditional tips on nursing, sleeping, working, siblings and sanity. Instructor: Lois Kae Graniel is an educator and mother of two. Fee: $15 Min 5/Max 15 TBA ( ? ? ?? -week session) Adults TBA • class # TBA 5� CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT YOUTH SPORTS COMMISSION MEETING • JUNE 20,1996,6:00 P.M., CITY COUNCIL CONFERENCE ROOM AGENDA I. INTRODUCTIONS/PURPOSE OF MEETING II. COMMISSION ROSTER UPDATE III. PARKS DIVISION - RANDY KEARNS, PARK & MAINTENANCE SUPERVISOR A. CORRESPONDENCE B. MAINTENANCE CONCERNS (LITTER, MOW] NG, ETC.) C. YOUTH GROUP SPONSORED WORK PROJECTS IV. FUTURE OF THE YOUTH SPORTS COMMISSION (INFLUENCE) ► S�Z�1iJig e9K140 CiAI A. CLUB CHARTER B. BOARD OF DIRECTORS ROSTER C. ROSTERS OF ALL PARTICIPANTS (INCLUDING ADDRESSES) D. PROOF OF NON- PROFIT STATUS E. INSURANCE POLICY (IF NOT UPDATED) VI. PARK SITE DEVELOPMENTS AND POSSIBILITIES A. BOB HENRY & NEWPORT COAST UPDATES • B. IRVINE TERRACE CONSTRUCTION (AUGUST TO OCTOBER) C. SCHOOL PROPERTY ON 16TH & LAS ARENAS AREA STUDY VII. FIELD LIGHTING A. LINCOLN FIELD LIGHT CONTROLS (KEYCARDS) B. BILLING SYSTEM VIII. MUD LINE I_►.� Qioi l WfAQ9jwwA A. NO USE BEFORE 8:00 A.M. IS ALLOWED B. USE OF P.A. SYSTEMS MUST BE APPROVED BY THE RECREATION DIVISION THROUGH.A SPECIAL EVENTS PERMIT($55 FEE) C. NO UNAUTHORIZED VEHICLES ON FIELDS D. SUBLETTING FIELD USE IS NOT ALLOWED X. SCHEDULES (SUPPLY A COPY TO THE CITY) A. FIRST PRACTICES B. FIRST GAMES C. LAST GAMES D. LAST PLAYOFFS /ALL STARS E. LABOR DAY WEEKEND F. THANKSGIVING WEEKEND • G. CHRISTMAS BREAK XII. 'SUMMERIFALL FIELD USE SCHEDULES XI. SPRING SCHEDULING MEETING (December, 1996) • • 0 City of Newport Beach Youth Sports Commission JUNIOR ALL- AMERICAN FOOTBALL JOHN ROTHWELL 18 Burning Tree Road N. B., CA 92660 720 -1818 (h) 833 -2909 x 276 (w) JOHN ALSHULER 1200 Outrigger Drive CdM, CA 92625 852.0999 x 132 (w) 760- 0641(h) AYSO REGION 57 - EAST SIDE P.O. Box 10238, N.B., CA 92660 STEVE LAUZIER P.O. BOX 5688 Bal. Isle, CA 92662 640 -2539 650- 7724(w) RUSS HARDT 1943 Port Albans N.B. CA 92660 640.0338 (w) 640 -4820 (h) AYSO REGION 97 - WEST SIDE BOB KREGER 230 Rochester St C.M., CA 92667 631.3315(w/h) 631.0559 (w) (310)609.5848 (p) Jim Austin PO Box 1848 N.B. 92663 650.8197(h) 434- 1690(w) 631- 0559(ayso) ORANGE COAST UNITED SOCCER CLUB TERRY COVILLE 2481 -A Irvine Ave C.M. CA 92627 631 -7866 (w/h) FRED SALTER 201 Paularino Ave C.M., CA 92626 644.6917(h) 751- 4420(w) NEWPORT HARBOR BASEBALL -WEST P.O. Box 15043, N.B., CA 92659 RAY TORREY 1779 Whittier Costa Mesa, CA 92627 451 -2228 642 - 2251 (f) 642 -2244 (w) 642 -7160 (h) NEWPORT BEACH LITTLE LEAGUE PAT BEEK 528 South Bay Front Balboa Island, CA 92662 852 -6229 673 -1639 (f) 673.6228(h) 675.9822(h) DAVID NORTHRIDGE 310 Avenida Cumbre Newport Beach, 92660 720- 5300(w) 760- 0648(h),722- 1052(f) PONY BASEBALL - NEWPORT EAST RICK KNECHT 2200 Pori; Durness N.B. CA( )2660 760 -8722 (h) (800) 951 =0764 (w), 851.1732 (f) PACIFIC COAST BOBBY SOX KAREN LUCHESI 43 Goleta Pointe Dr CdM CA 92625 640- 6216(h) Public numbers shown in bold. --------------------------------------------------------- COMMUNITY SERVICES NEWPORT -MESA UNIFIED SCHOOL DISTRICT STEVE HUNT, RECREATION MANAGER City of Newport Beach P.O. Box 1768, 3300 Newport Blvd N.B. CA 92658 -8915 644 -3164 (w) 644 -3155 (f) SCOTT WILLIAMSON, REC. COORDINATOR TODD ALVAREZ, REC. COORDINATOR LADONNA KIENITZ, COMM. SERV. DIRECTOR P.B. & R. COMMISSION ERIC JETTA, ASSISTANT DIRECTOR OF MAINTENANCE AND OPERATIONS 2985 Bear St, Building A Costa Mesa, CA 92626 556 -3392 GENERAL•SERVICES MARCY LOMELI, PARKAND STREET TREE SUPERINTENDENT 644 -3162 0 Revised 6/22/96 CITY OF NEWPORT BEACH YOUTH SPORTS COMMISSION • SECONDARY ROSTER AYS0 57 HOME WORK RUSS HARDT 640.4820 640 -0338 (w), 640 - 5599,(0 TOM NORTHUP 644 -5876 EVAN GRUBER 759.6939 AYSO 97 ORANGE COAST UNITED SOCCER CLUB DAVE NORTHRIDGE 760 -0648 720.5391 BERNIE TOWERS 548 -7939 NEWPORT HARBOR BASEBALL ASSOCIATION JOHN DOBROTT 852 -2180 DAVE MCPHERSON 644 -3143 PONY BASEBALL - NEWPORT EAST TED SNELL •NEWPORT BEACH LITTLE LEAGUE JEANNE CONWELL 644 -9778 PACIFIC COAST BOBBY SOX JENIFER MILLER 760 -0716 Super Sox 1994 -95 (Bonita) LEE MARSTON 644.8025 472 -7782 (pager) n U JUNIOR ALL- AMERICAN FOOTBALL PAT WARD 833 -2238 Revised 6/21/96 0 DRAFT REVISED 6/21/96 CITY OF NEWPORT'BEACH ATHLETIC FIELD USE SCHEDULE SEPTEMBER 3 - DECEMBER 20,1996 FIELD SUN MON TUE WED THU FRI BUFF HILLS AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 11'a -dusk 4 -dusk 4 -dusk 4 -dusk 4' -dusk 4 -dusk ANDERSON AYSO 57 AYSO 57 AYS0 57 AYSO 57 AYSO 57 AYSO 57 11a -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk CNBY CNBY CNBY 3 -5p 3 -5p 3 -5p EBLUFF #1 AYSO 57 AYS0 57 AYSO 57 AYSO 57 AYSO 57 (City field) 4 -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk EBLUFF #2 AYS0 57 AYS0 57 AYS0 57 AYSO 57 AYSO 57 AYSO 57 (School Feld) start 11/15 4 -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk EBLUFF#3 AYS0 57 AYS0 57 AYS0 57 AYSO 57 AYSO 57 (School field) 4 -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk MARINERS NHBA CNBY CNBY CNBY 9a -7p 3 -5p 3 -5p 3 -5p AYSO 97 AYSO 97 AYSO 97 AYSO 97 AYSO 97 4 -7p 4 -7p 4 -7p 4 -7p 4 -7p OCU OCU OCU OCU 7 -8:45 7 -8:45 7 -8:45, 7 -8:45 SAN MIGUEL NELL NELL AYSO 57 AYSO 57' AYSO 57 AYSO 57 9a -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk CCYYC priority CNBY CNBY CNBY CNBY CNBY 3 -5p 3 -5p 3 -5p 3 -8:30p 4 -5:30p secondary AYSO 57 AYSO 57 AYSO 57 AYS0 57 4 -5:45p 4 -5:45p 4 -5:45p 4 -5:45p CNBA CNBA CNBA CNBA CNBA 6 -10p 6 -10p 6 -10p 8:30 -10P 6 -10p SAT AYS0 57 8a -dusk AYSO 57 8a -dusk AYSO 57 8a -2p PONY 2:30 -dusk AYSO 57 8a -dusk AYSO 57 8a -dusk AYSO 97 8a -5p AYSO 57 8a -2p NELL 2:30 -dusk AYS0 57 8a -1 p NELL 2 -dusk E FIELD SUN, MON TUE WED THU FRI IRVINE TER AYSO 57 AYSO 57 'AYSO 57 AYSO 57 AYSO 57 BS 4 -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk LINCOLN #1 AYSO 57 AYSO'57 AYSO 57 AYSO 57 ,AYSO 5,7 AYSO 57 12 -dusk 4 -5:45p 4 -6:30p 4 -5:45p 4 -6:30p 4 -dusk (no lights) arrangement? NELL NELL CNBA CNBA CNBA 11a -dusk 6 -10p 6:45 -10p 6 -10p ,6:45 -10p LINCOLN #2 AYS0 57 AYS0 57 AYSO 57' AYSO 57 AYSO 57 AYSO 57 12 -dusk 4 -7p 4 -7p 4 -7p 4 -7p 4 -dusk (no lights) arrangement ? NELL OCU OCU OCU OCU 11a -dusk 7 -845P 7 -845P 7 -846P 7 -845P LINCOLN #3 AYSO 57 OCU OCU OCU OCU AYSO 57 TRACK 11a -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk CNBY CNBY CNBY 3 -5p 3 -5p 3 =5p LINCOLN.#4 & #5 AYSO 57 'AYSO 57 AYSO 57 AYSO 57 AYSO 57 4 -dusk 4 -dusk 4 -dusk 4 -dusk 4 -dusk BONITA SOFT- BS CNBA CNBA CNBA CNBA CNBA BALL #1 & #2 11a -3p 6 -10p 6-10p 6 -10p 6 -10p 6 -10p BONITA FOOTBALL AYSO 57 JAAF JAAF JAAF AYS0 57 4 -7p 5 -8p 5 -8p 5 -8p 4 -7p OCU OCU OCU OCU 7 -9:30p 8 -9:45p . 