HomeMy WebLinkAbout14 - Amendment for Landscape Services for Parks and Facilities - Staff Memo\ "RO Rr'/
CITY OF NEWPORT BEACH
Memorandum
Date: November 28, 2017
To: Honorable Mayor & Members of City Council
From: Mike Pisani, Municipal Operations Director
Subject: Regular Meeting November 28, 2017, Agenda Item 14 — Approval of
Amendment No. Two to Agreement with Mariposa Landscapes, Inc. for
Landscape Services for Parks and Facilities
Since the posting of the agenda, the Municipal Operations Department is requesting
corrections to the Amendment for Agenda Item 14.
rnrrarfinnc-
1. Revised Recital C to show that the billing rates are also being updated.
2. Changed Section 2 to amend the Exhibit B in the original contract in its entirety
(instead of supplementing);
3. Amended the acreage for Marina Park in both Exhibits A and B; and
4. Changed Exhibit B to reflect a new Exhibit B that consolidates all of the terms
from the Agreement, Amendment No. One, and those made by Amendment No.
Two.
Staff recommends that you approve this item as amended.
Submitted by:
Mike Pisani
Municipal Operations Director
AMENDMENT NO. TWO TO
MAINTENANCE / REPAIR SERVICES AGREEMENT
WITH MARIPOSA LANDSCAPES, INC. FOR
LANDSCAPE SERVICES FOR PARKS AND FACILITIES
THIS AMENDMENT NO. TWO TO MAINTENANCE/REPAIR SERVICES
AGREEMENT ("Amendment No. Two") is made and entered into as of this 28th day of
November, 2017 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a
California municipal corporation and charter city ("City"), and MARIPOSA LANDSCAPES,
INC., a California corporation ("Contractor"), whose address is 6232 Santos Diaz Street,
Irwindale, California 91702, and is made with reference to the following:
RECITALS
A. On November 24, 2015, City and Contractor entered into a Maintenance / Repair
Services Agreement ("Agreement") to engage Contractor to perform landscape
maintenance services for City ("Project"), in various locations throughout the City.
B. On October 10, 2017, City and Contractor entered into Amendment No. One to the
Agreement ("Amendment No. One") to add additional Services not included in the
Agreement or contemplated at the time of execution of the Agreement, to reflect
updated Billing Rates and increase total compensation for such additional
Services, to amend language regarding responsibility for damages or injury and
for insurance, and to reflect updated bond requirements.
C. The parties desire to enter into this Amendment No. Two to reflect the removal and
addition of Services not included in the Agreement, as amended, to update the
Schedule of Billing Rates, to increase the total compensation, and to update
Contractor's current address.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. SERVICES TO BE PERFORMED
1.1 Appendix A under Exhibit A to the Agreement is amended in its entirety and
replaced with the "Appendix A: Minimum Staff Requirements," attached hereto under
Exhibit A and incorporated herein by reference ("Appendix A"). The City may elect to
delete certain Services within the Scope of Services at its sole discretion.
1.2 Appendix F under Exhibit A to the Agreement is amended in its entirety and
replaced with the "Appendix F: Full Landscape Maintenance Locations & Acreage,"
attached hereto under Exhibit A and incorporated herein by reference ("Appendix F"). The
City may elect to delete certain Services within the Scope of Services at its sole discretion.
1.3 Appendix G under Exhibit A to the Agreement ("Turfgrass Only
Maintenance Locations & Acreage") is hereby deleted in its entirety.
2. COMPENSATION TO CONTRACTOR
Exhibit B to the Agreement, as amended, is hereby amended in its entirety and
replaced with the Schedule of Billing Rates attached hereto and incorporated herein by
reference as Exhibit B, to reflect the increase to compensation made by this Amendment
No. Two ("Services" or "Work").
