HomeMy WebLinkAbout13 - Lido Village and West Newport Water Main ReplacementCITY OF
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NEWPORT BEACH
�q ,F '" City Council Staff Report
February 28, 2017
Agenda Item No. 13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Civil Engineer, acastanon@newportbeachca.gov
PHONE: 949-644-3314
TITLE: Lido Village and West Newport Water Main Replacement — Award
of Contract No. 7001-2 (16W14)
ABSTRACT:
Staff has received construction bids for the Lido Village and West Newport Water Main
Replacement Project, and requests City Council's approval to award the construction
contract to Paulus Engineering, Inc.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act pursuant to
Sections 15302 (replacement of existing facilities involving negligible expansion of
capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter
3, because it has no potential to have a significant effect on the environment;
b) Approve the project drawings and specifications;
c) Award Contract No. 7001-2 to Paulus Engineering, Inc. for the total bid price of
$3,152,928.00, and authorize the Mayor and City Clerk to execute the contract;
d) Establish $300,000.00 (approximately 10 percent) contingency amount to cover the
cost of unforeseen work not included in the original contract; and
e) Approve Budget Amendment No. 17BA-026 appropriating $2,289,353.00 from the
unappropriated Water Capital fund balance to Account No. 70201931-980000-
16W14; appropriating $354,684.00 from the unappropriated Wastewater Capital
fund balance to Account No. 71201-980000-16W14; and recognizing reimbursement
revenue from Lido House, LLC in the amount of $43,390.30 and appropriating
$43,390.30 to Account 13501-980000-16W14 for the Lido Village Water Main
Replacement project.
13-1
Lido Village and West Newport Water Main Replacement — Award of Contract No.
7001-2 (16W14)
February 28, 2017
Page 2
FUNDING REQUIREMENTS:
Upon approval of the Budget Amendment, there is sufficient funding for this project. The
following funds will be expensed:
Account Description Account Number Amount
Contribution (Lido House, LLC) 13501-980000-16W14 $ 43,390.30
Water Capital Distribution & Piping 70201931-980000-16W14 $ 3,101,353.70
Wastewater Capital 71201-980000-16W14 $ 354,684.00
3,499,428.00
The Lido Village and West Newport Water Main Replacement project replaces older
cast iron water mains identified in the Water Master Plan in and around Lido Village and
in West Newport between 32nd Street and West Coast Highway. Portions of the needed
funding is available in this fiscal year's Capital Improvement Program budget for Lido
Village. Additionally, staff is accelerating the West Newport water main improvements
planned for next fiscal year as they now need to be completed earlier to be ahead of
approved undergrounding utility districts in and around Balboa Boulevard.
Also, included within this project are water main improvements on 32nd Street related to
and the responsibility of Lido House Hotel development. These improvements include;
160 feet of new 6 -inch water main, the relocation of an existing fire hydrant, and two
water service connections. Staff met and worked with the hotel developer (Lido House,
LLC) and all believed it would be best to have these improvements constructed as part
of the City's large water main project as construction of their connections as part of the
overall water system improvement will minimize impacts to the community as well as
the development. In turn, the developer is reimbursing the City for its share of the cost
which equates to $43,390.30.
In conjunction with the water work, other needed underground sewer work in the area
was also designed and included in this project to take advantage of the economy of
scale for savings as well as reduce disruption. This includes sewer main improvements
on Via Malaga and Via Oporto that address deteriorated sewer mains and manholes.
Also, the project picks up and includes a desired water main connection improvement
on West Coast Highway that will improve water distribution and increase fire supply
flows in that area.
Staff recommends establishing $300,000.00 (approximately 10 percent) for contingency
purposes to cover the cost of unforeseen conditions associated with construction.
13-2
Lido Village and West Newport Water Main Replacement — Award of Contract No.
7001-2 (16W14)
February 28, 2017
Page 3
Proposed uses are as follows:
Vendor
Paulus Engineering, Inc.
Paulus Engineering, Inc.
GMU Geotechnical, Inc.
Various
DISCUSSION:
Purpose
Construction Contract
Construction Contingency
Geotechnical Services
Printing & Incidentals
Total:
ME=
$ $3,152,928.00
$ 300,000.00
$ 45,000.00
$ 1,500.00
$ 3,499,428.00
At 10 a.m. on February 7, 2017, the City Clerk opened and read the following bids for
this project:
The low bid amount is 5 percent above the Engineer's Estimate of $3,000,000.00. The
increase in cost reflects a current trend of increased construction pricing throughout the
public works industry. The low bidder, Paulus Engineering, Inc. possesses a California
State Contractors License Classification "A" as required by the project specifications. A
check of the contractor's references indicates satisfactory completion of similar projects
for the City of Newport Beach and other public agencies. Work necessary to complete
this contract consists of removing existing deteriorated cast iron water mains and
installing new PVC pipe, valves, fire hydrants, water services, pavement restoration,
traffic control and appurtenant work as required by the contract.
