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HomeMy WebLinkAbout11/6/2001 - Agenda Packet*OLDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) • October 2, 2001 CITY OF NEWPORT BEACH Parks, Beaches 13 Recreation Commission _Tuesday, November 6, 2001- 7pm City Council Chambers AGENDA PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -4) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. U� S b l 1, Correspondence pk ti d e d R Y�)a I CYII l (Item 1) To: Mary Ann Rail, October 16, 2001 Harvey Brown, October 18, 2001 Fm: Clare Donovan, October 19, 2001 Lawrence Spitz, October 23, 2001 2. Park and Tree Division (Item 2) Report of Park and Tree Division during October and upcoming projects in November. �3. Community Services (Item 3) Report of Recreation a Senior Services during October and upcoming projects in November. 4. Tree Donation (Item 4) To accept a tree donation from K. B. East to be planted at Irvine Terrace Park. DISCUSSION ITEMS 5. Commercial Uses in Public Parks and Beaches (Item 5) Discussion /decision of recommendations of Recreation Activities Committee for commercial use. 6. Newport Village (Item 6) Discussion /decision of Park Development Committee recommendations. 7. Energy Charges for Youth Sponsored Sports Groups (Item 7) Discussion /decision energy fees charged to youth sponsored sports groups. 8. Opportunity for New Resources at Mariners Park (Item 8) Presentation by Walt Howald, Vice Chair, Board of Library Trustees regarding possible project at Mariners Park. 9. FY 2002/03 Capital Improvement Projects for Parks Division (Item 9) Preliminary of review of Parks Division submittal for FY 2002/03 CIP funds. 10. Committee Reports - • Castaways (Beek, Macfarland, Skoro) • Recreation & Open Space (Beek, Macfarland, Franklin) • Park Development (Lkoltl, Allen, Beek) • Recreation Activities ( Englebrecht, Franklin, Tobin,) • Finance (Allen, Beek, Skoro) • Seniors (Allen, Englebrecht, Tobin) FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT CITY OF NEWPORT BEACH • Parks, Beaches ft Recreation Commission Regular Meeting October 2, 2001- 7pm CONVENED AT 7:03pm ROLL CALL Commissioners Present: Allen, Beek, Englebrecht, Franklin, Macfarland, Tobin, Skoro Staff Present: LaDonna Kienitz, Community Services Director /City Librarian (arrived at 7:35pm) Marcelino Lomeli, Park ft Tree Superintendent Andrea McGuire, Senior Recreation Manager Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Allen to approve the minutes of September 4, 2001, as amended. Motion carried by acclamation. Public Comments None • Consent Calendar 1. Correspondence - The following communications were acknowledged. To: Members of Newport Beach Community, September 10, 2001 Property Owners, September 12, 2001 (2) Fm: James A. Gallade, September 17, 2001 Patrick Bartolic, Chair, Board of Library Trustees, September 28, 2001 Arlene Cartozian, Chair, Arts Commission, September 28, 2001 2. Park and Tree Division 3. Item pulled by Commissioner Beek 4. Bench Donation - Accept bench donation from J. Dean Mollner to be installed adjacent to the boardwalk at 10`h Street and West Ocean Front. 5. Bench Donation - Accept bench donation from William Patrick to be installed adjacent to the bluff at Cliff Drive Park. 6. 38`h Street Park - Accept recommendations for refurbishment of the basketball courts at 38`h Street Park. Commissioner Macfarland thanked the committee for their due diligence, and stated that the changes recommended would be a good balance to the neighborhood. Motion by Commissioner Beek to accept items 1, 2, 4, 5 and 6 of the Consent Calendar. Motion carried by acclamation. • 3. Community Services - Commissioner Beek asked that the electricity bills for tights be forwarded to the Finance Committee for their review. Parks, Beaches B Recreation Commission Regular Meeting October 2, 2001 • Page 2 Motion by Commissioner Beek accept item 5 of the Consent Calendar. Motion carried by acclamation. 7. Discussion of Use at Lookout Point, Inspiration Point and Obstruction on Beach - Manager McGuire stated that Recreation Activities Committee had met on this issue because of comments from residents on the overuse of the areas indicated. She noted that the report recommended the hiring of a Park Ranger to ensure compliance of the regulations during evenings, weekends and holidays. Discussion ensued regarding signage. Commissioner Tobin stated that more regulations of use there are, the more problems will occur. He noted that the Police do not think that there is a problem and that it appears that staff wants to spend more and more money on unneeded staff. Commissioner Englebrecht stated that his major concern is that some people take control of these sites and that the public do lose their access to these locations. He also noted that the Police would certainly not stop a wedding. Commissioner Franklin stated that more enforcement of the regulations are needed. • Commissioner Beek asked if there were any police reports. Manager McGuire stated no, just what has been gained from the residents anecdotally. Public Discussion opened by Chair Skoro Robert Walchli, POB 603, Corona del Mar, stated that weddings are out of control and that it definitely impacts the public use of the area. He stated that no one is going to go over and ruin someone's wedding day but stated that change is needed; i.e. rates for use should be higher, police bike patrol would be helpful; limit on number of people attending the event. He urged the Commission to review the regulations for more control. John Hamilton, 2735 Ocean Boulevard, Corona del Mar, stated that he has been a resident for 29 years, and that now there are just too many people and too many events. Rates need to be higher; chairs should not be allowed, signage needed regarding alcohol consumption. Commissioner Beek asked Mr. Hamilton if he has called the police regarding consumption of alcohol. • Mr. Hamilton stated that there is no signage to point to; and therefore unable to be enforced. • Parks, Beaches it Recreation Commission Regular Meeting October 2, 2001 Page 3 Manager McGuire stated that public consumption of alcohol on the beach is illegal but would look into additional signage for these locations. Lily Christensen, 11 Harbor Pointe, Newport Beach, stated that there is just too much traffic for anyone to enjoy the area and noted that trash is a major issue at these locations. Jean Brutin, 219 Goldenrod, Corona del Mar, stated that external vigilance is needed and that the area is seriously abused, that there are sometimes five weddings a day at the locations, that they have been verbally abused by the people catering or attending the events, she noted that she would like to see nothing allowed at these locations. Commissioner Beek asked Ms. Brutin if she had ever called the police. Ms. Brutin stated no. Kathy Hamilton, 2735 Ocean Blvd, Corona del Mar, stated that people are pitching tents and that chairs should not be allowed. Chair Skoro closed the Public Discussion • Commissioner Allen stated that she sympathizes with the residents and that a way should be found to enforce the regulations for use of the parks. Commissioner Englebrecht stated that that he believes that use will increase as he believes that 50% of the use is not even done by reservation. He stated that he would be willing to reconvene the Committee to try to be more creative. Manager McGuire stated that these sites are public parks and that people do have the right to use it. She also noted that staff is discussing with the City Attorney the possible use of a compliance deposit. An enforcement officer or Park Ranger would be needed to confirm compliance of use. Motion by Commissioner Englebrecht to return the item to the Recreation Activities Committee to revisit the issues. Motion carried by acclamation. 