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HomeMy WebLinkAbout3/2/2004 - Agenda PacketMARCH 2, 2004 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches and Recreation Commission Tuesday, March 2, 2004 - 7pm— City Council Chambers AGENDA &RDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Knight • Director Niederhaus PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -5) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. Speakers are not required to submit a card as a condition to addressing the Commission. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn cellphones and pagers off or set them in the silent mode. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number. Speakers are limited to three minutes on a!! agenda items- 1. Minutes of the February 3, 2004 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Park and Tree Division Activity Report. Receive and file monthly Activity Report for activities and upcoming projects. 3. Recreation Et Senior Services Activity Report. Receive and file monthly Activity Report for activities and upcoming projects. 0 Tree Donation. Accept tree donation by Anne Stephens to replace dead California Sycamore at Castaways Park 5. Bench Donation. Accept bench donation for installation at West Bay Avenue between 9th and 10`" Streets from Susan Mahoney. CONTINUED BUSINESS 6. Corona del Mar Centennial Foundation -For Information only. Action: -- None required NEW BUSINESS 7. Kings Road Park Encroachment - Consider encroachment permit request by Walter Hackler, 1721 Kings Road. Action: -- 1) Deny encroachment request and direct removal of all private improvement on City parkland at owners expense; and direct staff to replace fencing along park boundary at City expense. 2) Approve request. 8. Reforestation Request - Consider request for reforestation by Harbor View Hills South Homeowners Association. Action: -- 1) Approve reforestation request by HVHSHA; and waive the 36" boxed size tree requirement 2) Deny request. 9. City Council Policy B -13 — Public Use of City Facilities - Consider amendments to Council Policy B -13 as shown. Action: -- 1) Approve amendments 2) Deny amendments. OLD BUSINESS 10. Committee Reports. — Verbal Report by Chair of committee • Finance — Garrett a Skoro Ad Hoc • Park Development — Skoro, Allen & Brown — Community Service Award - Garrett, Ruzicka & Tobin •Rec & Open Space Element — Garrett — Tree Committee - Allen, Skoro ft Tobin • RecreaIion Activities — Englebrecht, Ruzickafr Tobin — Youth Sports Liaison — Ruzicka • Seniors — Allen, Tobin a Skoro FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOUP.NMENT CITY OF NEWPORT BEACH Parks, Beaches £t Recreation Commission • Regular Meeting February 3, 2004 - 7pm Convened 7:09pm ROLL CALL Present: Debra Allen Tim Brown Roy Englebrecht Bill Garrett Val Skoro Tom Tobin Absent: Greg Ruzicka Staff: Marie Knight, Recreation Et Senior Services Director David Niederhaus, General Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant DIRECTOR'S COMMENTS Director Knight reminded the Commission of the Joint Meeting with City Council on February 10 at 4pm to discuss park priorities. The agenda will focus on Bayview, Sunset Ridge and • Newport Village and she asked if there was anything else that the Commission would Like to discuss and if so to please let her know. PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the Janaury 6, 2004 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Park £t Tree Division Activity Report. Receive and file monthly Activity Report for activities and upcoming projects. 3. Recreation Et Senior Services Activity Report. Receive and file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Skoro to receive and approve Items 1 through 3 of the Consent Calendar. Motion carried by acclamation. NEW BUSINESS 4. Newport Harbor Baseball Association Request - Director Knight stated that they had received a request from the Newport Harbor Baseball Association to install temporary scoreboards at Fields 3 and 4 at Bonita Canyon Sports Park and Mariners Park. Staff is • recommending approval with the following requirements: 1. Scoreboards are non electric and temporary. 2. All costs for installation must be assumed by Newport Harbor Baseball. 3. Detailed plan for footings must be submitted to and approved by the Building Department prior to work. Parks, Beaches Et Recreation Commission Regular Meeting February 3, 2004 • Page 2 4. Work schedule and final placement must be approved by the Recreation and the Park Superintendent prior to commencement. 5. Scoreboards must be removed at end of season. Commissioner Engtebrecht asked if advertising would be sold at the top of the scoreboard or would it just say Newport Harbor Baseball Association. Director Knight stated that she did not know if sponsorship had been secured and of course it would have to meet all applicable policies regarding sponsorship and signage. Chair Allen open the public discussion Charlie Massingill, Newport Harbor Baseball stated that they have about seven fields in the Newport -Mesa area and that none of them have scoreboards and that this would be the first and would be installed at the beginning of the season and come down at the end of June. Chair Allen stated that staff would be working with Newport Harbor Baseball regarding fencing and the placement of the scoreboards. • Chair Allen closed the public discussion Commissioner Skoro asked if staff had received any comments from the public. Director Knight stated that residents around the vicinity of both parks had been noticed and that staff has not received any comments. Motion by Commissioner Skoro to approve the request by Newport Harbor Baseball. Motion carried by acclamation. CONTINUING BUSINESS 5. Corona del Mar Centennial Foundation Request CONTINUED. Chair Allen stated that this was a continued public item to consider whether Inspiration Point is a suitable site for any structure that will commemorate the CdM Centennial. Chair Allen stated that the Foundation would be called upon first to discuss the status of the project and exactly what the Commission is being asked to do. Commissioner Brown reminded the Commission that he was serving on the CdM Centennial Foundation special events committee of that it is appropriate that he recuse himself. • Director Knight stated that this issue had come before the Commission last month and that it had been requested by the Committee to continue the item and reminded that Commission that they had asked for the following information: 1) If this request were approved at the Commission level what would the next step be? Director Knight stated that it is staff's belief that it would go directly to City Council and would not need to go to the Planning Commission; • U • Parks, Beaches ft Recreation Commission Regular Meeting February 3, 2004 Page 3 2) What other approvals would be necessary? She stated that it would be dependent on where the statue is placed, as it could need approval from the State Parks and Recreation Department if it were placed on property leased by the City from the State. Approval would come from the local office. Director Knight stated that the Commission has received information regarding the request from the Foundation as well as a preliminary concept for the site and the statue. She stated that it is important to note that the plans and drawings submitted are at the preliminary stage as the Foundation does not want to go forward with the expense of more detailed documents until after this meeting and they knew whether or not this site would be approved as an appropriate location. Director Knight stated that the residents in the vicinity of this location were notified of this meeting. Bernie Svalsted speaking on behalf of the Centennial Foundation stated that the Foundation had furnished the Commission with over 85 pages of information regarding this project including their outreach to the community. He stated that he had met with many residents that are happy with the project as it stands and some that are not. He stated that the Foundation will meet in March to discuss alternate locations and suggested that as the community comes up to speak tonight that they might have suggestions to make for alternative sites as well. He reiterated that the Committee is no longer looking at Inspiration Point as a viable location for a statue. Chair Allen stated that she appreciated the fact that the Committee has requested a special meeting to discuss alternate sites and commended them for listening to the public outcry on the issue. The following people spoke in opposition of the location of Inspiration Point or the area near Inspiration Point for a time capsule/ monument: Kathy Harrison, Arts Commissioner Elmer Drews Jeff Christiansen Mark Coleman Terry Winton Marvin Nebbin Marge Wilson Marge Perry Don Kassaria Paul Luwincke Sanford Greenberg Wendy Brooks Bruce Colbert Fred Anrisen Lila Crespin Barb Burns Mike Hoppe The following people spoke in support of the project: BJ Johnson LaVena Hayton Peggy Fort, CdM Centennial Foundation stated that the goal of this committee is to celebrate the Centennial. She stated that the Committee feels that they had done their best as far as the outreach to the community is concerned and that over 228 volunteers are working on the Centennial but that they are always looking for more that would be Parks, Beaches it Recreation Commission Regular Meeting February 3, 2004 • Page 4 willing to work on this project, as they still need help in planning and fundraising. Ms. Fort reminded the Commission that Wyland had lived in Newport Beach for much of his life and considers it his home as well. Chair Allen closed the public discussion Commissioner Skoro stated that he was happy that the Committee had listened to the community and suggested a continuance of this item at a special meeting so that alternative locations could be discussed. Chair Allen asked if that was a motion Motion by Commissioner Skoro to continue this item at a special meeting to review alternative site locations. Amended motion by Commission Tobin to not meet until after they have met with the Arts Commission. Chair Allen suggested February 23 at 7pm in the Council Chambers. • Commissioner Englebrecht commented that there really is not a reason to have another meeting and suggested that the Committee forget using a sculpture. Commissioner Garrett stated that he also was glad that the Committee had abandoned the Ocean Boulevard location and for listening to the community. Chair Allen stated that she would be supporting this motion and now is the time for the Committee find a location for their project but commented that if this sculpture were used that the Risk Manager should look at liability issues and that zoning may still play a part in any location that was presented. Chair Allen asked Commissioner Skoro to repeat his motion. Motion by Commission Skoro to meet on February 23 at 7pm in the Council Chambers to review alternate sites provided by the Committee. Motion carried by the following vote: Ayes: Allen; Garrett, Ruzicka, Skoro, Tobin Abstain: Englebrecht Recused: Brown • 6. Committee Reports • Finance - Director Knight stated that she would be calling the Committee to meet within the next month. • Park Development - Commissioner Skoro stated that a ruling is still pending on the law suit that was filed for Upper Bayview and that the next meeting was scheduled for February 17 at 8:30am. He stated that there is some talk that money budgeted for Parks, Beaches Et Recreation Commission Regular Meeting February 3, 2004 • Page 5 design of Newport Village could be diverted to Cal Trans West which could delay Newport Village. • Rec Et Open Space Element - Nothing to report. • Recreation Activities - Nothing to report. • Seniors - Commissioner Tobin stated that the next meeting with the Ad Hoc Council Committee was scheduled for February 19 at 9:30am with the Negotiating Committee of the Friends of OASIS chaired by Mayor Ridgeway and Council Member Webb. • Ad Hoc Community Service Award - Nothing to report - Tree Committee - Director Niederhaus stated that they expect to have a final copy of the negative declaration shortly with a 20 day review period scheduled and hope to go to Council sometime in April.. - Youth Sports Liaison - Nothing to report. FUTURE AGENDA ITEMS • Limiting of Bench Donations, identify areas where they are needed • Memorial /Gift Tribute Report - Director Knight stated that staff hoped to bring a report on this issue in April. • Irvine Terrace Park Encroachment - April • Review of Council Policy G -5 possibly requiring approval of HOA where bench will be installed or • gage number of benches in parks. • Liability Aspects at Marina Park • Corona del Mar Centennial Foundation • Skate Board Parks - Commissioner Engtebrecht commented that it would behoove us to discuss this issue again. Director Knight stated that they had been in discussion with Costa Mesa and would try to bring back information in March or April. ADJOURNMENT - 8:59pm Submitted by: Teri Craig, Admin Assistant • •���WPpRT p 9 c940.00.0.`P PB &R Commission Agenda Item No. D' March 2, 2004 TO: Parks, Beaches and Recreation Commission FROM: Parks and Trees Maintenance Superintendent SUBJECT: Parks and Trees Maintenance Divisions Activities Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff is coordinating with the Recreation and Senior Services • and Public Works Departments regarding the renovation of the play area at Cliff Drive Park. Parks Maintenance Division staff is working with Recreation and Senior Services and the Public Works Departments relative to the construction of the new Mariners library and the anticipated impacts to Mariners Park. The Castaways Park Revegetation Project commenced in January. The work to date has been the installation of temporary construction green fencing, weed abatement, irrigation installation and soil preparation. Planting will commence the second week of March, and the project is scheduled to be completed by the end of March. 4. Parks Maintenance Division staff continues coordinating with the Youth Baseball representatives regarding the field renovation work in preparation for the upcoming season at various City facilities. 5. The Commission approved the donation of a tree and bench which has been installed at Bayview Park. 6. A total of three new drinking fountains were installed at West Jetty View (1) and West Newport Parks (1) and at the Oceanfront boardwalk at 15`h Street (1). The fountains that were replaced were in disrepair and deteriorating. . 7. Several new benches and hanging flower pots were installed throughout the Balboa Village Project. These new additions have been well received by the public. . Upcoming Activities for March 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Parks Maintenance Division staff will continue coordinating the annual control of rodents with contract services. Tree Division Activities During the month of February, 855 trees were trimmed, 8 trees were removed as a result of claim related settlements approved by the City Manager, an emergency tree removal was required as a result of a major street repair project, 11 trees were planted, and 6 emergency tree calls were responded to. The Urban Forester received 114 tree maintenance requests. 1. The City's tree trimming contractor, West Coast Arborist, is currently trimming trees within the Corona Del Mar area. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. The Ficus Tree Maintenance Program that was approved by the City Council has • commenced. The Council allocated $60,000 to maintain large existing Ficus parkway trees in order to minimize intruding roots that have caused extensive property damage. The scope of the work will include tree trimming, root pruning and root barrier installations and will be completed by West Coast Arborist. The project will be . completed by April 1. 