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following:
"City shall pay Contractor for the Services on a time and
expense not -to -exceed basis in accordance with the
provisions of this Section and the Schedule of Billing Rates
attached hereto as Exhibit B and incorporated herein by
reference. Contractor's compensation for all Work performed
in accordance with this Agreement, including all reimbursable
items and subcontractor fees, shall not exceed One Million
Nine Hundred Seventy Five Thousand Dollars and 00/100
($1,975,000.00) for 2016; Two Million Four Hundred
Thousand Dollars and 00/100 ($2,400,000.00) for 2017; Two
Million Seven Hundred Eighty One Thousand Five Hundred
Thirty Dollars and 49/100 ($2,781,530.49) for 2018; and if
extended, Two Million Eight Hundred Thirty Seven Thousand
One Hundred Sixty One Dollars and 10/100 ($2,837,161.10)
for 2019; Two Million Eight Hundred Ninety Three Thousand
Nine Hundred Four Dollars and 32/100 ($2,893,904.32) for
2020; and Two Million Nine Hundred Fifty One Thousand
Seven Hundred Eighty Two Dollars and 41/100
($2,951,782.41) for 2021, without prior written amendment to
the Agreement. In accordance with Section 1 of this
Agreement, after the first three (3) years, this Agreement may
be extended for an optional fourth (4th) year at the end of year
three (3), for an optional fifth (5th) year at the end of year four
(4), and for an optional sixth (6th) year at the end of year five
(5). Contractor's compensation for all Work performed in
accordance with this Agreement, including any term
extensions and all reimbursable items and subcontractor fees,
shall not exceed Fifteen Million Eight Hundred Thirty Nine
Thousand Three Hundred Seventy Eight Dollars and
321100 ($15,839,378.32)."
The total amended compensation reflects Contractor's additional compensation for
additional Services to be performed in accordance with this Amendment No. Two,
including all reimbursable items and subcontractor fees, in an amount not to exceed One
Million Three Hundred Seventy Four Thousand Six Hundred Eighty One Dollars and
941100 ($1,374,681.94), including any term extensions and all reimbursable items.
Mariposa Landscapes, Inc. Page 2
3. NOTICES
Section 25.3 of the Agreement is amended in its entirety and replaced with the
following:
"25.3 All notices, demands, requests, or approvals from City to Contractor shall
be addressed to Contractor at:
Attn: Joshua Cho
Mariposa Landscapes, Inc.
6232 Santos Diaz Street
Irwindale, CA 91702"
4. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
[SIGNATURES ON NEXT PAGE]
Mariposa Landscapes, Inc. Page 3
IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTO NEY'S OFFICE
Date. i 7
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By: By:
Aaron C. Harp Kevin Muldoon
City Attorney Mayor
ATTEST:
Date:
Leilani I. Brown
City Clerk
CONTRACTOR: Mariposa Landscapes,
Inc., a California corporation
Date:
By:
Terry Noriega
President
Date:
By:
Antonio Valenzuela
Secretary
[END OF SIGNATURES]
Attachments: Exhibit A — Appendix A and Appendix F
Exhibit B — Schedule of Billing Rates
Mariposa Landscapes, Inc. Page 4
EXHIBIT
APPENDIX A AND APPENDIX F
Mariposa Landscapes, Inc. Page A-1
MINIMUM STAFF REQUIREMENTS
Position
## of
Work Performed
Required Vehicle(s)
Location(s)
Contractor's
Employees
Supervisor
1
One (1) Pickup Truck or
All sites
equal
Irrigation Technician
4
Irrigation maintenance
Four (4) fully stocked
All sites EXCEPT
trucks with irrigation
Bonita Canyon
controller remotes for
Sports Park. Areas
Rainmaster
& 2
Irrigation Technician
I
Irrigation maintenance
One (1) fully stocked
Bonita Canyon
truck with irrigation
Sports Park
controller remote for
Rainmaster
Mow Crew Driver
'—
Mowin��'turf maintenance
Two (2) crew cab truck
with trailers
All sites
Mow Crew Laborers
I
Leadworker
3
Three (3) crew cab trucks
Detailed Maintenance
5
Various Sites and
Worker
Areas 1 & 2
Back Bay View
Park. Castaways
Detailed Maintenance
Park. Mesa Birch
Worker
Detailed Maintenance
Park. Buck Gully,
and Marina Park.
Areas 1 & 2
Detailed Maintenance
2
One ( l) truck or utility
Bonita Canyon
Worker
vehicle
Sports Park
Detailed Maintenance
2
One (1) truck or utility
Sunset Ridge Park
Worker
vehicle
Driver
3
General litter control.
