HomeMy WebLinkAbout14 - Budget Amendment for Library Literacy ProgramCITY OF
NEWPORT BEACH
City Council Staff Report
May 9, 2017
Agenda Item No. 14
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Tim Hetherton, Library Services Director - 949-717-3801,
tetherton@newportbeachca.gov
PREPARED BY: Melissa Kelly, Support Services Coordinator,
mkelly@newportbeachca.gov
PHONE: 949-717-3852
TITLE: Budget Amendment for Library Literacy Program
ABSTRACT:
The Library Literacy Program offers one-on-one tutoring and small group classes to
customers with low literacy skills. The program is funded in part by donations and
fundraising efforts. These funds are deposited in a special purpose deposit account that
holds income from fundraising and donations for the Literacy program. The funds need
to be allocated into expenditure accounts for the continued operations of the Literacy
Program.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
and
b) Approve Budget Amendment No. 17BA-034 to appropriate $40,000 from the
017-241027 special purpose deposit account to increase revenues in the Literacy
Events revenue account, 01060005-521660, by the same amount and increase
expenditures in the Literacy accounts indicated below.
Increase expenditure accounts:
01060604-711003 $12,000 Salary part-time
01060604-721002 $ 7,600 CAF Allowance part-time
01060604-722001 $ 1,500 PERS
01060604-841004 $18,900 Programming
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Budget Amendment for Library Literacy Program
May 9, 2017
Page 2
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $40,000 in increased expenditure
appropriations from the Special Purpose Deposit account's unappropriated fund balance.
DISCUSSION:
The Library Literacy program is partially funded by the City's general fund and partially
funded through grants, donations and fundraising efforts. The Library Literacy
Board/Newport Mesa ProLiteracy solicits donations and raises funds to enable the Library
to offer one-on-one tutoring and small group classes to customers with low literacy skills.
These services are currently supporting over one hundred learner/tutor pairs and are
making a significant difference in the lives of the participants, both learners and
volunteers. The group just completed their tenth annual Gift of Literacy fundraising
luncheon to help achieve this goal. With the approval of the recommended Budget
Amendment, the Library Literacy program will have the necessary funds in the
expenditure accounts to complete another successful year.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING -
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Budget Amendment
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City of Newport Beach
BUDGET AMENDMENT
2016~17
EFFECT ON
BUDGETARY FUND BALANCE:
01000604
Object
Increase Revenue Estimates
711003
Org
Increase Expenditure Appropriations AND
|
|
Tnono0sr Budget Appropriations
SOURCE:
QrQ
Number
01050604
from existing budget appropriations
Number
722001
from additional estimated revenues
Number
01080804
from unappropriated fund balance
This budget amendment iorequested toprovide for the following:
ATTACHMENT A
NO. BA- 17BA-034
AMOUNT:J $40,000.00
Increase in Budgetary Fund Balance
Decrease |nBudgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to accept donations from the Literacy Deposit Account,
These funds will beallocated hoLiteracy operations.
ACCOUNTING ENTRY
BUDGETARY FUND BALANCE
Fund [biect Description
REVENUE ESTIMATES
QLQ Obdec Description
01080006 521660 LibroryAdcnin-UtenacyEvon\s
EXPENDITURE APPROPRIATIONS
Drg
Number
01000604
Object
Number
711003
Org
Number
01060004
Object
Number
721002
QrQ
Number
01050604
Object
Number
722001
Org
Number
01080804
Object
Number
841004
Signe
Fina
Signed:
*om
Description
Literacy Services
Salaries Part Time
Literacy Services
Cafeteria Allowance Part Time
Literacy Services
Pension Member Contribution
Literacy Services
Programming
191,
Approval: City
City Council Approval: City Clerk
Debit
Amount
Credit
°
$1.SO0l0
uate
Date
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