8 -9:45p 8 -9:45p PENINSULA PARK AYSO 97 AYSO 97 AYSO 97 "AYSO 97 AYSO 97 4 -dusk 4 -dusk 4 -dusk 1 4 -dusk 4 -dusk SAT AYSO 57 8a -4p AYS0 57 8:15a -2p NELL 2:45 -dusk AYSO 57 8;15a -2p NELL 2:45 -dusk AYSO 57 8a -2p AYSO 57 8a -4p LEGEND AYS0 57 AMERICAN YOUTH SOCCER ORGANIZATION, REGION 57 (EAST) AYSO 97 AMERICAN YOUTH SOCCER ORGANIZATION, REGION 59 (WEST) BS BOBY SOX SOFTBALL CNBA CITY ON NEWPORT BEACH ADULT SOFTBALL CNBY CITY ON NEWPORT BEACH YOUTH FLAG FOOTBALL/TRACK & FIELD JAAF JUNIOR ALL - AMERICAN FOOTBALL •NHBA NEWPORT HARBOR' BASEBALL ASSOCIATION (WEST) NELL 'NEWPORT NATIONAL LITTLE LEAGUE BASEBALL (EAST) OCU 'ORANGE COAST UNITED SOCCER CLUB (EAST & WEST) PONY PONY BASEBALL (EAST) �� BS 9 -1 p AYSO • COMMUNITY SERVICES DEPARTMENT DATE: June 21, 1996 TO Parks, Beaches and Recreation Commission FROM: Celeste Jardine -Haug SUBJECT: Senior Services Division - Monthly Commission Report The pool room and computer lab addition is complete and will officially open on July 1. Thanks to a bequest from Robert Ashton, the Friends of OASIS were able to fund a remodel of the old administration wing. The wing has been redesigned which provides a much more useable space for three pool tables and a separate room for a computer lab which holds six computers. The lab will have fee based computer classes and open lab times which will be at a cost of $2.00 an hour. An Open House for this facility will be held on Wednesday, July 17th, from 10:00 a.m. to 1:00 p.m. The Friends of OASIS held their annual election with seven seats open. Five incumbents were re- electerd with two other seats having new members elected to them. The two new • members are Stan Hauxhurst and Bill Hagermeyer. Norma Gilchrist was elected by the Board to serve another term as President. • 51 Staff have been busy planning for the Senior Resource Fair to be held July 13. This fair incorporates 60 vendors who purchase tables. Generally, they are businesses that have products or services that help seniors. This fair provides seniors a "safe" place to shop for services without feeling pressured by salespeople in there homes. Each table costs $70. Many raffles are held and a BBQ lunch is offered for a small fee. Staff has also been very busy with its Case Management clients. Many of our clients are homebound and do not have family support. Our goal is to develop a plan that allows people to remain in their own homes as long as it is safe for them to do so. This month we had one client that we had to transfer to a nursing home because she was not safe at home alone anymore. Because the only family member lives in another state, this move involved us having to get her house cleaned out and organized for the sale of her house. This client lives on social security and money from a reverse mortgage. We will stay in touch with her at the nursing home through volunteers who visit on a regular basis. • OASIS :SENIOR CENTER May 1996 MONTHLY ACTIVITlES/UTILIZATION REPORT CLASSES /GROUP 3507 LONG TRIPS American Yesterday & Today 7 Switzland 31 Players Island 40 Scandinavia 7 SERVICES • Sq VAN TRANSPORTATION Care-A -Van 545 Shuttle 361 :: SPECIAL EVENTS Sunday Movies 52 Pancake Breakfast 188 Social Service Lectures 60 Tea & Fashion Show 250 DAY TRIPS Another Passage 26 Edwards IMAX 27 Blood Pressure 83 Autry Museum 14 Braille 104 LA Arboretum 22 Caregiver Support Group 6 San.Diego Harbor Cruise 27 Case Management 60 Idyllwild 23 Chair Exercise 36 Philharmonic Design House 28 Counseling 75 Joey & Maria's Wedding 22 Eldercare 3 Employment 25 MEETINGS Information/Rental 1310 Legal Assistance 19 Board of Directors 9 • Life On Your Own 36 Executive Committee 8 Medicare Assistance 0 Long Range Planning 7 Shared Housing 40 Newsletter Collating 36 Telephone Reassurance 514 General Membership 93 Visual Screening 6 VOLUNTEER HOURS 2534 • Sq VAN TRANSPORTATION Care-A -Van 545 Shuttle 361 :: SPECIAL EVENTS Sunday Movies 52 Pancake Breakfast 188 Social Service Lectures 60 Tea & Fashion Show 250 Agenda Item No. 4 .; COMM UNITY.SERVICES DEPARTMENT DATE: June 21, 1996 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director SUBJECT: Dedication Committee for Bob Henry Park The City Manager, at a meeting early in June, recommended that a Dedication Committee be established to plan a very special celebration for the opening of Bob Henry Park, and that Jo Vandervort serve as the Chair of the committee. She will be joined by Andy Gonis,'Dana Black, Steve Hunt, a Parks, Beaches and Recreation Commissioner, as well as additional community leaders including representatives of major sports • groups. 0 5\ The dedication is being planned for late November or early December. 0 Agenda Item No. 5 July 2,1996 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Balboa Island Benches Recommendation To accept six, six foot teak bench donations from the Balboa Island Improvement Association that will be installed on the street ends at Balboa and Little Balboa Islands. The Associations will assume all future maintenance and replacement requirements. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy(copy attached). 0 Discussion 0 Staff received the attached letter from M's. Peggy Marotta, Bench Coordinator for the Balboa Island Improvement Association and Little Balboa Island Association, requesting the approval of six bench donations at street ends on the Islands. The proposed bench locations are listed in the letter from Ms. Marotta and represent five benches for Balboa Island and one for the Little Balboa Island. Staff will be coordinating the installation and placement of the benches at these locations with the Association. Very respectfully, David E. Niederhaus DEN /mgl Attachments G-5 PARK IMPROVEMENT DONATIONS The City, Council recognizes the need .to provide residents with'the opportunity to donate trees, benches, drinking fountains or related park items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The'tree -lined walkway at Oasis Passive 'Park beginning at 5th Avenue and Marguerite in Corona 'del,Mar shall be.identified as one area where a tree with it bronze plaque can be installed. Other, trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Park Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the donated item shall be 'a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5"x7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - 7/22/1992 Amended - 1/24/1994 Amended - 6/27/1994 Formerly I -15 • BALBOA ISLAND IWXOVLMI.NT ASSOCIATION P.O. Box 64 Balboa Island, California 92662 • Mr. Marcelino Lomeli, Park and Tree Superintendent, City of Newport- Beach, P.O. Box 1768, Newport Beach, California 92658 -8915 By letter and facsimile Date: i� - /5- q4 N 714 - 650 -0747 Doar Marcelino, Re: Balboa Island Teak Benches Please-find' enclosed herewith the bench donation requests to the City of Newport Beach for inclusion in the next Parks, Heaches and Recreation Commission meeting Agenda. The Balboa Island Improvement Association will assume all general maintenance, arising out ofthe installation of these benches. We also conflrm.that all donor plaques will confbnn to City council policy, Many thanks for all your assistance, With Kind Regards, !. =Uyrn �� arotta, B.I.I,A Bench Coordinator 1 Z . I 4 BALBOA ISLAND BENCH DONATION REQUESTS NAME & ADDRESS NUMBER OF LOCATION OF BENCHES OF DONOR BENCHES ZKWA AWN01r t� > rzoy " °NT ANON -lmoua a %a OWE POW NGRICK ONf~ AG0319, 4 NOR'TA :W-1 TRONT 6Da NoltT►1 2,7�d CouR"numN`( HRWK1145 `(J° OUA14 vl%Tn oRe LbuJNS RVRMle 4- SWVH i7/ ;FRONT NOPORT i39HCH z9bbo lRONfa CRRTEK ONfr NOM M -fRONT 500 co T15 PkAce NikocA,T vERC f M660 MARY gkXA KING CME CQWR5 RIFNUL KUP-TH Wl TRONT X95 oPAiL F1YRNUa UP. Hues ( sm FRONT Rlo �m�IZA�.