Three (3) One -ton stake
All Contract sites
refuse removal. and
bed truck
and Areas I & 2
grounds policing
Pest Control Applicator
I
Pest control operations
One (l) fully -stocked
All Contract sites
spray truck with a
minimum 100 gallon tank
Total # of
33
Total Vehicles
17
All City
Contractor's
Required
Locations
Employees
Required
APPENDIX
IRMWK 'W"mIRESS
3600 Baiboa Blvd
•
F
Athletic
Acreage
Athletic
Fields
Acreage
2018
38th Street Park
0.91
$6,858.67
"A" Street Pump Station
815 E Bay Ave
0.1
$753.70
Arroyo Park
114 Bayswater, Bison Ave at
Bayswater
5.46
2.82
8.28
$49,556.97
Back Bay View Park
1900 Back Bay Dr, Jamboree and
Coast Hwy
10.76
0
10.76
$72,679.43
Balboa Island Park
115 Agate Ave
0.26
0
0.26
$1,965.73
Balboa Library/Fire Station #1
100-110 Balboa Blvd E
0.44
$3,316.28
Balboa Yacht Basin
829 Harbor island Drive
1.72
0
1.72
$12,415.11
Bayside Drive
Bayside Dr, between Carnation and
Marguerite
3.58
0
3.58
$20,795.30
Bayview
Mesa Dr and Bay View Ave
2.1
0
2.1
$15,208.51
Begonia
Begonia Ave and First Ave
2.22
0
2.22
$15,053.32
Big Canyon
9.26
$55,565.93
Bob Henry
900 Dover Dr, 16th Street and
Dover Dr
3.36
1.98
5.34
$33,520.79
Bolsa Park
Bolsa Ave and Old Newport Blvd.
