HomeMy WebLinkAbout04 - Balboa Ocean Pier Pile RepairsPOR CITY OF
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<,FoRN�P City Council Staff Report
May 9, 2017
Agenda Item No. 4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Fong Tse, Assistant City Engineer, ftse@newportbeachca.gov
PHONE: 949-644-3321
TITLE: Balboa Ocean Pier Pile Repairs - Approval of Additional Work and
Contract Contingency - Contract No. 8188-2 (17H03)
ABSTRACT:
In February, the Balboa Ocean Pier sustained damage to the below -deck timber pile bracings
and access system due to heavy winter storms and surf. Staff is requesting City Council's
approval to amend the current Ocean Pier maintenance contract with John S. Meek
Company, Inc. to include repairing this recent storm damage related work.
RECOMMENDATION:
a) Find this work exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on
the environment;
b) Approve additional storm repair work funding in the amount of $39,865.00 to be added to
the original Ocean Pier maintenance contract scope of work, for a new total contract
amount of $151,165.00; and
c) Approve a new total contingency amount of $15,000.00 (approximately 10%) of the
amended total contract scope of work to cover the cost of other unforeseen below -deck
work that has not been identified.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for these repairs. The following funds
will be expensed:
Account Description
Tidelands Maintenance
Account Number
10001-980000-17H03
Total:
Amount
$ 166,165.00
$ 166,165.00
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Proposed uses are as follows:
Vendor
John S. Meek Company
John S. Meek Company
DISCUSSION:
Balboa Ocean Pier Piles Repairs- Approval of Additional
Work and Contract Contingency - Contract No. 8188-2
May 9, 2017
Page 2
Purpose
Construction Contract
Construction Contingency
Total:
Amount
$ 151,165.00
$ 15,000.00
$ 166,165.00
Late last year, the City's ocean piers inspection consultant, COWI, reported a number of
existing pilings under both the Newport and Balboa Ocean Piers have deteriorated and their
repairs were required in advance of the City's normal bi-annual ocean piers maintenance
project that is currently scheduled for next fall. After addressing the more urgent damaged
piles at Newport Pier under a separate contract last December, staff then prepared the
contract documents to make repairs to the Balboa Pier damaged piles as well as install a new
pile to replace a piling that broke off in the fall of 2016.
On January 12, 2017 at 10 a.m., the City Clerk opened and read the two received bids as
follows:
BIDDER TOTAL BID AMOUNT
Low John S. Meek Company, Inc. $ 111,300.00
2nd Schock Contracting Corporation $ 157,500.00
The low bid amount was essentially the same as the Engineer's Estimate ($120,000). John
S. Meek Company, Inc. (Meek) possesses a valid California Contractor General Engineering
"A" license as required by the Specifications. They have satisfactorily completed pier repair
projects for the City.
Per the contracting authority provided by City Council Policy F-14, the City Manager approved
John S. Meek's $111,300 base bid plus an $8,700 contingency amount to cover the cost of
unforeseen work, for a total contract amount of $120,000, and awarded the contract.
While the contract documents were being processed, the Balboa Pier suffered additional
significant damage during the February 14t"/15t" winter storms. Specifically, a few of the
below -deck timber pile bracings and the under pier access system (stairs, gangways, and
catwalks) used by the maintenance crews to inspect and service the utilities systems under
Ruby's restaurant was destroyed and lost by the storm surge waves. Being that these support
items need to be restored at the earliest opportunity, staff requested a proposal from Meek to
make these repairs in addition to the originally contracted work.
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Balboa Ocean Pier Piles Repairs- Approval of Additional
Work and Contract Contingency - Contract No. 8188-2
May 9, 2017
Page 3
After confirming the field conditions, Meek proposed to repair the missing bracings, split pile
cap, and the below -deck access system for $39,865. Staff reviewed this proposed cost and
believes it is reasonable for the nature of the work being performed, and taking into account
that Contractor availability for this type of specialty work is very limited, and that mobilization
cost alone for this work would be many thousands of dollars if contracted through another
separate contract. Staff believes the best alternative to correcting the recent storm damage
to the Balboa Pier is to add this work to the current Ocean Pier Maintenance contract with
Meek, while their crews are on location.
Pursuant to the contract specifications, Meek is allowed ten (10) consecutive working days to
complete original scope of work. Upon extra work approval, ten (10) additional working days
will be added to the time allotment for Meek to complete the extra work, for an overall total of
twenty (20) working days. Liquidated damages in the amount of $1,000.00 per calendar day
will be assessed in case of tardy completion.
ENVIRONMENTAL REVIEW:
The work consists of making repairs to an existing facility. As such, Staff recommends the
City Council find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on
the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
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PACIFIC
OCEAN
BALBOA OCEAN PIER PILE REPAIRS
LOCATION MAP
LEGEND
PROJECT LOCATION
a
N.T.S.
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8188-2 1 05/09/17
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