8. Newport Village - Director Kienitz stated that this item is on the agenda for the public to note their recommendations for the park and that the City Council has directed that the parcel of land be an open passive view park. Commissioner Skoro reminded the public that we are not designing a park just listening to recommendations: • Troy Mikeillar, 617 Acacia Avenue, stated that he had three areas to discuss: • Design theme — park should have a garden feel to it; a place to reflect. • Uses — sit and talk on a bench; paint or read and smell the fragrances of the flowers Parks, Beaches ft Recreation Commission Regular Meeting October 2, 2001 • Page 4 • Details — lawn area should be surrounded by natural area with paths, trees (possibly orange) and benches. Plants should be chosen to attract birds. A amphitheatre would be a good addition for music or poetry reading. James Warren, 1201 Surfline, stated that he does not want a parking lot, anything that would be offensive for his view plane or block his view. He noted if trees are planted they cannot obstruct his view. He stated that he would like to be involved in any planning of the park. Commissioner Allen stated that she had heard that there would be grading the berm to conceal the parking lot. Arlene Cartozian, Chair, Arts Commission, stated that she had compiled the following suggestions along with others included in letter to the Commission: • Pedestrian path accessible to some kind of parking lot using a soft hardscape but keeping with the natural environment. • A horticulturalist garden with the inclusion of fountains and or sculpture would enhance the atmosphere. Dennis Baker, 706 Begonia, Corona del Mar, stated that some kind of cooperative agreement should be made with The Irvine Company regarding their parking lot across from the library which is never filled and that the Commission should look at building a pedestrian bridge from that side going directly into the library. He stated that he does believe that the library needs additional parking but should use what is available. Mike Toerge, 2524, Ocean Boulevard, #A, President, Corona del Mar Residents Association, stated that their board had agreed in the past that the parcel of land should be a passive view park and that the habitat should remain undisturbed; agrees that some parking should be added but that it should look much like Castaways, but with some lawn area. Lily Christensen, 11 Habor Pointe, stated that she was concerned of any hardscape pathways as it would attract skateboarders; she also noted her concern on the number of benches as too many would bring the homeless. Ann Balderston, 415 Begonia, noted that she is concerned with the destruction of open space in Newport Beach; that she believes that nothing should invade the sanctity of the 12 acres. Iryne Black, 1646 Irvine, stated that the library does not need additional parking; that she has not found it to be ever completely filled. She recommended that the Commission take a trip to the Irvine Arboretum. • Harry Hamilton, 500 Avenida Lorenzo, Board of Library Trustees, stated that the library position is that parking should be a shared use. He noted that the only reason that the parking lot is under filled is because of the restricted use of the Friends Meeting Room. Parks, Beaches & Recreation Commission Regular Meeting October 2, 2001 Page 5 He stated that parking is a major problem and urged the Commission to remember that issue when designing the park. Doug Campbell, 2901 Ebbtide Road, Corona del Mar, stated that as a passive park that it should not include any asphalt, that it should be a nature park. He noted that the Harbor View Homeowners Community Association recognizes that there is a parking problem at the library, but all should be done to preserve the homeowners view. Jan Vandersloot, 2221 E. 16th Street, representing SPON Steering Committee, presented a conceptual plan to the Commissioners incorporating natural features leaving most of the land as is. He stated that the SPON Committee believes that nothing should be done that will urbanize the parcel of land. He noted that if the library needs additional parking then communication should be made with The Irvine Company to utilize their corporate lot, which is never more than 5% full. Jean Campbell, 2901 Ebbtide Road, Corona del Mar, asked the Commission to take a walk through the Environmental Nature Center to get a feel for what the park should be. Tom Hyans, 217 19th Street, representing the Central Newport Advocacy Association, enthusiastically endorses the SPON conceptual plan for Newport Village. • Elaine Linhoff, 1760 E. Ocean Boulevard, urged that at least the upper portion of the park remain undisturbed with possibly a dirt trail of some kind to the grassy knoll. She urged the library to contact The Irvine Company if additional parking is needed and not to use any of the land for that purpose. Louise Greely, 16 Swift Court, voiced her support for a natural park. Chair Skoro closed the public discussion Chair Skoro also noted that this will be continued. 9. Tree Reforestation - Marcy Lomeli, Park ft Tree Superintendent stated that Frank Colver, 320 Morning Star Lane has requested the reforestation of one City Ficus tree located adjacent to their residence. He also noted that they have met the guidelines in the G -1 Policy and will assume the cost of removal and replacement of the tree, although with the size of tree well, Mr. Colver has requested that it be planted in a nearby park. Staff recommends approval of the request. Discussion ensued regarding the size of the tree and the possibility that others on the street will request reforestation once this has been approve. 40 Chair Skoro opened the public discussion Parks, Beaches & Recreation Commission Regular Meeting October 2, 2001 40 Page 6 Jan Vandersloot, 2221 E. 16th Street, stated that the request does not meet the G -1 Policy and there are no identified problems of the trees, it is not declining in health and urged the Commission to deny the request. Chair Skoro closed the public discussion Commissioner Beek stated that this type of single reforestation is exactly their fear when they were working on the policy, but according to the present policy, the homeowner meets the requirements and therefore it needs to be approved. Discussion ensued regarding the G -1 policy on reforestation. Commissioner Franklin commented that he also was afraid of single person reforestation. Motion by Commissioner Allen to approve the request for the reforestation of one City Ficus street tree located adjacent to Frank Colver, 320 Morning Star Lane. Motion carried by the following vote: Ayes: Allen, Beek, Macfarland, Tobin, Skoro • Nays: Englebrecht, Franklin 10. Tree Reforestation - Marcy Lomeli, Park it Tree Superintendent, stated that James Hietbrink, 619 Larkspur Avenue, has requested the reforestation of one City Eucalyptus located adjacent to their residence. He also noted that they have met the guidelines in the G -1 Policy and staff recommends approval of the request. Chair Skoro opened the public discussion James Hietbrink stated that he has lived at 619 Larkspur for 27 years and that the City curb has had to be replaced and that they are encountering infestations of pests such as cockroaches. Jan Vandersloot, 2221 E. 16`" Street, stated that the request again does not meet the G- 1 Policy and there are no identified problems of the trees, it is not declining in health and urged the Commission to deny the request. He urged the Commission to deny the request. Motion by Commissioner Beek to approve the reforestation request of one City Eucalyptus tree located adjacent to James Hietbrink at 619 Larkspur. Motion carried by the following vote: • Ayes: Allen, Beek, Englebrecht, Macfarland, Skoro, Tobin Abstain: Franklin 11. Committee Reports Parks, Beaches 8: Recreation Commission Regular Meeting October 2, 2001 • Page 7 38`" Street Ad Hoc - Chair Skoro thanked the Committee for their hard work and retired the Committee. Finance- Chair Skoro stated that a meeting will be scheduled to discuss potential grants totaling approximately $900,000; he noted that staff is recommending that these grant funds be used to correct deficiencies in the parks. Castaways Park - Nothing new to report. Park Development - Commissioner Allen stated that a meeting will be set up before the end of October. Recreation it Open Space Element - Nothing new to report; Commissioner Beek reminded Mr. Lomeli that the Committee is waiting for input from General Services. Recreation Services - Commission Englebrecht stated that a meeting will be convened to discuss Inspiration Park and will bring back their recommendations at the next meeting. Seniors - Nothing new to report FUTURE AGENDA ITEMS Joint meeting with Costa Mesa Review of reforestation section of the G -1 Policy. Chair Skoro appointed Commissioners Beek, Macfarland and Franklin to meet. Viability of clay sewers . Review fees for youth sports groups. Signage Do Not Feed the Ducks — Commissioner Beek will discuss issue with Deputy City Manager Kiff ADJOURNMENT - 9:35pm Submitted by: Teri Craig, Admin Assistant *City of Newport Beach OMMUNITY SERVICES • • October 16, 2001 P.O. BOX 1768, 3300 NEWPORT BLVD NEWPORT BEACH, CA 92658.8915 Mary Ann Rall 405 Catalina Drive Newport Beach, CA 92663 Dear Ms. Rall: ()+ern 1 ) II/LD Ityl PHONE 949 - 644 -3151 FAX 949 - 644 -3155 I am happy to report that final touches for the ADA access to the Bonita Creek Football Field were completed last week. The project was a joint effort of the Recreation Division of Community Services and the General Services Department. To comply with ADA requirements, a concrete pathway with railings was installed from La Salud onto the football field sideline. There is a small accessible pad at the end of the pathway. The parking access will remain the same in the Bonita Creek Parking lot. Thank you for your interest and diligence in this matter. It is always a pleasure to report positive outcomes such as this one. Sincerely, LaDonna Kienitz Community Services Director /City Librarian cc: Homer Bludau, City Manager Parks, Beaches fc Recreation Commission TL -6 U CITY OF NEWPORT BEACH � «Fp FNS October 18, 2001 Harvey Brown, President Irvine Terrace Community Association P.O. Box 