0.24
$1,808.88
Bonita Canyon Sports Park
1990 Ford Rd
36.4
6.18
42.58
$298,966.12
Bonita Creek Park
3010 La Vida
10.69
1.82
12.51
$80,180.90
Buffalo Hills
1891 Port Provence PI
13.17
4.07
17.24
$127,590.05
Castaways Park
700 Dover Dr
15.9
0
15.9
$108,632.19
Channel Place Park
4400 Channel PI
0.95
$7,160.15
China Cove Ramp
Ocean Blvd and Fernleaf
0.27
0
0.27
$1,965.73
City Hail Fire Station
0.2
$1,507.40
Cliff Drive & Goat Hill
301 Riverside Ave
6.09
$45,900.33
Coastal Peak Park
20403 East Coastal Peak
6.97
4.27
11.24
$81,422.41
Corona Del Mar Library/Fire
Station
420 Marigold
0.36
0
0.36
$2,607.17
Corona Del Mar State Beach
3001 Ocean Blvd
4.637
0
4.64
$33,624.25
Eastbluff
2401 Vista Del Oro
11.28
1.46
12.74
$81,732.79
Edgewater
0.04
$308.48
Fire Station #4
124 Marine Ave
0.02
0
0.02
$258.65
Fire Station #7
1971 Mesa Dr
2.11
0
2.11
$15,280.93
Galaxy View Park
1398 Galaxy Dr
1.55
$11,682.35
Goldenrod Footbridge
399 Goldenrod Ave
0.08
0
0.08
$569.03
Grant Howald
3000 Fifth Ave
7.29
1.38
8.67
$63,110.13
Harbor View Nature
Dan Miguel Dr, east of Pacific View
10.09
0
1009
$62,696.29
Inspiration Point
Ocean Blvd and Orchid Ave
1.45
0
1.45
$10,501.11
Irvine Terrace
721 Evita Dr
4.96
2.74
7.69
$53,591.88
Jasmine View
Harbor View Dr and Marguerite Ave
1.08
0
1.08
$6,786.93
John Wayne Park
2.11
$15,903.07
Kings Road Park
1801 Kings Rd
0.24
$1,808.88
L St. Park
327 L St.
0.4
$3,014.80
Lido Park
Via Lido and Lafayette Ave
0.58
$4,371.46
Lincoln Athletic Center
3101 Pacific View Dr
4.35
7.31
11.66
$74,076.81
Little Corona
Ocean Blvd and Poppy Ave
0.77
0
0.77
$4,614.28
Lookout Point
Ocean Blvd and Heliotrope Ave
0.42
1 0
0.42
$2,172.64
Lower Castaways
100 Dover Dr
4.13
0
4.13
$24,830.21
Manning Tract
2001 W Newport Hills Dr
1.64
0
1.64
$9,828.63
Marina Park
1600 W Balboa Blvd
10.5
$79,138.61
Mariners Park & Fire Station
6.21
$46,804.77
Mesa Birch
2081 Mesa Dr
0.85
0
0.85
$5,172.96
Newport Island Park
3809 Marcus Ave
0.33
$2,487.21
Newport Pier Plaza
72 Newport Pier
1.42
$10,702.54
Newport Shores Park
220 61st St
0.27
$2,034.99
Ocean Blvd Bluffs
OVean Blvd from Bayview to Poppy
2.7
0
2.7
$15,518.88
Old School
Dahlia Ave and Fourth Ave
0.82
0
0.82
$4,862.58
Peninsula Park
A St and Ocean Front E
4.02
$30,298.74
Police Department/Fire Station
#3
868-870 Santa Barbara Dr
2.9
0
2.9
$19,967.63
Rhine Wharf
Lido Park Dr.
0.17
$1,281.29
San Joaquin Hills
1550 N Crown Dr
3.13
0
3.13
$19,657.25
San Miguel
San Miguel Dr and Spyglass Hill Rd
5.12
2.29
7.41
$44,487.47
Spyglass Hill Park
Spyglass Hill Rd and EI Capitan Dr
1.53
0
1.53
$9,000.95
Spyglass Hill Reservoir
21 Muir Beach Cir
1.03
0
1.03
$6,724.85
Sunset Ridge Park
4850 W Coast Hwy
8.73
4.25
12.98
$93,657.50
Sunset View
Superior Ave, north of W Coast
1.22
0
1.22
$6,724.85
Veteran's Memorial Park
215 15th St
0.44
$3,316.28
Washington St. Restrooms
0.02
$150.74
Westcliff Park
Polaris Dr and Morning Star Ln
3.13
$23,590.81
West Jetty View Park
2300 Channel Rd
0.61
$4,597.57
West Newport Park
Seashore Dr and Prospect St
6.41
$48,312.17
TOTAL FULL LANDSCAPE MAINTENANCE ANNUAL COST
$2,004,685.31
EXHIBIT B
SCHEDULE OF BILLING RATES
Year 2016
$1,975,000.00
Year 2017
$2,400,000.00
Year 2018
$2,781,530.49
Extension Year 2019
$2,837,161.10
Extension Year 2020
$2,893,904.32
Extension Year 2021
$2,951,782.41
Total NTE
$15,839,378.32
ROOT BALL REMOVALS - $ 450.00 ea. for trees already removed.
TREE REMOVAL, DBH costs including stump grinding:
Less than 10"
- $ 16 / inch
Less than 20"
- $ 20 / inch
Less than 30"
- $ 44 / inch
More than 30"
- $ 44 / inch
NEW TREE INSTALLATION
24" Box standard type - $ 296.00 ea. 24" Box premium type - $ 367.00 ea.
36" Box standard type - $ 859.00 ea. 36" Box premium type - $ 1,076.00 ea.
Mariposa Landscapes, Inc. Page B-1
Landscape Maintenance Locations
-- _ . Athletic
-r AR r ADD
i r Athletic
381h
38'h Street Park 3600 Balboa Blvd
TotalAnnual
-•-
Acreage
0.91
q*
$6,858.67
"A" Street Pump Station
815 E Bay Ave
0.1
$753.70
Arroyo Park
114 Bayswater, Bison Ave at
Bayswater
5.46
2.82
8.28
$49,556.97
Back Bay View Park
1900 Back Bay Dr, Jamboree and
Coast Hwy
10.76
0
10.76
$72,679.43
Balboa Island Park
115 Agate Ave
0.26
0
0.26
$1,965.73
Balboa Library/Fire Station
#1
100-110 Balboa Blvd E
0.44
$3,316.28
Balboa Yacht Basin
829 Harbor Island Drive
1.72
0
1.72
$12,415.11
Bayside Drive
Bayside Dr, between Carnation and
Marguerite
3.58
0
3.58
$20,795.30
Bayview
Mesa Dr and Bay View Ave
2.1
0
2.1
$15,208.51
Begonia
Begonia Ave and First Ave
2.22
0
2.22
$15,053.32
Big Canyon
9.26
$55,565.93
Bob Henry
9900 Dover Dr, 16th Street and Dover
3.36
1.98
5.34
$33,520.79
Bolsa Park
Bolsa Ave and Old Newport Blvd.