4. The attached Tree Activity Report summarizes requests and field activities performed during the past eight months. Parks and Trees Maintenance Superintendent Attachment: Tree Activity Report 2003- 2004 • • Ni CF=' IN dpwam BEACh/ a � All7 41�11 O,t ah4 ' r 4'h14, 4el b 9a �1�1% o Tie h �9ay h ° °r o p 09th. Q � � � Er � �09pJaO � s 0 y hb O 4-i � Th 00 O O O O r't OZ) N r r O O O O < N r O O O O O N r r co O O O O O O LO o 0 0 0 0 0 N co O O O O 0 0 co O O O O O N N V) Cl O O O O co co r-- 0 0 0 0 0 0 co s x N � co N N N O O' 'O j O` Q .w. p E O E CD d N .O IL � O O O cn o O O tp w o CL o E > O E N f` O > U C (D 0 w O N O N E U (Item 3 ) March 2, 2004 CECREATION & SENIOR SERVICES DEPARTMENT 1s` Choice for People. Play &Programs To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation & Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Department. • • Monthly Activities Report Page 2 RECREATION SERVICES . To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly (November Et December) Activities Report (Item 3) March 2, 2004 ADULT SPORTS Co -Ed and Men's Softball - The spring 2004 Adult Softball leagues called play ball the week of February 2; although the first pitch was delayed until February 4 because of rain. All rained out games are rescheduled at the end of the season. Eighty -five teams are scheduled, an increase of 6 teams from last spring. The 13 leagues are divided into 48 men's and 37 coed teams. Seniors- Senior Softball has had organized practices on Mondays in February with games scheduled to begin on March 1. This over 65 program plays Mondays from 9:30am to 11:30am at Bonita Creek Park. Basketball - The winter adult basketball league continues with 76 teams competing in 10 different leagues with games scheduled through March 25. Deadline for the spring league was February 27, with games beginning the week of March 29 at the Eastbluff Boys Et Girls Club on Wednesday evenings. Ensign school staff informed the City in February that their gymnasium will be unavailable for adult basketball from June 18 - August 31 due to construction upgrades from Measure A. Plans are underway to increase use at the Eastbluff Boys Et Girls Club during the summer season and /or run • an outdoor basketball league to avoid turning away 25+ teams. The Ensign gym will be available in September for the fall season. YOUTH SPORTS Youth Basketball- Fifteen boys and girls teams comprised of 3rd - 7th graders completed a fun - filled and successful season on February 28. League games were held every Saturday for 7 weeks at the West Newport Community Center Gymnasium with a focus on sportsmanship, learning and fun. The top teams in each Division will advance on to the Orange County Southern California Municipal Athletic Federation Playoffs on March 20 and 21. Tiny League - The four -week clinic held at the Lincoln School Gymnasium, introduced 1" and 2nd grade boys and girls to the game of basketball focusing on teaching the fundamentals of dribbling, passing, and shooting. Seventy enthusiastic young athletes were enrolled in this year's program which took place every Wednesday in February. YOUTH / TEEN Youth Council (High School) - The February meeting of the Youth Council was highlighted by a presentation from Hoag Hospital on the new Women's Center being built and Ahlia Kattan being • elected to fill the position of Vice Chair. The council is busy planning for the upcoming Challenge Day on February 28, which teaches tolerance and understanding of others, reducing oppression and raising self - esteem. The day will include approximately 70 high school aged youth and 25 volunteer adult facilitators. Mayor Ridgeway also assisted the council in brainstorming possible topics for City Government Day scheduled in April. Monthly Activities Report (Item 3) Page 3 , March 2, 2004 Junior High Prop rammine - Now in its second year, the "Ensign X- perience" after - school program • continues to draw 15 -20 students per day. This drop -in after - school program for 7th and 8th grade students is offered three days a week in the Ensign School cafeteria for billiards, foosball, table tennis, board games, art and much more. n U Ski -trip Excursion- The 2nd Annual Junior High Ski and Snow Board Trip was held January 30, a NMUSD student free day. The luxury bus left Ensign Junior High at 6:30am for Mountain High Resort in Wrightwood with 33 participants on board. The day was ideal with great snow conditions and clear blue skies. Recreation Services partnered with the Blue Angels Ski and Snow Board Company who provided drinks and snacks all day long as well as a pizza lunch. The ski trip was a great success. Pleasing and needless to say, event! CONTRACT CLASSES The spring Newport Navigator was mailed out to residents February 18 -20, and registration opened on February 23rd. The following are some of the new and exciting classes this season: • New and expanded sailing classes for all ages. • Dinosaur Discovery and Undersea Exploration for youth. • Tappercize for Adults • And much more! RecWare User Conference - Recreation Manager Matt Lohr attended the Annual RecWare Safari Software user conference in San Diego on February 4 and 5. RecWare Safari software is used for class registration and facility booking. At the conference topics included advance features of the software and tips on better marketing for recreation programs. The information from this •conference will be used to better utilize the software capabilities and developing a marketing plan for the department. New Instructor - Each month, staff highlights a new contract instructor. Rhonda Felton will begin teaching preschool and youth educational classes dealing with nature, science, and the Monthly Activities Report (Item 3) Page 4 , March 2, 2004 environment. Her classes this spring will include undersea exploration, dinosaur discoveries, and Harry Potter's Magical World of Science. She has also taught for the Cities of Dana Point and Irvine. • Rhonda has a degree in Accounting and Business Administration from Barton College and worked on her teaching credential at East Carolina University in elementary education. Her work experience includes a elementary school teacher assistant, preparing the curriculum and presenting presentations on hurricane safety back east, and worked with kindergartens on developing skills in phonics and arithmetic. AQUATICS Aquatics Report - Adult lap swim numbers are down as the weather has been chilly and the pool heater has been having trouble. Staff is preparing for the summer aquatics program by ordering equipment and advertising positions on the City's website and Orange County Aquatics Council's website (www.ocaquaticcouncil.org). Staff costs will increase from last year, since Newport Harbor High School Pool is reopening. Aquatics Classes Revenue Participants Lap Swim (Cash participants) S 498 166 Annual Pass 960 6 Punch Pass 0 0 NBAC Swim 4880 22 MBAC Rentals 0 1,500 (Billed quarterly) • NBAC Jr. Polo 2010 10 TOTAL $8,348 1704 SPECIAL EVENTS Spring Egg Hunt - Staff is preparing for the Spring Hunt to be held on Saturday, April 10 at 10am at Eastbluff Park. This year's event will be held in conjunction with Madison Marquette who will provide activities at Eastbluff Village Center after the egg hunt. Arbor Day 2004 - Staff is working with Urban Forester John Conway to plan Arbor Day on Friday, April 30, 2004, at Lincoln Elementary. Staff is meeting with the school principal to finalize plans for this event. FACILITIES USE AND MAINTENANCE New Playground - The playground at West Newport Park, near the tennis courts has some maintenance issues and staff is getting bids for replacement of the equipment. This project will be placed on the Proposition 12 project list and will be approximately 2 -4 months before the replacement is completed. In the meantime, there will be no equipment at the site. A neighborhood meeting to discuss the replacement will be scheduled in the next month. Cliff Drive Park - The project is progressing and should be finished in a few weeks. Staff is looking at painting the Community Center and other site work to help the park match its brand new look. • If you haven't seen the new site, it looks great. Grant Howald Park Basketball Court - Plans are moving along to redo the basketball court that has been damaged by tree roots. Work will have to be coordinated with the school district. Monthly Activities Report (Item 3) Page 5 _ March 2, 2004 Mariners Park Tennis Courts - A further delay in plans for this project will cause these courts to be closed for a period of time this summer. Classes will be moved to Harbor High School or other • courts to avoid confusion. RENTALS /PERMITS Rentals - During the period of January 16 through February 15, 2004 there were: • 1 Picnic/ Park Area Rentals @ Inspiration Point Special Event Permits - During the period of January 16 through February 15 there were a total of 26 Special Event Permits issued. The total number of SEP's for 2004= 48. Those of note for this period are: • January 27 - February 3 — Newport Harbor Nautical Museum Tall Ship Visit • February 7 -8 — Newport Harbor High School Surf Contest February 7 — Newport Aquatic Center Hal Rosoff Canoe /Kayak Race PARK PATROL Park Patrol had a busy month and continued to assist the public and various organizations that use City recreation parks /facilities. The Park Patrol program continues to make the City of Newport Beach parks and facilities a safe and positive environment for the community. Sam Rodriquez completed his P.C. 832 class this month at the Orange County Sheriff's Training Center. During this period, Park Patrol was able to assist in the following areas: • Prevented vehicles from driving on park grass /fields • Monitored a wedding ceremony at a park • Prevented littering and over watering of a park • Assisted with opening /closing City facilities for scheduled events • Advised various persons that private tennis instruction is not permitted on • public courts • Reported broken sprinklers, water faucets, and tree repairs to the GS Dept. Enforced no smoking laws in and around playgrounds and community centers • Inspected an monitored park field conditions during /after rain • Monitored the use and security of City parks and facilities • Prevented graffiti to public property near the Balboa Pier • Monitored the compliance with Special Event Permit conditions Assisted with turning on /off field lights for club soccer teams • Observed and reported to the PD a park visitor who appeared to be under the influence of drugs at West Newport Park Discovered /stopped illegal alcohol consumption in a park • Monitored and advised numerous park visitors of the City's leash law Advised skateboarders to stay off rails and motorized scooters to stay off grass • Issued multiple warnings for illegal parking in handicapped parking spaces • Removed various illegally posted signs from parks and other public property OTHER Other .Field Allocation Meeting - Recreation Manager Sean Levin attended a County -wide field allocation meeting that brought together Recreation agencies from all over Orange County to share problems and solutions to the shortage of fields and how to cope with the growing demands in our communities. This group intends to meet on a regular basis to share successes and ideas to help provide the best service to the youth groups and growing number of field requests received each year. Monthly Activities Report (Item 3) Page 6, March 2, 2004 California Parks and Recreation Training Conference - This year's Conference is being held in • Anaheim on March 10 -13 and staff will be visiting sessions to learn new and exciting programs or other delivery systems to improve our services. Even Senior Recreation Leaders will be attending by volunteering for half a day to be able to sit in on workshops for free. Professionals from all over the West Coast and Hawaii attend this training conference. Awards - The Recreation & Senior Services Department received the Award of Excellence for Poster Design for the CDM 5K poster in 2003. This is a statewide award in category of 50,000- 100,000 population. The award will be presented at the CPRS Conference in Anaheim in March. Recreation li Senior Services along with the Parks Department and Public Works were also recognized with an Achievement Award in Facility Design - Sports Fields /Complexes for Bonita Canyon Sports Park. The Department is extremely proud of both awards and wants to thank all the other departments that helped us in achieving these high standards. • n U Monthly Activities Report Page 7, SENIOR SERVICES • To: Parks, Beaches and Recreation Commission • n LJ From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Monthly Activities Report (Item 3) March 2, 2004 General Membership - The General Membership meeting was held on February 7. The group enjoyed the sweet, smooth sounds of the big band era provided by composer /conductor Bill Elliot and his ensemble after the meeting. Tax Season - Tax season began February 3 with six volunteers preparing taxes for those people who need help and make less than $60,000. HICAP - The Health Insurance Advocacy Program, a non - profit volunteer group, made a presentation on Long -Term Care Insurance on February 5. This concluded a month -long financial lecture series. The series has been very informative and well attended. Pancake Breakfast - The pancake breakfast was held on February 14, and since it was Valentines Day, Cherries Jubilee was served on the side with over 200 people in attendance. The pancake breakfast is held the second Saturday of every month at Barn. Medical Lecture Series - UCI Medical Center provided a lecture on "Strategies for Managing Diabetes" on February 20. Endocrinologist Dr. Andrew Reikes provided comprehensive information about diabetes and the latest treatments and discussed strategies used to combat the illness. Thank You, Thank You, Thank You - Staff will be thanking the many volunteers that help to make the OASIS Center a great place to recreate with a catered luncheon on February 27. The theme for the event is the 1950's. Health Watch - A pharmacist from Eldercare Public Health will be available by appointment only to answer questions about medications on February 25. CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Monthly Activities Report Kitchen Et Home Delivered Meals Front Office Page 8, Gift Shop Library PARTICIPANTS ATTENDING President Treasurer RECREATIONAL CLASSES Bookkeeper Taxes PERSONALIZED SERVICES PROVIDED Casablanca UCI Lecture - Ask the Includes: Pharmacist Blood Pressure 58 Braille 60 Counseling - persons 50 Eldercare 5 Employment 25 HICAP 5 Homerepair Program 0 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 749 Shuttle 395 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen Et Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes Housing counseling Information/ Referral Legal Assistance Senior Assessment(hrs) Telephone Reassurance Visual Screening Transportation 6,108 CUSTOMERS 1,832 CUSTOMERS 1,681 CUSTOMERS 65 1,125 6 45 231 6 0 1,144 CUSTOMERS 1,162 CUSTOMERS 1,347.00 HOURS ('equiv. to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Lone Trips Mission Inn Tour /Riverside 24 Las Vegas - Golden Nugget Swinging with the Big Band 26 Santa Anita 29 ATTENDEES TO MEETINGS AT OASIS Board of Directors 21 General Membership 180 SPECIAL EVENTS /SCREENINGS/LECTURES Pankcake Breakfast 167 OASIS Golfers Computer Friends 60 Sunday Movies - Movie - Finding Nemo 20 Guarding Tess Over 80's 160 The Turning Point On -Line Library 5 Casablanca UCI Lecture - Ask the Pharmacist 25 Return to Me • 88 CUSTOMERS 38 201 PERSONS 457 PERSONS 146 21 22 23 31 (Item 3) March 2, 2004 • (1) • • TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Donation Request Recommendation PB &R Commission Agenda Item No. March 2, 2004 To accept one tree donation at Castaways Park, this will replace an existing California Sycamore tree that recently died. Disenssion Staff received an inquiry from Ann Stephens regarding a proposed tree donation for Castaways Park. The donor submitted a letter dated February 10, 2004 requesting the approval of a one tree donation (copy attached). The plaque verbiage will read "Donated for Grover C. Stephens, Ph.D." which conforms to City Council Policy G -5. The tree will be a 24" box California Sycamore. A map showing the location of the proposed tree planting is attached. Ms. Stephens received a copy of this report and a notice of the Commission meeting. The Castaways Homeowners and Cliff Haven Community Associations were notified of the donation offer. Very respectfully, David E. Niederhaus Attachment: (A) Ms. Ann D. Stephens letter dated February 10, 2004 (B) Map FIUSEMGSVSh.r&Park, 2004TP ks, Beaches and Recreation Commission \March 2004\ RepoitTreeUOnation .Mn&pm15 .Cmmaye.021304.dw • Ann D. Stephens 1912 Beryl Lane, Newport Beach, Ca 92660 -4400 Tel. 949- 646 -4931 Fax 949- 646 -7135 email: gstephen@uci.edu February 10, 2004 Marcelino G. Lomeli Parks and Trees Maintenance Superintendent City of Newport Beach P.O. Box 1768 Newport Beach CA 92658 -8915 Dear Mr. Lomeli: As I discussed with Randy Kearns in a recent telephone conversation, I wish to donate a tree to the City of Newport Beach in memory of my late husband, Grover C. Stephens,Ph.D. Grover moved to Newport Beach in 1964 as a founding department chair in the . School of Biological Sciences at the University of California, Irvine. He worked with the Robinsons in the effort to save the Back Bay from development. He was very fond of walking along the path at Castaways Park. I would like to donate a California Sycamore tree to be placed at Castaways Park, along with the standard 2" x 6" plaque with the permitted wording that will read "Donated for Grover C. Stephens, Ph.D." I understand that I will bear the expense of the tree and the plaque and that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you should have any questions or need any more information from me please do not hesitate to call me at 949 - 646 -4931. Thank you very much for your assistance with this matter. Sincerely, Ann D. Stephens D� w m a N N O r U a. SEW PART p� r 6m a ���D • U � S e.. CS< /FO M1�`P TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation PB &R Commission Agenda Item No. 5 March 2, 2004 To accept a bench donation for installation on West Bay Avenue, between 9`h and 10`h Streets. Diwiminn Staff received an inquiry from Ms. Susan Mahoney regarding a proposed bench donation on . West Bay Avenue, between 9`s and 10`t' Streets. The donor submitted a letter dated January 25, 2004 requesting the approval of a bench donation to replace the existing deteriorated bench (Attachment A). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated in memory of Michael Akahoshi ", which conforms to City Council Policy G -5 (Attachment B). Attachment C is a photo of the type of the replacement bench and Attachment D is a map of the proposed location of the bench. Ms. Susan Mahoney and the President of the Central Newport Beach Community Association have received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus • Attachments: (A) Ms. Susan Mahoney's letter dated January 25, 2004 (B) City Council Policy G -5 (C) Photo (D) Map n u January 25, 2004 Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, CA 92658 -8915 Dear Mr. Lomeli, Pursuant to our recent conversation, I am writing to you regarding donating a bench to the City of Newport Beach. As we discussed, I would like to donate a bench to be place at West Bay Avenue, between 9`" and l0ei Streets, along with the standard 2" x 6" plaque with the permitted verbiage that would read "Donated in memory of Michael Akahoshi". • This spot is particularly meaningful, as my brother, Michael Akahoshi, spent many years are a resident in Newport Beach. I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches, and Recreation Commission. If you should have any questions or need any more information from me, please do not hesitate to call me at 714 493 -5573. Thank you very much for assistance with this matter. Sincerely, Susdn,Mahoney c • n U G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS • It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. 1] The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial `district will require notification of, and an endorsement from, the local business association. 