HomeMy WebLinkAbout06 - Sewer Main Lining and Repairs Project NOCQ �tiW Pp�T
CITY OF
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�qoP City Council Staff Report
February 28, 2017
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Civil Engineer, acastanon@newportbeachca.gov
PHONE: 949-644-3314
TITLE: Sewer Main Lining and Repairs Project - Notice of Completion for
Contract No. 6363 (Project No. 15S03)
ABSTRACT -
On June 14, 2016, City Council awarded Contract No. 6363 for construction of the
Sewer Main Lining and Repairs Project to Mike Prlich and Sons, Inc. of Baldwin Park,
California. The work is now complete and staff requests City Council acceptance and
close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project. (On June 14, 2016, City Council found this project
exempt from the California Environmental Quality Act (CEQA) pursuant to Section
15301);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
c) Release the Faithful Performance Bond one year after the acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description
Wastewater Enterprise
Account Number
71101-980000-15S03
Total:
Amount
$524,625.00
$524,625.00
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Sewer Main Lining and Repairs — Notice of Completion for Contract C-6363
February 28, 2017
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$588,775.00
$524,625.00
10% or less
-10.9%
-10.9%
-
Allowed Contract Time +
40
Actual Time
-11
Approved Extensions (days) =
Under (-) or Over (+)
The work necessary to complete this contract consisted of replacing deteriorated sewer
mains by horizontal directional drilling and lining for existing sewer mains on Ford Road,
Evening Canyon Road, St. James Place and the Corporate Yard. The contracted work
has now been completed to the satisfaction of the Public Works Department. A
summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
$588,775.00
$524,625.00
$0
Final Contract Cost: $524,625.00
The actual cost of bid items constructed was $64,150 less than the original bid amount
due to less replacement of sewer pipe than originally planned, less than expected
encounters with unforeseen underground items (such as water and rock), and reduced
amount of restoration required (such as wall replacement). The contractor minimized
impacts at the project construction sites and thus reduced the amount of restoration
payments from those bid items.
A summary of the project schedule is as follows:
Notice to Proceed for Construction July 5, 2016
Contract Completion Date with Approved Extensions September 21, 2016
Actual Substantial Construction Completion Date August 12, 2016
The project was substantially complete as of August 12, 2016. Due to requests from
residents in the Shorecliffs community, sewer lining work was delayed a few weeks in
order to accommodate planned events. This work was rescheduled and completed
after the Labor Day holiday. Some miscellaneous close-out items and post -substantial
completion activities needed to be finalized prior to this Notice of Completion action.
6-2
Sewer Main Lining and Repairs — Notice of Completion for Contract C-6363
February 28, 2017
Page 3
ENVIRONMENTAL REVIEW:
At the June 14, 2016 City Council meeting, the project was found to be exempt from the
California Environmental Quality Act ("CEQA") pursuant to Section 15301 (for repair,
maintenance and minor alteration of existing public facilities with negligible expansion)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
6-3
FORD ROAD
1
T 9"ORECt/FF
h PC
EVENING CANYON ROAD
SEWER MAIN LINING
AND REPAIRS
LOCATION MAP
CORPORATE YARD
ST JAMES PLACE
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6363 1 2128117
r
FORD ROAD
1
T 9"ORECt/FF
h PC
EVENING CANYON ROAD
SEWER MAIN LINING
AND REPAIRS
LOCATION MAP
CORPORATE YARD
ST JAMES PLACE
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6363 1 2128117