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City Council Staff Report
November 14, 2017
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer,
parciniega@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Corona del Mar Concrete Pavement Reconstruction — Poppy Avenue
and Ocean Boulevard — Notice of Completion Contract No. 6189
(15R14)
ABSTRACT:
On December 13, 2016, City Council awarded Contract No. 6189 for Corona del Mar
Concrete Pavement Reconstruction — Poppy Avenue and Ocean Boulevard to All
American Asphalt (AAA). The required work is now complete and staff requests City
Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project. On December 13, 2016, the project was found to be exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15302(c);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code; and
c) Release Faithful Performance Bond one (1) year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following account:
Account Description Account Number Amount
General Fund 01201927-980000-15R14 $1,206,609.13
Total: $1,206,609.13
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Corona del Mar Concrete Pavement Reconstruction — Poppy Avenue and
Ocean Boulevard — Notice of Completion Contract No. 6189 (15R14)
November 14, 2017
Page 2
DISCUSSION:
This past spring Public Works successfully reconstructed Poppy Avenue and Ocean
Boulevard. The reconstruction of Poppy, from Ocean Blvd. to Coast Highway included
the replacement of the entire street pavement, curb, gutters, sidewalks, parkways,
driveways, alley approaches and ADA accessible curb access ramps. It also included the
complete reforestation of the street with new street trees and plantings in the parkway.
The reconstruction of Ocean Blvd., from Poppy to Marguerite included the replacement
of the street pavement with high-strength fiber reinforced concrete, replacement of
damaged sidewalks and ADA accessible curb access ramps.
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$1,216,033.00
1 $1,206,609.13
1 10% or less
-1%
0.0%
-1%
Allowed Contract Time + Approved
170
Actual Time
-25
Extensions days) =
Under (-) or Over (+)
Contract No. 6189, Corona del Mar Concrete Pavement Reconstruction — Poppy Avenue
and Ocean Boulevard has now been completed to the satisfaction of the Public Works
Department. A summary of this contract's construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$1,216,033.00
$1,131,572.48
$ 75,036.65
$1,206,609.13
Four change orders were issued totaling $75,036.65. Despite these change orders, the
total contract completed approximately 1 percent less than the original contract amount,
and was within the contingency allowance. The change orders included repairs to existing
irrigation systems, adding additional cement to the concrete mix design to allow the
roadway to be open sooner, new amenities for Back Bay View Park, and a credit for tree
substitution on Poppy Avenue.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
2/1/2017
Actual Start of Construction Per Notice To Proceed
2/27/2017
Extended Contract Completion Date Inclusive of Extra Work
12/13/2017
Actual Substantial Construction Completion Date
9/29/2017
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Corona del Mar Concrete Pavement Reconstruction — Poppy Avenue and
Ocean Boulevard — Notice of Completion Contract No. 6189 (15R14)
November 14, 2017
Page 3
ENVIRONMENTAL REVIEW:
On December 13, 2016, City Council found this action exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 4 Section 15302(c) (reconstruction
of existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
RE
® PROJECT LOCATION
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OCEAN BLVD - POPPY AVE
CORONA DEL MAR CONCRETE
PAVEMENT RECONSTRUCTION
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
17R12 I 11/14/17
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