0.24
$1,808.88
Bonita Canyon Sports Park
1990 Ford Rd
36.4
6.18
42.58
$298,966.12
Bonita Creek Park
3010 La Vida
10.69
1.82
12.51
$80,180.90
Buffalo Hills
1891 Port Provence PI
13.17
4.07
17.24
$127,590.05
Castaways Park
700 Dover Dr
15.9
0
15.9
$108,632.19
Channel Place Park
4400 Channel PI
0.95
$7,160.15
China Cove Ramp
Ocean Blvd and Fernleaf
0.27
0
0.27
$1,965.73
City Hall Fire Station
0.2
$1,507,40
Cliff Drive & Goat Hill
301 Riverside Ave
6.09
$45,900.33
Coastal Peak Park
20403 East Coastal Peak
6.97
427
11 24
$81,422.41
Corona Del Mar Library/Fire
Station
420 Marigold
0.36
0
0.36
$2,607.17
Corona Del Mar State
Beach
3001 Ocean Blvd
4.637
0
4.64
$33,624.25
Eastbluff
2401 Vista Del Oro
11.28
1.46
12.74
$81,732.79
Edgewater
0.04
$308.48
Fire Station #4
124 Marine Ave
0.02
0
0.02
$258.65
Fire Station #7
1971 Mesa Dr
2.11
0
2.11
$15,280.93
Galaxy View Park
1398 Galaxy Dr
1.55
$11,682.35
Goldenrod Footbridge
399 Goldenrod Ave
0.08
0
0.08
$569.03
Mariposa Landscapes, Inc. Page B-2
Grant Howald
3000 Fifth Ave
7.29
1.38
8.67
$63,110.13
Harbor View Nature
Dan Miguel Dr, east of Pacific View
10.09
0
10.09
$62,696.29
Inspiration Point
Ocean Blvd and Orchid Ave
1.45
0
1.45
$10,501.11
Irvine Terrace
721 Evita Dr
4.96
2.74
7.69
$53,591.88
Jasmine View
Harbor View Dr and Marguerite Ave
1.08
0
1.08
$6,786.93
John Wayne Park
2.11
$15,903.07
Kings Road Park
1801 Kings Rd
0.24
$1,808.88
L St. Park
327 L St.
0.4
$3,014.80
Lido Park
Via Lido and Lafayette Ave
0.58
$4,371.46
Lincoln Athletic Center
3101 Pacific View Dr
4.35
7.31
11.66
$74,076.81
Little Corona
Ocean Blvd and Poppy Ave
0.77
0
0.77
$4,614.28
Lookout Point
Ocean Blvd and Heliotrope Ave
0.42
0
0.42
$2,172.64
Lower Castaways
100 Dover Dr
4.13
0
4.13
$24,830.21
Manning Tract
2001 W Newport Hills Dr
1.64
0
1.64
$9,828.63
Marina Park
1600 W Balboa Blvd
10.5
$79,138.61
Mariners Park & Fire Station
6.21
$46,804.77
Mesa Birch
2081 Mesa Dr
0.85
0
0.85
$5,172.96
Newport Island Park
3809 Marcus Ave
0.33
$2,487.21
Newport Pier Plaza
72 Newport Pier
1.42
$10,702.54
Newport Shores Park
220 61st St
0.27
$2,034.99
Ocean Blvd Bluffs
Ocean Blvd from Bayview to Poppy
2.7
0
2.7
$15,518.88
Old School
Dahlia Ave and Fourth Ave
0.82
0
0.82
$4,862.58
Peninsula Park
A St and Ocean Front E
4.02
$30,298.74
Police Department/Fire
Station #3
868-870 Santa Barbara Dr
2.9
0
2.9
$19,967.63
Rhine Wharf
Lido Park Dr.
