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Home My WebLink AboutSS4 - Four Month Update - Harbor Operations - PowerPointMooring Admin Newport Harb in November 14, 2017 Item No. SS4 NB City Council Study Session ` �� -1LA November 14, 2017 Background • Harbor Operations provided by the County of Orange since 1950s • 1973 —City /County enter into agreement for Harbor Patrol Operations (1975 —County assigns duties to OCSD) • In additional to Law Enforcement, OCSD tasked with: ➢ Management/oversight of the 1220 onshore &offshore moorings on City Tidelands ➢ Enforcement of the City Harbor Municipal Code (Chapter 17) • April 2017 - City provides 90 -day Notice to County to terminate contract for mooring administration • Transitioned July 1, 2017 Our Objectives ✓ More customer -oriented services ✓ Friendlier on -water approach ✓ Better problem solving — derelict vessels, excessive wake, etc. ✓ Consolidating management of Marina Park marina, moorings, BYB & Harbor oversight 11 Phase I —Start Up Period Established Headquarters at Marina Park Hired Temporary Part -Time City Harbormaster — Dennis Durgan Recruited, Hired and Trained 13 part-time Harbor Service Workers Refurbished/Outfitted existing City Vessel and 2 (leased) Catamaran Style Vessels AWL Phase I —Start Up Period • Established 2 On -Call Agreements for as -needed towing services • Relocated 10 City Moorings within 2 mooring fields for visitors • Established Harbor Operations Email, Phone Line, VHF Radio Base Station & Channel (19a) • Records Management First Months of Operation • Fourth of July Weekend • Non -Emergency assistance &education on the Water • Mooring and Slip Rentals • Assisting vessels onto Moorings • Mooring Permit Transfers nfio f [5;m LICENSE REQNIRER LICE IREQBE CAR UERIDA CAN BA -AAI CA STIEFTIO • NO ONCRAMES Nf1O SAY. 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Operations Summary (first 90 days) DAILY LOG COUNT (Approximate) Type: July General Assist(Boats, Stand Up Paddleboards, Swimmers, etc) Sea Lions Speeding/Wake Advisement Mooring Check/Issue/Assist Pollution/Fuel/Discharge Hazard/Debris/Trash Noise Pier/Dock/Bridge Issue Emergency August September Totals: 316 190 281 787 132 236 148 516 255 144 137 536 170 130 75 375 6 9 1 16 125 69 73 267 3 4 7 14 81 70 14 165 13 0 2 15 Hours of Operation Office Hours (7 Days/Week) On -Water Staffing (Mon — Thurs) On -Water Staffing (Fri, Sat) On -Water Staffing (Sun) 8amto5pm 8amto8pm 8 am to 10 pm 8amto8pm 8amto5pm 8amto5pm 8amto8pm 8amto5pm Note: On -Water Staffing Times may vary Depending upon need, weather conditions, events, etc. PROJECTED STAFFING LEVELS 1000 s 900 800 0 goo 600 a500 400 300 O 200 100 January February March April May 1 I I... 1 1111111111 June July August September 1 1 1 1 1 1 1 1 October November December Axis Title — Harbor Service Worker (Part -Time, Varied, Pooled Hours) Lead(s) (40hrs/Week -Supplements Office and Field Staff as needed) Admin (40hrs/Week,. Sam -spm) Dockmaster (Contracted, 7 Days/Week Coverage Sam -spm) ■ Harbormaster (Approx. 40hrs/Week, Salaried/Variable Schedule) TYPICAL WEEKLY SCHEDULE - ON SEASON WEEKDAY (MON-THURS) Staff: POSITION: OFFICE DOCKMASTER VESSEL 1 VESSEL 2 VESSEL 3 TOTAL HRS HARBORMASTER 1 Salaried ADMIN 1(8am-5pm) 8 LEAD HARBOR SERVICE WORKER P/T 1(1pm-10pm 0 HARBOR SERVICE WORKER Part -Time 1(8am-5pm) 1(8am-2pm) 1(8am-3pm) 1(8am-3pm) 14 HARBOR SERVICE WORKER Part -Time 1(2pm-8pm) 1(3pm-10pm) 1(3pm-10pm) 6 WEEKEND (FRI-SAT) Staff: POSITION: OFFICE DOCKMASTER VESSEL 1 VESSEL 2 VESSEL 3 TOTAL HRS II HARBORMASTER 1 Salaried ADMIN 1(8am-5pm) 8 LEAD HARBOR SERVICE WORKER P/T 1(1pm-10pm 8 HARBOR SERVICE WORKER Part -Time 1(8am-5pm) 1(8am-3pm) 1(8am-3pm) 21 HARBOR SERVICE WORKER Part -Time 1(3pm-10pm) 1(3pm-10pm) 13 SUNDAY Staff: POSITION: OFFICE DOCKMASTER VESSEL 1 VESSEL 2 VESSEL 3 TOTAL HRS II HARBORMASTER 1 Salaried ADMIN 8 LEAD HARBOR SERVICE WORKER P/T 1(11am-8pm 8 HARBOR SERVICE WORKER Part -Time 1(8am-5pm) 1(8am-2pm) 1(8am-2pm) 20 HARBOR SERVICE WORKER Part -Time 1(2pm-8pm) 1(2pm-8pm) 12 TYPICAL WEEKLY SCHEDULE - OFF SEASON WEEKDAY (MON-THURS) Staff: POSITION: OFFICE DOCKMASTER VESSEL 1 VESSEL 2 VESSEL 3 TOTAL HRS HARBORMASTER 1 Salaried ADMIN 1 8 LEAD HARBOR SERVICE WORKER P/T 1(11am-8pm 0 HARBOR SERVICE WORKER Part -Time 1(8am-5pm) 1(8am-5pm) 1(8am-2pm) 16 HARBOR SERVICE WORKER Part -Time 1(2pm-8pm) 0 WEEKEND (FRI-SAT) Staff: POSITION: OFFICE DOCKMASTER VESSEL 1 VESSEL 2 VESSEL 3 TOTAL HRS II HARBORMASTER 1 Salaried ADMIN 1(8am-5pm) 8 LEAD