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Home My WebLink About27 - Fire Station No. 6 Apparatus Bay Replacement Project - Award of Contract No. 6422-1(16F11)�EWPR CITY OF T - z NEWPORT BEACH <,FoR�P City Council Staff Report September 13, 2016 Agenda Item No. 27 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Fong Tse, Assistant City Engineer, ftse newportbeachca.gov PHONE: 949-644-3321 TITLE: Fire Station No. 6 Apparatus Bay Replacement Project - Award of Contract No. 6422-1(16F11) ABSTRACT: Staff has received bids for the construction of the Fire Station No. 6 Apparatus Bay Replacement Project and is requesting City Council's approval to award the construction contract to Archico Design -Build. RECOMMENDATION: a) Determine that this action is exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment; b) Approve the project drawings and specifications; c) Find that the apparent low bidder, Caltec Corp, as non-responsive and non - responsible; d) Declare that the second low bidder, Archico Design -Build, as the acceptable low bidder; e) Award Contract No. 6422-1 to Archico Design -Build for the total bid price of $999,000.00, and authorize the Mayor and City Clerk to execute the contract; and f) Establish a contingency of $100,000.00 (approximately 10 percent) to cover the cost of unforeseen work not included in the original contract. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for this project. The following funds will be expensed: 27-1 Fire Station No.6 Apparatus Bay Replacement Project - Award of Contract No. 6422-1 September 13, 2016 Page 2 Account Description Major Facilities Financing Plan Facilities Maintenance Master Plan Proposed uses are as follows: Vendor Archico Design -Build Archico Design -Build Various DISCUSSION: Account Number 53201-980000-16F11 57101-980000-15F02 Total: Purpose Construction Contract Construction Contingency Geotechnical and Inspections Total: Amount 1,000,000.00 149,000.00 1,149,000.00 Amount $ 999,000.00 $ 100,000.00 50,000.00 $ 1,149,000.00 At 10 a.m. on August 31, 2016, the City Clerk opened and read the following electronic bids for this project: BIDDER Low Caltec Corporation (Non-Responsive/Responsible) 2 Archico Design Build 3 PCN3, Inc. 4 LDCo., Inc. 5 Metro Builders & Engineers Group, Ltd. 6 Kinsman Construction, Inc. 7 Patriot Contracting & Engineering, Inc. 8 Woodcliff Corporation 9 Optima RPM 10 Two Brothers Construction Corp 11 Minco Construction TOTAL BID AMOUNT $ 995,000.00 $ 999,000.00 $ 1,096,599.50 $ 1,152,107.50 $ 1,193,488.00 $ 1,239,154.00 $ 1,243,250.00 $ 1,278,000.00 $ 1,278,395.00 $ 1,331,825.00 $ 1,333,700.00 Upon bid opening, staff discovered that the apparent low bidder, Caltec Corp (Caltec), did not submit all of the documents per the bidding instructions and their bid documents contained incomplete information and is therefore non-responsive. Additionally, staff contacted the references submitted by Caltec for an understanding of their previous work experiences. All of the references indicated their agencies encountered contractor performance issues on their non-essential building tenant improvement projects including the lack of superintendence; certified payrolls; late completions; unsubstantiated claims; safety violations; and a job shutdown by one of these agencies. Caltec also does not have any experience working on Fire Station essential facilities. Due to the critical infrastructure need of this building, the Public Works Department and Fire Department have a significant concern with the contractor's ability to perform. Given these responses, staff recommends the City Council find Caltec Corp as non -responsible for this project. 27-2 Fire Station No.6 Apparatus Bay Replacement Project - Award of Contract No. 6422-1 September 13, 2016 Page 3 Staff also reference checked the second low bidder, Archico Design -Build (Archico). The references indicated Archico has satisfactorily completed larger scale building improvement projects for other municipalities, including the retrofitting of a fire station for a local Orange County Fire Department. Staff therefore recommends the City Council declare Archico Design -Build as the low acceptable bidder. The bid amount submitted by Archico Design -Build is approximately fourteen percent (14%) below the engineer's estimate of $1,160,000. Archico possesses a California State General Building "B" Contractors License as required by the project specifications. BACKGROUND: The existing fire station was constructed in 1957 with its apparatus bay sized to accommodate equipment used in that era. Since then, fire engines and medical response rolling equipment have grown in size to the extent that the new fire engine assigned to this station no longer fits through the existing garage doors. That truck is currently parked under a tent when it is on the station property. The remaining station building has been receiving updates through the years, has been modified to accommodate female staff and is in serviceable and functional condition. Staff therefore focused this project on replacing only the non-functional apparatus bay. As the project developed, staff, through a value engineering process, determined that it will be more economical in the long-term to construct a structurally independent and self-supporting new apparatus bay rather than reattach the new bay to the existing building. When it is time to replace the living quarter's portion of the station, the new offices and living quarters can simply attach to the new bay constructed by this project. Additionally, the Facilities Maintenance Master Plan identified a number of maintenance items that need to be addressed at the station. Rather than interrupting the Station operations twice, staff waited for this project to complete those repairs and maintenance items at the same time. These proactive maintenance items include replacing the 25+ year old roof over the offices and living quarters; replacing the kitchen skylight with a 11solatube"; installing rain gutters and down spouts all around the roof perimeter for controlled discharge and to keep storm runoff from damaging the building; refurbishing interior doors and floors; exterior painting to match the new apparatus bay; and repairing and painting the exterior perimeter CMU plaster walls. Pursuant to the contract specifications, Archio is allowed 150 consecutive working days to complete the work. Liquidated damages in the amount of $1,000.00 per calendar day will be assessed in case of tardy completion. ENVIRONMENTAL REVIEW: The project consists of the demolition of an existing fire station garage and the construction of a new taller garage to house fire vehicles that are taller than existing 27-3 Fire Station No.6 Apparatus Bay Replacement Project - Award of Contract No. 6422-1 September 13, 2016 Page 4 garage openings. The new garage structure will occupy the same space as the existing garage and will have the same purpose and capacity to house fire station vehicles. As such, Staff recommends the City Council find this project exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A - Location Map 27-4 ATTACHMENT A PR LO MA LEGEND ® PROJECT LOCATION N.T.S. / FIRE STATION NO. 6 APPARATUS BAY REPLACEMENT LOCATION MAP - NE MARINERS DR CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-6422-1 1 09/13/16 27-5