1 • G -5 ' C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • 0 Ae wi 0 • i f 1 E W O a z O a z a ■ 1 w Cs caS 06 I top Ok r gli (Item 6) March 2, 2004 • RECREATION a SENIOR SERVICES DEPARTMENT To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation tx Senior Services Director Re: Corona del Mar Centennial Foundation Attached is information provided by the Corona del Mar Centennial Foundation. Foundation representatives Luvena Hayton and BJ Johnson will be in attendance at our March 2 meeting to give an information report providing an update on the Foundations plans. No action is required. Attachments: 1. Memo — Peggy Fort, received 2/24/04 2. Press Release dated 2/17/04 3. Implementing the Vision 2004 Plan — Clock Tower & Centennial Plaza 4. Aerial Map 5. Parcel Map 6. Implementing the Vision 2004 Plan 7. Vision 2004 • • THE CORONA DEL MAR CENTENNIAL FOUNDATION cdm2004.com 2647 €asr Coasc Highway Corona del Mar, CA 92625 EXECUTIVE DIRECTOR Peggy Farr BOARD OF DIRECTORS Officers Bernie Sv Israd uman rk SrhuleIn Vice Chairman & Secretary Wade Roberts Treasurer DIRECTORS Beverley Johnson Jacqueline Wittmeyer Jim Skahan John Blom Luv Haymn William Dean EX-OFFICIO MEMBERS George A. Berger Tma Hoover Scott Palmer CENTENNIAL TIME CAPSULE ENHANCEMENT PROJECT TO: Commissioners - Parks, Beaches & Recreation Department FROM: Peggy Fart, Executive Director, The Corona del Mar Centennial Foundation RE: March tae Meeting Agenda Item — Corona del Mar Centennial Celebration NO REQUESTED ACTION: INFORMATIONAL REPORT ONLY CENTENNIAL TIME CAPSULE ENHANCEMENT PLAN: To commemorate the Centennial Celebration, The Corona del Mar Centennial Foundation and Committee are currently reviewing potential site locations for a Time Capsule Community Enhancement Project in honor of the 100 - year birthday of Corona del Mar. Through extensive community outreach, the site location at the comer of Marguerite and Pacific Coast Highway is currently being reviewed. The proposed time capsule enhancement project will incorporate the 'Vision Plan' conceptual renderings and may include a time dock as well. The Centennial Foundation's primary objective will be to generate revenue sources and sponsorship to support the time capsule community enhancement project This community funded Centennial Celebration will include corporate donations and a private fundraising campaign, offering residents the opportunity to fist their name on a bronze nameplate, which will be placed near the time capsule. Inclusion on the nameplate will be available for individuals, families, and organizations to purchase for a specified amount. THE CORONA DEL MAR CENTENNIAL CELEBRATION: As a prelude for the centennial of the City of Newport Beach in 2006, residents and community leaders and civic officials have been planning the 100 -year birthday celebration of the village of Corona del Mar which takes place in 2004. This celebration will bring together the entire community in a very special way honoring our rich quality of life, history, art, education and the 100 -year birthday of Corona del Mar. CENTENNIAL MISSION STATEMENT: To bring together the entire community in a citywide celebration to honor the 100 -year birthday of the village of Corona del Mar. Along with special event celebration, history, education and community involvement, the Centennial Foundation will launch a fundraising campaign to support a fime capsule to inspire future generations. THE CDM CENTENNIAL FOUNDATION: Corona del Mar Centennial Foundation is a not -tor profit, tax -exempt 501 (c) (3) association committed to investing in the Corona del Mar community through celebration of the history, education, art and physical community enhancements for present and future generations to enjoy, while preserving the historic significance of the village. Federal Tax ID 200330457 The Foundation consists of nine voting Board Members (three resident representatives, four CdM BID representatives, and two Chamber representatives), one Executive Director, a City Advisor, CFO, Legal Advisor and various Advisory Board Members. There is also an executive working committee to plan and execute the Centennial Celebration with a volunteer committee of over 200 resident and community leaders. ADVISORY BOARD HISTORIC QUOTE: Donald aasgow "On June 29, 1904, George E. Hart, a Los Angeles real estate mogul, signed an agreement with the Irvine Company Dennis O'Neil for the purchase of a 706.0 8-ace comer of the Irvine Ranch - which became the village of Corona del Mar. In early Ron Yea July 1904, the transaction of this sale and ownership was officially recorded with the County of Orange.' Royal S. Radtke ATTACHMENTS: Centennial Foundation Press Release, Conceptual Sketches; Time clock & Terse Capsule Enhancement Plan, Aerial Photo& Map of Potential Ste Location, Vision Plan Handout -- - • • r1 U Corona del Mar Centennial Celebration — Time Capsule For Immediate Release: Contact: Peggy Fort February 170, 2004 Executive Director The CdM Centennial Foundation 949.422.4210 info(cDcdm2004.com CDM CENTENNIAL LEADERS CANCEL PLANS TO INSTALL SCULPTURE February 23rd Parks, Beaches & Recreation Special Meeting Oihcially Canceled Corona del Mar, CA. - The Corona del Mar Centennial Foundation Board has announced it will no longer pursue plans to install a dolphin sculpture titled, "Crown Dolphins of the Sea' by world renowned marine artist Wyland in honor the 100 year birthday of Corona del Mar in October of 2004. A time capsule installation is still being considered to honor the Centennial, but will not include a sculpture. Alternate site locations in the Corona del Mar village are currently being reviewed for the proposed time capsule. "As a result of extensive community outreach conducted by the Centennial Committee, the proposed site location of Inspiration Point or any location on Ocean Boulevard will no longer be considered ", states Peggy Fort Executive Director of the Centennial Celebration. She adds, "Due to restrictions with CalTrans, the median location on PCH can not be considered and will not be pursued at this time either." In response to feedback the Centennial Committee has received from the community, the Foundation Board is currently reviewing the corner of Marguerite and PCH as a potential site location for the time capsule. The Corona del Mar Centennial Foundation encourages the community to submit time capsule site location ideas to info cdm2004.com. 1 Corona del Mar Centennial Celebration — Time Capsule • The February 231' Parks, Beaches and Recreation Special Meeting scheduled solely to discuss the proposed Wyland sculpture and site location will now be officially canceled. The Centennial Foundation will report on revised plans regarding the proposed Time Capsule Enhancement Campaign at the March 2"" regular meeting of the Parks, Beaches and Recreation Commission. The Centennial Committee encourages the public to get involved in the planning of the CdM Centennial Celebration and invites the community to attend the monthly general committee planning meetings on the third Wednesday's of every month at 7:00pm at Sherman Library & Gardens. As a prelude to the Centennial Celebration for the City of Newport Beach in 2006, enthusiasm is growing every day with the coordination of the 100 -year birthday celebration of Corona del Mar. Residents, community leaders and civic officials are busy planning this history making celebration which will take place throughout this year. The Centennial Celebration will bring together the entire community in a very special way with special event celebrations honoring our rich quality of life, history, art, education and the 100 -year • birthday of the village of Corona del Mar. 'On June 29, 1904, George E. Hart, a Los Angeles real estate mogul, signed an agreement with the Irvine Ranch for the purchase of a 706.08 -acre corner of land on the Irvine Ranch - which thus became the village of Corona del Mar. In early July 1904, the transaction of this sale and ownership was officially recorded with the County of Orange. "Taken From "The Early History of Corona del Mar" by William 0. Hendricks. For more information regarding the Corona del Mar Centennial Celebration contact: Peggy Fort, Executive Director of the CdM Centennial Foundation and Centennial Planning Committee at (949) 675- 0501 or, visit: CdM2004.com. The Corona del Mar Centennial Foundation is a not for proftt, tax - exempt 501 (c) (3) association commi0ed to investing in the Corona del Mar connanity through celebration of the history, education, art, and physical connunity enhancements for present and future generations to enjoy, while preserving the historic signWance of the village. 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C F y p v m A C G > v ° G O G G t0 Q a: 'O v t m u m U 2? u o o G° G b v P. to — to v 01 Q O •~�- 'O G ,n 'b V O y N Oa v m '� ° ” R8 ° o . o w o nD vv P u A C o d m° v Y ,� o° v p m .� y P. .a an 'n m v CC ° O o .o E o b v o c° 3 a E a y v U d o Z d° p • • • ni t p CO �IsR Ia lo Tau $I a +. Y a e a8 3 8 a £ s�3 P W32F a $aS xaa i as yy s a� F tlfi3 3 tiF sn g i3 ta- re i O 54^ wl CD e e 0 1 ^' YS u ` J R � �� �� ➢ a �gu �� ��aSsi� a h' T a3 sage$ t. � n O �x f A O Bruce Colbert 423 % Iris Avenue Corona del Mar, CA 92625 February 14, 2004 BJ Johnson Corona del Mar Centennial Foundation 23 Canyon Court Drive Corona del Mar, CA 92625 Dear BJ: I've received the following suggestions of locations for the proposed Centennial time capsule monument and sculpture: • The center island of Pacific Coast Highway at Marguerite Avenue. • The median of Coast Highway at either Welcome to Corona del Mar monument. • The site of the old Welcome to Corona del Mar monument on the side of Coast Highway near Cameo Highlands. • The corner of Coast Highway and MacArthur Boulevard at the Gulfstream restaurant. • The corner of Coast Highway and Goldenrod Avenue near Brueggers Bagels restaurant. • The corner of Coast Highway and Marguerite Avenue near Bandera restaurant. • The center island MacArthur Boulevard at Pacific Coast Highway. • Corona del Mar State Beach at the entrance station. • Corona del Mar State Beach on the greenbelt. • Corona del Mar State Beach at the jetty. • The Oasis Senior Center at the corner of 5t" Street & Marguerite Avenue. • Grant Howald Park on 5`h Street across the street from the Oasis Senior Center. • Begonia Park at the comer of Bayside Drive & Carnation Avenue. • Corona del Mar library. • Corona del Mar Plaza. If one location cannot be found for both the time capsule monument and the sculpture, perhaps separate locations ought to be considered for each. Sincerely, Bruce Colbert cc: City of Newport Beach — Parks, Beaches and Recreation Commission • 2EW POR> a s P C /F00.H� PB &R Commission Agenda Item No. �1 March 2, 2004 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Kings Road Park Encroachment Recommendations To deny an Encroachment Permit Request from Mr. and Mrs. Walter A. Hackler, 1721 Kings Road Direct removal of all private improvements on City parkland at the Hackler's expense. Direct staff to replace fencing along Park boundary at City expense. Background Staff mailed the attached correspondence (Attachment A) dated December 8, 2003 to Mr. and Mrs. Walter A. Hackler relative to concerns of public access, encroachment into Kings Road Park, and overgrown shrubs along the eastern perimeter of the Kings Road Park (Attachments B & C). In summary the letter pointed to concerns regarding the existing wooden steps which had been used by the Hackler's gardener for access to the backyard of their property. The letter also stated that the City would be trimming and removing overgrown shrubs located on City property, which has been done. Additionally, the City requested that the Hackler's remove all private improvements from park property. Mr. Hackler sent the attached letter dated January 8, 2004 requesting an Encroachment Permit to keep the encroached park property as is (Attachment D). An exception to this is that the wooden stairs would be removed. Subsequently, the Hackler's contacted the staff of the Public Works Department for an encroachment permit application. The permit request is attached (Attachment E). Staff sent the attached letter dated January 21, 2004 acknowledging receipt of the permit application . (Permit # N2004 -007) and also denying the request of approving private improvements on City park property. The letter further states that the improvements on park property must be removed by February 29, 2004 (Attachment F). Mr. Hackler sent the attached letter dated February 2, 2004 requesting that stakes be placed by the City to identify the property line (Attachment G). Subsequently, staff met on site with the Hackler's • and they sent correspondence that is attached dated February 4, 2004 requesting an appeal to the Parks, Beaches, and Recreation Commission of the denial of the encroachment permit and that the deadline to remove any improvements be extended until after the Commission's decision in this matter (Attachment H). The area of encroachment is approximately 1,000 square feet and the improvements include landscaping, irrigation and fencing. The encroachments have existed for at least 15 years unbeknownst to City staff. Discussion Staff does not recommend the granting of the encroachment permit to the Hackler's and recommends removal of the improvements at their expense. The City would restore the park boundary fencing at City expense. Mr. and Mrs. Hackler have received a notice of this meeting and a copy of the agenda report. Very respectfully, • David E. Niederhaus Attachments: (A) Letter dated December 8, 2003 from the General Services Department to Mr. and Walter Hackler (B) Photos (C) Kings Road Park Map (D) Letter dated January 8, 2004 from Mr. Walter A. Hackler to the Public Works Department (E) Encroachment Permit Application (F) Letter dated January 21, 2004 from the General Services Department to Mr. and Walter Hackler (G) Letter dated February 2, 2004 from Walter A. Hackler to the General Services Department Director (H) Letter dated February 4, 2004 from Walter A. Hackler to the General Services Department Director n U 0 Mr. and Mrs. Walter Hackler 1721 Kings Road Newport Beach, CA 92663 Dear Mr. and Mrs. Hackler, CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT David E. Niederhaus, Director December 8, 2003 Staff has investigated the area relative to City property at Kings Road Park that is adjacent to your residence regarding public access, encroachment into the park and overgrown shrubs. The purpose of this letter is to clarify the City's position relative to these issues. The existing wooden steps on the eastside of the Park are inappropriate and unsafe for your gardener to continue accessing to your backyard for landscape maintenance. Please inform your gardener not to use the Park and the stairway for access to your property since it presents a liability to the City. • The City will be trimming and removing the overgrown shrubs and seedlings on City property along the easterly park boundary. Additionally, the City will also be installing a 3 -foot green colored chain link fence along this property line to keep the public from access to your property. • Please remove all private improvements from the park property on the eastern boundary of the Park by December 31, 2003. Please contact Marcelino Lomeli, Parks and Trees Maintenance Superintendent at (949) 644 -3069 if you have any questions. Sincerely, David E. Niederhaus General Services Director DEN /pr cc: Associate Civil Engineer Parks and Tree Superintendent 3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92658 -8915 Telephone: (949) 644 -3055 • Fax: (949) 650 -0747 • www.city.newport- beach.ca.us f i .,;;'yip '� � �. ��, t��. � � ati•. �. -�.. `� M r ... �,. ��" .� s; �'. �� .. � ;� � 1, C J A L Q. 0 L- a. c 0 m Rom c� a� L) c a� LL r r' a i.. 1� 1 y1 CL a 0 r p 4 J 1� 1 y1 CL a 0 r p 4 f mw .Yl � 4{ I a � Y L CL _ O a� E v ca O L v _ W _ I LI r , 1� a i.� f � I mn GA y4 f ti u v� j� .r rx_ tNj�. _ a � N � R = ^O c � � O O L �L CL O m Q. O N x p� J 1 + ti i �I _ I d` • fig Ammmet CL ti. � N v W tq C4 N y d U b .0 i, -•.- • January 8, 2004 City of Newport Beach Public Works Department 3300 Newport Blvd. Newport Beach, CA 92663 Walter A. Hackler 1721 Kings Road Newport Beach, CA 92663 (949)646 -6003 RE: Encroachment Permit 1721 Kings Road Newport Beach, CA 92663 Attached please find a request for an Encroachment Permit for the property listed above. You will note we are not requesting to build anything on the encroached area of the east • side of Kings Road Park. Rather, we are requesting to keep the property as it is. With the exception that we removed the wooden stairs from the property at the request of David Niederhaus (see copy of letter dated December 8, 2003), everything remains the same as when we purchased the property last February.(See attached photos.) We are requesting that the city not spend taxpayer monies to install a chain link fence along our property line because previous owners already had built in a stucco wall there. Included you will find letters from our next door neighbor and the gardener stating that the stairs and fence in the lower west side of our property have been in existence for many years prior to our ownership of the land. We, therefore, are requesting that fees for the encroachment permit request be waived. Please call me if you have further questions about this request. Thanking you in advance for your consideration of this petition, I remain Respectfirlly yours, k' A 4't� ... Walter A. Hackler • /l.l 2001 - V19c r 7 ti 0 zi0 0 N O Z .0 d a yd L m CL d 7r, wi 3 a t V O Q. O a�+ .l J 0 d c 0 e d u w c w 7 O a W r w d c S O u d CL w C w SY U a IL M O a U s m d m Y a 3 d Z a m r a m 2 O 0 M M m z O U) 0 Z Y r N ti 0 Q z zZ Q 0 H N W 7 d W p 0 LCJ 19N N N .'• d, H oz U LC LU Q �w < o V) W Y d Q M"W �M -z C U) C — xd JW V..ZX tom. •• OO W G w w m T `dm R.WV and �•�CV O � C w a Y d 0 C O 7 C V C w N h; 0(L< c°7�c7..m'm' $ f ti d w C C O O N d" w a ° .2 d'a d n - d E o'a U LC LU Q �w < o V) W Y d Q M"W �M -z C U) C — xd JW V..ZX tom. •• OO W G w w m T `dm R.WV and �•�CV O � C w C C Y d 0 C O 7 C V C w N Oi=a� 0(L< c°7�c7..m'm' $ U LC LU Q �w < o V) W Y d Q M"W �M -z C U) C — W fn d v oa a� oa3,c ¢ 0 W LLJ 7 O W J f- 8 0 = a R' O J = g > Y Ua �� =:n m �w Q(D U 82 J LL ,b g J—O C- W� Z� �M,Z W C7d v G O .. w U O d d N C D V a M v C. ¢a¢ u7 00 O 7•�Z �? a O O O ry �. � t d x0 in m °=c 4, d C @ 0 O O O O O O O O p 0 0 0 f 609 M. 609 d •• li O C �' .. 