� ONE �� Date• ell lurw- ox, • There may be additional benches added to this list. 6q Agenda Item No. 6 OFFICIAL BENCH LIST Bench Sub - Committee recommendation that: • The following list of park benches be designated as the Official Bench List for the City of Newport Beach. All area designations would thus be made from this list. Design Manufacturer Material Cost Size Brooks Brooks /Quick Precast Crete Concrete & recycled plastic slats Huntington Quick Crete Precast $587. 84" Beach Concrete Columbia Timberform Steel & 895. 76" Cascade Craftsmen Purpleheart hardwood slats Bench #10 DUMOR Steel & 436. 72" Recycled 498. 96" Plastic Infinity Recycle Durawood 623. 6011 Design (Recycled 676. 70" plastic), cast aluminum • & cast concrete (Backless) Newport Quick Crete Precast 248. 72'" Concrete (Backless) Victoria Quick Crete Precast 295. 96" Concrete Medway BritishAmerican Kiln -dried 650. 72" Teak (Balboa Island Improvement Association bench, with the Association assuming all future maintenance for the teak benches.) • There may be additional benches added to this list. 6q Agenda Item No. 7 DESIGNATED BENCH FOR WEST JETTY VIEW PARK The Bench Sub - Committee met at a Public Hearing on • Wednesday, June 19, for the purpose of gathering input from the neighborhood as to the style of bench desired in the West Jetty View Park. Notices for the meeting were distributed the week before to houses within 200 feet of the park as per PB &R policy. Notices were also posted in three places within the park itself. (Copy of meeting notice attached.) Three neighborhood residents attended the meeting, including a representative of the Peninsula Point Homeowners Association. The PB &R Policy was reviewed, and possible benches for the area were discussed. It was understood that the possible benches had yet to be approved by the Commission as the Official Bench List for the City, but the sub - committee was proceeding with the hearing under the assumption that the list or a substantially similar list would be approved shortly. The Brooks style bench was the unanimous choice of those attending the meeting. Some of the reasons cited were: 1. The Brooks design is most compatible with the more dominant, traditional style of the neighborhood. 2. The Brooks design is also in the L Street park in the same neighborhood. • 3. The Brooks design does not retain sand from those who visit the nearby beach. 4. The Brooks design is not attractive to graffiti wielders. 5. The Concrete - molded bench retains moisture longer at this harbor -side park, while the slats on the Brooks design do not allow it to accumulate. 6. The Concrete - molded bench is uncomfortable. 7. The Brooks design does not provide a work surface on which to cut bait or gut fish. The Homeowners Association Representative stated that their newsletter had polled their members, and that the 20 or so replies were all in favor of retaining the existing Brooks design. Those at this meeting thought that a dark, neutral recycled material slat would be equally acceptable as the dark green painted wood slat currently in use in the existing benches at the park. They also asked if it would be possible to have the same concrete supports on the sides, if any were still available. The Bench Sub- Committee therefore recommends to the Parks, Beaches and Recreation Commission that the Brooks bench be . the designated bench for the West Jetty View Park. 0 CITY OF NEWPORT BEACH NOTICE THERE WILL BE A PUBLIC MEETING IN THE CITY OF NEWPORT BEACH CITY COUNCIL CHAMBERS, CONFERENCE ROOM, 3300 NEWPORT BOULEVARD, ON WEDNESDAY, JUNE 19, AT 8:00 A.M. THE MEETING IS BEING HELD BY THE PARKS, BEACHES AND RECREATION COMMISSION'S BENCH SUBCOMMITTEE FOR THE PURPOSE OF GATHERING INPUT FROM THE NEIGHBORHOOD AS TO THE STYLE OF BENCH DESIRED IN THE WEST JETTY VIEW PARK. 6/14/96 P.O. Box 1768, 3300 Newport Boulevard • Newport Beaph, CA 92659 -1768 • (714)644 -3151 Fax (714)644 -3155 i P.O. BOX 826 CALIFORNIA 92661 "OF co ,�N /T /996 Parks, Beaches and Recreation Commission Subject: New Concrete Bench - West Jetty View Park Agenda Item: February 5th 1996 PBRC Meeting Dear Commission Members:. The Board of Directors of the BPPA wish to bring to your attention a significant oversight on the part of the PB &R Department. Recently, PB &R accepted the donation of two concrete benches, one of which was installed in the West Jetty View Park. The location /destination of the second bench is presently unknown to us. The acceptance of these benches was done automatically by Consent Calendar. There was no, notification or presentation by PB &R staff that would have allowed for review by the BPPA Board or Peninsula Point residents. In short, the concrete bench was installed and the second bench approved without our knowledge. This is indeed a lamentable situation in light of the outpouring of protest among Peninsula Point residents regarding the overpowering modern style of the bench. Numerous unfavorable descriptions have been offered. by residents which reveal a consensus of opinio.n that the style of the bench is offensive, incompatible with the existing traditional style benches and does not conform to the general aesthetic of the West Jetty View Park. There is a, classic, timeless beauty at the entrance to the harbor into which the modern bench intrudes. At the January meeting of the BPPA, the Board voted unanimously to vigorously pursue the removal of the bench from the park and to arrest the installation of the second bench, if it is scheduled for location at West Jetty View Park. The Board found it regrettable that the city would assume it unnecessary to inform the residents in our community of actions it was taking. From another source in the city we learned that one of the main concerns of the PB &R was the prevention of vandalism and graffiti 1 on park benches. The majority of the existing benches in West Jetty View Park have been there for 10 or more years and residents have had little problem with random carving over these many years. We would like staff to present the facts regarding the frequency of replacement of benches in West Jetty View Park during the past 10 to 20 years. We also learned that there is a "crushed milk carton" alternative, material