Project phasing has been developed to minimize impacts to the community. For
example, half of the improvements will be constructed prior to June 24, 2017 in order to
avoid impacts with the summer traffic. The remaining improvements will be constructed
after the Labor Day holiday but ahead of the planned underground utility district work on
Balboa Blvd. In addition, working hours have been established to minimize impacts to
commuter traffic, which may include some minimal amounts of night work. A detailed
schedule is to be prepared by the contractor following award, which can be adjusted to
address concerns for businesses and residents in the project area.
Pursuant to the contact specifications, the Contractor will have 235 working days to
complete the work.
13-3
BIDDER
TOTAL BID AMOUNT
Low
Paulus Engineering, Inc.
$3,152,928.00
2nd
T.E. Roberts, Inc.
$3,327,120.00
3rd
GCI Construction, Inc.
$3,676,250.00
4th
W.A. Rasic Construction Co.
$5,753,400.00
The low bid amount is 5 percent above the Engineer's Estimate of $3,000,000.00. The
increase in cost reflects a current trend of increased construction pricing throughout the
public works industry. The low bidder, Paulus Engineering, Inc. possesses a California
State Contractors License Classification "A" as required by the project specifications. A
check of the contractor's references indicates satisfactory completion of similar projects
for the City of Newport Beach and other public agencies. Work necessary to complete
this contract consists of removing existing deteriorated cast iron water mains and
installing new PVC pipe, valves, fire hydrants, water services, pavement restoration,
traffic control and appurtenant work as required by the contract.
Project phasing has been developed to minimize impacts to the community. For
example, half of the improvements will be constructed prior to June 24, 2017 in order to
avoid impacts with the summer traffic. The remaining improvements will be constructed
after the Labor Day holiday but ahead of the planned underground utility district work on
Balboa Blvd. In addition, working hours have been established to minimize impacts to
commuter traffic, which may include some minimal amounts of night work. A detailed
schedule is to be prepared by the contractor following award, which can be adjusted to
address concerns for businesses and residents in the project area.
Pursuant to the contact specifications, the Contractor will have 235 working days to
complete the work.
13-3
Lido Village and West Newport Water Main Replacement — Award of Contract No.
7001-2 (16W14)
February 28, 2017
Page 4
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) (reconstruction of
existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
13-4
PROPOSED WATER MAIN REPLACEMENT
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OLD CITY
Attachment A
LIDO VILLAGE WATER MAIN REPLACEMENT CITY OF NEWPORT BEACH
LOCATION MAP PUBLIC WORKS DEPARTMENT
C-7001-2 02/28/17
13-5
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PROPOSED WATER MAIN REPLACEMENT
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Attachment P
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LIDO VILLAGE WATER MAIN REPLACEMENT CITY OF NEWPORT BEACH
LOCATION MAP PUBLIC WORKS DEPARTMENT
C-7001-2 02/28/17
SPO
GSA.
13-6
ATTACHMENT B City of Newport Beach NO. BA- 17BA-026
BUDGET AMENDMENT
2016-17 AMOUNT:J $2,687,427.30
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE: ONE-TIME?
from existing budget appropriations a Yes
X from additional estimated revenues No
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates from Lido House LLC and to increase expenditure appropriations from unappropriated
Water Capital Fund fund balance, Wastewater Capital Fund fund balance for the Lido Village and West Newport Water Main
Replacement Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Obiect
702 300000
712 300000
Description
Water Capital Fund - Fund Balance
Wastewater Capital Fund - Fund Balance
Amount
Debit Credit
$2,289,353.00 *
$354,684.00 *
REVENUE ESTIMATES
Org Obiect Description
135 561005 Contributions Fund - Private Donations $43,390.30
F -16W14 -DONATION-135 -REIMBURSEMENT
EXPENDITURE APPROPRIATIONS
Description
Org
Number 70201931 Water Capital Fund - Distribution & Piping
Object
Number 980000 Capital Improvement Project
Project
Number 16W14 Lido Village Water Main Replacement
$2,289,353.00
Project
String E -16W14 -CONSTRUCT-702 -UNASSIGNED
Org
Number 71201 Wastewater Capital Fund
Object
Number 980000 Capital Improvement Project
Project
Number 16W14 Lido Village Water Main Replacement
$354,684.00
Project
String E -16W14 -CONSTRUCT-712 -UNASSIGNED
Org
Number 13501 Contributions Fund
Object
Number 980000 Capital Improvement Project
Project
Number 16W14 Lido Village Water Main Replacement
$43,390.30
Project
String E -16W14 -CONSTRUCT-135 -UNASSIGNED
Automatic System Entry.
(in,
Signed:
Financial Approval: Finance Director
Date
Signed:
',�L—f N ,
22[ 1 ':)-
Adminiss ii've Approval: City Manager
Date
Signed:
City Council Approval: City Clerk
Date
73-7