'Z a, m .a w - L C d w 0 O C d O m a d¢�LLd E U m C mm- d O a d a Qv7a�� 'I �I m 0 O �I mm 0 0 r Nr- �r d m o Y i �a a > m _ m n O 2 d m ¢ a N w Q W U U a N CITY OF NEWPORT BEACH gJ,1jewor; G ENERAL SERVICES DEPARTMENT 0 r David E. Niederhaus, Director January 21, 2004 Mr. and Mrs. Walter Hackler 1721 Kings Road Newport Beach, CA 92663 Dear Mr. and Mrs. Hackler, The General Services Department is in receipt of your application for an encroachment permit (Permit # N2004 -0007) to allow existing private improvements that extend from your property onto the eastern boundary of an adjacent City park (Kings Road Park). In a letter dated December 8, 2003, I expressed the City's concern regarding the use of the private improvements, including a wooden staircase, by your landscapers given that it presents a liability to the City. I also indicated that the City would make an effort to • remedy the liability by trimming and removing the overgrown shrubs and seedlings along the eastern boundary of the Park. That same letter indicated that the City would proceed to install a 3 -foot green colored chain link fence along this property line to keep Park visitors from accessing your property; and, it also requested that you remove all private improvements along the eastern boundary of the Park by December 31,2003. I 1 U The Department is in receipt of your letter dated January 8, 2004 and other documentation you provided regarding the longstanding private improvements, which existed prior to your acquisition of the property. We've reviewed them carefully along with your encroachment permit. Unfortunately, our staff has concluded that your request to allow the improvements to continue to be situated on City park property must be denied. We appreciate your efforts to resolve this issue with the City, especially the efforts you've taken to remove the wooden stairs. I understand that the City has waived your permit fees, at your request, until a determination could be made on your encroachment permit. The City has completed the removal and trimming of the overgrown shrubs as described in my follow -up letter to you dated January 6, 2004. We are now proceeding with the installation of the 3 -foot chain link fence, and ask that you please remove all remaining private improvements that encroach from your property onto Kings Road Park by February 29, 2004. 3300 Newport Boulevard • Post Office Box 1768 • Newport Beach. Ca49R4A &-§R,1A Telephone: (949) 644 -3055 • Fax: (949) 650 -0747 • www.city.newport- beach.ca.us 0 You may appeal the staff decision to deny your encroachment permit application to the Parks, Beaches, and Recreation Commission. Marcelino Lomeli, Parks & Trees Superintendent, may be contacted at (949) 644 -3069 for further direction on how to proceed with the appeal process or with any questions you may have regarding this letter. Thank you once again for your diligent efforts to resolve this issue. Sincerely, David E. Niederhaus, Director General Services Department Cc: Public Works Director Public Works Department (Attn: Gil Wong) • Parks and Trees Superintendent u EP#2006 0007 Lett Hzckltt.dm Walter A. Hackler 1721 Kings Road Newport Beach, CA 92663 • (949) 646 -6003 February 2, 2004 David Neiderhaus General Services Director 3300 Newport Blvd. Newport Beach, CA 92658 -8915 RE: Encroachment Permit Permit # N2004 -007 Dear Mr. Neiderhaus; This correspondence is pursuant to your letter dated January 21, 2004. With regard to • your directive that we remove all remaining private improvements along the eastern boundary of the Park by February 29, 2004, we need additional information from your department. We. request that identifiable stakes be placed along the boundaries that separate the Park from our property. At this time we do not know rightly were to start or precisely what to clear away to be in compliance with your order. We anticipate you will provide us with the necessary information in a timely manner so we can adhere to your deadline. We want to work with you to finally resolve this issue and look forward to hearing about our request from your or your staff as soon as possible. Sincerely�,/ ' Walter A. Hackler Cc. Public Workds Department (Attn: Gil Wong) Parks and Trees'Superintendent (Attn: Marcelino Lomeli) Walter A. Hackler 1721 Kings Road Newport Beach, CA 92663 (949) 6466003 February 4, 2004 c ( L Facsiuutie with mail copy David ee* erhaus General Services Director 330 Newport Beach Blvd. Newport Beach. CA 92658 -8915 Dear Ms. Neiderhaus: Thank you for your visit to our home today, Wednesday, February 4th. We appreciated the time you spent with us and your efforts to resolve the boundary issues between our property at 1721 Kings Road and Kings Road Park. We were satisfied with your constructive recommendations to help solve this dilemma. Our interpretations of the details of our meeting are as follows. - The city will survey and place marker flags on the Park property line. - The stucco wall that falls directly on our common property lines instead of • completely on our property will be allowed to stand as is, but we will have the option to heighten it within the limits of the building codes for the of the city of Newport Beach in the future. - We plan to appeal your department's denial of our application for encroach- nmt. In the event the appeal is denied, we will remove the fence and all irrigation systems that are on city property at our expense. The city will install a fence to prevent entry from city property onto our property. - The deadline of February 29, 2004 to comply with your order to remove all Property improvements be extended until we have an opportunity to appeal. Again, Mr. Neiderhaus, we thank you for your interest in this problem and the capable assistance you offered today. We look forward to hearing from you about the date of tlm next meeting of the Parks, Beaches and Recreation Commission, which we understand, may be held in March or April. We will be in touch with you to determine the exact date of the meeting so we can prepare our presentation to the committee. SincerrMyy,, Walter A. Hackler • Z00'4 V6Z :0S 40/50/20 E • • WPp O O F D U yam., S a C9<IFO0.��P PB &R Commission Agenda Item No. March 2, 2004 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Reforestation Request Recommendations To approve a reforestation request of Harbor View Hills South Homeowners Association. To waive the 36" boxed size trees for the 24" boxed size. Discussion The Harbor View Hills South Homeowners Association ( HVHSHA) has submitted the attached Tree Reforestation Request form, pursuant to City Council Policy G -1 requesting the reforestation of 27 City parkway trees adjacent to their members' residences (Attachments A & B). Staff has completed and attached the Tree Inspection Reports, Tree Appraisals, area map and photographs related to each reforestation site (Attachments C, D & E). The applicant has requested the tree removals under the reforestation guidelines per the G -1 Policy. This is the third phase of reforestation in HVHSHA, the first phase was approved by the Commission in 1997 and the second reforestation occurred in 1998. All reforestation activities have been funded solely by HVHSHA. The current City tree trimming cycle is slightly over three years. Since 1997 the Association.1has performed supplemental tree trimming in HVHSHA (twice in a three year period by paying for the, free trimming as per supplemental trimming policy requirements) to ensure view retention within 'the community. The Association now feels that supplemental trimming has become very costly and is not effective since the parkway trees grow back very quickly and impair views in a matter of months. The applicant has met all requirements of the G -1 Policy as outlined in the attached letter dated February 18, 2004 (Attachment B). HVHSHA will assume the full cost of the removal and replacement of the 27 trees. Additionally, the Association is requesting a waiver in that all tree replacements be 24" box size instead of 36" box size for this third phase of reforestation. Due to a variety of reasons, staff strongly supports the waiver request. Cm NDOWS\ Ten '.porep -Ior=m tFiles \OLYkO93, etoresteionH ASPI Th ei11D21704 doc n U • The President of HVHSHA has received a copy of this report and a notice of the March 2 Commission meeting. Very respectfully, David E. Niederhaus Attachments: (A) Tree Removal Request Application (B) Letter from HVHSHA Board of Directors dated February 18, 2004 (C) Tree Inspection and Tree Appraisal Reports (D) Photos (E) Area Map C6V4YDOR' S\ TCi�yorepIn 1a1evFil esVOLIAOS3\Re{orevrerimn 7HSA4Pi.,111021204 _A« r1 U PROM : HMSSELS PHONE NO. : 949 6400120 Dec. 15 2003 10:51AM P5 CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting the removal to be reviewed by staff and submitted to Parks, Beaches, and Recreation Commission for consideration at a future meeting. Commission meetings are held on the first Tuedsday of each month (except for holidays) at 7 PM at the Council Chambers. Indicate the number and specie(s), (if known) oftree(s). Located at: .Se'e [Weldst�1 �iri Please be specific as possible Requestor Property Owner Community Association Other Signature: Print Name: Yrldr%n e Z6= sT -e/< Address /Phone Date: 45145ze RemOVal Criteria, (!Check one or snore) Please provide copies of photos, bills, documents or any other related material that will verify the checked items, =Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ('exceeding 8500) =Repeated history of significant Interference with street or sidewalk drainage, Ede5pita specific treatment by the City to alleviate repeated damage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboriculrural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to Persons/property upon failure. Assessment by Urban Forester will identify structural dcfects, pans likely to fail, targets -i f fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification progmm, 00 w �l Mommu, WA i Date: 45145ze RemOVal Criteria, (!Check one or snore) Please provide copies of photos, bills, documents or any other related material that will verify the checked items, =Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ('exceeding 8500) =Repeated history of significant Interference with street or sidewalk drainage, Ede5pita specific treatment by the City to alleviate repeated damage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboriculrural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to Persons/property upon failure. Assessment by Urban Forester will identify structural dcfects, pans likely to fail, targets -i f fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification progmm, 00 FROM : HOIJSSELS PHONE NO. : 949 6400120 Dec. 15 2003 10:52PM P5 Section B For Morestatijin Requests Only Reforestation is the systematic removal and replacement of problematic trees at that have been unresponsive to modifying treatments. The entire cost of tree removal and replacement of a tree is bon by the requestor. The range of cost is $600 to $1,000 per tree based on the size of the existing tree and the availability of a 36" boxed replacement tree. As initiated by: Property Owner ' Community Association Other Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. View encroachment Area has clearly defined contiguous boundaries that include the trec(s) proposed, Supplemental tree trimming tried twice within one year Group application must include a signed petition of at least 60vo of the property owners within the defined area. *Groups are defined as at least 10 properties in any given City area. :ratm Application by a legally established eommunity associations governed by CC&R's. Requires notification prior to voting by Board; of affected property owners. (Individuals within an association must petition through their respective associations) =individual proprffy owner's request %accompanied by a signed petition of at least 60% of • the neighboring property owners within a one block distance in either direction from the reforestation site, as well as the written endorsement of the appropriate homeowners' association, if applicable. A request for reforestation requires trstr tiro 3 by the petitiorrirag sponsor to pay 100% of the costs of the remov. and replacement of the public trees In advance of the removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree service contractor. Each street in the City has a designated street tree by species. Only replacement trees) designed by the Designated Street Tree List will be considere A minimum of a onejor -one replacement is required and a minimum size of36" boxed tree(s) must be planted. Where space does not allow this acconunodation, replacements will be platted in the same neighborhood. Normal rentovttl ax replacement costs will vary from $600 to $1, 000 per tree and are the sole obligation of the property owner who is ntakh the request. This form does not replace the requirements of any of the City tree politics. Its use is intended to expedite the trt removal or reforestation requests and to ensure compliance with all City requirements, Please refer to individua Council Policy G -1 for additional information. Requestor Comments: Removals, except eutergency, will be subject to the notification processes, time frames and authority tv specified its the City Council G -1 P011c1% - 94 HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION 17300 Redhill Avenue, Suite 210, Irvine, CA 92614 February 18, 2004 David Niederhaus, General Services Director City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 Re: Board of Directors Resolution Requesting Reforestation in HVHS Dear Mr. Niederhaus: Thank you and your staff for all your help in finalizing our reforestation request. The Board of Directors now formally resolves and requests that the attached reforestation list be submitted for approval to the Parks Beaches and Recreation Committee (PB &R) and Newport Beach City Council. The Board has approved all of these requests and all members of the community association having their residential views affected have been cfficially notified and given an appropriate opportunity to respond before the Board voted on the request. (January 14, City Parkway Tree Update, February Newsletter and February 17 Update enclosed) Once again, our Association requests a waiver to the 36" box size requirement which was added to the G -1 Policy in the year 2000. We would like to plant the 24" boxes previously required in the G -1 Policy. (Please see January 20, 2004 letter enclosed for your reference) The Association will pay 100% of the costs of the removal and replacement of the public trees in advance of any removal activity. Thank you for yourAime and consideration. Sincerely, ON BEHALF OF THE BOARD OF DI CTORS Paul Siconolfi, Vice President Enc. 4 Cc: Board of Directors, HVHS Cynthia Davis, Property Manager HVHS Yvonne Houssels, City Tree Chairperson HVHS John Conway, Urban Forester City of Newport Beach • Marcy Lomeli, Parks and Trees Superintendent 0 • HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION C/O THE EMMONS COMPANY 17300 Redhill, Suite 210, Irvine, 92614 949- 752 -2225 CITY PARKWAY TREE UPDATE NOTIFICATION January 14, 2004 Dear Homeowners: The City parkway tree trimming has now commenced in Harbor View Hills South. In addition, the following homeowners have requested reforestation at the following addresses: 3901 Inlet Isle 1426 Outrigger 1321 Outrigger 919 Sandcastle 1022 Sandcastle 3621 Seabreeze 1301 Outrigger 923 Tiller 1307 Keel 1229 Keel 3912 Inlet Isle 1421 Outrigger 1501 Seacrest 1314 Keel 1416 Outrigger At the January homeowners meeting, the Board was informed the City Parkway Tree Committee Chairperson, and a Board member would be meeting with City staff to obtain their support for this requested reforestation. As a result of this City meeting held on January 13, 2004, the City staff has agreed to request that the Parks, Beaches and Recreation Commission approve this reforestation and send the request to the City Council for final approval and implementation. As a reminder, the requesting homeowners must pay for the reforestation and will be contacted by the Association wiih the amount needed for removal cost and $190.00 per new tree. If homeowners have any concerns regarding this reforestation, please contact Yvonne Houssel at 949 -640 -0120. The City has requested this list be finalized as soon as possible for scheduling by the PB &R. Thank you. . HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION NEWSLETTER FEBRUARY 2004 Happy Valentine's Day to all! As this edition of our Newsletter is written, we're immersed in a pretty typical Southern California winter — beautifully sunny days, clear air and views that stretch forever. Our neighborhood boasts freshly trimmed parkway trees, new benches in the greenbelt and budding fruit trees showing early signs of spring. As you'll see from the reports below, there are many neighborhood projects starting up or underway to improve the community for all. MONTHLY BOARD OF DIRECTORS MEETING On Wednesday February 0, a regular monthly Board of Directors Meeting was held at the Oasis Center. In attendance were Directors Kevin Kellerman, Rob Mathuny, Don Brigham and Paul Siconolfi. Director Pete Morin was traveling and unable to make the meeting. Highlights of the meeting were as follows: • Landscape Committee — As has been reported in prior Newsletters, the community has been operating for several months now without the services of a Landscape Committee chairman and, for that matter, without a Landscape Committee at all. In addition, there has been growing dissatisfaction with the landscaping along Marguerite and thoughts of possibly redoing that area_ And, over this period, a number of homeowners have expressed an interest and desire to help the situation. As a result of these factors, a special meeting was held prior to the regular monthly session to address these issues. Half dozen or so homeowners joined the Board in discussing where we are, where we need to go and how to get there. The consensus was that we need strong participation and leadership from the Board as well as a commitment of Board continuity in the landscape area. We also need talented and interested homeowners to devote time and energy to helping out in this area. And we'll likely need to selectively hire professional help in areas of landscape architecture, horticulture and plant selection, maintenance, etc. The session ended with Director Paul Siconolfi volunteering to serve as Landscape Committee Chairman, at least to get the ball rolling. Paul will