that can act as a replacement for the wood slats of the existing benches and that braces can be applied to preserve the seven foot length of the benches. We would like to discuss the use of this new material with staff in our attempt to preserve the traditional style of benches throughout Peninsula Point parks. We understand that Balboa Island residents have had the privilege of dialogue with PB &R regarding a "designated" type of bench that the community deemed appropriate for the island's parks. Point residents also would appreciate the opportunity to work with city staff to arrive at a "designated" bench style for our area. If the PB &R would meet with us and discuss this issue, allow us the privilege of knowing their concerns and vice versa, we are certain that we can arrive at a mutually acceptable resolution'. We therefore request that the commission reverse the prior decision to locate new concrete benches in the West Jetty View Park or on any other locale on Peninsula Point. Like the Balboa Island Improvement Association, we, strongly oppose the introduction of a new style concrete bench to our area and wish to preserve the long - established traditional bench style uniformly in all of our parks and sitting areas. We hope (since we have 'had to look at the bench and sit uncomfortably in it) that we will be quickly informed of its removal or that a dialogue can begin with PB &R staff to facilitate its removal. Many thanks for your consideration. Sincerely, Mary Ann Javelera President • • n LJ Agenda Item No. 8 REMOVAL AND REPLACEMENT OF BENCH AT WEST JETTY VIEW PARK On June 20, 1996, Jo Vandervort spoke with Norma C. Taylor, the original donor of the precast concrete bench installed in West Jetty View Park in February, 1996. Mrs. Taylor (1845 Anaheim, #17C, Costa 714/646 -2115) was told of the PB &R Policy on benches for different areas of the city, and procedure involving neighborhood input. She the recent public meeting to gather input fo bench for West Jetty View Park. Mesa, CA 92627, designating the new was then told of r a designated Mrs. Taylor said that she had been down to visit the bench after it had been installed along with two of her grandchildren. While they were sitting on the bench, two local residents walked by and discussed the ugly style of the bench in front of her. She did say that they seemed embarrassed when she informed them that she was the donor of the bench. Thus, she was fully aware of the controversy after it had been installed, and she stated that Marcy Lomeli had been very kind about keeping her up to date on the issue. The idea of a compromise was suggested to her: That we would remove the "Huntington Beach - style" precast concrete bench that she donated in the name of her husband George, from its present location in West Jetty View Park, and install it, with its dedication plaque intact, in another location on Ocean Blvd, Corona del Mar, with a view of China Cove. Also, that a Brooks style bench be installed in that bench's old location, in West Jetty View Park, with an identical name plate to the one on the recently moved bench. She will thus end up with two benches. Mrs. Taylor said that she will happily go along with such a compromise. The cost of the Brooks style replacement bench, and the cost of its plaque will be ,paid by the Balboa Peninsula Point Association, with the hope that with using old concrete ends and recycled material slats, the cost will come in under the cost of a new Brooks style bench. They also would prefer that the style would be identical to those now down there. The concrete pad cost in Corona del Mar will be absorbed by General Services. The Bench Sub - Committee thus suggests the above in the form of a motion. Agenda Item No. 9 0 COMMUNITY SERVICES DEPARTMENT DATE: June 25, 1996 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director SUBJECT: Potential Passive Parks On June 10, the City Council voted conceptual approval for a donation at 3531 Newport Boulevard as a passive park. Council documents are attached. Mr. Thompson has consented to attend the July 2nd Parks, Beaches and Recreation Commission meeting to share the concept with the Commission. The agenda item is scheduled for 7:30 P.M. • In addition, earlier this year the City made a deposit to Caltrans for the 2400 sq. ft., wedge shaped parcel at the corner of Newport Boulevard and' Via Lido. The full price is $14,700; the City deposit, 10% of that value. The parcel is involved in a condemnation action, with the final court settlement still uncompleted. The site has been certified to be free from former contaminants in the area. The Sister City Association has shown an interest in this site and in possible fund raising for appropriate landscaping. The Association is also interested in involvement in the site at 3531 Newport Boulevard and the possible relocation of the Okazaki Friendship statute to that site. Staff will keep the Commission informed on these two opportunities. 0 -1b •: *Q5 Agenda Item 11 CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER DATE: June 10, 1996 TO: Honorable Mayor and Members of the City Council FROM: Peggy Ducey, Assistant to City ManagerE- SUBJECT: Conceptual Approval for Park Donation RECOMMENDATION It is recommended that the City Council conceptually approve the donation of 3531 Newport Boulevard as a passive park. BACKGROUND In March, the City contacted the owners of 3531 Newport Boulevard regarding their interest in selling the property for an "entry -way" park (Attachment 1). The property is the vacant lot located at Short Street and Newport Boulevard, immediately adjacent to Baskin - Robbins. Both BPPAC and the Sister Cities Association had expressed interest in landscaping the parcel to beautify the Peninsula. Shortly after the City contacted the property owner, Mr. James Thompson, a Newport Beach resident met with the City Manager and staff regarding purchasing the property and donating it to the City for a park (Attachment 2). Mr. Thompson intends to solicit the necessary funds to purchase the park from local residents. His goal is to raise $400,000; $300,000 to purchase the property and $100,000 to landscape the park. Mr. Thompson has requested that the City cover development costs in excess of $100,000, however, if development costs are under $100,000; the City will receive the remaining funds. The City would accept ownership once the park is completely developed and take responsibility for on- going_ maintenance. General Services estimates annual maintenance costs to be $1,200. Mr. Thompson recently signed a purchase offer for the property (Attachment 3), contingent upon the City accepting the donation as well as raising the necessary funds. The City's main concern would be the possibility of soil problems on the property. Chevron operated a gas station on the site and is now in the process of