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Home My WebLink About17 - Appointment of New Civil Service Board Member to Fill the Unscheduled Vacancy on the Civil Service BoardQ �EwPpRr CITY OF z NEWPORT BEACH City Council Staff Report September 27, 2016 Agenda Item No. 17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Leilani I. Brown, City Clerk - 949-644-3005, (brown@newportbeachca.gov PREPARED BY: Leilani I. Brown, City Clerk TITLE: Appointment of New Civil Service Board Member to Fill the Unscheduled Vacancy on the Civil Service Board ABSTRACT: Due to the resignation of Jeff Herdman from the Civil Service Board, the City Council has the opportunity to fill the vacant position pursuant to City Council Policy A-2 (Board, Commission and Committee Appointments), City Charter Sections 702, 705, 710 and the Maddy Act. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Appoint Jane Della Grotta or Sharon Wood to fill the unexpired balance of Jeff Herdman's term, which expires on June 30, 2018. FUNDING REQUIREMENTS: There is no fiscal impact related to this item. DISCUSSION - On August 5, 2016, Jeff Herdman resigned his position on the Civil Service Board. Pursuant to City Charter Section 710, Mr. Herdman was an appointee of the City Council. His term was scheduled to expire on June 30, 2018. Pursuant to City Charter Sections 702 and 705, and City Council Policy A-2, the City Council's appointee to the Civil Service Board will serve the balance of Mr. Herdman's unexpired term. 17-1 Appointment to the Civil Service Board September 27, 2016 Page 2 Pursuant to the Maddy Act and City Council Policy A-2, the City Clerk prepared and posted a Notice of Unscheduled Vacancy on Monday, August 8, 2016, in the City Clerk's Office, at the Central Library, on the bulletin board in the City Council Chambers, and on the City's webpage, and published the Notice in the Daily Pilot on Saturday, August 13, 2016. As provided in the Notice, applications were accepted by the City Clerk's Office until 12 p.m. on Monday, August 29, 2016. The City Council Ad Hoc Appointments Committee consisting of Mayor Diane Dixon, Mayor Pro Tem Kevin Muldoon, and Council Member Tony Petros conducted interviews on Tuesday, September 20, 2016, and are recommending that the City Council choose either Janet Della Grotta or Sharon Wood to fill the unexpired balance of Jeff Herdman's term. Copies of the applications are attached hereto as Attachment A. Appointment Process Pursuant to Council Policy A-2, appointment to the Civil Service Board will take place in the following manner: A. The City Council will vote on the appointment simultaneously. The voting will be by paper ballot and the City Clerk will tabulate and announce the results, including the vote tally. B. Each member of the City Council will cast one vote on the paper ballot. In order to be appointed, the nominees must receive at least four votes. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A - Applications 17-2 ATTACHMENT A APPLICATION FOR -APPOINTIVE POSITION 7rrr � pa 7 CITY OF NEWPORT BEACH 100 Civic Center Drive Newport Beach, CA 92660 City Clerk (949) 644-3005 Fax (949) 644-3039 DIRECTIONS: One application can be used for all the appointive positions you are applying for. Applications should be filled out completely so that the City Council may fully evaluate your qualifications. It is the responsibility of the applicant to familiarize themselves with the duties and responsibilities of the position(s) applied for. Detailed information outlining the responsibilities of the positions can be obtained from the City Clerk's Office or on the City's website: www.newportbeachca.gov (City Government/Boards, Commissions and Committees). Applications will be kept on file for two years for the position(s) applied for. if you are not selected for appointment during that period of time, it will be necessary for you to re -submit an application if you are still interested in being considered. NOTICE: Section 702 of the City Charter requires that members of Boards or Commissions appointed by the City Council shall be from the qualified electors of the City. This document is a public record and may be posted on the internet. NAME OF BOARD, COMMISSION OR COMMITTEE: Civil Service Board Name: Della Grotta Jane I LAndreasen- (Last) (First) Residence Address (required): .. - .. . " Zip Code: How long have you lived in Newport Beach? 29 years Business Address: N/A Home/Cell #: Business Phone: Email Address: Have you ever been convicted of any crime or violation of any law or statute other than minor traffic violations? []X NO ❑ YES {If yes, attach separate sheet with explanation) (Middle) NOTICE: Pursuant to Section 742 of the City Charter, no members of boards or commissions shall hold any paid office or employment in the City government. Do you currently hold any paid office or employment with the City of Newport Beach, including but not limited to contracted services? XX NO ❑ YES (if yes, attach separate sheet with explanation) If applying for a position on the Finance Committee, have you declared bankruptcy in the last 10 years? ❑ NO ® YES Please state any past, current or foreseeable future financial interests of any kind that may conflict with the Board, Commission or Committee you are applying for. Bone CONTINUt TO PAVE I wU 17-3 s faMe ar�d Laaionfi Co}lee% Last year I1-rslve� Atterrdetf = �Iiter�ctect, Georgetown University School of Foreign Sem International Relations BSFS 1975 Washington, DC Western State Law School of Law, Fullerton � Law JD 11979 Fritr CGrrent CacrE� (rrtl n rem#rsht tr► offiWo, Hetxats of !: , �resfr�nalrchant�i�xrt�mrrruna�rr�f2�rt�tiQn�, x - ��ny� tt2berstt�7 > `. Lido Isle Women's Club Board of Directors Corresponding Secretary 2015 -present St. Thomas More Society Change County Women Lawyers (Municipal) Mater Dei High School 2009 - present 1978 Football& Baseball Booster 1999-2010 Occupational History. Begin with your present or most recent position. List all positions separately held for the last five years. 77777 Firm-oi`C<i'�a.