0.17
$1,281.29
San Joaquin Hills
1550 N Crown Dr
3.13
0
3.13
$19,657.25
San Miguel
San Miguel Dr and Spyglass Hill Rd
5.12
2.29
7.41
$44,487.47
Spyglass Hill Park
Spyglass Hill Rd and EI Capitan Dr
1.53
0
1.53
$9,000.95
Spyglass Hill Reservoir
21 Muir Beach Cir
1.03
0
1.03
$6,724.85
Sunset Ridge Park
4850 W Coast Hwy
8.73
4.25
12.98
$93,657.50
Sunset View
Superior Ave, north of W Coast Hwy
1.22
0
1.22
$6,724.85
Veteran's Memorial Park
215 15th St
0.44
$3,316.28
Washington St. Restrooms
0.02
$150.74
Westcliff Park
Polaris Dr and Morning Star Ln
3.13
$23,590.81
West Jetty View Park
2300 Channel Rd
0.61
$4,597.57
West Newport Park
Seashore Dr and Prospect St
6.41
$48,312.17
TOTAL FULL LANDSCAPE MAINTENANCE ANNUAL COST
$2,004,685.31
Mariposa Landscapes, Inc. Page B-3
2018 Function
Function
Costs
Unit
Cost
Turf
Aerify
1,000 Square
Feet
$78.63
Dethatch/Renovate
Acre
$2,586.48
Ede
1,000 Linear Feet
$36.21
Fertlize
1,000 Square
Feet
$7.24
Gypsum Application at 251bs
1,000 Square
Feet
$20.69
Mow Reel Blade
1,000 Square
Feet
$828
Mow (Rotary Blade
1,000 Square
Feet
$7.24
Top Dress only
1,000 Square
Feet
$41.38
Hardscape
Cleaning
1,000 Square
Feet
$10.35
Powerwashing
1,000 Square
Feet
$9.31
Groundcovers
Fertlize
1,000 Square
Feet
$7.24
Pest Control
General Weed Control Post Emergent
1,000 Square
Feet
$6.21
Pre-Emergent/turf or planter
1,000 Square
Feet
$7.24
Tree disease/insect foliar spray
Tree
$51.73
Tree disease/insect root in'ections
Tree
$51.73
Shrub Pruning/Removals
Pruning
10 Linear Feet
$13.45
Removals
10 Linear Feet
$67.25
Full Tree Pruning/Removals
Pruning
Tree
$51.73
Removals
Tree
$465.57
Planting
1 Gal. Shrub
Each
$8.28
5 Gal. Shrub
Each
$25.86
15. Gal Shrub
Each
$93.11
15. Gal Tree
Each
$103.46
24 in. Box Tree
Each
$268.99
36 in. Box Tree
Each
$724.21
64 Count Flat Groundcover
Flat
$25.86
16 Count 4 in. Glat Annual Color
Flat
$33.11
Turf - Seed and Top Dress
1,000 Square
Feet
$155.19
Turf - Sod
1,000 Square
Feet
$1,551.89
Hand -spread and rake in City Supplied
Seed
1,000 Square
Feet
$7.24
Labor
Landscape Supervisor
Hour
$67.25
Pest Control Applicator
Hour
$47.59
Irrigation Technician
Hour
$47.07
Landscape Maintenance
Lead worke OD river
Hour
$43.45
Mariposa Landscapes, Inc. Page B-4
Equipment O erator
Hour
$62.08
Detailed Maintenance Worker
Hour
$31.04
Tree Trimmer
Hour
$62.08
Equipment
1 -Ton Truck
Da
$113.81
Mulching
0-2 in. Mulch at 2 in. layer
Per Yard
$46.56
Greenwaste
Disposal/Recycling
Ton
$113.81
Overall
Parks and Facilities Full Landscape
Maintenance
Acre/Year
$7,537.00
Parks and Facilities Turfgrass
Maintenance
AcrelYear
$7,226.63
Parks and Facilities Native Park
Maintenance
AcrelYear
$6,000.64
Mariposa Landscapes, Inc. Page B-5