19530 Irvine, CA 92713 Re: Purchase of City Owned Property by Residents of Irvine Terrace Dear Mr. Brown: This is in response to your October 2nd letter to Councilman O'Neil. I see two issues here. I am interested in knowing the results of the Board's informal survey of residents . to determine their interest in the purchase. Your letter did not provide the results. Second, if the City conducted such a purchase, it would not be my recommendation to utilize the money as you propose —on upgraded landscaping. Does the ITCA support such a sale, even if the affected residents do not support it? I look forward to further dialogue with you regarding this issue. Sincerely, Homer L, Bludau City Manager Cc: Dennis O'Neil Bob Burnham Dave Niederhaus VLaDonna Kienitz • Steve Badum City Hall • 3300 Newport Boulevard • Newport Beach, California 92663 -3884 • IRVINE October 2, 2001 Mr. Dennis O'Neil, City Councilman City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92660 RE: Purchase of City Owned Property by Residents of Irvine Terrace Dear Mr. O'Neil: The Irvine Terrace Board of Directors is informed that Terrace residents with property abutting the Irvine Terrace Park would be interested in purchasing property owned by the City. It is the Board's understanding that residents along Malabar have each fenced part of City owned land abutting the park on their respective property. This is an inquiry to find out if it would be feasible for these residents to purchase the property. The Board of Directors have done an informal survey of these residents to determine their interest. The Board of Directors would like to use the money obtained from this potential purchase to upgrade existing landscape within the Terrace. The Board is presently planning on upgrading the landscaping along Bonnie Doone Terrace and Chubasco in the Terrace. If the City donates the money from the purchase of this land, the residents would be extremely grateful. Please contact the Board for whatever additional information is needed. Sincerely, Harvey Brown, President Irvine Terrace Community Association cc: Homer Bludau, City Manager Robert Burnham, City Attorney Dave Neiderhaus, Director of General Service LaDonna Kienitz, Director of Community Services P.O. Box 19530 • Irvine, California 92713 • (949) 752-2225 �QpPt Nggspf q sowuN° • • NEWPORT HARBOR LAWN BOWLING CLUB 1550 Crown Drive North Corona Del Mar, California 92625 Phone (949) 640 -1022 Val Skoro, Chair �LEGEaIV Parks, Beaches and Recreation Commission CITY OF NEWPORT BEACH LoC2 2001 3300 Newport Blvd. P.O. Box 1768 Newport Beach, CA 92658 -8915 Dear Ms/Mrs. Skoro, 19, 2001 The Board of Directors of the Newport Harbor Lawn Bowling Club has directed me to request that your Commission consider the following proposal, and, if accepted, include the requested funds in your proposed Capital projects for FY 2001/2002. It is my understanding that your Commission meets in November and December. Dave Niederhaus and LaDonna Kienitz have also advised us, that, if we propose a cost- sharing arrangement, our request would be elevated to a Level 1 status for Public Works consideration. Accordingly, we submit the following proposal — The Club will provide $6,600 of the $11,000 required to procure 22 benches that need to be replaced at our facility. Please note that our original identification of this problem to the City was made February 1, 2000 and that three of the twenty -two benches have been removed by the City to date. The remaining benches have exposed rebar, and, though not yet unstable, are unsightly and we do not think it prudent to wait for progression to a safety factor situation. Your Mr. Niederhaus' letter to me, dated 7 June 2001, confirms that these benches need repair or replacement. Subsequent review established that repair is not a viable option. If you would like me to make a presentation (pictures etc.) to your commission at either the November or December meeting, I would be glad to do so. Your consideration of this proposal will be greatly appreciated. Call or e-mail any questions. Sincere akC Clare Donovan, President Newport Harbor Lawn Bowling Club cc: LaDonna Kienitz -, NHLBC Board e -mail claredonovan @mediaone.net phone — 714 - 546 -7816 n U 0 • October 23, 2001 Mr. Val Skoro, Chair Parks, Beaches and Recreation Commission City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92662 Re: Newport Village Site Dear Mr. Skoro: Patrick Bartolic, Chairman of the Board of Library Trustees has informed us of his correspondence with you regarding the use of the open space adjacent to the Central Library facility. We, the Newport Beach Public Library Foundation, also have concerns regarding the use of the open space involved. We agree with Mr. Bartolic that the library is in great need of additional parking due to the loss of spaces to the Corona del Mar Plaza development below the library. We encourage you to provide parking in any plans you propose for use of the property in question. The library meeting room is utilized by many groups, Foundation included, and attendance is often negatively impacted by lack of available spaces. In no way should this impact the open space that now exists, but even a park built at this location would require off - street parking for users. Avocado does not have enough curbside parking to fill this additional need. Thank you. Sincerely, La ce Sp z President, PL Foundation CC: Mayor and Members of City Council Homer Bludau, City Manager Patrick Bartolic, Chair, Board of Library Trustees BOARD OF DIRECTORS Lawrence Spitz PRESIDENT JoeAnna Jenkins CHIEF FINANCIAL OFFICER Lizanne Witte VICE PRESIDENT NOMIRATING James Rubel, Jr. SECRETARY David R. Carmichael Jacquelyn B. Dillman Tom Edwards Renee Harwick Carolyn Klein Lucille Kuehn Patricia Neisser Ruth Poole Lyman Porter Susan Porter -Hart Clarence "Bus" Turner EX OFFICIO LaDonna Kienitz CITY LIBRARIAN Tracy Keys EXECUTIVE DIRECTOR DIRECTORS EMERITUS William G. Adams, Esq. Betty & Don Adkinson Ron Beale Doug Cavanaugh Mike Dreyfus John E. Dwan II Karen & Don Evarts Martha Fluor Alison Baker Frenzel Barbara Glabman Ben Jackson, Jr. Daniel Livingston, Esq. Tom It Marilyn Nielsen Jackie Penney Frank M. Posch Katherine Robertson Gini Robins Deborah Sperberg & John 0. Strong, M.D. Elizabeth & John Stahr Bruce Stump �bQ NFTfo0'P- �0`EQGE 1000 Avocado Avenue Newport Beach, CA 92660 949.717.3890 FAX 949.717.3882 tkeyswity.newport- beach.ca.us Y • 5, 2001 City of N. B. Parks Commission Dear Commissioners , From the desk of Robert Walchli RE: Look Out and Inspiration Point park use. I wish to thank you for the opportunity to participate in your committee meeting on the Corona del Mar bluff top parks. I have a few additional comments which I would like to present to the Commission before you make your final decision. WEDDING SUMMARY: Due to what has become excessive use by commercial interests and large groups holding private affairs, including but not limited to weddings, and which use is surely to increase as the population grows, I believe it has become necessary for the Commission to take action now to ensure the future enjoyment of the park by everyone. It has become apparent that the size and frequency of private events needs to be reasonably restricted in order to provide for the future enjoyment of the parks by all. • This usage should provide for right of the public, visitors, private groups, and local residents (after all Ws the residents of the City that pay for the facility) to enjoy the park. I believe the Park Committee and Recreation Department has come up with a reasonably intelligent plan which will provide for fair future usage, retain the quality of life for local residents and respect the right of the public to enjoy the park individually or as a group. It is my understanding this plan will restrict private reservations to the off season months and provide a maximum of 6 events per month, as well as limit group size to 20 persons. Currently group permits are limited to 75 people, which in reality means anywhere from 100 -150 attend many events. Sometimes there have been two such events per day. Especially in the summertime this further aggravates an already nightmarish beach parking situation on the adjoining streets. By restricting group size we will maybe only have to contend with 20-40 people, which can be more easily accommodated in the available park space and surrounding parking. GROUP AREA LOCATION: I proposed at the Committee meeting that various portions of the park at Look Out Point could be detailed for group use and that larger groups could be confined to these areas. 1) Optimally I believe all large groups whether under permit or not, should be restricted from the Look Out Point park itself, and should be encouraged to use the park area on the South East side of the stairs at Heliotrope street. This is the grassy park section which is immediately • adjacent to Look Out Point "proper." There are three advantages. 