HARBOR SERVICE WORKER P/T 1(11am-8pm 8 HARBOR SERVICE WORKER Part -Time 1(8am-5pm) 1(8am-2pm) 14 HARBOR SERVICE WORKER Part -Time 1(2pm-8pm) 6 SUNDAY Staff: POSITION: OFFICE DOCKMASTER VESSEL 1 VESSEL 2 VESSEL 3 TOTAL HRS II HARBORMASTER 1 Salaried ADMIN 8 LEAD HARBOR SERVICE WORKER P/T 1(8am-5pm) 8 HARBOR SERVICE WORKER Part -Time 1(8am-5pm) 1(8am-12pm) 12 HARBOR SERVICE WORKER Part -Time 1(12pm-4pm) 4 Sources of Funds - OCSD Mooring Contract - City Tidelands Fund -- Harbor Resources Supv -- Mgmt of Marina Park Marina -- Mgmt of BYB Marina -- Increased rate for short-term rentals -- Fees for inspection/enforcement TotalAvoil Sources $ 325,000 Amount in FY 16-17 Budget $ 152,420 Position not filled to date $ 183,600 to be transitioned completely $ 165,000 to be revised downward date TBD $ 75,000 An estimate - action pending $ 75,000 An estimate - action pending $ 976,020 Uses of Funds Salaries/Benefits FT ' -- Harbormaster $ 192,000 At $160K wages, PEPRA -- HSW/Dockmaster (1) $ 76,000 At $55K wages, PEPRA --Share of Management Analyst $ 20,000 Shared with Public Works -- Admin Position TBD $ 92,000 At $66K wages, PEPRA Subtotal SIB FT $ 380,000 Salaries/Benefits PT -- Harbor Services Workers I and II $ 235,636 Reflects Attach C +0.5 Dockworker, some OT Total Sal/Benefits + OT $ 615,636 Contracts, Mai nt, Other Subtotal Contracts, Maint, Other $ 378,750 Total Uses of Funds $ 994,386 Net Exceedance (Shortfall) $ (18,366) About Phase II • More on -water code enforcement • Update Title 17 (Harbor Code) • Transition MP Marina and all/aspects of BYB to Harbor Ops • Purchase a work boat ($150K) for: • Bailing out vessels • Minor oil containment • Small fire suppression • Trash removal • more • Consider transitioning to the Full -Time Positions w/class specs &salary schedules • Consider fee adjustments —short-term guest rentals, inspection fees Phase 1 (July 1, 2017through Nov/Dec2017) Public Works Harbor Operations Major Functions: Mooring management, customer service, harbor user education, anchorage oversight, more. Harbor Resources Major Functions: Public and private dredging coordination, dock permits, eelgrass, RGP 54, MAPS, Harbor Commission, Upper Bay issues, more. Management Management Harbormaster (Temp) Harbor Resources Manager Harbor Res Supervisor (Vacant) Office Help Permits/Plan Review Department Assistant (Temp, PT) Harbor Res Tech II Mgmt Analyst (Temp, FT) On -Water Staff Lead Harbor Services Workers (2 -PT) Harbor Services Workers (11- PT) Phase 2 (Nov/Dec 2017 through June 30, 2018) City Manager's OfficeE__ Public Works Harbor Operations Major Functions: Mooring management, on -water code enforcement, Title 17 enforcement, customer service, harbor user education, MAP enforcement, anchorage oversight, more. Harbor Resources Major Functions: Public and private dredging coordination, dock permits, eelgrass, RGP 54, MAP issuance, Harbor Commission, Upper Bay issues, more. Management Management Harbormaster (FT- New) Harbor Resources Manager Office Help Permits/Plan Review Admin Position TBD (FT- New) Harbor Res Tech II Mgmt Analyst (Temp Share - 0.25) On -Water Staff Lead Harbor Services Workers (2 -PT) Harbor Services Workers (11- PT) HWS/Dock (FT- New) HWS/Dock hours (PT) Code Enf. (Temp Share - 0.25) Harbor Operations Phase 1 Phase 2 (July 1, 2017through Nov/Dec 2017) (Nov/Dec 2017through June 30, 2018) F City Manager's Office Contract Assistance Public Works Contract Assistance Public Works I Contract Assistance Contract Assistance Dockworkers, Marina Park Marina Anchor QEA (special studies, permits) ^ k•••^rkers, Marina Park Marina Anchor QEA (special studies, permits) Balboa Yacht Basin (Dave New) Dock & Harbor Maintenance (South) Balboa Yacht Basin (Dave New Dock Maintenance (South) Towing (Sea Tow, Tow Boat US) Water Quality Towing (Sea Tow, Tow Boat US) Water Quality Mooring & Harbor Maint (Chuck South) more... Mooring Maint (Chuck South) more... more... more... Other City Assistance Other City Assistance PW/Admin - contract assist, other PW/Admin - contract assist, other support support PW/Harbor Resources, WQ PW/Harbor Resources, WQ CDD (major code enforcement) CDD (major code enforcement) Legend City Attorney (any legal issue) City Attorney (any legal issue) Bold or S/o = changes from Phase I MOD (trash, maintenance) MOD (trash, maintenance) Yellow =new FT position Police/Fire (as needed) Lifeguards (after hours assistance) Orange= deleted FT position Police/Fire (as needed) PO �� U ►� s, 0 Comments and Questions