HomeMy WebLinkAbout04 - Central Balboa Pavement RehabilitationCITY OF
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°9�,FOa�P Cully Council Staff Report
Agenda Item No. 4
April 12, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949- 644 - 3311, sbadum(a)newportbeachca . gov
PREPARED BY: Peter Tauscher, Junior Engineer
APPROVED: �.
TITLE: CENTRAL BALBOA PAVEMENT REHABILITATION — PHASE 1 —
AWARD OF CONTRACT NO. 4453
ABSTRACT:
As part of the planned activities identified in the City's pavement management program,
and as a follow -up to the recent underground utility work associated with UUD -101, staff
advertised and has now received bids for Phase 1 of the Central Balboa Pavement
Rehabilitation Project and is requesting City Council approval to award the contract to
Nobest, Inc.
RECOMMENDATION:
1. Approve the project drawings and specifications.
2. Award Contract No. 4453 to Nobest Inc. ( Nobest) for the total bid price of
$448,000.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $112,000.00 (25 %) to cover the cost of unforeseen work
and anticipated additional concrete street pavement not included in the original
contract.
4. Approve Budget Amendment BA 11- transferring $55,520 from 7531-
42002038 (San Miguel Street Improvements) to 7531- C2002041 (Central Balboa
Pavement Rehabilitation) and $2,300 from 7511- C2002038 (San Miguel Street
Improvements to 7511- C2002041 (Central Balboa Pavement Rehabilitation).
Central Balboa Pavement Rehabilitation — Phase 1
Award of Contract No. 4453
April 12, 2011
Page 2
FUNDING REQUIREMENTS:
Upon approval the budget amendment, there are sufficient funds in the following
accounts for the award of this contract:
Account Description
Gas Tax
Water Enterprise
Wastewater Enterprise
AD 101 - Contingency
AD 101- Street Rehabilitation
Proposed uses are as follows:
Account Number
Amount
7181- C2002017
$
449,844.50
7511- C2002041
$
2,300.00
7531- C2002041
$
55,520.00
74101 -9805
$
48,335.00
74101 -9804
$
19,000.00
Total:
$
575,000.00
Vendor Purpose Amount
Nobest, Inc. Construction $ 448,000.00
Nobest, Inc. Construction Contingency 112,000.00
Harrington Geotechnical Geotechnical Services 14,000.00
Various Printing and Incidentals 1,000.00
Total: $ 575,000.00
Approximately $14,000.00 in geotechnical and material testing services is estimated for
this project and will be performed under the on -call professional services agreement
with Harrington Geotechnical Engineering, Inc., on an as- needed basis
DISCUSSION:
At 10:00 A.M. on March 8, 2011, the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low Nobest, Inc. $448,000.00
2"d All American Asphalt $507,507.00
3`tl Grigolla & Sons Construction Company $606,170.00
The low total bid amount is 37% lower than the Engineer's Estimate of $714,000.00.
The disparity between the estimate and the actual bid prices reflect a continued
favorable construction market, and possibly a quantity of scale reduction as the low
bidder (Nobest) is currently working on the nearby "Ocean Front Street and Alley
Replacement" project for the City. The low bidder possesses a California State
Contractors License Classification "A" as required by the project specifications. A check
of Nobest's references indicates satisfactory completion of similar projects for other
Central Balboa Pavement Rehabilitation — Phase 1
Award of Contract No. 4453
April 12, 2011
Page 3
public agencies, including several projects for the City of Newport Beach. Given the
favorable project unit prices by Nobest, staff recommends Council approve a 25%
contract contingency limit with this contract award, totaling $112,000.00, so that staff
can take advantage of the low unit prices to perform additional needed pavement
rehabilitation work in the area.
The work necessary for the completion of this contract consists of removing existing
concrete streets, sidewalks, curb and gutter, curb access ramps, alley approaches and
driveways; constructing street pavement, sidewalks, curb and gutter, curb access
ramps, alley approaches and driveways; adjusting utilities to grade; installing new trees;
reconstructing catch basins; and incidental items of work as required by the contract.
Pursuant to the Contract Specifications, Nobest will have 60 consecutive working days
to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301. This exemption covers
the minor alteration of existing public facilities with negligible expansion of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Ten days prior to starting work, a City prepared
notice will be distributed by the contractor to residents within the project limits advising
them of the pending work. Additionally, a second notice will be distributed by the
contractor to residents two days before work will start adjacent to their property.
f .91 I ..' T 'i T f i tS t i 1 ►i
Attachment: Location Map
CENTRAL BALBOA
PAVEMENT REHABILITATION
PHASE 1
(ISLAND AVENUE, MEDIAN WAY, AND CYPRESS STREET)
C -4453
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BAL80A Ayf\ cam,
C CJ)L-
VA
PACIFIC
OCEAN
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP
NOT TO SCALE
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rrr
/ r
City of Newport Beach
BUDGET AMENDMENT
2010 -11
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 11BA -041
AMOUNT: $57,820.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from San Miguel Street Improvements to Central Balboa Pavement Rehabilitation.
for Phase 1 work to be completed.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
Description
Description
Amount
Debit Credit
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number
7531
Sewer Main Replacement
Account
Number
C2002038
San Miguel Drive Street Improvement $55,520.00
Division
Number
7531
Sewer Main Replacement
Account
Number
C2002041
Central Balboa Pavment Rehabilitation
Division
Number
7511
Distribution & Piping
Account
Number
C2002038
San Miguel Drive Street Improvement $2,300.00
Division
Number
7511
Distribution & Piping
Account
Number
C2002041
Central Balboa Pavement Rehabilitation
' Automatic System
Signed: U1/(
P)-8,U
C 1
.
Financial Appro t, : dministrative
Services Director
Signed:
n,-yLA
n
Administ
a Approval:
City Man ger
Signed:
City Council Approval: City Clerk
$55,520.00
$2,300.00
Date
Date
Date