tap into the considerable talent and experience we have right here in HVHS to fill out the Landscape Committee, which will then develop an action plan to be presented to the Board as soon as possible. • Homeowners Forum — As usual, the subject of trees was a popular topic of discussion. At this meeting, the comments were mostly positive owing to the recent trimming of our parkway trees, an effort that was accomplished thanks to the work of Yvonne Houssels, who coordinated diligently and skillfully with the City to make it happen. One homeowner expressed dissatisfaction with the quality of the trimming (`too much hodge - podge') but many spoke out in praise of the • work and the overall sense of those present was very positive regarding city trees. During the Homeowners Forum, Jerry Estabrook volunteered to assist Mike • Favreau (who has been a one - man-band) on the neighbor -to- neighbor Tree Committee, and was accepted on- board. • Greenbelt — Those present took note with pleasure of the four new park benches that are available for all to enjoy. In addition, we are making progress with the elimination of those eyesore blockhouses that contained irrigation controllers and related electrical meters. The job is more than half done, with one unit eliminated almost completely and the other redesigned and modernized. The project should be completed this month. • Financial Matters — Association Co- Treasurer John French reported that he has reviewed the December financials and that all is in order. • Architectural Committee — Chairman Gene O'Rourke reported that there are presently 15 remodel projects approved and under construction, 7 projects approved but no progress has taken place, and 0 projects pending approval. • Beautification - Chairman Gene O'Rourke and Cynthia Davis of The Emmons Company, continue their monthly drives through the neighborhood that are designed to identify areas for improvement_ When such areas are found, courtesy letters are sent to homeowners suggesting what might be done to help; generally speaking most recipients respond positively and in short order. This month, 5 Thank You Ietters were sent to homeowners who made suggested improvements and a number of reminder letters were sent to others. • Monument Li ting — Several homeowners have noticed and reported that one or another lighted letter on our `Harbor View Hills South' monuments has burned • out. This chronic problem has persisted for several months and The Emmons Company will increase the heat under our electrical contractor to get this remedied right away. • CLty Trees — Yvonne Houssels reported progress in working with the City on a second round of reforestation of parkway trees in our neighborhood. Yvonne has compiled a list of trees/addresses where homeowners have requested reforestation and, in accordance with City requirements, a preliminary list was published several weeks ago. Since that time, a number of additional homeowners have asked to be added and, by way of complying with the publication requirement, those addresses will be shown at the end of this Newsletter. The goal here is to obtain City approval of-the project in the next 60 days or so and have the project underway in late spring if possible. • Drainage Conduits In The Greenbelt — In last month's Newsletter, we asked if any homeowner could help us understand the purpose of those 3 large, curved -top concrete slabs on the hillside in the greenbelt. We've speculated that the purpose of the slabs was to somehow control or divert water flow in the event of flooding conditions. Since that time, one homeowner has offered to contact both the developer and the City to try to determine their function. At this meeting, some speculated that they might be for `velocity control' while others thought that they might be inlets to storm drains. Anybody out there have any ideas or information on these alien objects? • �y . CAR WASHING REGULATIONS IN NEWPORT BEACH Several homeowners have asked about City rules regarding car washing on our driveways and streets. On our behalf, Bob Shelton discussed the matter with the City Manager's office and obtained the following advice: First of all, the City prohibits mobile auto `detailers' (who come by and wash your car for a price) from discharging anything into the storm drain system. They must recover their wash water and dispose of it in the sanitary sewer system. A violation of the regulations may result in a citation and a fine of from $100 to $500. While the City says that it's best to take your car to a car wash, it is legal to wash your own car in front of your home provided that you take special care not to degrade the quality of the water that enters the street drain. To do this, we are encouraged to keep petroleum -based gunk, animal droppings, yard waste and other polluting debris out of the gutter as we wash. In addition, go lightly on the detergents — use a `green' product like Simple Green — and limit water use with a good hose spray nozzle. A good time to wash is soon after the City street sweeper has gone by because water that you do release won't pick up debris on its way down the gutter: The City also notes that HVHS homeowners have a special responsibility for discharging clean drain water because most of it goes into Buck Gully and on to Little Corona beach, areas designated by the State as having `Special Biological Significance'. COMMITTEES • Our standing committees and their chairpersons are as follow: Architectural/Beautification — Gene O'Rourke — 644 -7969 Neighbor -to- Neighbor Trees — Mike Favreau — 760 -5406 & Jerry Estabrook - 644 -9936 City Trees — Yvonne Houssels — 640 -0120 Landscape — Paul Siconolfi — 640 5151 Maintenance — Jack Swan — 759 -0524 Newsletter — Paul Siconolfi — 640 -5151 The Emmons Company — Cynthia Davis — 752 -2225 Please call on these folks if you have any questions in their area and/or if you wish to volunteer your help in any area. BABY- SITTERS, HOUSE SITTERS, DOG - WALKERS, ETC. The following young ladies are available for babysitting jobs here in the community: • Danielle Lewis — Lives on Key View —16 years old — has five year old sister and experience in babysitting — phone 640 -8944 • Annie Russell —14 years old — has taken the Newport Beach babysitting class — and has experience as a babysitter — phone 760 -5010 • Heather Colmar — lives on Sandcastle — 23 years old — has lots of experience babysitting for her many nieces and nephews - interested in house - sitting and dog- walking as well — cell phone — 292 -7898 • Anyone in the community wishing to get on our list is asked to contact Paul Siconolfi at 640-5 15 1 so that you can be included in future Newsletters. GARAGE WANTED Wanted. An extra garage space in HVHS to store a classic car — a 1965 Pontiac GTO. Occasional weekend driving only. Price negotiable. Please call Rich Hoppe, 1522 Seacrest Drive at 640 -7431. Thank you. BLANKETS FOR THE DOG SHELTER Homeowner Maxine Propp has recently adopted a dog from the Irvine Animal Shelter and in the process learned that they are in dire need of washable (non - electric) blankets for their pets. If you have a blanket to donate, please call Maxine at 759 -1988 and she'll be glad to pick it up and deliver it to the Shelter. SUPPLEMENTAL REFORESTATION /REPLACEMENT LIST Trees at the following HVHS addresses have been identified for reforestation: • 3800 Topside Parkway tree in front of house • 1306 Keel Drive Parkway tree in front of house • _ 1038 Sandcastle Parkway tree in front of house • 3429 Seabreeze Parkway tree in front of house • 1226 Outrigger Drive Parkway tree in front of house • 3621 Seabreeze 2 parkway trees in front of house t' • 3725 Blue Key Parkway trees in front of house Trees at the following HVHS addresses have been identified for replacement • 3621 Seabreeze Replace parkway tree • 3801 Park Green Missing parkway trees and illegal tree on comer • 3809 Park Green Missing parkway trees • 1206 Sand Key Missing parkway trees • 3429 Seabreeze Replace parkway tree Homeowners having any questions or concerns about this activity are asked to please contact City Trees — Yvonne Houssels — 640 -0120. n U c� • • • HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATION SUPPLEMENTAL REFORESTATION LIST February 17, 2004 Homeowners at the following addresses have requested to be added to the reforestation list to be presented to the PB &R and City Council in March. 1201 Key West Parkway Trees in front of house 3500 Seabreeze Parkway trees in front of house If you have any questions or concerns about this reforestation, please contact Yvonne Houssels, City Tree Committee Chairperson, (949) 640 -0120. FROM HOUSSELS PHONE NO. : 949 6496120 Jan. 21 2004 12 :31PM P2 Avenue, Suite 210, Irvine, CA 92614 January 20, 2004 David Niederhaus, General Services Director City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 Dear Mr. Ntederhaus: I would lake to express my thanks to you and Urban Forester John Conway for meeting with our City Tree Chairperson, Yvonne Houssels, and our Board Vice President, Paul Siconolfi, on January 13, 2004. The subject of that meeting, the reforestation of trees in Harbor View Hills South, is of high importance to our community as well as to the city and your input to making this effort a success for all is extremely important. As discussed in the January 13 meeting, our Association requests a waiver to the 36" box size requirement which was added to the G -1 Policy in the year 2000. We would like to initiate a new phase of reforestation using the 24" box tree requirement that we have used in past reforestation efforts. It is my understanding that you and your staff support the granting of this waiver. In 1998 and 1999, HVHS became the first Newport Beach Homeowners Association to participate in a reforestation effort using the G -I Policy. The 24" box trees required under the G -1 Policy in effect at that time have grown rapidly and are healthy and attractive in our neighborhood. Indeed, our homeowners have been so pleased with the new trees that many have asked to add, replace and/or reforest existing trees in their parkways. We expect that this will ultimately increase the number and attractiveness of trees in our Association. Our experience has been that, starting with 24" box trees, we have been able to shape new trees to be beautiful at a height below the roofline in our Community of mostly one- story houses and preserve the valuable views in our community. It is our understanding that reforestation with trees of box size that is too large for the surrounding area or parkway has been largely unsuccessful. At the September 9. 2003, City Council Study Session about the G -1 Policy, Kathy Young, Cameo Shores and Highlands Association, stated that she heard a speech by Robert Samus, the Los Angeles Times garden expert. In this speech he warned of the folly of trying to squeeze large size trees into narrow parkways. He explained that large trees have larger, often tangled roots that prevent good growth. Younger trees establish themselves quicker; produce a stronger root system and ultimately stronger and fuller growth. This bas indeed been our experience in Harbor View Hills South. qz; SS l l ssues In Urban Forestry OPEN. FORUM _ Why Are . Trees Topped? . • . By Bruce Hagen M any professional arborisu no longer include tree topping as a seryict and, ost consider it malprac- tice. Topping disfigures trees, leaving unsightly branch stubs and large, conspicuous pruning Cuts thatstimulare dense, broom. like branch growth, in addition, see health, safety, and longevity are impaired. Nevertheless, topped trees continue to be a fairly common — and unpleasant -- -sight in Califor• nia cities. Flare's a look at the reasons. and the faulty reasoning, most frequently given for topping trees: Myth Y 7 : Economy Perhaps tent rtYOSt common save moneIronically. desire to' actually the most ex erg s to prune trees. lkrsive way While it may be cheaper to have a worker do that first "hatchet job" with a chain sate, orioe a tree is ropised it must con- rime to be pruned . runed regularly and frequetuly to maintain desired size, shape. and safety. The cost of this repeated maintenance adds up quickly. Another impor. cats consideration is the immedi- ate loss of property value due to a reductions in aesthetics, health, and longevity of topped aces. �Y comparison, poopnrlY , trees increase in value. h year,' and regular mainice- nance costs are lower over the U See Open Form, Pao, 3 PHONE No. : 949 6400120 Jan. 21 2004 12:32PM P4 a Open Forum, from Paget careful lannin long term. Many trees, if properly P g problems can be avoided. trained when young, require little Of no pruning when larger. Some- times all that is needed is light thinning or the removal of a few Poorly spaced branches. Clocasion- ally, heavier thinning is needed. However, once property thinned, a healthy tree may require no further Pruning for ten years or more. Considering that thinning main- rains natural shape, beauty, health, and property value, it is, in the long term, far more economical than topping, I Myth rig: Health Some tree owners mistakenly believe that the profuse growth foliage and branches that follows topping is evidence of increased tree vigor. In reality, the tree is aaemptini to replace the lost leaves it needs to make the food support itself Topping removes aIl.or most he wood and buds that contain stored energy for new growth. Th depletes the tree's.energy reserves increasing susceptibility to inset and -disease. In some trees, new buds are slow to form and dieback Or tree death results. Ire all cases„ topping shifts a tree's priority ham growth to s rrvivat and repair. Myth i3: Haight Reduction Trees are routinely topped when they block views, interfere with buildings, or shade areas where sunlight is desired. At best, topping is a temporary solution for Oversized trees_ Most people do not realize. that the sprouts of topped ins hOften ht faster than their have been properly Peened. Adequate height reduction can sometimes be achieved by thin. ning, or the removal of a it, large branches. If these remedies are not satisfactory, it is better to remove the tree and replace it with one that has a smaller growth form. Select a replacement tree afce considering its porenciaf height and spread at maturity, and its adaptability to the Planring site. Avoid planring trees where tlity wilE eventually interfere with utili- ty lines or other obstacles. With Myth tti: Safety . Large trees are often topped bcc2usc be unsafe. They fear he tree will blow down or drop large branches. All too often, they consult an untrained tree- trimmer or emulate their neighbors attempt at pruning. Although topping may initially reduce a• tree's hazard potential, it seldom corrects existing structural Problems, and often creates new ones. The new shoots that sprout up near topping cuts are weakly attached and prone to breakage as they grow larger and heavier. In Of addition, their foliage is denser than that anormal branches,.. making them less wind- resistant. These facts often make topped trees more hazardous than they to were before they were cur' of Myth 85: Clearance Large trees site frequently u topped when they interfere with . overhead utility lines. Unfoitu- nately, this practice has become a insects necessary evil to prevent power outages and tree Fires. It would bet- ter serve the interests of tree,. health, appearance, and economics to replace these misshapen trees, which require continual in with lower- growing species . i)t icy .companies in Catifomia have pro ir;oted proper tree seI ctioni for r some time now, (Call your local utility company for infornarlon.) Myth x8: Size Control Another reason cited for top• Ping is to keep a large tree small . fruitless mulberry, sycamore) by removing each year a new growth in a practice known -as pd. larding. This requires yearly prun- ing, which is tapensive and time consuming. While somefonna[ gardens may cultivate this old - fashioned ornamental aesthetic, it doesn't make-much sense on a street or park tree. Rather than making a Tree conform to a small space, it is more prudent to plant trees that are aPPrcpzate to the given space. ■ Bruce Hagen Is an Urban For -a asr S, W,'sr For tree col fo?rl Oepertment of Foros,rry and Firy Frorecrlon. FROM : HOUSSE -s PHONE NO. : 949 6460120 Jan. 21 2904 12:31PIl P3 • Bruce Hagen, Urban Forest Specialist for the California Department of Forestry and Fire Protection addressed this matter in the open forum section of California Trees, Exploring Issues in Urban Forestry, Spring 1993. He states that " trees are routinely topped when they block views, interfere with buildings or shade areas where sunlight is desired. At best topping is a temporary solution for oversized trees. He also states that, Adequate height reduction can sometimes be achieved by thinning or the removal of a flew branches. If t!