remediating the soil contamination. The final soil and groundwater tests were conducted last week and both the Orange County Health Care Agency and the Regional Water Quality Board expect to give final approval, by the end of the month. It is recommended the City Council conceptually approve the park donation with the following contingencies: Receipt of a formal offer of donation of the fully developed park from Mr. Thompson. • Receipt of all necessary County and State clearance documents verifying the property is free of soil and groundwater contamination. • Execution of an agreement with the Chevron Company to remediate any soil and groundwater problems that might arise in the next twenty years. The Council action is to .conceptually approve the donation. Staff will report back to Council for formal action when the sale of the property is ready to be finalized. RECOMMENDATION That the Council conceptually approve the donation of a fully developed park at 3531 Newport Boulevard. • i 0 �Z. 0 March 21, 1996 Ms. Barbara E. Schinnerer 2314 Oakmont Street Santa Ana, CA 92706 Dear Ms. Schinnerer: Attachment 1 The City of Newport Beach has been contacted by a group of civic minded residents who are interested in pursuing the acquisition of your property for the purposes of improving the appearance to the Balboa Peninsula with landscaping and entryway signage. The property in question is located at 3531 Newport Boulevard and is identified on the Assessor Parcel Map Book as 423 - 101 -21. It is our understanding from our property records that you own this parcel of land and, if not, we would appreciate hearing from you on who the current owner is of this property. If you are indeed the current owner we would very much appreciate an opportunity for our City staff to meet and discuss with you the acquisition of this property for the purposes identified above: As you may be aware, the City is in the process of developing a comprehensive plan to enhance the quality of life for residents, visitors and businesses on the Balboa Peninsula and appointed a citizens advisory committee to examine these issues. One of the 15 Points identified by the committee for action by the City Council is creating more of a sense of community and place on the Peninsula. In accordance with this goal, it would be appropriate to consider the improvement of your property as residents and visitors enter the • Peninsula on Newport Boulevard. 1) • a Ms. Barbara E. Schinnerer T F March 21, 1996 Page 2 • .1� We would appreciate it greatly if you could contact our City Manager's Office of your willingness to sit down and discuss this matter. Please contact Ms. Peggy Ducey, the Assistant to the City Manager, to discuss this matter further at 644 -3002. cc: City Councilmembers City Manager Assistant to the City Manager Sincerely, John W. Hedges MAYOR 0 JUN-n4-6 TUE 11:46 AM THOMPSON:CLASSIC -''a 4 P. June 4, 1996 City Council Newport Beach c/o Kevin J. Murphy City Manager P.O. Box 1768 Newport Beach, CA 92658 -5915 Tear Council. Attachment 2 For the past several weeks an effort has been underway to puxc7tase tr:e now vacant properly at the coiner of Newport Blvd. and Short Street for the purpose of creating a • landscaped entry monument. The intent is to generate private donations for acquisition and development of the parcel with a subsequent or concurrent donation of the property to the City of Newport Beach. We are requesting the City Council adopt a resolution to accept the parcel and agree to fund development costs in eNcess of $100,000. and agree to future maintenance of the property. We believe this parcel is critical to the beautification of the peninsula therefore we ask that our request be acted upon quickly as there is interest on the part of others for private development of the parcel. My personal interest is only that of a local resident wanting to contribute to the beautification of the City of Newport Beach. Sincerely, r --r 1 rues E. Thompson 0 James E. Thompson 3804 Sandune Lane Corona del Mar, CA 92625 714/833 -7749 May 9, 1996 George McGaffigan Prudential -Jon Douglas Company 2101 East Coast Highway 4250 Corona del Mar, CA 92625 Attachment 3 RE: Offer to Purchase - Corner of Newport Blvd. and Short Street, Newport Beach Dear George: This letter is an offer by James E. Thompson, or his assignee ( "Buyer "), to purchase the unimproved property at the comer of Newport Boulevard and Short Street, Newport Beach, California and all records, plans and development rights pertaining to the Property (collectively, "Property") on the terms and conditions outlined below. Purchase Price. The purchase price will be $300,000.00 ( "Purchase. Price "). 2. Payment of Purchase Price. The Purchase Price will be paid in cash or certified funds at the Closing. 3. Title. Title to the Property will be conveyed to Buyer by grant deed on close of Escrow subject only to those matters affecting title approved by Buyer. Title shall be conveyed subject to no monetary liens except for the payment of non- delinquent real property taxes. 4. Escrow. Upon acceptance of this offer, both parties agree to execute a mutually agreeable'Purchase and Sale Agreement and Joint Escrow Instructions ( "Agreement ") reflecting the terms and conditions in this offer and naming as a mutually acceptable escrow company as Escrow holder. Escrow shall be deemed open upon deposit of a fully executed Agreement with escrow holder. ,1� CD `r. George McGaffigan May 9, 1996 Page 4 promises and convents set forth herein shall be adequate consideration for the agreement set forth herein. Sincerely yours, Fames E. Thompson ,PROVED AND ACCEPTED THIS SELLER: cc: Kevin Murphy, City Manager 0 DAY OF , '1996. • Agenda Item No. 111 July 2, 1996 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Tree Removal at 280 Evening Canyon Road Recommendation To approve the removal of one Erythrina caffra (Kaffirboom Coral Tree) tree at 280 Evening Canyon Road. Additionally, that a 24" box container tree be planted at City expense. Discussion Staff received the attached correspondence from Mr. Edward Jacklin requesting that one Coral tree be removed due to significant private damage. Specifically, • the attached gas line repair due to tree roots. The Urban Forester completed a Tree Inspection Report (copy attached) and the Park and Tree Maintenance Superintendent concurred with the report that recommends that the tree should be removed due to future problems with the gas line and decay in the trunk of the tree. Additionally, since the tree is listed in the attached G -1 City Council Policy Preservation List, under the category Neighborhood Trees, " Parkway in Shorecliffs " , staff recommends that a replacement tree be planted a minimum of ten feet from the gas line. Mr. Jacklin and the President of the .Shorecliff Community Association have received a copy of this report and a notice-of