1) It keeps groups from "hogging" the point where people come to picnic and enjoy the harbor view. 2) It is a much more easily controlled space, and still provides a beautiful view and backdrop. 3) The area could accommodate two groups simultaneously to (1)• PB &R Commission Agenda Item No. November 6, 2001 SUBJECT: Parks and Trees Divisions Activities Report Park Division Activities 1. Staff continued coordinating the construction of the Bonita Canyon Sports Park with the Public Works Department. 2. Park staff provided traffic control for three weekend special events: Race for the Cure, the Harbor Heritage Run, and the Balboa 5K. 3. The old plants at the eastend of "L" Street Park were removed, and the area has now been converted to turf. This project has been well received by the adjacent homeowners. • Uacomine Activities for November 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. 4. Staff should receive notification of the Castaways Park planting grant from the California Conservancy in mid - November. Tree Division Activities During the month of October 935 trees were trimmed, 26 trees were planted and 4 emergency calls were responded to regarding trees. The Urban Forester received 43 tree maintenance requests. 1. The City tree- trimming contractor, West Coast Arborists, has nearly concluded tree trimming throughout the Buffalo Hills area which is scheduled for completion this winter. • 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. lob I The attached Tree Activity Report summarizes requests and field activities that were performed during the past several months. • Utfully, . Lomeli Parks and Trees Maintenance Superintendent Attachments: (A) Tree Activity Report 2001 • 40 • • O Q N 2 N � � O s. T U � N � bA � W � b U a+ � G H =� P. U � U COC H F w ^ � b O N N O O � U U i-i y � � O W ¢( � VJ fu fu N � O O O O 0 0 0 0 O N O O O N O O O N O O O O O N O O N N z O 0 O� ti M N N N ►i (n d C O r 1 0 Z O � C � N � N ( c U ( d m a > z a ( C � (A N O { � N 0 o c 8 E 5 • • 40 COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Recreation and Senior Services Division Monthly Activities Report (Item 3) November 6, 2001 Monthly Activities - Reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. Monthly Activities Report (Item 3) November 6, 2001 COMMUNITY SERVICES DEPARTMENT • Arts it Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: Recreation Division Monthly Activities Report ADULT SPORTS The sports program offerings for adults in Newport Beach include softball, basketball, volleyball, football and soccer leagues. Throughout October, over 3000 men and women participated in these sports programs offered by the Community Services Department. YOUTH PROGRAMS Youth Council - Students from Corona del Mar, Newport Harbor, Mater Dei, and Sage Hill High Schools submitted applications for service on the FY 2001/02 City of Newport Beach Youth Council. As indicated in their mission statement, "the Youth Council is committed to representing the voice and viewpoint of teens while striving to benefit the quality of life in Newport Beach by creating experiences that connect teens to the community." This year's group is looking to coordinate several community events in addition to serving in an advisory role to the City Council. The Youth Council will meet monthly from November to June. Staff Training and Recruitment - Staff was very active the past few months preparing staff for the • flag football season and after - school programs. The Community Services Department currently employs 22 part -time staff members for these programs, occurring at seven program sites. A comprehensive training for recreation leaders was conducted on October 20 to review staff procedures, expectations, leadership skills and program activities. Each leader left the training program with the tools to provide a positive play environment and techniques to deter and deal with behavior problems. Youth Flag Football - Sixteen teams comprising over 200 children can be seen passing, throwing, kicking and running the football during weekday practices at six Newport Beach elementary schools this fall. All of the teams meet Friday night at Arroyo Park for league games. After - School Programs - The new Kids Club and KidScene programs have been met with enthusiasm and praise by parents and school officials. The positive changes have included: • A greater staff to child ratio • A carefully supervised homework center A variety of structured program activities each day plus opportunities for self expression A safer environment while being under the watchful eye of staff at all times New to the CYC Kids Club program is wonderful young participant who is a high functioning autistic boy who enjoys participating in sports and outdoor game activities. His energetic involvement has provided staff with a newfound sense of creativity and purpose. Program Director, Jim Gubser, said • "it has been a pleasure watching him grow in the after - school program." E Monthly Activities Report Enrollment figures are as follows: (Item 3) November 6, 2001 Site Number Enrolled Waiting List Community Youth Center 69 27 Mariner's Park 64 20 West Newport Community Center 48 8 A uarics Aquatics Classes Revenue Participants Lap Swim $1,047 658 Annual Pass $350 2 Punch Pass $350 7 NBAC Swim $5,850 29 NBAC Jr. Polo $15,979 80 Total $23,576 776 Less Energy Surcharge -$5,239) ($4,800 NBAC; $349 Lap; $90 Passes) TOTAL REVENUE $18,337 Marian Bergeson Aquatic Center - October has been business as usual at the MBAC. The high school boy's water polo will host the Gray Lunde Tournament on October 25, however lap swim will co- exist with limited lane use. The CdM Aquatics Foundation has applied to use the pool November 2, 3, and 4 for a U.S. Nationals Men's Water Polo Tournament. Approval is pending as the foundation has submitted a request to substantially reduce facility use fees. CONTRACT CLASSESANSTRUCTION Classes - Fall classes are off to a good start this fall. Financial and enrollment reports indicate that revenue received thus far is at 87% of the fall total from a year ago and current enrollment is at 76% of total enrollment for fall 2000. Additional New Instructor for Winter - Sarah Sventek will offer Camp Technique an outdoor fitness training class that also incorporates nutritional counseling, specific workouts and fitness goal - setting. FACILITIES USE AND MAINTENANCE During the period 9/15/01 through 10/15/01 there were: . 21 Picnic Area Rentals 33 Room Rentals 3 Field Rentals 14 Gymnasium Rentals • (Note: These statistics include on -going rentals, which may not have been included in past reports.) Monthly Activities Report PARK DEVELOPMENT (Item 3) November 6, 2001 • Bonita Canyon Sports Park - Tennis court and basketball courts are well underway. Weed abatement is nearly completed in the East Park. Newport Shores Park Playground - Waiting arrival of equipment. SPECIAL EVENTS Rent - A -Santa - Community Services staff is planning for an active holiday season by bringing Santa to the City for hire. This popular service has Santa making personal visits to classrooms, parties, a boat parade, and a park filled with snow. Over 60 local events with approximately 1500 attendees are expected to see the "City Santa" in 2001. Other Facility Inspections - Commission Packets in September included the facility inspection list and forms. Completed forms are due by the November meeting. Bonita Creek Park Access to Football field - Work was completed in early October. There is now wheelchair access to the football field at Bonita Creek Park. Bonita Creek Storage Facility - This project will begin February of 2002 with bid specifications being written. • Bonita Creek Light Replacement - Work to be done in December Recreation Manager Recruitment- First interviews were conducted on October 16 and second interviews on Oct 22. If recruit is successful a new manager should be starting some time in November. Teen Workshop - Recreation Manager Darin Loughrey will be coordinating a workshop in November for professionals throughout Southern California who work with Youth Councils, Commissions and Boards. The program, titled "Connecting Teens to Your Community" will address what teens want from their community and identify strategies to develop an effective working team. Howard Haas, a violence prevention consultant, will also present findings from a research project involving thousands of teens. • Monthly Activities Report COMMUNITY SERVICES DEPARTMENT • Arts 8 Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission • • From: Celeste Jardine -Haug, Senior Services Manager Re: Seniors Division Monthly Activities Report (Item 3) November 6, 2001 UCI Medical Lecture - UCI Medical Center provided Dr. Kevin Armstrong to speak on Sports Medicine for Active Adults on October 17, 2001. Dr. Armstrong, an orthopedic surgeon, discussed muscle - strengthening exercises that can reduce the risk of injury, help avoid falls and fractures and improve the ability to live independently, and the latest orthopedic treatments for sports injuries. Book Discussion Group - The first Book Discussion Group was held October 