>tese remedies are not satisfactory, it is better to remove the tree and replace it with one that has a smaller growth form." He ends his article by saying, " Rather than making a tree conform to a small space, it is more prudent to plant trees that are appropriate to the given space." (Article enclosed) We concur with Robert Samos and Bruce Hagen. We would like to reforest those trees that can no longer be trimmed in an attractive and safe manner. Based on our past experience and success, we believe that the 24" box is the appropriate size to be planted in the given parkway space in our association. Although we anticipate that the new CrI policy, currently in the review and approval Process, will go back to the 24" box requirement, we would like to proceed now with the second phase of this reforestation. We would like to do so this spring to catch the optimurn growing season. Of course, the association will pay all costs of removal and reforestation. We stand ready to assist you and your staff, and the city, in any way that we can to gain approval of this waiver and ultimately of the new G -1 policy. Yvonne Houssels has been designated by our Board to represent HVHS in al I city tree matters and will work with You closely in this important matter. Thank you for your time and consideration Sincerely, BOit W HILLS SOUTH HOMEOWNERS ASSOCIATIION Kevin Kellerman President Enc. Open Forum by Bruce Hagen, California Trees, Spring 1993 Cc: Board of Directors, HVHS Cynthia Davis, Property Manager HVHS Yvonne Houssels, City Tree Chairperson HVHS • John Conway, Urban Forester City of Newport Beach 2 • HARBOR VIEW HILLS SOUTH HOMEOWNERS ASSOCIATHON Request for Reforestation of City Trees List February 2004 Requesting Owner Reforestation Address Estridge 1416 Sandcastle, Reforest diseased Eucalyptus in parkway Hamilton 3912 Inlet Isle Reforest 2 pepper trees Hezlep 1426 Outrigger Drive, Remove 2 trees Cook 1301 Outrigger Drive, Reforest tree in front parkway Meyer Reforest tree directly across the street at 1421 Outrigger Roco 3800 Topside Parkway tree in front of house Hodgins ' 1306 Keel Drive Parkway tree in front of house Anoshivani 1038 Sandcastle Parkway tree in front of house Neil Harvey 1226 Outrigger Drive Parkway Tree in front of House • Nourse 1321 Outrigger Drive, reforest City tree in front of house Yeh 1501 Seacrest, Reforest 2 Parkway trees Macpherson 919 Sandcastle, Reforest 2 Eucalyptus trees front of home Johnson 1307 Keel Drive, Reforest 2 trees in front Parkway Wall 1314 Keel Drive, Reforest tree in Parkway Parkinson 1022 Sandcastle, Reforest Tree/trees in front of home --- Tipton 1229 Keel Drive, Reforest trees in front of home Gordon 3725 Blue Key Reforest Parkway trees in front of house Theis 1201 Key West Reforest 1 Parkway tree in front of house Clarke 3500 Seabreeze Reforest 1 Parkway tree in front of house • TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1416 Sandcastle Drive Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Eucalyptus citriodora Common Name: Lemon - Scented Gum Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $5,849.62 Damage: N/A Parkway: Concrete Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the designated street tree. Inspected by: 1.. 11 �Awl /W - Date: February 11, 2004 Job r onway ywJ / Recommendatio : To remove the Lemon - Scented Gum tree and replace with the Saint Mary agnolia tree. Reviewed by: Date: February 11, 2004 Marcelino omeli Reviewed by: Date: t.'- 2-0 - 2-z o Dav'i'drE. Niederhaus • • • • OEACy t� Ir ° iN�l�p y a° un V/ L Q. C. a F'- O A� L 0 N� I.f. VO `2 2 qqr O O N r r t6 7 L .Q LL d d N lC V C t4 CO r d' N L 1 N N W J 00 00 Lr Lf J Q cNO F' p V � z 0 O u') .. H 4R U O o m J z O m (A Ln F (n o g co °' z� o �O V rn z O O U w () W M LL ti CL V% O CD J O U � W Cl O J Q � M Q m ttr _ H O U H w Z Ln C V N C' V UW1 UJ UJ z W co H H D I = (p W � C7 -6 O } LU d O N :3 cn +L CL >- c O ra V E 7 LG Ji 0 d L Ck N Rf V C N co Tom d' r z Ll n U 2 a uY+' Yy W YI CO) l- s t;�. t$ 3 }Ig l i 2 Ll • C J OFp Cry uo N L CL Q. Q L Q N L ''2^ V/ `2 2 1* O O N r r 7 L d d �L 0 N C N r tY3 L 2 W J O O 00 ti .ti ir, 1.9- J F Q J N V o �6Z O �Y a 0 VO O Ln iLnn J Ln O� W �Z 0 M H F (!) 05 N z u _2 0 O V o O °Ln Ln Z O 0 n o r LU Ln n U U. W U " 0. LA (A a o J O O n n V W O CD CD O jH a L N %0 V O V) a m ,fl W _ V 0 M rn H ce U d V rW/f y d Y W Z w ;o � H o LM W V .n O_ L O a � =J f 7 C N 7 C N U m V V (n (f1 A` r "' F ^ p � I rrA I TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 3912 Inlet Isle Drive Phone Number: N/A Request: Remove two City trees per HVHSHA Reforestation request Botanical Name: Schinus terebinthefolius Common Name: Brazilian Pepper Tree Designated Street Tree: Hong Kong Orchid Estimated Tree Value: $1,200.84 Damage: N/A Parkway: Concrete Brick (X)Turf Other • Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City trees and replace with the WCnway ed street tree. Inspected by: Date: February 11, 2004 John Recommenda'Marce o rem ve the Brazilian Pepper trees and replace with the Hong Kong 'd ee. i Reviewed by: Date: February 11, 2004 cep,��mo G. omeli Reviewed by: 21�� Date: 2- 2 0- 4- David E. Niederhaus • &s'7 • • TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1426 Outrigger Drive Phone Number: N/A Request: Remove two City trees per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $446.50 Damage: N/A Parkway: Concrete Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City trees and replace with the d d tt t Inspected by: February 11, 2004 Joh Conway Recommendatio To remove the Carrot Mood trees and replace with the Saint Mary M o l'a tree. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: Date: 2-2-0- David E. Niederhaus I u L (1) N CL CL Q L F- V�J L LL //2/� / O O N T T 7 L LL �L 0 L �L W O N d' N CD L 2 u, N ur N O Ln w 7 N N 7 Q N N 7 H+ ifT ER � J J N N 0 V N N ~ Z O rN <Fi r-4 {» 0 0 V � Ln 0 J Z O Lf) O Ln O UI 7 k6 7 V' JQ Z v o 0 O V O L'I O n Z 0 o 0 0 0 Lu rn rn W {L 00 W 00 iPr o C Ln O V w O O a 00 Go > m 4f�- V)- y =y0 H 0 co O o, v LLI y w f day UJ N O O W V U w cu a rn Ln n O 0 N a O C m O O N 2 L n Z5 u iml v U u `i � Ar-N 1* s R i I L� - I rf ,7k j cl 0 (D (4 I • •L L d �L N q* TMR 9 TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1301 Outrigger Drive Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $223.25 Damage: N/A Parkway: Concrete Brick (X)Turf Other • Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the ,designated street tree. Inspected by: !/NW Date: February 11, 2004 Joh f Conway Recommendatio To remove the Carrot Woad tree and replace with the Saint Mary is tree. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: ` Date: Z- "zo ` �4 Da i E. Niederhaus • KIJ 9 0 U M CD W W i W O i O rt M ,a m v fD N CD CL d N W O V O C Q Q 0 Cl) rt A v m m CD 3 G ID 3 2 -n W cr C i i N 0 0 C V• TD N CD O N M. 2) O CD D .O Q1 ��o a NJV�9 o 1 f Y � tp 'i v a o o � O a N T o � N v v n °1 N m � Q d CDv v �! C M i z x rn X W m O w Z Z m N iY W m a m c o O rn n Lrl CD myN °' M n M O O 0 z L, O n p a nz 0 °' o CD z 0 C) o n fH N C z cn D r y t AA, a N N N r C w rn N Ul N Ul M CD W W i W O i O rt M ,a m v fD N CD CL d N W O V O C Q Q 0 Cl) rt A v m m CD 3 G ID 3 2 -n W cr C i i N 0 0 C V• TD N CD O N M. 2) O CD D .O Q1 ��o a NJV�9 o 1 f Y � tp 'i � d � Ol i t # r O AWLAL " T ock; C 1414M r )Z TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1421 Outrigger Drive Phone Number: N/A Request: Remove City tree per HV-HSHA Reforestation request Botanical Name: Cupaniopsis anacardicides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $117.50 Damage: N/A Parkway: Concrete Brick (X)Turf Other • Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the D11WIA g nated street tree. 8A 01WIffigA Inspected by: ate: February 11, 2004 John onway Recommendatio To rem ve the Carrot Wood tree and replace with the Saint Mary M of a tree. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: /K1 Date: David E. Niederhaus • I31 0 • • Q Q m9 N y A N 0 C Q Q m v fD 0 N 9 n 1 D 3 D mn CD C C N O O A C TD N O Mi CD rh 0 D S1 ary oe a 9 0° z a S H�gY I L� n SU � C o :3 o o o N m n °1 a m � a 0 n CD v a u± m C _ Z m X m n q9Z 0 2 m rn � pW M A � a o r C O o �^ A Qq C) m�M C: 0 o p z cn n nz {n r a v w U� U' o 0 o Z O Ln Cl 0 A o �n p O V z A r � to tsr a � � r V V ffl V7 O Vl O Q Q m9 N y A N 0 C Q Q m v fD 0 N 9 n 1 D 3 D mn CD C C N O O A C TD N O Mi CD rh 0 D S1 ary oe a 9 0° z a S H�gY I L� r� e lip N71 �1 h YAl x 14 X mr 'P M: i �:-. r F '. L, • TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association (HVHSHA) Address: 3800 Topside Lane Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Schinus terebinthefolius Common Name: Brazilian Pepper Tree Designated Street Tree: Hong Kong Orchid Estimated Tree Value: $312.55 Damage: N/A Parkway: Concrete Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the designated street tree. Inspected by: ate: February 11, 2004 Job Conway T,�� Recommendati To remove the Brazilian Pepper tree and replace with the Hong Kong h' tree. i Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: Date: Z - Z D - 011 David E. Niederhaus !L- L P r� LJ �EAq� A N qL i.i Q AQ W LL r O t3 N i I.L Q co 2 N r r 7 L d a� �L d N r rn M ♦y VI L Eli 17 Lf, Ln W 7 N N J Q M M M .bP, aJ Ln Lq O U nl H Z O w a U g Ln O J O0 r �Z F N N og U o U O Ln Z O O N O LU w U N LO U a LL w ti etr �go O r, v W O O J a l0 co ca tL y� w w Z U (A OONr" NN,U m o"Ln UJ Y w Z W - F H N ^ N O N � � LLI v W IL Ln -0 N L CL a Y C C N LOn 17 0 TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association (HVHSHA) Address: 1306 Keel Drive Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $223.25 Damage: N/A Parkway: Concrete Brick (X)Turf Other • Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the s' a d street tree. Inspected by D te: February 11, 2004 John onway Recommendation: o remove the Carrot Wood tree and replace with the Saint Mary of a tree. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: Date: i- ' °�- David E. Niederhaus 0 L Q Q. Q LL r 0 dam+ ^N W L m v+ 2 Sm (i. QdJ � b n eFI.CH " a y0 ALA O 0 N T T L Q Q1 LL d �L d Y co 0 M T L El 0 r LJ • Ln N LO N N N J Q N N UT fF} JI a 5 r N O V M N f Z O � M Q O U Ln "' O J z O o Ln m D � � Z V c O o V Ln Z 0 o 0 M W W T f o O JQI� l!'1 V W J O O Q cO co V � a m � z O m w co co K V d lu W LU Y H Z � LU n F N 0 N UJ 0 L u W N fu C W 6, w v_, 0 O ul C CL O C O m CL L m 7 U 0 r LJ • I-f 0 7 . At 7:AW � TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1038 Sandcastle Drive Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Eucalyptus citriodora Common Name: Lemon - Scented Gum Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $5,849.62 Damage: N/A Parkway: Concrete Brick (X)Turf Other • Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the es gna �d street tree. Inspected by: Date: February 11, 2004 Job onway y✓ Recommendation To remove the Lemon - Scented Gum tree and replace with the Saint M gnolia1ree. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: Date: z- 2- -0 David E. Niederhaus CA_� 0 0 � � ,�( \� < : 0.\ � m CL CL Q � � � c : � cn @ O �. � Q 2 � Z � 2 CD � � § k � 7 0 / / § Cl) / \ k EA 9 3 @ / ul k k f Ln k u % � w ) S B CD Cl § kD LO [§ d / � u $ m cn 00 U U. C@ 2 LU ro � ) jk§ I ^ 7�/ %§ _ �§ e \ § 0 k \ \ 9 3 Ile 0 n U aiq 1J n U TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1226 Outrigger Drive Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $223.25 Damage: Parkway: N/A Concrete Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the Fsign ttedstreet tree. Inspected by: Date: February 11, 2004 Joy Recommendatio To re ove the Carrot Wood tree and replace with the Saint Mary gn lia tree. � Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: S` .�', A Date: 2- 2- O avid E. Niederhaus • • �Ehcry G N M CL Q a) L Y N� I.L V+ 2 2 d' O O N r r L R 7 L .Q d d �L L �L O w N N r N N L '3 E4 N N W 7 N N Q N N > � J a J N O U Z M N �- ffr }0 r a U o � O J Z O O Ill Q� z g a O U o LO Z 0 o 0 LU ri rn w LL � CL .. o J Cl up) U W CD Cl J a co co U � ca m 1� 0 _ (A O mz 26 M 0 W Y F Z W � � - n H Fa+ N N O 'O L w n o IL y m Q o o o C O r a v L � t � . v 9 as as as O N C%4 27 • • TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association (HVHSHA) Address: 1321 Outrigger Drive Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $223.25 Damage: N/A Parkway: Concrete Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim n for view. Removal of the existing City tree and replace with the { 1 1 designated street tree. Inspected by: John C Date: February 11, 2004 Recommendati : To remove the Carrot Wood tree and replace with the Saint Mary Na a tre e. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: Date: 2- - -L- _ avid E. Niederhaus a J • • 6EACH � � i Via, -, Z y� Al�J N L ^L i.! ^Q W LL r. i O N L I.L co ''2^ .`i 0 0 N r r 3 L d LL O �L L �L W r N r vi Qu L Em d- N N W n N N J > N N g L N O V N F. Z O M Q O U O ") O J Z o Q C Z V o O O u L7 Z 0 H O LU 01 � WLL (A o O ll'1 V W O O J 0O Q W Q 00 �q U) w Z _ ,� a co w0 V th O U LU H LU Y F Z �y F H I � 1 N 'O O "O L .w YI LU u fu W a °o cn m CL 0 oru Q L U d- W al _f d �L 0 L �L f+ TOM N M TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association (HVHSHA) Address: 1501 Seacrest Drive Phone Number: N/A Request: Remove two City trees per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $446.50 Damage: N/A Parkway: Concrete Brick (X)Turf Other • Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City trees and replace with the d sign ted street tree. Inspected by: ate: February 11, 2004 Joh Conway U trl Recommendatio To remove the Carrot Wood trees and replace with the Saint Mary AK: e. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: Date: Dav'M E. Niederhaus • 0 0 0 � �«. � m CL � Q @ @ � � : � � 2 � g � Q 2 � 2 � 2 \ CN � § $ � 7 0 k ) « LO � k § 3� LLI C6 r6 �6 ~ ~ > j j k u § § � G § } } §k 82 Q (u 0 CD §CD § ■a LULL LU $ �§ 5 ° ° u 0 CD » \ \ � S = § kcd§ m ca ° ƒuU z� - - �■.- rl - � � § CL } } a \ \ u \ / 3� d �L L d TOM Im TOM 33 N �L L v d TOM O LO VM 3 y- Q� d L Q Qi CO r 0 LO r TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association (HVHSHA) Address: 919 Sandcastle Drive Phone Number: N/A Request: Remove two City trees per HVHSHA Reforestation request Botanical Name: Eucalyptus citriodora Common Name: Lemon - Scented Gum Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $11,699.24 Damage: N/A Parkway: Concrete Brick (X)Turf Other • Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City trees and replace with the esi at �d street tree. Inspected by: �� J ( ate: February 11, 2004 John cnway fV Recommendation: o r move the Lemon- Scented Gum trees and replace with the Saint Ma olia tree. Reviewed by: Date: February 11, 2004 Mar((cc�elino G. Lomeli Reviewed by: Date: David E. Niederhaus 3, ! 0 • u 1 T T m 7 L LL 1. � Y I a d L � C ` O r d S }� L 6 � u Lc a Lc Q N T 01 2 Ln A (n a m 2 N L Q q1 l0 U C R r ��EACy I� Q N %D N to Ln N W J LT V 6 T Oi 01 a W Oo D H > L!1 V) .-I Efl- ftr {fr J F- Z 00 00 o � Ln AA- a 0 0 V C C) O� O O J OD Z ID LO LA co rnLn M 00 Z V U L i o rn 0 rn 3 0 L 00 00 H U OMi` m V L,y LU .ti .� r-i CL N In isr o yr �) C i g V O O W J O O W 06 a 0 o N � � Ln W Z Z 2 Ln Ln U N N o"m N L Y F Z _ W W co r� v m E m E L C7 L � C7 W W L C C CL u a O Ln 7 n CL a C: E C) 10 E Q) w w .: �� ffi lwl I 4' A �A • 0 TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1307 Keel Drive Phone Number: N/A Request: Remove two City trees per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $1,004.62 Damage: N/A Parkway: Concrete Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City trees and replace with the A desi=ated street tree. Inspected by: Johif Conway Date: February 11, 2004 Recommendation- To remove tie Carrot Wood trees and replace with the Saint Mary h A adnoli tree. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: Date: `z- David . Niederhaus 3� • J J �fACry Q� VET r � A117 N L Q 0 t� w� i 0 as 2 0 0 N T T 3 L N d �L 75 Y ti 0 M N L 2 N M O W J nj cli 14 N N O ifs fPr fFF J ~ 5 `n N M O V Z M N co N f- a a O O V Cl v' Ln Ln O J Z O Ln f, Ln �y P w Ln d Zv o 0 0 O V o Ln Ln Z O o C) 0 U' H LU ri Ln V CA O M W LL lu� {�} TA o O Ln ° O LO v W O O CD J GD Ln N N csr yr ul LU EnZ O m z06 r u to LU Y F Z _ W F N N N O O L L q W m U U W O 'O fo -O th CL O o o CL U L a V � ro •L ql • E TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1314 Keel Drive Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $223.25 Damage Parkway N/A Concrete Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the designated street tree. Inspected by: February 11, 2004 Recommendation: To remov the Carrot Wood tree and replace with the Saint Mary a of tree. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by:1. u �,., . Date: 2 " Da— v E. Niederhaus 4'- 2 n U • a N L Q Q. Q 4) F- r. r. O N L O N� I.L //ate/� V/ 2 2 IT O O N r T R 3 L LL d Y T M P vi L 4.� L, N N W J j Cvi N a N 4i} 4Pr J Z O N M H 0 Q Q J V 4;r, O J o Ul O o n N r th V- 05 a' Z U o O V Cl Ln Z O p o W M co LU {�L co 4f} y o 5 ° Ln U W J O O lD co U ~ H a m y4 LU W Z O �r1 co O� V Vf y LU YW H � � n f tar N L L L W V � a m o w Q C Q U L � U. 4.� -W 4A* 77D (1) �e TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1022 Sandcastle Drive Phone Number: N/A Request: Remove two City trees per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $299.62 Damage: N/A Parkway: Concrete Brick (X)Turf Other • Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City trees and replace with the 1d signated street tree. 1 Inspected by: JANVV wyffwv Date: February 11, 2004 Job t Conway Recommendatio : To remove the Carrot Wood trees and replace with the Saint Mary agn lia tree. .. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: Date: Z `4 David E. Niederhaus • • • r1 L_J etaCy C A1P U) L CL CL AQ W L 0 O ''2^ V+ O O N r T 7 d LL m 2L N O U C R U) N N O N �L 6! 1 I Ln N M ko W J ^ N Q N J 5 L N M o z N ^ F O k ° Q U Ln Ln O Ln O J Z O In Ln n N F � � N Ln 05 Z U o ° O U o 1 Ln Ln Z O O Ln LU T O Lli LU U. EPr fT CL M AA o a Lnn L Li n U W O O CD J ko r 7 y Q m t}} LU W _ (A O m N CCU oUm LU Y W Z W n lzr F H O v ;o 0 0 W U m V m na U W m ° a c L6 c a M- o m CL o OL L @ m m fl m u U I I st�Iwplw I I iL as cc cv U) Clq CD TOM 0 • TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1229 Keel Drive Phone Number: N/A Request: Remove two City trees per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $446.50 Damage: N/A Parkway: Concrete Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City trees and replace with the design ted street tree. Inspected by: Date: February 11, 2004 doh 4Conwa-y qi✓ Recommendation: o remove the Carrot Wood trees and replace with the Saint Mary a of a tree. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: - ` 1 Date: Z _ Zp P oL-� David E. Niederhaus `7�'� • Cie x OEACN r " c � 4 3 �c ti N L CL Q a 4) 4) L Y O U) i O T/ �l ■ 05 O O N T r L t� L .Q LL N �L 7@ d Y N N T N 4) L .a .a -2 A ~ o 0 U N LO O J Z O0 Cl O Z U o 0 O O O U V) M Z 0 O o O o LU V w 00 co W LL. 4.5- fff {ary a o J LO O U W O O J kD l6 a 00 00 U Q m tft tiI = H O .z,0vM co dvui ce Y W Z ~ � n n F N 0 N O O a W V U M m m W d D O n O o o C O C O a � a ro U L Ln N N N L Ln J N Q N N N > E EPr i iA y y} y J J N N N 0 0 U n ni m m H H Z N N N N O i if I > 7@ Q) Y a) C4 CN TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 3725 Blue Key Phone Number: N/A Request: Remove two City trees per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $446.50 Damage: N/A . Parkway: Concrete • Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City trees and replace with the desi��ated street tree. Inspected by: Date: Jo I Conw`(�) February 11, 2004 Recommendatio To remove the Carrot Wood trees and replace with the Saint Mary dill ia tree. Reviewed by: Date: February 11, 2004 Jarcelino G. Lomeli Reviewed by: ��j J. Date: David E. Niederhaus E �-A U y�� BEACry C 0� � C AiD 76 U) •L Q Q d L O m 4-a L O Cl) \2 2 a Q N r r m L .Q d LL d Y d CO LO N r- M N L Ell - S? N N Ln W J Pi �6 a N N V J g Lf) N Ln N O U N N ~ Z O ir, P o 0 Gad O N O Ln J Z Ln U) 05 Z U o a O o 0 U Ln vi Z O NF o o 0 0 LU m m W U. i& W ny N cn o 0 O LI'f O Lf) U IiJ J O O c0 N i0 co U I_ H a m FA W Z m c M m U H Y F Z Ly F' nay v :o a 0 0 16 W U V W e m m �o o N m - o Ln C Y o — cm Y O m i ra i - S? A d Y d 7 m N ti M A Y as 00 N ti M ro • TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 1201 Key West Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $117.50 Damage: N/A Parkway: Concrete Brick (X-)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the designated street tree. Inspected by: J February 11, 2004 Recommendatio : To removYthe Carrot Wood tree and replace with the Saint Mary A111) j gno 'a tree. , Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: Date: Z Z o- c David E. Niederhaus 5S 0 • • QfA�k t � 0� e � Iry y N L Q. Q. Q LL r _2 }i N L.n O 4— �0 I.L v+ 2 2 CD a+ N d d Y T Q N T N N L 2 Q' N QJ O r r, O V t� H T z T O +sr Q o o'n L J LL Z o X0.1 � Ln F 41 fn M og O U o U O0 Z O O 0 rA 0 LLI W LL i� (ap o O LI"1 V W O O J O V Q GC y LLI Z vU)0 O N ce N 6u LU Y F Z Z i Cn r� D aNi 0 L L V W � U W ro -0 CL o cl O C O Co O O W Q KT { {�} i� r a, ?� I V LA f i A- It Am I I M, • TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association ( HVHSHA) Address: 3500 Seabreeze Lane Phone Number: N/A Request: Remove City tree per HVHSHA Reforestation request Botanical Name: Cupaniopsis anacardioides Common Name: Carrot Wood Designated Street Tree: Saint Mary Magnolia Estimated Tree Value: $117.50 Damage: Parkway: N/A Concrete Brick (X)Turf Other Comments: HVHSHA has requested Reforestation due to repeated attempts to trim for view. Removal of the existing City tree and replace with the designated street tree. Inspected by: 1 Date: February 11, 2004 Job Conway Recommendati n: To remove the Carrot Wood tree and replace with the Saint Mary Ma olia tree. Reviewed by: Date: February 11, 2004 Marcelino G. Lomeli Reviewed by: `Date: 2- Z -- aA avid E. Niederhaus �i� • e�,cH cR ` 8 L y� LLO N L Q. Q Q L� i _0 AN L 0 N� li ''2^ v/ 2 2 LL c R J N d d L l0 C1 N O O N Qs L p�1 J 4• O H u? O T' O yr 0 LO L J z O �O o r Ln M 0 irl Z U a O O U Ln Z O o F o LU 0 n W L is} IL � o O lfl U W O O J O U H Q m LU = y O fA 0 6V v, m LU Y F Z W Ln F H D w a 0 v L L U H � W 0 L y O O U o L J U Ln D CD O O W Q Ln D a� Q� C J 4) N d L M� w N O LO M Lo I m e ua Z � w U G¢EST d o- E o $ m w Uj Y N _J Z� W 3 M LL V N ^ t d � Z z Z 7 0 \3 \, G Fi d 3,y \ oR � 3^y3La3nDabw �S g� Q DR v 2 G� Cc O� 3b8 OQ r Q a W bQ 3 z SO >/ �Oa �O O o .IV r QP 00�. O tio��S% J S�J SiS (Item 9) March 2, 2004 RECREATION tt SENIOR SERVICES DEPARTMENT • To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: City Council Policy B -13 — Public Use of City Facilities RECOMMENDATION Approve the following changes to Council Policy B -13 and forward to the City Council for their review and approval. BACKGROUND City Council Policy B -13 — Public Use of City Facilities Policy was adopted in 1998 to regulate the use and procedures for City Facilities such as community centers and parks. Since that time, staff has noted an increase in the number of renters not complying with regulations and restrictions as set forth in the policy. These breaches have resulted in numerous resident complaints regarding groups that are too large, that have outside vendors or that have live entertainment which was not properly noted on their application. Recreation & Senior Services staff often have no way to enforce these regulations other than retaining deposits. Although residents complaints are now encouraged to notify the Park Patrol, they are usually not received until after the event /rental is finished (i.e. Monday morning after a weekend rental). Staff is being more diligent about explaining regulations to applicants, however there are still numerous infractions. The following are issues related to the polity changes. Facility Rentals Recreation 8: Senior Services processes over 1400 rentals annually with revenue of over $60,000. Renters range from private citizens having picnics and birthday parties to Homeowner Association Meetings. The ability to retain deposits for non - compliance will give staff the ability to retain deposits for groups that exceed numbers by a large percentage, have bounce houses without properly permitting them, as well as failing to pick up trash as well as not cleaning up. Field Allocations There are 8 Youth Sport Commission groups requesting time on fields or in gymnasiums throughout the City. The change to the Priorities of Use section helps clarify how these allocations are assigned, giving staff the ability to assign groups that serve larger numbers of resident youth a greater portion of field time. This clarification is a result of changes made last year changes to the Field Allocation Policy. Smoking Areas Recent State laws passed prohibit smoking within 25' of playground areas and in doorways or window areas of public buildings. By adding that to our current policy it makes the process cleaner for staff to explain to our users that they may not smoke in or around our playgrounds or buildings. The full text of the changes is noted in underline on the attached policy. • PUBLIC USE OF CITY FACILITIES PURPOSE B -13 City facilities, which include parks, playing fields, gymnasiums, community rooms and swimming pools, are available to the public for civic, social, educational, athletic and cultural activities. It is the intent of this Policy to provide use regulations and application and scheduling procedures to accommodate all groups that wish to use City facilities. PROCEDURE A. Applications to use the City facilities must be made on forms provided by the Recreation & Senior Services Department. Applicants must provide all information as may be required by the Department to assure compliance with the requirements and regulations of this Policy. B. Applicants will be required to pay a security deposit in an amount that will • promote use of the Recreation & Senior Services facilities in an orderly manner without damage to the facilities. Security deposits will be refunded upon inspection of facilities and confirmation that no property damage has occurred and that individuals or groups comply with the rules of this policy. C. Applicants will be required to acknowledge that neither the City nor the Recreation & Senior Services Department assumes any liability for injury or loss of personal property. Prior to the use of the facility, the application must have approval of the Recreation & Senior Services Director or designated representative. D. Approval or denial of an application will be provided within five working days of receipt of a completed application. E. Reservations for use of Recreation & Senior Services facilities may be made up to six months in advance, but no later than five working days before the event. Any organization using City facilities on an ongoing basis shall notify the Recreation & Senior Services Department when there is a change of officers or of organizational policy. F. The City of Newport Beach is not liable for any and all accidental injury to any and all persons or loss or damage to group or individual property. When it is deemed to be in the best interest of the general public, the City of Newport Beach will require the permittee to furnish a Certificate of Insurance naming the City of 1 • B -13 Newport Beach as an additional insured. The amount of the insurance shall not be less than $1,000,000 per occurrence of commercial general liability insurance. G. A contract shall not be transferred, assigned or sublet. All contracts will be issued for specific facilities and for specific hours, and the premises must be vacated as scheduled. H. The application must be completed and signed by an adult age 21 and over who will attend, supervise and be responsible for the entire event or activities. Proof of residency may be required at the time of application in order to receive the resident rate. REGULATIONS AND RESTRICTIONS All uses of Recreation & Senior Services facilities will be subject to the following regulations and restrictions: A. Alcoholic beverages are prohibited and shall not be permitted in or on any municipal facilities operated by the Recreation & Senior Services Department, except beer and wine may be served for special occasions at the OASIS Senior Center multi - purpose room when done in compliance with State Alcohol Beverage Control regulations and approved in writing by the Recreation & Senior Services Director. Approval to serve beer and wine at the OASIS Senior Center shall not be deemed to approve service of alcohol in violation of Section 25604 of the Business and Professions Code. The Recreation & Senior Services Director will require the permittee to pay City costs to provide additional security. B. Smoking is prohibited in all- playgrounds and within 25 feet of any playground. Smoking is also prohibited within 25 feet of any City facility r:F. cs including restrooms. C. For all indoor facility rentals involving young people, 18 years and under, there shall be at least one adult for every 20 minors, or increments thereof, in attendance, who shall remain in the facility for the duration of the activity. D. No group's activities shall interfere with the administration of the Recreation & Senior Services Department. E. Non - profit 501 (c) (3) groups may use the facility for fundraising activities and charge entrance fees and collect donations provided that a detailed plan of the event, including the expenses, marketing plan and procedure for collecting fees, 2 0 B -13 is submitted with the rental application. The group treasurer will be required to submit a financial report following any such activity. Proof of non - profit status is required. F. Facilities and equipment are to be left in the same condition as they were prior to the rental. The permittee is responsible to pay for any damage to property or loss of property. A fee equal to total replacement cost will be charged. It shall be the responsibility of the permittee to see that unauthorized portions of the facility are not used. Continued or repeated use of City facilities will be contingent upon care of the facility, property and equipment, and observance of all approved rules and regulations. G. No gambling of any kind shall be conducted on, or in, City facilities, and the permittee shall insure that no disorderly or illegal conduct shall be allowed in any facility. H. The use of public address equipment will be limited to that provided by the facility, unless written approval has been secured by the Recreation & Senior Services Department through a Special Event Permit. • I. Anyl-'rivate individual or groups wishing to collect fees, donations or charge admission charges -will be considered commercial users unless they qualify under REGULATIONS AND RESTRICTIONS - Section E. J. The capacity of City facilities shall not be exceeded. K. Storage space will not be granted to any ongoing activity or users. L. Facilities are not available for reservations on the following holidays: Christmas Eve, Christmas Day, Easter, President's Day, Independence Day, Labor Day, Martin Luther King Day, Memorial Day, New Year's Eve, New Year's Day, Thanksgiving and Veterans Day. M. Any intended use of outside vendors such as bounce houses, entertainment and caterers must be disclosed in the reservation application and if permitted shall comply with insurance procedures as outlined in this policy under PROCEDURE - Section F. EM. All persons using the facilities shall observe and obey regulations of this policy, • the rules of the Recreation & Senior Services Department and all applicable City, State and Federal laws, rules and regulations. 3 16 B -13 FEE CLASSIFICATIONS - PRIORITIES OF USE Permission for use of City facilities shall be granted on a first come first served basis, subject to the following priorities: A. All official Recreation & Senior Services Department initiated and /or conducted activities, including those of the Friends of OASIS at the OASIS Senior Center. B. All official City of Newport Beach activities. C. All official City co- sponsored groups and /or activities such as community groups and activities which are non - profit, self governing, privately organized and of an educational nature which may be brought under the sponsorship of the Recreation & Senior Services Department (i.e. Newport Theater Arts Center). D. Official public agency sponsored programs and activities not included in A, B, and C above. E. Youth Sports Commission Member Organizations. Recreation staff may consider field or mace allocations by Youth Sports Commission Groups based on the number of resident youth served. F. Resident non - profit youth serving organizations with 50% or more of membership consisting of Newport Beach residents. G. Recreational, social or civic activities of groups which are resident promoted and sponsored by local non - profit* organizations which are open to the public and have 50% or more of memberships consisting of Newport Beach residents. H. Recreational or social activities of private Newport Beach residents which are not open to the public. I. Recreational, social or civic activities and /or groups which are non - resident promoted and sponsored by non - profit organizations which are open to the public, but not qualifying under D above. J. Schools, colleges, hospitals and other similar civic groups not qualifying under the definition of non - profit. • K. Others. In • 0 B -13 Non - profit status is defined as an organization that is so defined by the Internal Revenue Service, § 501(c) (3) and has a State of California Tax Identification Number. FEES, DEPOSITS AND CANCELLATION PROCEDURES Fees may be charged for the use of City facilities and shall be established and periodically adjusted by the Parks, Beaches & Recreation Commission and approved by the City Council. Fees are imposed to cover overhead, processing, deposits, maintenance and replacement costs for application and scheduling and maintenance of the facilities. A. A security and compliance deposit will be required for all Teenf- rentals. All or a portion of the deposit may be retained by the Recreation & Senior Services Department after inspection of the facility by the Recreation e- Senior Services PrSuperintendent or a designated representative and a determination that the facility has not been left clean and/or in good repair or that the individual or group has failed to c=ly with the rules and restrictions such as number limits, noise regulations or outside vendor restrictions. Anv vermittee that disoutes the retention of a deposit for failure to comply with the rules of this policy or the Recreation & Senior Services Department rules may appeal to the Director in writing in the same manner as an appeal to the Parks, Beaches & Recreation Commission as outlined in Council Policy B -15 — Parks, Beaches And Recreation Commission Decisions. The decision of the Director shall be final. B. A separate additional cleaning fee will be charged for rental of the OASIS Senior Center multi - purpose room. C. No fee or deposit shall be charged for use of City facilities by the City of Newport Beach, the Friends of OASIS when utilizing the OASIS Senior Center, during normal business operational hours, or events co- sponsored by the City of Newport Beach or its departments, with the exception of set -up charges and fees for lighting usage. D. Cancellations for any facility other than the OASIS Senior Center multi - purpose room may occur seventy-two hours prior to the scheduled use of facilities without forfeiting fees collected by the City, with exception of a City service refund processing fee. Cancellations with less than seventy-two hours notice will be charged a cancellation fee established by resolution of the City Council. In the • event of cancellation by the City, notice will be given as far in advance of the scheduled use as possible. 