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Home My WebLink About09 - Accept a Check in the Amount of $18,000 for Literacy Services (CLLS) and Appropriate Funds�EWPR CITY OF T - z NEWPORT BEACH <,FoR�P City Council Staff Report October 11, 2016 Agenda Item No. 9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Tim Netherton, Library Services Director - 949-717-3801, thetherton@newportbeachca.gov PREPARED BY: Melissa Kelly, Support Services Coordinator, mkelly(@newportbeachca.gov PHONE: 949-717-3852 TITLE: Budget Amendment to Accept a Check in the Amount of $18,000 from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's Fiscal Year 2016/2017 Maintenance and Operation Budget ABSTRACT: The Library Literacy program offers one-on-one tutoring and small group classes to customers with low literacy skills. The Library Literacy program is partially funded by the City's general fund and partially funded through grants, donations and the fundraising efforts of Newport Mesa ProLiteracy. One of the major funding resources is through the California State Library Literacy Services annual grant program. The $18,000 represents the California Library Literacy Services first award for FY 2016/17 to support the high quality Literacy program at the Newport Beach Public Library. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Approve a Budget Amendment to increase revenue estimates by $18,000 in account 01060005-431070 (California Literacy Campaign) and to increase expenditure estimates by the same amount in Division 01060604-711003 (Literacy Services). 9-1 Budget Amendment to Accept a Check in the Amount of $18,000 from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's Fiscal Year 2016/2017 Maintenance and Operation Budget. October 11, 2016 Page 2 FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $ 18,000 in additional revenues from an award from the California State Library and in increased expenditure appropriations. The revenue is posted to the 01060005-431070 account in the Library Department and the purchases will be expensed to the Library account 01060604-71103 to fund Part - Time salaries. The Library Literacy program has been offering one-on-one tutoring and small group classes to customers with low literacy skills for more than 25 years. These services are currently supporting over 100 learner/tutor pairs and are making a significant difference in the lives of the participants, both learners and volunteers. One of the goals of the program is to assist the participants in becoming more engaged citizens and active participants in their community. The Library Literacy program is partially funded by the California State Library Literacy Services annual grant program. These funds will be used towards staffing to ensure the continued high quality program that the community has come to expect. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Check Copy Attachment B — Budget Amendment 9-2 07AV13 OIP EAMUPM NUA 6 5 -.1.12 6 3 ATTACHMENT A FUND NO. FUND NAME H THE TREASURER OF THE STATE WILL PAY OUT OF THE 8087 FISCAL CONSOLIDATED PMT IDENTIFICATION NO. 0000014154 0 0 0 0 MO. DAY i YR. 90-1342/1211 3 09:09:2016 65112839 W J d z Z _ DOLLARS CENTS To. 112839 $***18000!.00 --- NEWPORT BEACH PUBLIC LIBRARY 1000 AVOCADO AVE � � NEWPORT BEACH CA 92660-7915 ? B TTY T. YEE CALIFORNIA STATE CONTROLLER DETACH ON DOTTED LINE 65-112839 KEEP THIS PORTION FOR YOUR RECORDS ISSUE DATE: 09/09/2016 CA STATE LIBRARY 900 N STREET ROOM 155 SACRAMENTO CA 95814 FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/654-0022 VENDOR NAME VENDOR ID --------_-------------------------------_---_-__----------------- -- 9-3 NEWPORT BEACH PUBLIC LIBRARY 0000014154 ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2016-17 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: NO. BA- 17BA-013 AMOUNT:J $18,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations dine to receipt of a check from the California State Library as a FY16-17 California Library Literacy Services Award to support the Literacy Program. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund C_ biect Description REVENUE ESTIMATES Orq0_ biect Description 31060005 431070 Library Admin - CA Literacy Campaign EXPENDITURE APPROPRIATIONS Description Org (Number 01460604 Literacy Services Object Number 711003 Salaries Part Time Signed: Signed Signed Finance cls Administrative Approval: City City Council Approval: City Clerk Amount Debit Credit $18,000.00 $18,000.00 " Automatic )a- E--/)- Date -I)_ Date r� Date Date 9-4