17. Librarian Sara Barnicle from the Newport Beach Public Library lead a group of seniors in a discussion of Robert Olen Butler's, A Good Scent from a Strange Mountain. Twenty people attended the first book discussion group and felt that it was an excellent addition to the Center. Rummage Sale Report - The Friends of OASIS held the annual rummage sale on October 5 ft 6 with an enormous volunteer effort. After collecting, sorting and pricing rummage for 3 weeks, the volunteers worked two long days setting to the public. This event is the group's largest fund - raiser for the year. This year the event raised approximately $18,500. Intergenerational Program — Crossing Over, Passing Through is the name of the new intergenerational program conducted by OASIS with Sage Hill School. Sophomores from the school will visit the Senior Center once a month during the school year and will be matched with a senior. The monthly collaborative workshops will focus on creating a living biography of participants using journals, interviews, poetry, literature, mural /collage, drama and dance. It is an opportunity to foster intergenerational relationships, allowing for "crossing over" into each others lives, emphasizing communication, respect, creativity and working together toward a common goal. The first session is Wednesday, October 24. OASIS Halloween Party — OASIS held it's annual Halloween Party on October3l. This year's event included a luncheon, costume contest, ghoulish games, and many treats and prizes New Coordinator for Senior Services - The Community Services Department welcomes Haya Sakadjian as part time Recreation Coordinator at OASIS Senior Center. Haya was educated at Cat State University Northridge and Temple University with degrees in music therapy. On alternating days, she continues her part time practice providing music therapy services to senior residential centers throughout Orange County. At OASIS, Haya will be involved coordinating Intergenerational and Health /Wellness programs for seniors Monthly Activities Report (Item 3) November 6, 2001 • PARTICIPANTS ATTENDING 1,203 CUSTOMERS 8,285 CUSTOMERS RECREATIONAL CLASSES Kitchen tt Home 3,421 CUSTOMERS PERSONALIZED SERVICES PROVIDED ( "equiv. to 13 full -time employees) 2,077CUSTOMERS Includes: Gift Shop Library Blood Pressure 90 Housing counseling 45 Braille 72 Information/ Referral 1,505 Counseling - persons 60 Legal Assistance 12 Eldercare 3 Senior Assessment(hrs) 50 Employment 25 Telephone Reassurance 200 HICAP 5 Visual Screening 5 Homerepair Program 5 Bereavement group 0 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 557 Shuttle 288 845 CUSTOMERS CUSTOMERS RECEIVING NOON MEALS AT THE CENTER 1,203 CUSTOMERS . VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER 2,015.75 HOURS Kitchen tt Home Includes: Delivered Meals ( "equiv. to 13 full -time employees) Front Office Travel Office Gift Shop Library Instructors President Treasurer/ Vice President Bookkeeper Pancake Breakfast PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 146 CUSTOMERS Day Trips Long Trips Lion King 47 River Palm /Laughlin 39 On a Mission 33 San Jose 27 ATTENDEES TO MEETINGS AT OASIS Board of Directors 19 General Membership 60 79 PERSONS SPECIAL EVENTS /SCREENINGS /LECTURES 514 PERSONS Pancake Breakfast 267 Chili Cook -off 90 UCI Pain Mgmt lecture 42 Legal lecture 25 Computer Friends 90 i �dE`w°°RT p em j Y U 1 ee� CqC /FORN`P PB &R Commission Agenda Item No. 4 November 6, 2001 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Donation Recommendation To accept the donation of one tree, species to be determined, and plaque from Ms. K.B. East for planting at Irvine Terrace Park. Discussion • Staff received an inquiry from Ms. K.B. East regarding a proposed tree donation for Irvine Terrace Park. Subsequently, Ms. East submitted a letter dated October 12, 2001 (Attachment B) requesting the approval of the tree donation. Staff feels that the donation of a 24" box tree would be an enhancement to the park. Ms. East confirmed the donor plaque will conform to the City Council Policy G -5 in size and verbiage. Ms. East has received a copy of this report and a notice of the November 6 Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL/kr Attachments: A. City Council Policy G -5 B. Letter from Ms. K.B. East G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes ilia need to provide residents with ilia opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to'be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be Identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a • specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. C. bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. 0 J l (Item 5) November 6, 2001 COMMUNITY SERVICES DEPARTMENT • Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Recreation Activities Committee Re: Commercial Uses in Public Parks and Beaches RECOMMENDATION Forward the following items to the City Council: A. To Change City Council Policy 1 -4 — Commercial Use in Public Parks to include the following (see full text attached with changes): • Commercial uses of public parklands are not meant to limit availability to the public. Although some use by reservation is desired to provide revenues to offset maintenance costs of the park, commercial uses shall be limited as provide below to minimize intrusion into public use. • Use of caterers, party rental companies, professional party, event or wedding planners for private parties in public parks shall qualify as commercial use and are subject to commercial use fees. • Use of public parks for the purpose of raising funds shall be permitted only for bonifide 501(c)3 organizations. All such groups must adhere to City Council Policy 1 -25 — Public Use of City Facilities, under Rules and Regulations section E. Addition to Municipal Code 5.11 or other title as deemed appropriate by City Attorney's Office, that specifically addresses the continuing use of the public parks and beaches for large catered/ professionally planned events such as reunions, weddings, memorials and other ceremonies. Suggested items for inclusion are: For Beaches — No person or business shall deliver party rental supplies including but not limited to tables and chairs to public beaches. (Currently MC 5.11.040 prevents catering on the beaches.) For Parks • No person or business shall deliver food, beverage, party rental supplies to any public park unless a park reservation/ permit has been obtained at the designated commercial rate. • Allow for exceptions for City sponsored events with use of Special Event Permit. C. In order to ensure the enforcement of these codes and other park use regulations, forward to City Council the request for staff to develop a Park Ranger position to be trained to monitor code violations to Titles 5 and 11 and educate public on proper park usage. This would be a part-time position on weekends and peak hours only. • Funds for this position could be offset through increased rental fees, facility deposits that are retained for non - compliance. Commercial Uses in Public Parks and Beaches Page 2 . Direct Staff to implement the following changes starting January 1, 2002. (These do not have to be forwarded to City Council) A. Limit the number of park /picnic rentals at Lookout Point and Inspiration Point to 6 per month with no rentals permitted from Memorial Day Weekend through Labor Day weekend. B. Change the maximum reservation for Lookout Point to 20 persons. C. Designate a specified area for reservations that is not at the corner. D. Develop a public education program and signage where appropriate to inform residents and park users of new regulations BACKGROUND According to the City's "coastal use plan ", it is necessary to guarantee access to all public areas in the coastal zone. As usage by groups increases and popularity of certain locations preclude the casual park user, the Parks, Beaches and Recreation Commission began looking at issues in the following areas: • Excessive reservations in Lookout and Inspiration Points which limit public access to those areas. • Growing usage of the beaches and parks by large groups using commercial set -ups on the beach. • The growing need to have some enforcement support for abuse of park rules and regulations • On July 30, 2001, the Recreation Activities Committee met to discuss these issues with Fire Department staff and concerned residents. The above recommendations were discussed with City Attorney's office. Recommended changes to the municipal code should be forwarded to the City Attorney for finalization and presentation to the City Council. On September 19 and October 22, 2001, the Recreation Activities Committee again visited the issue and heard public testimony. The committee has forwarded the above recommendations to the Commission. Attachments Council Policy 1 -4 with proposed changes MC 5.11.040 Facility Rental Fee Schedule is 1 -4 COMMERCIAL USES IN PUBLIC PARKS Commercial uses of public park lands are not meant to limit availability to the public. Although some use