HomeMy WebLinkAbout09 - Facilities Carpet Replacement ProjectTO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
March 13, 2018
Agenda Item No. 9
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Kathryne Cho, Civil Engineer, kcho@newportbeachca.gov
PHONE: 949-644-3014
TITLE: Facilities Carpet Replacement Project —Award of Contract No. 7222-
1 (18F02)
ABSTRACT:
Staff requests approval to purchase and install new carpeting for Central Library, Mariners
Library and Utilities Yard Offices through the National Joint Powers Alliance (NJPA)
cooperative contract purchasing program using contract #121715-TFU. Staff requests
authorization from City Council to award the contract to Tandus Centiva LLC (Tandus).
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 Class 1 (maintenance of existing facilities involving no
expansion of an existing use) of the CEQA Guidelines, because this project has no
potential to have a significant effect on the environment;
b) Award Contract No. 7222-1 to Tandus for the total price of $239,826.42, and authorize
the Mayor and City Clerk to execute a contract with Tandus under the terms of NJPA
Contract No. 121715-TFU; and
c) Establish a contingency of $23,983.58 (approximately 10 percent) to cover the cost of
unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
The current adopted CIP budget includes sufficient funding for this project. The following
fund will be expensed:
Account Description Account Number Amount
Facilities Maintenance Master 57101-980000-18F02 $ 285,000.00
Plan Program $ 285,000.00
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Facilities Carpet Replacement Project — Award of Contract No. 7222-1 (18F02)
March 13, 2018
Page 2
Proposed fund uses are as follows:
Vendor
Purpose
Amount
Tandus Centiva US LLC
Construction Contract
$
239,826.42
Tandus Centiva US LLC
Construction Contingency
$
23,983.58
Various
Furniture Movers and Electrical work
$
21,190.00
$
285,000.00
DI&ISO ► "ROT E
The Facilities Carpet Replacement Project will replace carpeting at the following
locations: Central Library, Mariners Library and Utilities Yard offices.
The Central Library areas to be included in this project are the children's area, conference
room and computer lab on the first floor and reading areas on the second floor. The
carpeting in these high traffic areas show deep rooted staining and cleaning is no longer
adequate in these areas.
The Mariners Library carpeting has been in place since the facility opened in 2006. Since
then, some of the carpet tiles have been replaced. At this time, the rest of the carpeting
is past its service life and needs replacement.
The carpeting in the Utilities Yard offices are approximately 20 years old. The existing
carpeting is overdue for replacement.
The library and utilities groups have selected carpet types that best fits their needs, carpet
that is durable and reduces soil visibility. Instead of using the traditional design -bid -build
delivery method, staff determined that it would be more efficient and economical for the
City to utilize its NJPA membership to take advantage of the national cooperative contract
purchasing program to complete this project. Since all NJPA contracts are competitively
solicited nationally and vetted by knowledgeable committees with expertise in those
trades, the City will benefit from the reduced pricing made possible by these large volume
national contracts.
Staff recommends contracting with Tandus, NJPA contractor, for this work. Tandus
possesses a California State "C-15 Flooring and Flooring Covering" Contractors License,
has satisfactorily completed similar work for the City and has a good working relationship
with the library group. Tandus will have 45 consecutive working days to complete the
work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of
existing facilities involving no expansion of an existing use) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
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Facilities Carpet Replacement Project — Award of Contract No. 7222-1 (18F02)
March 13, 2018
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
9-3
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ATTACHMENT A
PROJECT LOCATIONS
CENTRAL LIBRARY
►I Fd :► any
ll
YARD
FACILITIES CARPET REPLACEMENT
PROJECT
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7222-1 03/13/18