the July 2 Commission meeting. Very respectfully, David E. Niederhaus • DEN /mgl Attachments 0 February 6, 1996 Mr. John F. Conway, Jr. Urban Forester City of Newport Beach MOO Newport Blvd. Newport Beach, California 92658 -8915 Dear John: Re; Tree removal request As per our telephone conversation, I am concerned that our Coral tree has outlived its beauty and usefulness. The trees roots have become very destructive (e.g.)' the original gas meter box was broken and fixed by the Gas company and at that time we were very worried that we had a very dangerous situation there. They then proceeded to install a double box hoping it would hold back the roots but the curb is breaking again, which is next to the meter box. Also the roots broke the gas line on my front lawn. • Gas had been leaking for many months before I realized where the leak was. I could smell gas near the meter and proceeded to crawl on my hands and knees on the grass from the meter to my residence. I found an area where the grass had yellowed, dug it up and found the soil to be very iron -grey looking, which told me that the leak had been going for a long time. I had our plumber Drew Conner come out and put in new copper plumbing, about 20 feet of line. The leak was the result of a huge root that had crushed the gas line. Later on, two huge branches broke off. One toward our house, which was stopped from crushing our house by two Juniper trees. The other huge tree limb broke over the street. falling across the entire street narrowly missing a car that had.just driven by. It laid there for several hours before a tree crew came out and removed the limb. The next problem was our driveway. It was cracking up and when the contractor started to break up the concrete, he noted the large roots and mentioned that removing the roots was going to cost us more. John, I think this gives you some idea of my concern. I do not want to see an accident happen and the City sued.. Besides, the tree has a very ugly trunk at this time and any flowers it gets are all at the very top of the tree and scant. • Si ely, Ed cklin 28 J Evening Canyon Rd. Corona del Mar, California 92625 (714)760 -0178 i i Mr. Edward Jaddl.n 280 Evening Cdny,+Cp Vd. Carona del Max, da 92625 -7j ✓�,4( C'a krAl CONNER PLUMBING 55$5 E, COAST HIGHWAY CORQNA DEL MAR,CALIF, 640-7444 LIC. 0337463 C36 May 22, 1996 i • ,I ; : i I To Whcm. it, May C Fcern, j We repaired a gas line because a tree had moved the line until it burst. (Tree r0ot5) ;( At the above address. `I s 6T:60 96, 6Z Auw T00 —d ETL -1 09L—.-J Sincerely, Drew M. Cornier owner SNIN33NISN3 ARN EL£82LVOT4 i li Ef i I I I• �f 8 F1 •` G -1 RETENTION OR REMOVAL OF PARK AND PARKWAY TREES It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community (Attachment 1) which should be retained to the exclusion of all normal problems. This list will contain landmark trees, special trees of extreme beauty, stately trees which contribute to an entire neighborhood, dedicated trees, etc. These trees will be identified, mapped and recorded. Subsequent to this they will be given special treatment to retain them, as deemed appropriate by the General Services Director. If said special treatment is not determined to be adequate to retain the identified tree, a full report shall be made to the Commission before any other action is taken. Whenever it is necessary to prune tree roots in parkways or other public areas in order to correct or prevent damage being caused by the subject tree, every reasonable effort shall be made to save the tree. It will still be necessary to meet the City's standards relative to grades and alignments, with the exception of those special trees discussed in Paragraph 1 of this policy statement. Trees will not be removed solely due to view obstructions. • If it is necessary for a tree other than that included in Paragraph 1 to be given special treatment, each tree shall be considered individually on its own merits to determine whether the tree should be retained or replaced. All parkway trees included in this category must be subjected to and meet the following criteria: 1. Have a tree inspection report prepared by the City Urban Forester (Attachment 2). 2. Have sufficient life expectancy to merit special consideration. 3. Have contiguous property owners be desirous of retaining the tree if special treatment of other than the sidewalk repair is necessary to retain it. 4. Be of a desirable species on the official street tree list by the Parks, Beaches and Recreation Commission. 5. Not have had a consistent history of damaging public or privately owned property such as sewers, water mains, roadways, sidewalks, curbs, walls, fences, foundations, etc., as indicated per City records, or by competent authority such as a structural engineer, general contractor, or qualified • City official. %I H G -1 • 6. Not interfere with acceptable drainage if alternate methods of curb repair are utilized. Application of the criteria on parkway trees will be conducted by the General Services Department in coordination with the Parks, Beaches and Recreation Commission. In applying the criteria, other departments of the City will be consulted as necessary. If there is any conflict between the application of the criteria and established standards of the City which cannot be resolved at staff and Commission level, final resolution will be determined by the City Council. Objectives of the Parks, Beaches and Recreation Commission will be: 1. To inform the public and further the philosophy of the value of trees in a community. 2. To pursue procedures whereby larger replacement trees can be used when trees are removed. 3. To assure that no community has a mass removal effect as projects occur. • 4. Annually review landmark tree locations for inclusion in Council Policy G -1. r1 U 5. Whenever possible, ensure that community associations are notified of pending tree removals. When a tree is removed from the parkway for the sole benefit of the adjacent property owner, the property owner will be responsible for the cost of removal. Removal must still be done in accordance with City procedures. Note: (See Attachment 1 - Preservation of Special Trees) (See Attachment 2 - Tree Inspection Report) Adopted - May 9,1966 Amended - March 14,1994 Amended - August 14,1967 Amended - April 11, 1994 Amended - November 9,1976 Amended - February 26,1996 Amended - November 12,1985 Amended -November 28,1988 Formerly I -9 gL 01 ,I • • u Attachment 1 G -1 CITY OF NEWPORT BEACH PRESERVATION OF SPECIAL TREES Location LANDMARK Balboa Library TREES Balboa Library West Jetty (near Historical Marker) Dover Drive at Westcliff 400 block Poinsettia Ocean Blvd. Corona del Mar Westcliff & Dover (Groves) In Arches Overpass DEDICATED No. Mariners Park TREES (Marcie Schrouder) Mariners Park (Frank Tallman) No. City Hall grounds (Billy Covert)' City Hall grounds (Walter