�lza�%ar� `� Tyle ot`saj�tne�s � ;. Tits lis v��ay�t Newport University School of Law Law School Professor„ Dean 1990-2009 City of Fullerton City City Attorney, Benefits C(d 1985-1990 City of Costa Mesa City City Attorney 1981-1985 1980 Presidential Debates Political Regional Coordinator May1981-Dec. 1981 References. Include names of at least two residents of Newport Beach who are not officially connected with the City. 1, Name Kevin O'Grady Address Phone No. 2. Name John Cook, MD Address Phone No. Summarize why you wish to serve the City of Newport Beach on a board, commission or committee. Include any special qualifications you have which are particularly appropriate to the position for which you are applying. As a Law Clerk for the City of Santa Ana (1978-80) an as an Attorney and Benefits Coordinator for the cities listed above, concentrated on negotiating the best employee benefits for all employee groups, including Police and Fire. In Fullerton, I administered all employee benefits, oversaw the hiring policies and process and was part of the City's negotiating team. i have had many experiences including working with PIERS, appearing in Federal Court while I was eight months pregnant when a pregnant employee alleged discrimination, and oversaw the drug testing program. I was at a Police negotiation when they brought the canines with them, wrote ordinances and resolutions and generally interacted with the entire employee population. I loved what I did and still maintain many valuable friendships from City employment. I would bring to the Civil Service Board that skill set. I know how a city works, and ani especially well -versed in employee negotiations and disciplinary actions. I certify that all statements made on this application are true and correct to the best of my knowledge. I have read and understand the duties and responsibilities of the particular positions) that I am applying for and authorize the release of this information on the internet. (BOX MUST BE CHECKED IF SUBMITTING ELECTRONICALLY] I ,J I Signature Jane Andreassen Della Grotta Date May 9, 2016 �=-� 17-4 APPLICATION F i ., ,RPOINTIVE POSITION LLj 7tt §y 1 $- 3 7 CITY OF NEWPORT BEACH 100 Civic Center Drive Newport Beach, CA 92550 City Clerk (949) 544-3005 Fax (949) 544-3039 DIRECTIONS: One application can be used for all the appointive positions you are applying for. Applications should be filled out completely so that the City Council may fully evaluate your qualifications. It is the responsibility of the applicant to familiarize themselves with the duties and responsibilities of the position(s) applied for. Detailed information outlining the responsibilities of the positions can be obtained from the City Clerk's Office or on the City's website: www.newportbeachca.gov (City Government/Boards, Commissions and Committees). Applications will be kept on file for two years for the position(s) applied for. If you are not selected for appointment during that period of time, it will be necessary for you to re -submit an application if you are still interested in being considered. NOTICE: Section 702 of the City Charter requires that members of Boards or Commissions appointed by the City Council shall be from the qualified electors of the City. This document is a public record and may be posted on the internet, NAME OF BOARD, COMMISSION OR COMMITTEE: Civil Service Board Name: wood Sharon Z (Last) (First) (Middle) Residence Address (required): - . - Zip Cade: ! How long have you lived in Newport Beach? 15 years Business Address: INA NA Home/Cell #: —F—T—r Business Phone: Email Address: Have you ever been convicted of any crime or violation of any law or statute other than minor traffic violations? X❑ NO ❑ YES (If yes, attach separate sheet with explanation) NOTICE: Pursuant to Section 70.2 of the City Charter, no members of boards or commissions shall hold any paid office or employment in the City government. Do you currently hold any paid office or employment with the City of Newport Beach, including but not limited to contracted services? 0 N0 [] YES (if yes, attach separate sheet with explanation) If applying for a position on the Finance Committee, have you declared bankruptcy in the last 10 years? ❑ NO 0 YES Please state any past, current or foreseeable future financial interests of any kind that may conflict with the Board, Commission or Committee you are applying for. Among my responsibilities as Assistant City Manager, I managed the Human Resources Department for a year when its position in the organizational structure was being evaluated. I was Secretary to the Civil Service Board during that time, became familiar with NBMC Chapter 2.24, the Civil Service Rules and Regulations and the Personnel Policies, and worked on revisions to the latter two. I also considered disciplinary appeals from employees that did not rise to the level of the Board. Finally, I was the point person for labor negotiations, a role that I continued to fill for several years. In that capacity, I had frequent contact with representatives of all the amnlnVPRascnriatinn- tenth z:AfPtvAnil n1krolinnPntic CONTINUE 10 PAGE IWO 17-5 Southern CA Assoc of Govts Planning Directors Committee f Member, Chair (2 years) 1986-1994 f occupational History. Begin with your present or most recent position. List all positions separately held for the last five years. City of Newport Beach Government Assistant City Manager 1996-2011 City of Claremont Government Director of Community Dev 1984-1996 City of Irvine Government Senior Planner 1979-1984 City of Paterson, NJ Government Principal Planner 1975-1979 References, Include names of at least two residents of Newport Beach who are not officially connected with the City. 1. Name Don Webb Address Phone No. 2. Name Liz Maxson Address Phone No. Summarize why you wish to serve the City of Newport Beach on a board, commission or committee. Include any special qualifications you have which are particularly appropriate to the position for which you are applying. I certify that all statements made on this application are true and correct to the best of my knowledge. I have read and understand the duties and responsibilities of the particular position(s) that I am applying for and authorize the release of this information on the internet. [ROS( MUST RE CHECKED IF SUBMITTING ELECTRONICALLY] LlSignature bate May 10, 2016 17-6