5 B -13 E. Cancellation of rentals by users for the OASIS Senior Center multi- purpose room that occur less than thirty days prior to the scheduled use of the facility will be charged 25% of the rental fee. Cancellations with less than seventy-two hours notice will be charged the entire rental fee. Adopted - May 26,1998 Amended - May 8, 2001 Amended - April 23, 2002 Amended & Reassigned - April 8, 2003 Amended - July 22, 2003 Formerly I -25 0 0 0 0 CurresPONL>t NCE - P�ECEtvF- b �oR `PP3--t- R", Cgr�lcvl�ss� ©N Commissioners &Directors February 10, 2004 Parks, Beaches and Recreation Commission City of Newport Beach RE: Irvine Terrace Park Buffer Zone Dear Commissioners & Directors, Several years ago the City fenced off a strip of sloping land and ravine that the City deemed unusable for Irvine Terrace park and not used by the general public. The land slopes down from the park to the back of our property at 706 Malabar and our neighbor's properties. This was done for several reasons. • The City determined the downward sloping topography renders the land and ravine not easily visible or patrollable from the park or street and not suitable for a playground, ie: soccer field, baseball or tot lot. • There were transient "nests" in the ravine with toilet paper, trash, etc. • The area was being used for drinking as evidenced by the bottles and beer cans. • The area was frequented by young couples as evidenced by used condoms. • Dogs and humans used the area as a bathroom. • The natural runoff from the park was eroding the soils of the slope on its way to the ravine, storm drains and harbor. • The City was not watering or maintaining the slope. • Liability exposure from this area when used by the public was a concern to the City. • The City felt the area was not practical to build on due to the slope, ravine, and Edison easement with power lines through the property. • Parks are to be safe and seen; not a place to hide. The City selected the location of the fence at the top of the slope and paid for the installation of the fence. Homeowners were given the option of paying for a gate, a green privacy screen and separation fence at property line between individual properties. The agreement with the City and homeowners was that the owners could landscape and maintain the area, but no structures were to be built. The area is not encroached upon by our home. • Since the slope was fenced off from the park, we have happily been patrolling and maintaining that area as a natural buffer. We planted the area with podocarpus along the fence and replaced fallen pine trees in an attempt to dampen sound, create privacy from the elevated park land and to prevent soil erosion flowing into the harbor via the storm drains. The costs for area maintenance immediately behind 706 Malabar is approximately $2,000. to $2,500. per year to trim dead branches and water the area during the dry season. If the area is not watered during the dry season, the ground cover dies and soil erosion occurs. Edison comes into the area periodically to top the pine trees under their high tension electrical lines. Given these specific facts, the land is not functional for active public or private use. Logically it should remain a natural buffer as planned by the City and exists now. We support a policy of not building on the land and leaving it as a natural buffer maintained by the adjacent property owners. Ongoing discussions concerning the land have taken place recently and in the past. It was our understanding that an agreement would be made with the property owners and City to lease or possibly purchase the land. In the late 70's a portion of Irvine Terrace Park was sold to the adjacent 40 homeowners setting a precedence for selling portions of the park not used by the general public. In the late 80's Robert Wynn, then head of Parks and Recreation and Jack Brooks placed the fence in its present location. Discussion regarding potential purchase or lease of the fenced off land took place at that time. Ongoing conversations about the property took place again with Richard Hoffstadt in 1995. Recent discussions have been with Stephen Badum, Bob Burnham and City Consultant Gail Pickart. See attached copies. With consideration of the costs we now pay for upkeep of the slope and ravine, we are open to discuss the options with the City. We welcome the Commissioners and City Staff to contact us with any questions so that we all can facilitate a positive resolution for everyone. Best regards, 40 Fleetwood & Jessica Joiner • Contact Info: Fleetwood Joiner Office: 949 640 -0606 Home: 949 721 -0777 Fax: 949 474 -7960 0 • Mail: P O Box 10296; Newport Beach, CA 92658 Property Address: 706 Malabar Drive; Corona del Mar APN: 050 - 293 -13 Tract 1701 Lot 90 0 • FLEETWOOD s: ^ „” ARCHITECTURE B JOINER AND Mr. Jack Brooks City of Newport Beach Parks and Recreation Dept. 3300 Newport Blvd. Newport Beach, CA 92663 PLANNING ASSOCIATES ENGINEERING February 21, 1990 Dear Jack, On behalf of the residents of lots backing to the Irvine Terrace Park, we thank you for putting up the fence, closing off the "buffer zone" on the west side of the Park. As you know the topography of this buffer zone made it impossible for the City to police the area. Since the installation, we have had no further incidence of kids in our back yards, strangers walking through our properties, no more vagrants living in the area, and the amount of trash (beer bottles, etc.) has been reduced substantially. The fence has made it easier for the homeowners to clean and police the area. We also appreciated the additional vegetation put in by the City. In an effort to dampen the noise from the Park, some of the residents have purchased and planted more vegetation and put in surface watering at their own expense to augment the efforts of the City. Thank you for working with us to minimize the impact of this public place on our homes. Sincer , i F et ood Joiner 6 Malabar Drive Corona del Mar, CA fbj /cs cc: Robert Wynn 15 CORPORATE PLAZA, SUITE 130 • NEWPORT BEACH, CA 92660 • (714) 640 -0606 0 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT P.O. BOX 1768. NEWPORT BEACH. CA 92659 -1768 (714) 644 -3311 October 5, 1995 Fleetwood Joiner 706 Malabar Drive Corona del Mar, CA 92625 SUBJECT: 706 Malabar Drive: APN 050. 293 -13; Lot 90, Tract 1701 Dear Mr. Joiner, This letter is in response to your letter dated July 27, 1995, (see attachment) requesting that the City deed the fenced off area along the westerly boundary of Irvine Terrace Park to the respective property owners. After Don Webb, the Public Works Director, spoke with you several weeks ago, he asked me to review City's records. The property owners along Miramar Drive previously purchased portions of Lot 93 from the City to extend their existing lots in the late 1970'x. The property was appraised and purchased at fair market value. City records do not show that any of the excess property within the fenced off area has been conveyed to adjacent property owners. The City is receptive to selling the excess property but the property must be sold at fair market value. The City has a major storm drain located within the easterly portion of Lot 93 which will be retained by the City (See Exhibit "A "). If you are interested in purchasing this excess property located within the fenced in area, the following steps must take place: The parcel (Lot No. 93) must be surveyed to find the actual location of the storm drain to determine if it impacts the parcels to be sold, and to determine the actual area of land to be sold to each lot within Tract No 1701. 2. The City must hire an appraiser to determine the value of each excess parcel (The cost of hiring the Appraiser would be fronted by the property owner and If the sale is completed, the City wilt reduce the sale price by 50% of the appraisers cost). 3. It the City and property owners agree on a sales price, a Grant Deed and bill of sale will be prepared and recorded. If you are interested in pursuing this matter further, please call me at (714) 644 -3311. Very truly yours, Richard L. o tadt Development/Subdivision Engineer i • cc: City Manager Public Works Director 1e11era1a4nalapen 3300 Newport Boulevard, Newport Beach S. Lennart Anderson 712 Malabar Drive sven712 @hotmail.com . Corona del Mar, CA 92625 (949) 5846609 • June 12, 2002 Stephen G. Bedum, P.E. Director Public Works Department City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 Re: 712 Malabar, Corona del Mar Lot 89 Tract 1701 Dear Mr. Badum: TIN letter is in response to our conversation yesterday, June 11, 2002. As I indicated, we would be interested in purchasing the excess property located within the fenced -in area of the Irvine Terrace Park. Please find enclosed the letter addressed at the time, in 1995, to the Joiners. I thank you in advance. Sincerely, S. Lennart Anderson Enc. F�EwcoR� o- cqL, FO0.N�P February 20, 2004 Ms. Beatrice L. Anderson 712 Malabar Drive Corona Del Mar, CA 92625 Subject: 712 Malabar Drive Dear Ms. Anderson, Unfortunately, staff was not able to conduct the survey study of encroachments on Irvine Terrace Park to meet the Parks, Beaches and Recreation Commission's Agenda Item deadline for the March 2nd meeting. Therefore, the item has been postponed. • Please be advised that staff plans to present the report regarding the Irvine Terrace Park Encroachments at the Parks, Beaches and Recreation Commission meeting on April 6, 2004 at 7:00 pm. Please contact me with any questions you may have at (949) 644 -3055. Sincerely, David E. Niederhaus General Services Director DEN /pr cc: Parks, Beaches, and Recreation Commission Public Works Director Recreation and Senior Services Director" U l Om" P February 20, 2004 Ms. Mary Dougherty 700 Malabar Drive Corona Del Mar, CA 92625 Subject: 700 Malabar Drive Dear Ms. Dougherty, Unfortunately, staff was not able to conduct the survey study of encroachments on Irvine Terrace Park to meet the Parks, Beaches and Recreation Commission's Agenda Item deadline for the March 2 "d meeting. Therefore, the item has been postponed. • Please be advised that staff plans to presen'. the report regarding the Irvine Terrace Park Encroachments at the Parks, Beaches and Recreation Commission meeting on April 6, 2004 at 7:00 pm. Please contact me with any questions you may have at (949) 644 -3055. Sincerely, David E. Niederhaus General Services Director DEN /pr cc: Parks, Beaches, and Recreation Commission Public Works Director Recreation and Senior Services Director • 0, 4 aEW PORT > D t n U � Z a 9<�F00.N general Sera= Dere. Mr. Fleetwood B. Joiner P.O. Box 10296 Newport Beach, CA 92658 Subject: 706 Malabar Drive Dear Mr. Joiner, February 20, 2004 Unfortunately, staff was not able to conduct the survey study of encroachments on Irvine Terrace Park to meet the Parks, Beaches and Recreation Commission's Agenda Item deadline for the March 2nd meeting. Therefore, the item has been postponed. • Please be advised that staff plans to present the report regarding the Irvine Terrace Park Encroachments at the Parks, Beaches and Recreation Commission meeting on April 6, 2004 at 7:00 pm. Please contact me with any questions you may have at (949) 644 -3055. Sincerely, David E. Niederhaus General Services Director DEN /pr cc: Parks, Beaches, and Recreation Commission Public Works Director Recreation and Senior Services Director LJ • \ 1. I I 7 ' I � ! I I h February 20, 2004 Mr. Dolliver Frederick 706 Malabar Drive Corona Del Mar, CA 92625 Subject: 706 Malabar Drive Dear Mr. Frederick, I1 ; f Unfortunately, staff was not able to conduct the survey study of encroachments on Irvine Terrace Park to meet the Parks, Beaches and Recreation Commission's Agenda Item deadline for the March 2nd meeting. Therefore, the item has been postponed. Please be advised that staff plans to present the report regarding the Irvine Terrace Park Encroachments at the Parks, Beaches and Recreation Commission meeting on April 6, 2004 at 7:00 pm. Please contact me with any questions you may have at (949) 644 -3055. Sincerely, L David E. Niederhaus General Services Director DEN /pr cc: Parks, Beaches, and Recreation Commission Public Works Director Recreation and Senior Services Director • GOWN Serview De I ment Mr. Jeffrey Adelson 724 Malabar Drive Corona Del Mar, CA 92625 Subject: 724 Malabar Drive Dear Mr. Adelson, February 20, 2004 Unfortunately, staff was not able to conduct the survey study of encroachments on Irvine Terrace Park to meet the Parks, Beaches and Recreation Commission's Agenda Item deadline for the March 2 "d meeting. Therefore, the item has been postponed. is Please be advised that staff plans to present the report regarding the Irvine Terrace Park Encroachments at the Parks, Beaches and Recreation Commission meeting on April 6, 2004 at 7:00 pm. Please contact me with any questions you may have at (949) 644 -3055. Sincerely, David E. Niederhaus General Services Director DEN /pr cc: Parks, Beaches, and Recreation Commission Public Works Director Recreation and Senior Services Director Q SEW PORT ° m } a S e. C,[I FORH�P N"- 80101 February 20, 2004 Mr. and Mrs. Mark Murray 718 Malabar Drive Corona Del Mar, CA 92625 Subject: 718 Malabar Drive Dear Mr. and Mrs. Murray, � l Li Unfortunately, staff was not able to conduct the survey study of encroachments on Irvine Terrace Park to meet the Parks, Beaches and Recreation Commission's Agenda Item deadline for the March 2nd meeting. Therefore, the item has been postponed. • Please be advised that staff plans to present the report regarding the Irvine Terrace Park Encroachments at the Parks, Beaches and Recreation Commission meeting on April 6, 2004 at 7:00 pm. Please contact me with any questions you may have at (949) 644 -3055. Sincerely, David E. Niederhaus General Services Director DEN /pr cc: Parks, Beaches, and Recreation Commission Public Works Director Recreation and Senior Services Director • lawal Di MUR �E RT 0 a.. C9CrFp 0.N�P Mr. and Mrs. Robert Painter 730 Malabar Drive Corona Del Mar, CA 92625 Subject: 730 Malabar Drive Dear Mr. and Mrs. Painter, s�P February 20, 2004 Unfortunately, staff was not able to conduct the survey study of encroachments on Irvine Terrace Park to meet the Parks, Beaches and Recreation Commission's Agenda Item deadline for the March 2 "d meeting. Therefore, the item has been postponed. • Please be advised that staff plans to present the report regarding the Irvine Terrace Park Encroachments at the Parks, Beaches and Recreation Commission meeting on April 6, 2004 at 7:00 pm. Please contact me with any questions you may have at (949) 644 -3055. Sincerely, David E. Niederhaus General Services Director DEN /pr cc: Parks, Beaches, and Recreation Commission Public Works Director Recreation and Senior Services Director I] Tiles for Smiles A Special Project & Fundraiser for the Corona del Mar Centennial Celebration OF March 2, 2004 LI Tiles for Smiles Proposal In early February of this year, the Corona del Mar Centennial Foundation re- ceived a fundraising idea presented by two of its long -term residents, Randy Scholnick and Susan Stokes. After a careful review of this proposal, foundation members feel that this project will capture the spirit and energy of the Centennial Celebration. We look upon this venture as not only a tribute to our coastal town, but a visual treat for years to come. If successful, this fundraiser will significantly offset costs associated with the culmination of the celebration October 14 -17. Ti /es for Smiles engages families, businesses and our local scouting or- ganizations to commemorate the 100th birthday of Corona del Mar. The idea is simple. For a cost of between $75.00 and $150.00 apiece, Co- rona del Mar residents and businesses will have an opportunity to paint an 8" x 8" square porcelain tile that will be permanently installed in our village. With the generous assistance of the Costa Mesa store, Color Me Mine, these tiles will be kiln Fred and installed in one of a total of three predeter- mined locations to be approved. Thus far, preliminary sites include the final location for the Corona del Mar Time Capsule, a venue at Corona del Mar's Main Beach, and the interior courtyard at the Oasis Senior Center. Approximately 500 to 1,000 tiles will be available for decorating, depending upon the public demand and interest. The finished tiles will be installed be- ginning in late September and will be completed prior to the October cele- bration. ■ To assist with the installation of these tiles, the local scouting organizations will be invited to participate, with supervision from tile and grout profession- ' als and community volunteers. This fundraiser has the potential for $75,000 to $125,000 in net revenue. 4"14 1 LAI 0 • 1 Tiles for Smiles Logistics t PUBLICITY FOR Ti /es forSmi /es Residents and businesses to be notified about purchasing tiles through the ' cdm2004.corn website, Corona del Mar Chamber of Commerce and the Daily Pilot newspaper, among other media publications. Purchase forms to ' be made available on cdm2004.corn website; purchase forms to be printed and distributed to retail establishments. Area schools in the Newport-Mesa Unified School District, along with the area private schools, may choose to tpublicize this opportunity as well. COLLECTION OF TILE PURCHASE FEES ' Via secured server at cdm2004.corn (all credit cards accepted); personal checks or money orders payable to Corona del Mar Centennial Committee and collected at P.O. Box or at the Corona del Mar Chamber of Commerce ' office. • PRIORITY t Approximately 500 tiles at a cost of $150.00 each will be sold for placement at the Time Capsule location; with another 500 tiles available at a cost of ' $100.00 each at the beach venue. We would like to make tiles available to Senior Citizens at a reduced price of $75.00 for installation at the Oasis Sen- ior Center. ' TILE PAINTING All tile purchasers will schedule their tile painting at Color Me Mine, 1870 ' Harbor Blvd., #A212, Costa Mesa (the top level at Triangle Square). All tiles should be completed no later than August 1, 2004. ' TILE INSTALLATION A licensed, professional tile and grout contractor will be hired to prepare all grouting materials for permanent placement at the various locations, work- ' ing in conjunction with the scouting organizations and volunteers. It is our hope to have completed the installation of all tiles at least one week prior to the October 14, 2004 celebration. " '"W 40&slid � 720 Knv� Tiles for smiles Key Elements COLOR ME MINE The most prominent chain of "paint and decorate" tile and pottery stores 41tanywhere. Color Me Mine's Costa Mesa store has been involved in similar fundraising programs for many local school districts, including Newport ; Coast Elementary and Harbor View Elementary in Corona del Mar. The store has agreed to reduce the cost of the high -grade porcelain tiles (which are recommended for outdoor, long -term installations), in addition to reduced fees for kiln firing. SCOUTS INVOLVEMENT In addition to receiving significant "Community Service" credit, each scout can earn "badge honors" for participating in the installation of the tiles. The most significant of these is the "Craftsmanship" badge. We anticipate a strong involvement from the Cub Scouts, Boy Scouts, Girl Scouts and Brownie organizations in the Corona del Mar area. ' OASIS SENIOR CENTER Many Corona del Mar -area Senior Citizens call the Oasis Senior Center their ' "home away from home ". We feel these members of our community should be afforded a special opportunity to participate in this fundraiser with a re- duced -cost commemorative tile that will be decorated "on site ", utilizing the ' crafts center at Oasis. The Color Me Mine company, in order to accommo- date the seniors, has agreed to schedule tile painting at the Oasis Senior Center on dates that will be specified soon. ' CUSTOMIZED FOR BUSINESSES ' For an additional fee, Corona del Mar area businesses can purchase a tem- plate that will add a company logo to their tile during the painting process. %I Tiles for Smiles Sample Photos Many Corona del Mar residents have been involved in decorative the fundraisers. Here is one of two the walls erected at Harbor View Elementary... F, L"', 1ls� s..:. .:.. Here's a close -up of the 8"x 8" tiles. These tiles are made ofporcelain and are able to withstand outdoor weather conditions... 3 • A(q,'.TIJAL TILI SIZI?J Tiles for Smiles Contact Information Executive Director Peggy Fort Community Fundraising Bill Dean 2647 East Pacific Coast Highway Corona del Mar, CA 92625 Phone: 949.675.0501' y Fax: 949.675.0508 ''tea: Website: www.cdm2004.com E -mail: info @cdm2004.com