HomeMy WebLinkAbout11 - Designation for Federal and State Financial Disaster Assistance�EWPR CITY OF
T
- z NEWPORT BEACH
<,FoR�P City Council Staff Report
April 25, 2017
Agenda Item No. 11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jon Lewis, Chief of Police - 949-644-3701, jlewis@nbpd.org
PREPARED BY: Katie Eing, Emergency Services Coordinator
PHONE: 949-644-3670, keing@nbpd.org
TITLE: Designation of Applicant's Agents for Federal and State Financial
Disaster Assistance
ABSTRACT:
In order to receive State and Federal disaster relief funds from the California Office of
Emergency Services (Cal OES) and the Federal Emergency Management Agency
(FEMA), the City is required to adopt a "Designation of Applicant's Agent Resolution"
every three years. The designated agent(s) are authorized to apply and submit for
financial assistance following a declared disaster.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or
indirectly; and
b) Approve Cal OES Form 130, authorizing the City Manager, the Finance Director or
Municipal Operations Directors to execute California Office of Emergency Services
(Cal OES) and/or Federal Emergency Management Agency (FEMA) documents for
present and future disaster relief applications.
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item. Cal OES and FEMA disaster assistance
can reimburse the City for a majority of the costs associated with declared and
approved disasters.
Designation of Applicant's Agents for Federal and State Financial Disaster Assistance
April 25, 2017
Page 2
DISCUSSION:
In January 2017, Orange County experienced a series of severe winter storms. These
storms caused flooding, mudslides, beach erosion and power outages throughout the
County. Due to the severity of the storms, the Chair of the Orange County Board of
Supervisors, Michelle Steel, proclaimed a Local Emergency on behalf of all cities and
jurisdictions in Orange County. The Local Emergency Proclamation was sent to the
Governor who declared a State of Emergency for Orange as well as 16 other counties.
Orange County also received a Presidential Declaration by President Donald Trump.
After a State of Emergency and Presidential Disaster Declaration was received, Orange
County became eligible for financial assistance. FEMA provides supplemental
assistance for State and local government recovery expenses, and the Federal share is
75 percent of the eligible costs. The State cost share is 75 percent of the non-federal
share (18.75 percent). The local jurisdictions' cost share is 6.25 percent.
Staff has applied for State and Federal grant funding to reimburse the City for repairs
related to storm damage and debris removal estimated at $130,000. In order to receive
the financial reimbursement, an updated Designation of Applicant's Agent Resolution
(Cal OES Form 130) to Cal OES must be submitted. This is a universal resolution and is
effective for all open and future disasters up to three years following the date of
approval.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Cal OES Form 130
11-2
ATTACHMENT A
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No: 4305 -DR -CA
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON -STATE AGENCIES
BE IT RESOLVED BY THE City Council OF THE City of Newport Beach
(Governing Body) (Name of Applicant)
THAT Citv Manager , OR
(Title of Authorized Agent)
Finance Director OR
(Title of Authorizedgent
Municinal Onerations Director
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Newport Beach a public entity
established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the City of Newport Beach , a public entity established under the laws of the State of California,
hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
X This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
QThis is a disaster specific resolution and is effective for only disaster number(s)
Passed and approved this 25
Kevin Muldoon, Mayor
Brad Avery, Councilmember
I Leilani Brown
City of Newport Beach
Resolution passed and approved by the
on the 2 S
day of
April 20 17
Duffy Duffield, Mayor Pro Tem
Jeff Herdman, Councilmember
Will O'Neill, Councilmember
CERTIFICATION
day of April
(Signature)
duly appointed and
Diane B. Dixon, Councilmember
Scott Peotter, Councilmember
Citv Clerk of
(Title)
do hereby certify that the above is a true and correct copy of a
City Council
(Governing Body)
12017.
of the City of Newport Beach
(Name of Applicant)
(Title)
Cal OES 130 (Rev.9/13) Page 1
11-3
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Cal OES Form 130 Instructions
A Designation of Applicant's Agent Resolution for Non -State Agencies is required of all Applicants to be eligible to
receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years
from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School
District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego,
Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal
Emergency Management Agency and the Governor's Office of Emergency Services regarding grants applied for by the
Applicant. There are two ways of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not
their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If "Titles Only" is the chosen method, this document must
be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can be
completed by any authorized person within the agency and does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be
listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the
designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of
the designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager
and Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding
the Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate "Self
Certification."
Cal OES 130 (Rev.9/13) Page 2
11-4