HomeMy WebLinkAbout04 - Police Headquarters and Fire Station #3 Roofing ProjectTO:
FROM
CITY OF
NEWPORT BEACH
City Council Staff Report
July 11, 2017
Agenda Item No. 4
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Peter Tauscher, Senior Civil Engineer
ptauscher@newportbeachca.gov
PHONE: 949-644-3316
TITLE: Police Headquarters and Fire Station #3 Roofing Project — Notice of
Completion of Contract No. 8211-1 (Project No. 17F02)
ABSTRACT:
On October 25, 2016, City Council awarded Contract No. 8211-1 for Police
Headquarters and Fire Station #3 Roofing Project to The Garland Company, Inc.
(Garland). The contract award was $944,703.00 plus a $93,997.00 allowance for
unforeseen contingencies. The required work is now complete and staff requests City
Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project. On October 25, 2016, the City Council found this project
exempt from the California Environmental Quality Act (CEQA) pursuant to Section
15302(c);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
b) Release Faithful Performance Bond one (1) year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following account:
Account Description Account Number Amount
Facilities Maintenance Master Plan 57101-980000-17F02 $ 971,454.07
Total: $ 971,454.07
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Police Headquarters and Fire Station #3 Roofing Project — Notice of Completion of
Contract No. 8211-1 (Project No. 171`02)
July 11, 2017
Page 2
DISCUSSION:
The Facilities Maintenance Master Plan (FMMP) provides a plan and schedule for
capital maintenance needs for City facilities. Both the Police Headquarters and Fire
Station #3 roofs were identified for replacement by the FMMP as they were installed 40
years ago and at the end of their serviceable lives. Staff combined these two locations
into one contract, taking advantage of economic scale and mobilization cost reductions
to obtain additional overall savings
The work at the Police facility was very labor intensive and included relocating thirty-one
large roof -top air conditioning units that mounted to the roofing system repositioning
platforms, installing utility lines, removing and reinstalling wind screens and equipment
connections, and other work that is not typical of a roofing job. The work at Fire Station
#3 included re -profiling to produce positive drainage. The roofing systems are
warrantied for a 30 -year period.
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$944,703.00
$971,454.07
10% or less
+2.8%
-0%
+2.8%
Allowed Contract Time + Approved
120
Actual Time
1
Extensions days) =
Under (-) or Over (+)
Contract No. 8211-1, Police Headquarters and Fire Station #3 Roofing Project has now
been completed to the satisfaction of the Public Works Department. A summary of this
contract's construction cost is as follows:
Original Bid Amount: $944,703.00
Actual Cost of Bid Items Constructed: $944,703.00
Total Change Orders: $ 26,751.07
Final Contract Cost: $971,454.07
Three change orders totaling $26,751.07, which amounted to 2.8 percent of the original
contract amount and within the contingency allowance, were issued. The change orders
included emergency repairs at the City -owned Galley Cafe, following a winter storm,
replacing seven roof drains at police headquarters, and installing a 3 -inch roof drain at
Fire Station #3 to eliminate reoccurring flooding at the station.
ENVIRONMENTAL REVIEW:
On October 25, 2016, City Council found this action exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) (replacement or
reconstruction of existing utility systems and/or facilities involving negligible or no
expansion of capacity).
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Police Headquarters and Fire Station #3 Roofing Project — Notice of Completion of
Contract No. 8211-1 (Project No. 17F02)
July 11, 2017
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
4-3
ADQUARTERS.
FIRE STATIO
#3
POLICE HEADQUARTERS AND
FIRE STATION #3 ROOFING PROJECT
LOCATION MAP
ATTACHMENT A
NOT TO SCALE
PROJECT LIMITS
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8211-1