HomeMy WebLinkAbout07 - 15th Street/Balboa Boulevard Revitalization — NOC of Contract No. 6341 (Project No. 15R11)t,EW PO
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City Council Staff Report
September 13, 2016
Agenda Item No. 7
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Iris Lee, Senior Civil Engineer
ilee@newportbeachca.gov
PHONE: 949-644-3323
TITLE: 15th Street/Balboa Boulevard Revitalization — Notice of Completion
of Contract No. 6341 (Project No. 15R11)
ABSTRACT:
On December 8, 2015, City Council awarded Contract No. 6341 for the 15th
Street/Balboa Boulevard Revitalization project to GMC Engineering (GMC) of Tustin,
California. The total contract award was $2,746,402.00 plus $412,000.00 allowance for
contingencies. The required work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project (On December 8, 2015, City Council found this project as
exempt from the California Environmental Quality Act (CEQA) pursuant to Sections
15301 and 15303);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following account:
Account Description Account Number Amount
General Fund 01201927-980000-15R11 $ 2,250,086.98
Gas Tax 12101-980000-15R11 $ 499,269.65
Total $ 2,749,356.63
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DISCUSSION:
15th Street/Balboa Boulevard Revitalization
Notice of Completion for Contract No. 6341(15R11)
September 13, 2016
Page 2
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$2,746,402.00
$2,749,356.63
15% or less
+0.1%
-0.3%
+0.4%
Allowed Contract Time + Approved
133
Actual Time
-6
Extensions days) =
Under (-) or Over (+)
Contract No. 6341, 1511 Street/Balboa Boulevard Revitalization has now been
completed to the satisfaction of the Public Works Department. A summary of this
contract's construction cost is as follows:
Original bid amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final contract cost:
$2,746,402.00
$2,499,942.75
$ 249,413.88
$2,749,356.63
The actual cost of bid items constructed was $246,459.25 less than the original bid
amount due to cost savings for the modified tree installation method that was less
invasive to the adjacent roadway and the reduced pavement scope -of -work to minimize
summer traffic flow impacts. The deleted pavement work will be coordinated in a future
improvement phase.
The total change order amount was $249,413.88, which was approximately nine
percent (9%) of the original contract amount and within the contingency allowance. For
the change orders, directed changes that were not part of the original scope, accounted
for 60 percent (60%) where a majority was used to enhance adjacent existing City
improvements adjacent to Marina Park to deliver a more integrated feel for the area.
The balance (40 percent) of the total change order amount was for unforeseen issues
from utility conflicts, additional excavation, irrigation and landscape modifications to
accommodate existing site conditions and drainage enhancements.
A summary of the project schedule is as follows:
Estimated Completion Date per Baseline Schedule June 28, 2016
Project Awarded for Construction December 28, 2015
Notice to Proceed January 11, 2016
Contract Completion Date with Approved Extensions July 20, 2016
Actual Substantial Construction Completion Date July 12, 2016
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15th Street/Balboa Boulevard Revitalization
Notice of Completion for Contract No. 6341(15R11)
September 13, 2016
Page 3
The project was substantially complete as of July 12, 2016. Some miscellaneous close-
out items, operation & maintenance turnover, and financial documentation post -
substantial completion needed to be finalized prior to the Notice of Completion action.
ENVIRONMENTAL REVIEW:
On December 8, 2015, City Council found this action exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) and
Section 15303 (New Construction or Conversion of Small Structures).
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
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ATTACHMENT A
NEWPORT HARBOR
MARINA PARK
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15TH STREET AND BALBOA BLVD
REVITALIZATION PROJECT (15R11)
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6341
09/13/16
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