HomeMy WebLinkAbout05 - Approve Purchase Agreement for an In -Car Video System - Amended PagesATTACHMENT A May 9, 2017
Agenda Itern No. 5
SERVICES AGREEMENT
WITH ENFORCEMENT VIDEO, LLC FOR
MOBILE VIDEO SYSTEM REPLACEMENT
THIS SERVICES AGREEMENT ("Agreement") is made and entered into as of this
9th day of May, 2017 ("Effective Date"), by and between the CITY OF NEWPORT
BEACH, a California municipal corporation and charter city ("City"), and ENFORCEMENT
VIDEO, LLC, a Texas limited liability company ("Contractor"), whose address is 415
Century Parkway, Allen, Texas 75013, and is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Contractor to provide, replace and configure hardware and
software for video systems on Newport Beach Police Department ("NBPD")
cruisers, motorcycles, and onsite in NBPD Detective Interview Rooms, for the
recording of video and audio evidence, as well as provide warranty and software
maintenance and Cloud -share capabilities (IL Project").
C. Contractor possesses the skill, experience, ability, background, certification and
knowledge to provide the professional services described in this Agreement.
D. City has solicited and received a proposal from Contractor, has reviewed the
previous experience and evaluated the expertise of Contractor, and desires to
retain Contractor to render professional services under the terms and conditions
set forth in this Agreement,
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
The term of this Agreement shall commence on the Effective Date, and shall
terminate on July 20, 2022, unless terminated earlier as set forth herein. Replacement of
hardware into NBPD cruisers, motorcycles, and onsite in NBPD Detective Interview
Rooms, and configuration of hardware and software to be completed by July 21, 2017, at
which time the warranty and maintenance provisions will begin for a period of five (5)
years.
2. SERVICES TO BE PERFORMED
Contractor shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). City may elect to delete certain Services within the Scope of Services at its
sole discretion,
23. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS
City reserves the right to employ other Contractors in connection with the Project.
24. CONFLICTS OF INTEREST
24.1 Contractor or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the Work
performed under this Agreement, and (2) prohibits such persons from making, or
participating in making, decisions that will foreseeably financially affect such interest.
24.2 If subject to the Act, Contractor shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate termination
of this Agreement by City. Contractor shall indemnify and hold harmless City for any and
all claims for damages resulting from Contractor's violation of this Section.
25. NOTICES
25.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
25.2 All notices, demands, requests or approvals from Contractor to City shall be
addressed to City at:
Attn: Support Services Lieutenant
Police Department
City of Newport Beach
100 Civic Center Drive
PO Box 1768
Newport Beach, CA 92658
25.3 All notices, demands, requests or approvals from City to Contractor shall be
addressed to Contractor at:
Attn: Kevin Peoples, Project Manager
Enforcement Video, LLC dba WatchGuard Video
415 Century Parkway
Allen, TX 75913
26. CLAIMS
Unless a shorter time is specified elsewhere in this Agreement, before making its
final request for payment under this Agreement, Contractor shall submit to City, in writing,
all claims for compensation under or arising out of this Agreement. Contractor's
Enforcement Video, LLC Page 8
EXHIBIT A
SCOPE OF SERVICES
Consultant to provide, replace and configure hardware and software for in -
car video systems in all Newport Beach Police Department ("NBPD")
cruisers for the recording of video and audio evidence, as well as provide
warranty and software maintenance and Cloud -share capabilities, as further
outlined in Exhibit "B" attached hereto-,
Consultant to provide, replace and configure hardware and software for
video systems on all NBPD motorcycles for the recording of video and audio
evidence, as well as provide warranty and software maintenance and
Cloud -share capabilities, as further outlined in Exhibit "B" attached hereto;
and
Consultant to provide, replace and configure hardware and software for
video systems onsite in NBPD Detective Interview Rooms for the recording
of video and audio evidence, as well as provide warranty and software
maintenance and Cloud -share capabilities, as further outlined in Exhibit "B"
attached hereto.
Enforcement Video, LLC Page A-1