HomeMy WebLinkAbout12 - Transfer of Park In-Lieu Reserves for Playground ImprovementsPaR m CITY OF
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City Council Staff Report
November 14, 2017
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Laura Detweiler, Recreation and Senior Services Director -
949-644-3151, Idetweiler@newportbeachca.gov
PREPARED BY: Tam Ho, Budget Analyst, tho(cDnewportbeachca.gov
PHONE: 949-644-3224
TITLE: Transfer of Park In -Lieu Reserves for Playground Improvements
ABSTRACT:
Recreation and Senior Services staff request approval of a budget amendment to transfer
$200,000 in Park In -Lieu reserves to the Playground Refurbishment CIP Project (18P01)
for the purchase and installation of playground improvements to include shade structures,
play elements and surfacing.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines because this
project has no potential to have a significant effect on the environment; and
b) Approve Budget Amendment No. 18BA-011 to transfer $200,000 in Park In -Lieu
reserves from Fund 513 to the Playground Refurbishment CIP project (56201-980000-
18P01) in Fund 562 for purchase and installation of playground shade structures, play
elements and surfacing improvements.
FUNDING REQUIREMENTS:
There is sufficient funding available in Park In -Lieu reserves to facilitate the purchase and
installation of shade structures, play elements and accessibility surfacing improvements
for five playgrounds. The requested budget amendment would transfer $200,000 from
these reserves in Fund 513 over to the Parks & Community Centers Capital Improvement
Fund (Fund 562); the proposed costs will be expensed to the Playground Refurbishment
CIP Project (56201-980000-18P01) within Fund 562.
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Transfer of Park In -Lieu Reserves for Playground Improvements
November 14, 2017
Page 2
DISCUSSION:
Five City playgrounds were identified as having the greatest need for shade based on
community feedback, volume of use and in geographically dispersed locations in the City.
They include Buffalo Hills, Mariners, 38th Street, Irvine Terrace and Coastal Peak Parks.
The proposed accessibility improvements consist of new surfacing to provide greater
access to existing elevated playground components and additional ground level
components within the rubberized surfacing on the playground. Buffalo Hills and 38th
Street Park will receive replacement play equipment.
Park In -Lieu reserves are requested to fund these improvements. In accordance with
Council Policy B-1 Park Fee Policy, Park In -Lieu reserves can be used to rehabilitate
existing community, neighborhood and view parks.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment. Section 15301 exempts the
minor alteration of existing public or private structures, facilities involving negligible or no
expansion of use. The shade structures and disability -related improvements do not
expand the existing playgrounds.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Cost Estimates for Playground Improvements
Attachment B — Budget Amendment No. 18BA-011
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ATTACHMENT A
COST ESTIMATES FOR PLAYGROUND IMPROVEMENTS
Buffalo Hills Park
• 1 Shade structure, ground equipment to meet ADA standard &
$24,175
equipment replacement
• Installation
$12,500
• Pour In Place (PIP) install to meet ADA standard
$20,000
Subtotal for Buffalo Hills Park
$56,675
Mariners Park
• 2 Shade structures
$31,380
• Installation
$23,500
Subtotal for Mariners Park
$54,880
38th Street Park
• 2 Shade structures & equipment replacement
$16,573
• Installation
$7,750
Subtotal for 38th Street Park
$24,323
Irvine Terrace Park
• 1 Shade structure
$14,140
• Installation
$20,000
Subtotal for Irvine Terrace Park
$34,140
Coastal Peak Park
• 2 Shade structures $9,262
• Installation $8,500
Subtotal for Coastal Peak Park $17,762
Estimated Total for Five Parks $187,780
Contingency $12,220
Estimated Total Cost With Contingency $200,000
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City of Newport Beach
BUDGET AMENDMENT
2017-18
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from/to unappropriated fund balance/reserves
EXPLANATION:
This budget amendment is requested to provide for the following:
ATTACHMENT B
NO. BA- 18BA-011
AMOUNT: 1 $200,000.00
X
Increase in Budgetary Fund Balance
AND X
Decrease in Budgetary Fund Balance
Org
No effect on Budgetary Fund Balance
ONE-TIME?
M
Yes
Number
No
To transfer funds from the Park In -Lieu reserves in the FFP Fund (513) unappropriated fund balance
to increase expenditure appropriations in the Parks & Community Centers Capital Improvement Fund
for the purchase and installation of shade structures, play elements and accessibility surfacing improvements for 5 playgrounds,
as part of the Playground Refurbishment Program CIP Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object Description
513 300000 Facilities Financing Plan (FFP) fund balance
REVENUE ESTIMATES
Orq Object Prosect Description
56299 691513 Parks & Community Centers Transfers -Transfer In FFP
EXPENDITURE APPROPRIATIONS
Amount
Debit Credit
$200,000.00 "
$200,000.00
* Automatic System Entry.
Signed: %/ - ,a —
Financ pproval: inance Direc o Date
Signed:
Administra ' e Approval: City Man r Date
Signed:
City Council Approval: City Clerk Date
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Description
Org
Number
56201
Parks & Community Centers CIP
Object
Number
980000
CIP Expenditures $200,000.00
Project
Number
181301
Playground Refurbishment Program
Project
String
E -18P01 -UNASSIGNED
-562 -UNASSIGNED
Org
Number
51399
FFP Transfers
Object
Number
991562
Transfer Out Parks & Community Centers $200,000.00
* Automatic System Entry.
Signed: %/ - ,a —
Financ pproval: inance Direc o Date
Signed:
Administra ' e Approval: City Man r Date
Signed:
City Council Approval: City Clerk Date
12-4