HomeMy WebLinkAbout25 - MacArthur Boulevard Pavement Rehabilitation — Award of Contract No. 5870 (15R27 / Federal Project No. STPL-5151-030)TO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
September 13, 2016
Agenda Item No. 25
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Frank Tran, Civil Engineer, FTran@NewportBeachCA.gov
PHONE: 949-644-3340
TITLE: MacArthur Boulevard Pavement Rehabilitation — Award of Contract
No. 5870 (15R27 / Federal Project No. STPL-5151-030)
ABSTRACT:
Staff has received acceptable construction bids for the MacArthur Boulevard Pavement
Rehabilitation Project, running from East Coast Highway to Ford Road/Bonita Canyon
Drive, and requests City Council's approval to award the construction contract to Hardy
& Harper, Inc.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act) pursuant to
Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable
indirect physical change in the environment) and 15060(c)(3) (the activity is not a
project as defined in Section 15378) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical
change to the environment, directly or indirectly;
b) Approve the project drawings and specifications;
c) Award Contract No. 5870 to Hardy & Harper, Inc. for the total bid price of
$1,919,000.00, and authorize the Mayor and City Clerk to execute the contract;
d) Establish $192,000.00 (approximately 10 percent) contingency amount to cover the
cost of unforeseen work not included in the original contract; and
e) Approve Budget Amendment No. 17BA-008 appropriating $35,000.00 from the
unappropriated Measure M Fair Share fund balance to Account No. 12201-980000-
15R27 for MacArthur Boulevard Pavement Rehabilitation project.
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MacArthur Boulevard Pavement Rehabilitation — Award of Contract No. 5870 (Federal
Project No. STPL-5151-030)
September 13, 2016
Page 2
FUNDING REQUIREMENTS:
Upon approval of the Budget Amendment, there is sufficient funding for this project. The
following funds will be expensed:
Account Description
Measure M Fair Share
Contributions
Water Enterprise
Wastewater Enterprise
Account Number
12201-980000-15R27
13501-980000-15R27
70101-980000-17R09
71101-980000-17R09
Amount
$ 1,134,200.00
$ 1,000,000.00
$ 8,250.00
$ 22,550.00
$ 2,165,000.00
Staff recommends establishing $192,000.00 (approximately 10 percent) for contingency
purposes to cover the cost of unforeseen conditions associated with construction.
Proposed uses are as follows:
Vendor
Hardy & Harper, Inc.
Hardy & Harper, Inc.
GMU Geotechnical, Inc. (On -Call)
Various
DISCUSSION:
Purpose
Construction Contract
Construction Contingency
Geotechnical Services
Printing & Incidentals
Total:
Amni int
$ $1,919,000.00
$ 192,000.00
$ 52,640.00
$ 1,360.00
$ 2,165,000.00
At 10 a.m. on August 23, 2016, the City Clerk opened and read the following electronic
bids for this project:
The low bid amount is 4 percent below the Engineer's Estimate of $2,000,000.00. The
low bidder, Hardy & Harper, Inc. possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for the City of Newport
Beach and other public agencies.
In August 2014, Orange County Transportation Authority (OCTA) issued an Arterial
Pavement Management (APM) program call for projects. As part of this Federal call,
approximately $20 million from the Regional Surface Transportation Program (RSTP)
became available to Orange County's 35 agencies. Each agency was able to submit up
to two applications with a maximum funding reimbursement of $500,000 per application.
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BIDDER TOTAL BID AMOUNT
Low
Hardy & Harper, Inc. $1,919,000.00
2nd
R.J. Noble Company $1,925,585.00
3rd
All American Asphalt $1,997,997.00
4t"
Excel Paving $1,998,418.00
The low bid amount is 4 percent below the Engineer's Estimate of $2,000,000.00. The
low bidder, Hardy & Harper, Inc. possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for the City of Newport
Beach and other public agencies.
In August 2014, Orange County Transportation Authority (OCTA) issued an Arterial
Pavement Management (APM) program call for projects. As part of this Federal call,
approximately $20 million from the Regional Surface Transportation Program (RSTP)
became available to Orange County's 35 agencies. Each agency was able to submit up
to two applications with a maximum funding reimbursement of $500,000 per application.
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MacArthur Boulevard Pavement Rehabilitation — Award of Contract No. 5870 (Federal
Project No. STPL-5151-030)
September 13, 2016
Page 3
In accordance with program guidelines, local agencies are required to provide a 50
percent match of funds. Also, proposed projects must be on the Orange County Master
Plan of Arterial Highways system. To maximize this funding opportunity, staff submitted
two applications to rehabilitate MacArthur Boulevard pavement. Phase 1 is from East
Coast Highway to 1,000 feet north of San Joaquin Hills Road; and Phase 2 continues
along MacArthur Boulevard from the end of Phase 1 to Ford Road/Bonita Canyon Drive.
Upon approval of both applications in January 2015, OCTA allowed combining the
City's two phases into one $2,000,000 project, the MacArthur Boulevard Pavement
Rehabilitation project.
This proposed project involves surface milling and then overlaying the existing asphalt
street pavement on MacArthur Boulevard from East Coast Highway to Ford
Road/Bonita Canyon Drive, with a new rubberized asphalt surface pavement.
Deteriorated sidewalk, median curb, curb and gutter, and access ramps will also be
reconstructed as part of the project. Work will begin in early fall and continue into the
beginning of 2017.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) (reconstruction of
existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A - Location Map
Attachment B - Budget Amendment
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ATTACHMENT A
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MACARTHUR BLVD PAVEMENT REHABILITATION
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP
C-5870
09/13/2015
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ATTACHMENT B City of Newport Beach NO. BA- 17BA-008
BUDGET AMENDMENT
2016-17
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations _
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT:1 $35,000.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations from unappropriated Measure M Fair Share fund balance to fund the MacArthur
Boulevard Pavement Rehabilitation Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object
122 300000
REVENUE ESTIMATES
Org Object
EXPENDITURE APPROPRIATIONS
Description
Measure M Fair Share - Fund Balance
Description
Amount
Debit Credit
$35,000.00
Description
Org Number 12201 Measure M CIP
Object Number 980000 CIP Exp
Project Number 15R27 MacArthur Blvd Pavement Rollup $35,000.00
Signed:`T
Financial Approval: Finance Dire
Signed:
Administrati Approval: City Ma
Signed
Automatic
— 7—
Date
Date
City Council Approval: City Clerk Date
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