Knott) City Hall grounds (Calif. Bicentennial) Las Arenas Park (Ed Healy) Mariners Park (Isy Pease) City Hall grounds (U.S. Bicentennial Freedom Tree) TREES ar way in Shorecliffsi_' Marguerite Avenue Goldenrod Avenue WE Dover Dr. (Mariners to Irvine) 15th Street (Newport Heights) Irvine Avenue traffic island Holiday between Irvine & Tustin Surrounding Old Reservoir Along Avon Avenue Species Eucalyptus globulus Phoenix canariensis Phoenix canariensis Liquidambar styraciflua Eucalyptus corynocalyx Phoneix canariensis Eucalyptus globulus Eucalyptus •lehmannii Pinus radiata Pinus radiata Ficus benjamina Pinus halepensis Pinus halepensis Melaleuca linarifolia Pinus halepensis Harpephyllum caffrum EEtythrina caffra _7 Phoenix canariensis Washington robusta Eucalyptus globulus Eucalyptus cladocalyx Eucalyptus globulus Eucalyptus globulus Eucalyptus varieties Eucalyptus globulus 3 • E • Attachment 1 Via Lido bridge Marine Avenue (Balboa Island) Seaview Avenue (Corona del Mar) Poppy Avenue (Corona del Mar) Heliotrope Avenue (Corona del Mar) Candlestick Lane, etc. (Baycrest) Commodore Starlight Glenwood Candlestick Sandalwood Adopted - May 9,1966 Amended - November 9,1976 Amended - November 28,1988 Amended - October/1993 Formerly I -9 q 1 Eucalyptus globulus Eucalyptus rudis Pinus radiata Eucalyptus rudis Pinus radiata Eucalyptus citriodora Eucalyptus citriodora Eucalyptus citriodora Eucalyptus citriodora Eucalyptus citriodora Eucalyptus citriodora G -1 i 4 ,r •.. ;. ... •• CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT • Name 4ax g -o-ek (,,j Address 'd-00 Phone Numbeerr_ BSS— 3 G L• 7 i Request 1 Botanical Name �R y f 6Ln% �u cafiuti Common Name ;•,:;•.;.. Designated Street Tree �Rhe Estimated Tree Value `/ & %•�•� �3y5�9.55 Damage �M1�( S �;^1e %�,'Vewc.�, P�e 417W1 /e/Ie�J, Est• Rea^,o vaa— cAc -/- — 05V(, Parkway: Concrete Brick Turf Other Comments Rep-v (,u,& ; u�;c. F�K(�e 2#r- ca)4' s is /Gen.O�Q A's Rayues F aV G- /Gk,l;iy p"wez Jxe- have zl L' Aid i af�fs nspected by Date v � Recommendation pp�� Qua � l'., o•- �-- � -�,-•� • Reviewed by Date is 2-1 -O� L J7\ Fn d^ -ct(LI �s.S. �n is �o O c,N;�� vna ix �x v a ava(lY �b 06-95 AdN<.e, �:roy" ti face fw'four ¢ e 4D A)A -F60"- of seer f.d 7A; S &/tit- as /U40"w5 iS i7 < /1 K l��j "i3 1"') Agenda Item No. 13 0 COMMUNITY SERVICES DEPARTMENT DATE: June 19, 1996 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director SUBJECT: Application from Balboa Theatre The City has received an application for designation in the City Register of Historical Property of the Balboa Theatre, 707 Balboa Boulevard, Newport Beach. Pursuant to Council Policy K -2, Places of Historical and Architectural Significance, applications shall be forwarded by the City Manager to the Parks, Beaches and Recreation Commission, the Arts Commission and the Newport Beach Historical Society for review and • recommendation before submitting such applications to the City Council for consideration. 0 The listed owner of the property is CJW Inc. The building was constructed in 1927. Additional information is attached. UP • CITY OF NEWPORT BEACH REGISTER OF HISTORICAL PROPERTY APPLICATION FORM 1. Name of Property: Historic alboa Th atr and/or Common_ Balboa Theatre 2. Location: • • Street & Number Lot 4 & 5 Block 10 Tract Balboa Assessor's Parcel Number 048 - 135 - 002 3. Classification: CATEGORY STATUS ACCESSIBLE district occupied .X yes: restricted .X buildings(s) _ _ uw=pied — yes: unrestricted structure _Sviork in proms —no site object PUBLICIACQUI$TT10N PRESENT USE in proceu — agriculture OWNERSIUP _ beingconsidered — commercial public ono _ educational — private ),$entertainment .X both — goverrmxat 4. Owner of Property (list land and building separately, if applicable): Name CJW Inc. Street & Number 707 Balboa Boulevard City, Town Newport Beach State/Zip CA 92661 Telephone No. - - - -- Type of Estate Mortgagee(s) - - - -- Amounts - - - -- S. Description: Lot dimensions r;4, x go Structure dimensions 54' x 90' V� PRESENT USE industrial _military — museum _per — private residence — religious — scientific _ transportation other: Acreage Interior area 6 500 sa ft.. aonroximat&ly Description (Cont.) CONDITION CHECK ONE CHECK ONE _ excellent _ deteriorated _ unaltered X., original site moved -X good _ reins - xaltered _ date: _ fair _ unexposed dato: Describe present and original (if known),physical appearance: The theatre is an unreinforced masonry structure with a Spanish Colonial'Re`zngal, 6. Significance: PERIOD AREAS OF SIGNIFICANCE - CHECK AND JUSTIFY BELOW prehistoric _ archeology - prehistoric _ education _ Philosophy _ 1400 -1499 archeology- historic _ explomtion/settlement _ Politics/govemment _ 1500 -1599 _ _ agriculture _ industry _ religion 1600 -1699 _ invention _ science _ 1700 -1799 —Art conmrerce _ landscape architecture _ sculpture _ 1800 -1899 _ _communications _law socieVhumenitarien �4heatet 1900- _ community Planning _literature -X conservation _military _transportation♦♦ _ _ecomnies _music _ other (sl�rfy/ SPECIFIC CONSTRUCTION DATE; 1927 BUILDER/ARCHITECT: unknown at his time STATEMENT OF SIGNIFICANCE: when reopened, i-ha Ral'hna will he t-haolA et +i ng theatre in Orange Geunty. S7. Form PrepApAtwy: Name/Title Michael Patrick Porter Archi tart Organization Michael Patrick Porter ArchitectDate 5%8/96 Street &Number 2817 Lafayette Ave. Telephone 714- 675 -5215 City/Town Newport Beach State/Zip CA 92663 S. Attachments: representative 8" x 10" photos. ✓ Parcel map indicating location. Notarized transmittal letter from recorded owner(s) of property requesting inclusion in register. *********************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 9. Completed application received: .- Signature ,qq Title Date 0 • F, -I May 8, 1996. City of Newport Beach Register of Historical Property, Dear Sir /Madam: I am writing to request that the Balboa Theatre, located at 707 Balboa Boulevard, be included in the Register of Historical Property of the City of Newport Belch. Very John Wrtmann, CEO CJW Ind. ACKNOWLEDGMENT State of California County of Orange `r - personally personally known to .me - OR - _ proved to me on the basis of satisfactory evidence to'be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. * Georgia & Bradburneg Comm 01071990 C; °° �NOTARYPUSLIC CALIPORNIAU' C ORANGE COUNTY 0 Comm Exp Sept 1 = WITNESS my hand and official seal. 4 ✓�y W, OW/1 Notary's Signature 0 1 � i I 1� mIf q6 Noon IMM JOVA VO�M N 0 Ra Tx e►i k warts • ~ /� s� �F u : -Aw Vi2muS nI8 '6 'X19 1 « r r 11 r �� Q^- OI a 133N1S rvl�ve M tl� sew • r 'W Irrd ,. /JF 1 7 ^ x � O Q u I.w K1vd � 4 out Y N ti 1 N .1 ^ x � O Q u I.w K1vd � 4 out Y N ti _ — .7 r x iii ! 