by reservation may be desirable i^ ^°Ft °in ,.i.,.umst_ ^G°s to provide revenues to offset maintenance costs of the ba'aRre a park, commercial uses shall be limited as provided below to minimize intrusion into public use. use fees. Use of public parks for the purpose of raising funds shall be permitted only for bonifide 501(03 nranni>atinnc All o.ri. �,4k ro t.. rite rnnnr•il Dnliry 1_7q _ Dnhlie ilm of rite If practical and feasible, consideration could be given to use of segments of various public parks for commercial development on a revenue - producing basis. Commercial developments, as approved by City Council, may include, but not be limited to, restaurants, equipment rentals, food concessions, tennis center, pro shops, etc. Each proposed commercial use would be carefully studied and judged on the merits of the individual case, as recommended by the Parks, Beaches and Recreation • Commission, and approved by the City Council. Adopted - May 12, 1975 Reaffirmed - January 24, 1994 Formerly 1 -16 • 11.08:010 Obstructions on Public Beaches Prohibited. Page 1 of 1 Title 11 RECREATIONAL ACTIVITIES* • Chapter 11.08 CONDUCT ON BEACHES AND PIERS* C� • 11.08.010 Obstructions on Public Beaches Prohibited. No person shall install, erect, or place any sign, recreational equipment (such as volleyball or badminton pole /net, portable play apparatus, and trampoline), fence, fire pit or barbecue, or similar encroachment on any public bay beach, ocean beach, tideland or park unless authorized or permitted to do so by formal action of the City Council, the written consent of the City Manager, or the provisions of this Code. The provisions of this section shall not prohibit the placement of beach umbrellas, sunscreens, shades or similar objects in conjunction with the daytime use of any ocean beach, bay beach or tideland. (Ord. W23 § 1, 1999) http: / /ordlink .com/codes /newportb /_DATA/TI TLE l l /Chapter_11 _08_CONDUCT_ON_F.. 09/27/2001 • • • M r" t st / City of Newport Beach Community Services Department 3300 Newport Blvd, P.O. Box 1768 Newport Beach, CA. 92658 -8915 Phone: (949) 644 -3151 FAX: (949) 644 -3155 Park Et Facility Rentals Note: All Rentals are governed by City Policies 1 -21 and 1= 25. Security /Compliance deposits are required for all public rentals. RESTRICTIONS: The City does not issue rentals on the holidays of Christmas Eve, Christmas Day, Easter, President's Day, Independence Day, Labor Day, Memorial Day, News Years Eve, New Years Day, Thanksgiving and Veteran's Day. Park and Building Reservations must be made a minimum of 5 working days in advance of the event. PICNIC RENTALS: Only 2 Picnic Tables are included with any reservation! Rentals DO NOT INCLUDE exclusive use of public park areas or playgrounds. Picnic Rentals are for groups of up to 35 persons, larger groups must reserve and pay for both Picnic and Park areas! FEE SCHEDULE (Rates are hourly, 2 -hour minimum COMMERCIAL NON- PROFIT PRIVATE ELECTRICITY is available only at Peninsula Park Gazebo for a $10 per hour charge. RESERVABLE PICNIC AREAS are located at the following Parks: Arroyo, Begonia, Bonita Creek, Cliff Drive, Eastbluff, Grant Howald, Irvine Terrace East, Irvine Terrace West, Mariners, Peninsula, San Miguel, Et Veterans Memorial. BOUNCE - HOUSES and similar activities can only be accommodated at Bonita Creek, Eastbluff, Grant Howald, Mariners, Peninsula, San Miguel, and Veteran's Memorial! During the Summer Months of June, July Et August Bounce Houses can not be used at Peninsula. WEDDING CEREMONIES can be accommodated at many City of Newport Beach Parks. Please call for information. Resident Non -Res. jgResid Re._, Resident Non•Res. PARK a PICNIC AREAS Non -Res. _Non r„ Park Et Picnic Areas 170 340 f' ";1 17 34 Peninsula Park Gazebo 170 340 M_14 a3, 17 34 ELECTRICITY is available only at Peninsula Park Gazebo for a $10 per hour charge. RESERVABLE PICNIC AREAS are located at the following Parks: Arroyo, Begonia, Bonita Creek, Cliff Drive, Eastbluff, Grant Howald, Irvine Terrace East, Irvine Terrace West, Mariners, Peninsula, San Miguel, Et Veterans Memorial. BOUNCE - HOUSES and similar activities can only be accommodated at Bonita Creek, Eastbluff, Grant Howald, Mariners, Peninsula, San Miguel, and Veteran's Memorial! During the Summer Months of June, July Et August Bounce Houses can not be used at Peninsula. WEDDING CEREMONIES can be accommodated at many City of Newport Beach Parks. Please call for information. Please Continue on Next Page Resident Non -Res. 2Re`sfdent'''` Nan Res. Resident Non -Res. MEETING ROOMS5' Balboa CC (Small Room) 85 170 - 40 80 Bonita Creek CC 85 170 X02 23 4 . 40 80 Carroll Beek CC 85 170 23 4• '" `:' 40 80 Cliff Drive Meeting Room 85 170 "O' 5213 '`' 4 ,' "m 40 80 CYC Meeting Room 85 170 4080 Mariners VJC Room 85 170x ,.23"a 46 40 80 OASIS Classrooms 85 170 23 .,.i 4 ',_ 40 8o WNCC Classrooms 85 170 X23 s 4&" @ 40 80 Balboa CC (Dance Room) 85 .170 23, 4 &a ` , 40 80 Balboa CC (2 Rooms) 142 285 40 =80 *.' °, 75 150 City Council Chambers" 85 170 _= 23 _ 46_ ? 40 80 OASIS Multi - Purpose Rm. 170 340 45_�s..r 90� „r: 80 160 Cen. Library, Friend's Rm. N/A N/A 45 •,90, 80 160 Please Continue on Next Page "Lights add $30 per field per hour. riela rrep aoas �..su per riela. SECURITY DEPOSITS Please Note: failure to properly clean up after a rental, damaging property, and other non- compliance with Facility Use Regulations are grounds for forfeiture of deposit. Rooms, Parks Ft Picnic Areas: Under 200 Attendance = $55 200+ Attendance = $110 Gymnasiums: $175 Oasis Multi- Purpose Room (No Alcohol): $175 Oasis Multi - Purpose Room (Alcohol to be served): $300 Central Library Friend's Meeting Room: $150 The Central Library Friends Meeting Room is only available during normal Library hours These are Monday through Thursday 9:00 a.m. to 9:00 p.m. and Friday Et Saturday 9:00 a.m. to 6:00 p.m. •$75 clean -up FEE for use of Friends Meeting Room if Kitchen is used or Food is served. $60 FEE for use of Public Address System at Friends Meeting Room. $75 non - refundable cleaning FEE at Oasis. Use of the Public Address system at Oasis must be negotiated with 'Friends of Oasis.' SET UP FEE for the Central Library Friends Meeting Room is $75 OASIS SENIOR CENTER: Rentals at this site must be approved by the Oasis Senior Recreation Manager. Certain additional restrictions may apply to use of the facility, which will need to be discussed with staff. For Information about this facility, please call (949) 644 -3244. SPECIAL EVENT PERMITS Et INSURANCE: Some Events Et Activities may require a Special - Event Permit or Insurance. Please check with the Community Services Department! Use of Bounce Houses or other vendor, supplied play equipment requires the Providing Company to have City- approved Insurance Certificates on file. MAXIMUM OCCUPANCY OF PARKS 20 at Inspiration Point. 75 at Begonia, Cliff Drive, Ensign View, Galaxy View, Irvine Terrace East or West, Lookout Point, Spyglass Hill and Veteran's Memorial. 150 at Bonita Creek, Eastbluff, Grant Howald, Mariners, Peninsula Park, and San Miguel MAXIMUM OCCUPANCY OF ROOMS Et BUILDINGS •20 at Balboa C.C. small Mtg. Rm. and WNCC Rm, 6. 25 at Oasis Rm 5 and WNCC Rm. 1. 30 at Oasis Rm. 4, oasis Rm. 6, WNCC Rm. 3, and WNCC Rm. 5. 35 at Cliff Drive Meeting Room. 40 at Balboa C.C. Dance Room. 55 at Carroll Beek Meeting Room. 65 at Oasis Room 1 A/ B. 66 at CYC Meeting Room. 70 at Bonita Creek Mtg. Rm., WNCC Rm. 2, and WNCC Rm. 4 (Dance Room). 80 at Mariners Meeting Room. 90 at City Council Chambers. 100 at Central Library Friends Meeting Room. 200 at Oasis Multi - purpose Room. (Valid from 7 -6 -2001) COMMERCIAL _l - NON P�R(QFl k PRIVATE Resident Non -Res. R,esident,, Non R ' Resident Non -Res. GYMNASIUMS Lincoln / WNCC 180 350 44_ <70 55 100 BALL FIELDS:s Bonita Crk Sports Cmptx' 170 340 7� 34= :' 23 46 Lincoln Athletic Field 170 340 .­+0v,117 23 46 Mariners Park 170 340 �,1 „x,34 ��°� 23 46 Peninsula Park 23 46 "Lights add $30 per field per hour. riela rrep aoas �..su per riela. SECURITY DEPOSITS Please Note: failure to properly clean up after a rental, damaging property, and other non- compliance with Facility Use Regulations are grounds for forfeiture of deposit. Rooms, Parks Ft Picnic Areas: Under 200 Attendance = $55 200+ Attendance = $110 Gymnasiums: $175 Oasis Multi- Purpose Room (No Alcohol): $175 Oasis Multi - Purpose Room (Alcohol to be served): $300 Central Library Friend's Meeting Room: $150 The Central Library Friends Meeting Room is only available during normal Library hours These are Monday through Thursday 9:00 a.m. to 9:00 p.m. and Friday Et Saturday 9:00 a.m. to 6:00 p.m. •$75 clean -up FEE for use of Friends Meeting Room if Kitchen is used or Food is served. $60 FEE for use of Public Address System at Friends Meeting Room. $75 non - refundable cleaning FEE at Oasis. Use of the Public Address system at Oasis must be negotiated with 'Friends of Oasis.' SET UP FEE for the Central Library Friends Meeting Room is $75 OASIS SENIOR CENTER: Rentals at this site must be approved by the Oasis Senior Recreation Manager. Certain additional restrictions may apply to use of the facility, which will need to be discussed with staff. For Information about this facility, please call (949) 644 -3244. SPECIAL EVENT PERMITS Et INSURANCE: Some Events Et Activities may require a Special - Event Permit or Insurance. Please check with the Community Services Department! Use of Bounce Houses or other vendor, supplied play equipment requires the Providing Company to have City- approved Insurance Certificates on file. MAXIMUM OCCUPANCY OF PARKS 20 at Inspiration Point. 