HomeMy WebLinkAbout06 - Median Landscape Turf ReplacementTO:
FROM
CITY OF
NEWPORT BEACH
City Council Staff Report
June 13, 2017
Agenda Item No. 6
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer,
parciniega@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Median Landscape Turf Replacement - Award of Contract
No. 8151-1 (161-02)
ABSTRACT:
Staff received acceptable construction bids for Median Landscape Turf Replacement
Project, which will replace the existing median turf with California friendly drought tolerant
plants in San Joaquin Hills Road and San Miguel Road, and requests City Council's
approval to award the construction contract to Diversified Landscape Management.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302(c) (reconstruction of existing facility involving negligible or
no expansion of capacity) of the CEQA Guidelines, California Code of Regulations,
Title 14, Chapter 3, because it has no potential to have a significant effect on the
environment;
b) Approve the project drawings and specifications;
c) Award Contract No. 8151-1 to Diversified Landscape Management for the total bid
price of $435,467.81, and authorize the Mayor and City Clerk to execute the contract;
and
d) Establish $45,000.00 (approximately 10 percent) contingency amount to cover the
cost of unforeseen work not included in the original contract.
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Median Landscape Turf Replacement — Award of Contract No. 8151-1 (161-02)
June 13, 2017
Page 2
FUNDING REQUIREMENTS:
There is sufficient funding for this project. The following funds will be expensed:
Account Description Account Number
Neighborhood Enhancement 53601-980000-16L02
Amount
$ 480,467.81
$ 480,467.81
Staff recommends establishing $45,000.00 (approximately 10 percent) for contingency
purposes to cover the cost of unforeseen conditions associated with construction.
Proposed uses are as follows:
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Diversified Landscape Management
Diversified Landscape Management
Various
DISCUSSION:
Purpose
Construction Contract $
Construction Contingency $
Printing & Incidentals $
Total: $
Amount
435,467.81
45,000.00
1,500.00
480,467.81
At 10 a.m. on May 2, 2017, the City Clerk opened and read the following electronic bids
for this project:
The low bid amount is 16 percent below the Engineer's Estimate of $520,000.00. The low
bidder, Diversified Landscape Management, possesses a California State Contractors
License Classification "A" as required by the project specifications. A check of the
contractor's references indicates satisfactory completion of similar projects for the City of
Newport Beach and other public agencies.
During the recent drought, regulations were enacted prohibiting use of potable water to
irrigate medians planted with grass. This project will remove the existing turf grass and
replace it with California friendly plants. The landscaping will be the same as the
approved plant pallet that was recently installed within the San Joaquin Hills Road median
in front of the new Irvine Company apartment complex at 1001 San Joaquin Plaza.
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BIDDER
TOTAL BID AMOUNT
Low
Diversified Landscape Mgmt.
$435,467.81
2nd
Aramexx Construction
$476,060.00
3rd
Mariposa Landscape, Inc.
$510,437.20
4th
Kasa Construction, Inc.
$576,980.00
5th
Clean Cut Landscape, Inc.
$588,153.00
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Yakar
$959,075.00
The low bid amount is 16 percent below the Engineer's Estimate of $520,000.00. The low
bidder, Diversified Landscape Management, possesses a California State Contractors
License Classification "A" as required by the project specifications. A check of the
contractor's references indicates satisfactory completion of similar projects for the City of
Newport Beach and other public agencies.
During the recent drought, regulations were enacted prohibiting use of potable water to
irrigate medians planted with grass. This project will remove the existing turf grass and
replace it with California friendly plants. The landscaping will be the same as the
approved plant pallet that was recently installed within the San Joaquin Hills Road median
in front of the new Irvine Company apartment complex at 1001 San Joaquin Plaza.
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Median Landscape Turf Replacement — Award of Contract No. 8151-1 (161_02)
June 13, 2017
Page 3
Pursuant to the Contract Specifications, the Contractor will have 90 consecutive working
days to complete the work. Public notices and construction work is expected to begin
mid-June with the approval of the construction contract. Construction completion is
scheduled for fall 2017.
At Council meeting May 23, 2017 Council decided to continue this item for further
analysis. To achieve that analysis, staff discussed project scope, plant palette, and
budget with Council Members Brad Avery, Jeff Herdman and Scott Peotter. Following
the discussion, the Council members were more supportive of the scope and budget for
this project, and were inclined to recommend that their colleagues consider awarding this
contract at the June 13, 2017 Council meeting.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) (reconstruction of
existing facility involving negligible or no expansion of capacity) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING -
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
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MEDIAN LANDSCAPE TURF REPLACEMENT PROJECT CITY CE NEWPORT BEACH
LOCATION MAP PUBLIC WORKS DEPARTMENT
C-8151-1 1 16W14 T 06!13117
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