1R�i 4 .: ttt tF ttt� v 1t t ll �l t t ttt�� tt Y 0" M o" r` ' A / b I {Y1 V i F q � i g d t FF 1� rl Y n �J K2 PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE The City Council may designate as historical property any building or part thereof, object, structure, monument, or collection thereof having importance to the history or architecture of the City of Newport Beach in accordance with the criteria set forth below: The City Clerk shall maintain a register which shall be known as the City of Newport Beach Register of Historical Property. The City Council may at any time repeal, revise or modify any such designation upon reconsideration of the historical or architectural importance of the places therein described. 1. Criteria for Selection. (a) Property may be designated as historical property if it meets any of the following standards of architectural significance: (i) Structures or areas that embody distinguishing characteristics • of an architectural style, period, or method of construction, or of architectural development with the City. r1 (ii) Notable works of a master builder, designer, or architect whose .style influenced the City's architectural development, or structures showing'the evolution of a architects style. (iii) Rare structures displaying a building type, design, or indigenous building form. (iv) Structures which embody special .architectural and design features. (v) Outstanding examples of structures displaying original architectural integrity, structurally or stylistically, or both. (vi) Unique structures or places that act as focal or pivotal points important as a key to the character or visual quality of an. area. (b) Property may be designated as historical property if it meets any of the following standards of historical significance. r • .6 N K -2_' a (i) Sites and structures connected with events significant in the economic, cultural, political, social, or civic history of the City of Newport Beach, the County of Orange, the State of California, or the United States of America. (ii) Structures or areas identified with the lives of historical' personages of the City of Newport Beach, the County of Orange, the State of California, or the United States of America. (iii) Sites and groups of structures representing historical development patterns, including, but not limited to, urbanization patterns, railroads, agricultural settlements, and canals. 2: Classification Historical property shall be categorized in relation to their, significance and condition in the Newport Beach Register of Historical Property under the following hierarchical classification system: • Class 1. Major Historic Landmark A building, structure, object, site, or natural feature of major historical significance. The property exemplifies historic /architectural themes of local and statewide importance and serves as a significant part of the heritage of Newport Beach. Class 2. Historic Landmark A building, structure, object, site, or natural feature of historical significance. The property is representative of historic/ architectural themes of local and statewide importance and serves as a ,physical link to the historical past of Newport Beach. Class 3. Local Historic Site. A building, structure, object, site, or natural feature of local significance only. The property is representative of historic/ architectural themes of local importance. Class 4. Structure of Historic Interest. A building, structure, object, site, or natural feature that has been altered to the extent that the historic/ architectural integrity has been substantially • compromised, but is still worthy of recognition. qZ 0 K -2 Class 5. Point of Historic Interest. A site of a building, structure, or object that no longer exists, but is associated with historic events or persons, or architecturally significant structures. 3. Application of State Historical Building Code Any building or structure rated as Class 1, 2, 3 or 4 in the Newport Beach Register of Historical Property shall be deemed a "qualified historical building or structure" for purposes of applying the State Historical Building Code, as set forth in Part 2.7 (commencing with section 189050) of Division 13 of the Health and Safety Code of the State of California and Part 8 of Title 24 of the California Administrative Code. The Director of the Building Department may apply the said State Historical Building. Code to any such building or structure, providing, however, that the highest standards of structural and fire safety are maintained. Class 5 properties shall be listed in the Newport Beach Register of Historical Property for recognition purposes only. 4. Procedures • The owner of any structure who desires that such structure be included in the Register shall make application to the City Council in form prescribed by the City Manager stating the characteristics of such structure in terms of the criteria outlined above. Jhe.City Maitager'shall submit applications to.the.Parks; Beaclies,'anii Recreation° Commission; the,Aits`C_ouiriussiori;; and the { •1VewgorE;�Beach'Hietorical _ Socieiy�"for, " review ; 'and�`recommend'atiori'.,befored ' submitting; such_ application, theCitXwCo" uricil 'for;;consideration.�_,�The City "Council s1�a11 comsiiler all recommendations before making its determination 5. Incentives for Preservation The City Council shall consider granting reductions or waivers of applications fees, permit fees, and /or any liens placed by the City to properties listed in the Newport Beach Register of Historical Property in exchange for preservation easements. Adopted - May 28,1985 Amended - January 24,1994 • Formerly A -15 3 u Item No. 14 NEWPORT -MESA Unified School District post office box 1368 • nwport beach, california 92663 • (714) 760 -3200 BOARD OF TRUSTEES JIM de BOOM . EDWARD H..DECKER • MARTHA FLUOR . JUDITH A. FRANCO SHERRY LOOFSOURROW • RODERICK H, MacMILLIAN • FORREST K. WERNER City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Attention: Kevin Murphy City Manager Re: Notice of Surplus Property June 13, 1996 DR. MAC BERND, Superintendent • Dear Mr. Roeder: The Board of Education of the Newport -Mesa Unified School District has declared the approximate 1 acre administrative site located at 1601 Sixteenth Street, Newport Beach, California, as surplus property. This property was previously used for administrative purposes. Pursuant to Education Code section 39363.5 and the provisions of the Naylor Act commencing with Education Code section 39390, the District is offering the property for sale. . If the City of Newport Beach desires _to acquire the subject property, please notify the Newport -Mesa Unified School District, Attention: Carolyn B. Stocker, 2985 -A Bear Street, Costa Mesa, California, 92626, telephone (714) 556 -3240. YI N • �� Very truly yours, Carolyn B. Stocker, Executive Director Business Services and Auxiliary Operations BUSINESS SERVICES & AUXILIARY OPERATIONS CAROLYN STOCKER, Executive Director 2885•A BEAR STREET, COSTA MESA, CA 92626 • P.O. BOX 1368 NEWPORT BEACH, CA 92663 • t7141 5563240 , FAX t7141549,7257