75 at Begonia, Cliff Drive, Ensign View, Galaxy View, Irvine Terrace East or West, Lookout Point, Spyglass Hill and Veteran's Memorial. 150 at Bonita Creek, Eastbluff, Grant Howald, Mariners, Peninsula Park, and San Miguel MAXIMUM OCCUPANCY OF ROOMS Et BUILDINGS •20 at Balboa C.C. small Mtg. Rm. and WNCC Rm, 6. 25 at Oasis Rm 5 and WNCC Rm. 1. 30 at Oasis Rm. 4, oasis Rm. 6, WNCC Rm. 3, and WNCC Rm. 5. 35 at Cliff Drive Meeting Room. 40 at Balboa C.C. Dance Room. 55 at Carroll Beek Meeting Room. 65 at Oasis Room 1 A/ B. 66 at CYC Meeting Room. 70 at Bonita Creek Mtg. Rm., WNCC Rm. 2, and WNCC Rm. 4 (Dance Room). 80 at Mariners Meeting Room. 90 at City Council Chambers. 100 at Central Library Friends Meeting Room. 200 at Oasis Multi - purpose Room. (Valid from 7 -6 -2001) CITY OF NEWPORT BEACH COMMUNITY SERVICES DEPARTMENT FACILITY USE REGULATIONS 1. Permission to use City facilities is granted subject to observance of regulations, and contracts may be revoked for any violation of these regulations. Users of the facility shall observe, obey and comply with all applicable City, County, State and Federal laws, rules and regulations. Full payment of fees and deposits must be made at the time of reservation and must be made at least five working days in advance of the desired All applications for reservations shall be made on official forms provided by the Community Services Department. The person applying for the reservation must be present during the entire rental, including during the opening and closing of the facility. 3a. Cancellation of rentals by users for any facility other than multi - purpose rooms may occur seventy -two hours prior to the scheduled use and will be charged an $8 service fee. Cancellations with less than seventy -two hours notice will be charged a $30 cancellation fee. In the event of cancellation by the City, notice will be given as far in advance of the scheduled use as possible. 3b. Cancellation of rentals by users of the OASIS Senior Center multi - purpose room that occur less than thirty days prior to the scheduled use of the facility will be charged 251 of the rental fee. Cancellations with less than seventy -two hours notice will be charged the entire rental fee. 4. Reservations may be made up to six months in advance. 5. Room, Park, Picnic Area and Field rentals with fewer than 200 persons require a $55.00 cleaning /security /compliance deposit. For events with an attendance of 200 or more, this deposit would be $110.00. All Gym and Oasis Multi - purpose Room rentals require a $175.00 cleaning /security /compliance deposit. When, in the opinion of the Community Services Director /City Librarian, activity conditions warrant the presence of security personnel, the cost of such service shall be borne by the renter. The City will contract with the security service vendor and the fee will be included when the reservation is made. 6. Alcoholic beverages are prohibited and shall not be permitted in or on a City facility, with the exception of wine and beer at the OASIS Senior Center multi - purpose room, or when requested and approved in writing by the Director. Rentals involving alcoholic beverages require a $300.00 damage and cleaning deposit. The City reserves the right to place restrictions on the use of alcoholic beverages in accordance with State Law and Department policy. No alcoholic beverages are permitted for activities expressly conducted for persons under the age of 21. 7. Food and refreshments, including alcoholic beverages, will be permitted only in certain designated areas as determined by the Director or a designated representative. B. Any intended use of outside vendors such as bounce houses, entertainment and caterers must be disclosed in the application and if permitted shall comply with insurance procedures as outlined in City Council Policy 1 -25. 9. Facilities and equipment are to be left in the same condition as they were prior to the rental. The renter is responsible to pay for any damage to property or loss of property. A fee equal to total replacement cost will be charged. It shalt be the responsibility of the renter to see that unauthorized portions of the facility are not used. Repeat reservations wilt be contingent upon care of the facility, property and equipment, and observance of all roved rules and regulations. Floors and counter areas are to be cleaned of any debris, and all trash deposited in trash receptacles. If additional maintenance hours are required to restore a facility, or piece of equipment, to its original condition, the cost will be deducted from cleaning and damage deposits. 11. The City of Newport Beach is not liable for accidental injury to persons or loss or damage of group or individual property. When it is deemed to be in the best interest of the general public, the City of Newport Beach will require the renter to furnish a Certificate of Insurance naming the City of Newport Beach as additionally insured- The amount of the insurance shall not be less than $1,000,000 per occurrence of commercial general liability insurance. 12. One adult for each twenty minors must supervise groups composed of minors at all times. The rental contract must be completed and signed by one of the adults who wilt be attending and supervising the entire rental. 13. A City employee may be assigned to be present during the rental. The City employee shall be responsible for, and have complete authority over, the facility being rented, all equipment, participants and activities, and shall have the authority to request changes in activities, or cessation of activities, and the group(s) using the facility must comply with these requests or instructions. The cost of this City employee will be borne by the renter. 14. Any decorating or other alterations to any facility are subject to the approval and conditions of the Director. No structures may be erected or assembled on premises, nor may any extraordinary electrical, mechanical, or other equipment be brought thereon unless special written approval has been obtained from the Community Services Department. All use of facilities shall comply with all State and local fire, health and safety laws. 15. Facilities shalt not be used for purposes of advancing any doctrine or theory subversive under the Constitution of the United States. 16. No advertising shalt be exhibited, no petitions circulated and no solicitation or sales made in public facilities or on public grounds without written approval from the Community Services Department, 17. Vehicles are not permitted on recreation grounds without written approval from the Community Services Department. 18. No gambling of any kind shall be conducted on, or in, City facilities, and the renter shalt insure that no profane language or other disorderly or unseemly conduct shalt be allowed in any facility. 19. A contract may not be transferred, assigned or sublet 46All contracts will be issued for specific facilities and for specific hours, and the premises must be vacated as scheduled. The use of public address sound equipment will be limited to that provided by the facility, unless written approval has been secured by the Community Services Department through a Special Event Permit. (Item 6) November 6, 2001 • COMMUNITY SERVICES DEPARTMENT Arts ft Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Park Development Committee Re: Newport Village The Park Development Committee considered all the public comments received at the September 4 2001 Parks, Beaches and Recreation Commission meeting, as well as additional comments received at the committee meeting on October 26, 2001. The Committee agreed that this parcel of land should be a signature or special park for the City of Newport Beach because of its spectacular views and the unique environmental areas. The Park Development Committee recommends the following for components for the Newport Village site: • No concrete or asphalt paths; use decomposed granite or a natural looking material • This park will not be a destination park • • Natural look, but user friendly • Protect views of surrounding neighborhoods including only essential use of night lighting • Security Lighting - only what is required for safety • Develop parking options — 25 spaces, 50 spaces and 100 spaces — enhancing onsite library parking — provide cost estimates for grading /parking options — provide alternative off -site parking solutions • Develop two concepts - - with more turf — with less turf • Consideration for the environmentally sensitive areas • Benches, no picnic tables • List /survey potential users • Parking analysis of library • Small amphitheater / outdoor reading area for 30 -50 people • Landscaping should consider flowers /trees, location and size, for view protection • Water fountains • Garden like area • • Consultant shall also research funding opportunities (kern 7) November 6, 2001 • COMMUNITY SERVICES DEPARTMENT Arts E Cultural - Library - Recreation - Seniors To: Parks, Beaches It Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: Energy Charges for Co- Sponsored Youth Sports Groups Concerns have arisen from the City's co- sponsored youth sports groups, specifically the National Junior Basketball (NJB), about the increased costs in FY 2001/02 for lighting. In the case of NJB, the costs are associated with the scheduled NJB use of the City gymnasiums. All sponsored youth sports groups, whether indoor or outdoor, pay an hourly charge for lighting. In FY 2000/01, this fee was $15 per hour for both indoor and outdoor use. As the Commission is aware, all City fees are established by the City Council. When fees for FY 2001/02 were approved in June 2001, the lighting fee was increased to $30 per hour. Staff notified all youth sports groups of the new rate in June 2001 after the approval by City Council. • Since that time, City energy costs for the gymnasiums have been carefully evaluated. Further analysis of all costs indicate that the established outdoor cost of $30 is accurate, but that the indoor cost could be reduced to $15 to more accurately reflect the City's actual costs. Co- sponsored youth sports groups do not pay any other rental fees for facilities, other than the costs for lighting. Therefore, Community Services staff will request the City Council to establish a rate for indoor lighting for co- sponsored youth sports groups at $15 per hour. • 11 (Item 8) November 6, 2001 COMMUNITY SERVICES DEPARTMENT Arts Ft Cultural - Library - Recreation - Seniors To: Parks, Beaches a Recreation Commission From: Board of Library Trustees Re: Opportunity for New Resources at Mariners Park This is an alert about some considerations which have been going on within the City. The Board of Library Trustees, City staff, Newport -Mesa Unified School District board members and staff have been investigating over the past months the opportunity for the City to receive funds from the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act - Prop 14, to build a new Mariners Branch Library. The project under discussion would provide for a completely new library building which would also serve as a school library, offering both the Mariners' K -6 school community and the Mariners Library community greatly enhanced resources, increased hours, and the learning tools of the technological 21'` Century. Opportunities • Maximize use of public funding 65% of project funding available through the Bond fund. • Provide expanded access to information • Increased parking for the park and the library (an approximate additional 70 spaces) Expanded homework center • Increased library service hours • Forge partnerships • Foster library and lifelong learning Issues to be Addressed • City funds are required to relocate any of the existing athletic facilities which are impacted — tennis courts, batting cage, a small warm -up soccer field, and the shift of one ball field by 12 feet. • Joint operating agreement between the two jurisdictions; a long -term lease from the District to the City for the site on which the new library facility would be located. • The grant funding process is a state -wide competition • Short-time frame to accomplish all the elements required for the application in June 2002. The proposal is in the planning and talking stage. City Council members have indicated an interest in being more fully informed on the proposed project. The matter is tentatively scheduled to be on a Study Session agenda in late November. • Attachment • 8 P N z1 n I o I O + 4✓ • "' r �Sy� Lt uj yHKa / K{uwa rye' '�r y l' 0 2 0 0U YN `N C • y JJ {L 6 C r jy} // /� Y �y■af „� yjr �4, t,• i i'p • a �' ems`' •`t'. - g_$ � � • Y�d eS$ TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Preliminary Review of FY 02 -03 Capital Improvement Projects Recommendation Approve in concept the proposed list of the proposed General Services Department Capital Improvement Parks or Trees Projects for Fiscal Year 2002 -03. Background The General Services Department staff has begun the preparation of the FY 02 -03 • Capital Improvement Projects (CIP). Since the CIP projects are not due for submission to the Public Works Department until the end of December there is adequate opportunity to include input from the Commission on any additional projects that the Commission may wish to propose. Discussion The following preliminary capital improvement projects are being submitted for your review and comments. A final list will be provided to the Commission at the December 4 meeting. The projects are categorized and ranked as applicable by the Public Works Department guidelines. Major projects requiring extensive funding have been segmented into several phases due to budgetary constraints. Staff is prepared to respond to any requests by the Commission for additional projects. Very respectfully, David E. Niederhaus • DEN/MGL/kr Attachments • Capital Improvement Projects List (FY 02 -03) Project Category Amount 1. Park Facility Improvement Fund A $165,000 2. Street Tree Reforestation A $75,000 3. Marguerite Avenue Palm Tree Trimming A $36,000 4. Big Canyon Park Wetland Mitigation, (Phase III) A $20,000 5. Central Irrigation Computer System (Phase II) A $45,000 6. Citywide Street Tree Inventory A $100,000 7. Park Asphalt Walk Replacements A $40,000 • 8. Citywide Street Tree Root Pruning Phase I A $50,000 9. Drinking Fountain Replacements (Phase I) B $30,000 10. Goldenrod Avenue Footbridge Planter Replacements B $80,000 11. San Joaquin Road Median Tree Planting Project B $309000 12. Resurface Walkways at Cliff Drive Park (Phase I) B $35,000 13. Parks Signage Replacement Phase I B $75,000 14. Street Tree Tagging in Newport Heights B $5,000 Total: $786,000 U 0 Capital Improvement Project Descriptions (FY 02 -03) PROJECT 1. Park Facility Improvement Fund BUDGET $165,000 Projects for the improvement of parks and associated facilities generated by the, public, Commissioners, staff, and the City Council. These projects do not include any capital improvement to athletic fields, which is a separate fund. 2. Street Tree Reforestation $75,000 Removal and replacement of problem trees Citywide in conjunction with the Sidewalk Replacement Program. • 3. Marguerite Avenue Palm Tree Trimming $36,000 Removal of old palm frond ends from City parkway street palm trees for safety and beautification. 4. Big Canyon Park Wetland Mitigation, (Phase Ill $20,000 Removal of weeds and undesirable seedlings per a pre- approved mitigation plan with the State in a wetland area. 5. Central Irrigation Computer System (Phase II) $45,000 Conversion of existing irrigation controllers City wide to link with central computer to increase the efficiency of the irrigation distribution system throughout City parks systems. The eventual goal is to convert entire system over the next 5 years. Substantial water cost savings are anticipated. 6. Citywide Street Tree Survey $100,000 • Project will inventory the entire Urban Forest. The update is a necessary maintenance feature for the City's tree database to provide for effective tree management and liability prevention. 7. Park Asphalt Walk Replacement $40,000 The replacement of existing asphalt walkways with concrete throughout the City parks system to enhance safety and maintenance. 8. Citywide Street Tree Root Pruning Phase I $50,000 Project for the removal Citywide of problem tree roots that present current liabilities to the City. 9. Drinking Fountain Replacements (Phase I) $30,000 The first phase replacement of drinking fountains in the City park system. This will provide better drainage and healthier conditions. 10. Goldenrod Avenue Footbridge Planter Replacements $80,000 The wood planters on the concrete footbridge have deteriorated over the past 23 years. The wood planters would be replaced with irrigated fiberglass planters. 11. San Joaquin Road Median Tree Planting Proiect $75,000 Planting trees on the San Joaquin Road median from MacArthur Blvd. to Jamboree Road. 12. Resurface Walkways at Cliff Drive Park (Phase D $35,000 The resurfacing of existing walkways in the park that have deteriorated through use. This would be a three phase project. 13. Parks Signage Replacement Phase I $75,000 Project would include the first phase replacement of wooden signs with plastic constructed signs citywide. The current wood signs require high maintenance and/or replacement every 3 to 5 years. 14. Street Tree Tagging in Newport Heights $5,000 Project would include funding for placing tree identification tags on City trees within the City right -of -way in Newport Heights to prevent unauthorized tree removals. n U