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HomeMy WebLinkAbout04 - Proposed Re-organizations of the Public Works Department, Municipal Operations Department, and Creation of a Utilities DepartmentTO: FROM: CITY OF NEWPORT BEACH City Council Staff Report May 22, 2018 Agenda Item No. 4 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Carol Jacobs, Assistant City Manager - 949-644-3313, cjacobs@newportbeachca.gov PREPARED BY: Carol Jacobs, Assistant City Manager, cjacobs@newportbeachca.gov PHONE: 949-644-3313 TITLE: Proposed Re -organizations of the Public Works Department, Municipal Operations Department, and Creation of a Utilities Department ABSTRACT: The City Manager is responsible for recommending changes to the City's organizational structure as provided in Newport Beach Municipal Code 2.12 and changes to classification and compensation as provided in the Newport Beach Municipal Code 2.28. This report outlines proposed changes to the Public Works Department, Municipal Operations Department, creation of a Utilities Department and associated job descriptions and compensation. The City Council received a report from staff on the proposed changes at the Study Session of May 8, 2018. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; b) Introduce Ordinance No. 2018-6, An Ordinance of the City Council of the City of Newport Beach, California, Abolishing the Municipal Operations Department, Adding the Former General Services Division to the Public Works Department as the Municipal Operations Division, and Creating the Utilities Department, and pass to second reading on June 12, 2018; and c) Adopt Resolution No. 2018-25, A Resolution of the City Council of the City of Newport Beach, California, Creating Positions and Amending and Establishing Position Classifications and Salary Ranges for the Public Works Department and Utilities Department. 4-1 Proposed Re -organizations of the Public Works Department, Municipal Operations Department, and Creation of a Utilities Department May 22, 2018 Page 2 FUNDING REQUIREMENTS: Funding for the proposed changes to the Public Works Department/Municipal Operations Department and Utilities Department will provide a savings of approximately $46,700 per year. DISCUSSION: Background The Municipal Operations Department was created in 2011 as a result of a citywide review of operations including, workflow, staffing and costs. Prior to 2011, General Services and Utilities were two separate departments. The new MOD Department had one director until 2013. Between 2013 and May of 2018, the Department was staffed with two Co - Directors. The functions of the MOD include Beach Maintenance, Street Maintenance, Facilities and Equipment Maintenance, Park Maintenance, City Tree Maintenance, Refuse, Water Operations, Wastewater Operations, Storm Drains/Street Sweeping, Oil and Gas Operations, Streetlights/Electrical and Graffiti Removal. The Department performs these functions with 102 employees. The Public Works Department includes the following functions: City infrastructure Planning, Engineering, and Construction, Traffic and Transportation Engineering and Operations, Public Right-of-Way/Property Management, Development Review and Permitting, Water Quality and Environmental Services, Inspection Services, Harbor Resources, and CIP Budget Preparation and Management. The Department performs these functions with 37 employees. Proposed Changes Recently, the City has had several key retirements within the Municipal Operations Department. This have given the City the opportunity to review operations and provide for efficiencies. Staff is proposing to eliminate the Municipal Operations Department and move the "General Services" maintenance functions to the Public Works Department and create a Utilities Department to manage, water, wastewater, storm drains/street sweeping, street lights/electrical and oil and gas operations. The Municipal Operations is proposed to be split into two components. The prior General Services operation will become the Municipal Operations division of the Public Works Department and headed by a Deputy Public Works Director/Municipal Operations and reporting to the Public Works Director. The Utilities function of the current Municipal Operations Department would become a stand-alone Department with a Director of Utilities reporting to the City Manager. 4-2 Proposed Re -organizations of the Public Works Department, Municipal Operations Department, and Creation of a Utilities Department May 22, 2018 Page 3 In addition, as will be discussed further below, the Harbor Resources Division of the Public Works Department will be eliminated and the function moved to the new proposed Harbor Department. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Ordinance No. 2018-6 Attachment B — Resolution No. 2018-25 4-3 ATTACHMENT A ORDINANCE NO. 2018-6 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, ABOLISHING THE MUNICIPAL OPERATIONS DEPARTMENT, ADDING THE FORMER GENERAL SERVICES DIVISION TO THE PUBLIC WORKS DEPARTMENT AS THE MUNICIPAL OPERATIONS DIVISION, AND CREATING THE UTILITIES DEPARTMENT WHEREAS, on July 12, 2011, upon recommendation of the City Manager, the City Council adopted Ordinance No. 2011-17 creating the Municipal Operations Department, consisting of the General Services Division and the Utilities Division; WHEREAS, the Co -Director of the Municipal Operations Department in charge of the Utilities Division retired in December 2017 and the Co -Director of the Municipal Operations Department in charge of the General Services Division retired in May 2018; WHEREAS, the City Manager has reviewed the organization, conduct and operations of the Utilities Division and General Services Division and recommends abolishing the Municipal Operations Department, adding the General Services Division formerly in the Municipal Operations Department to the Public Works Department as the Municipal Operations Division, and creating the Utilities Department to provide the functions of the Utilities Division formerly in the Municipal Operations Department, with the Utilities Department operating under the authority of the City Manager's Office; and WHEREAS, City Charter Section 601 allows the City Council to adopt an ordinance to abolish a department, add functions regarding the operation of a department, and create a department. NOW, THEREFORE, the City Council of the City of Newport Beach ordains as follows: Section 1: The Municipal Operations Department is hereby abolished. Section 2: The former General Services Division is hereby added to the Public Works Department as the Municipal Operations Division under the authority of the Public Works Director or his/her designee. The City Council, by resolution, may provide for the number, titles, qualifications, powers, duties and compensation of all officers and employees assigned to the Municipal Operations Division. Section 3: The Utilities Department is hereby created to provide the functions of the former Utilities Division and shall be under the authority of the Utilities Director. The Utilities Director shall be appointed, suspended, and/or removed by the City Manager. The City Council, by resolution, may provide for the number, titles, qualifications, powers, Ordinance No. 2018 - Page 2 of 3 duties and compensation of all officers and employees assigned to the Utilities Department. Section 4: The recitals provided above are true and correct and are incorporated into the substantive portion of this ordinance. Section 5: The City Council finds the adoption of this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 6: If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. M Ordinance No. 2018 - Page 3 of 3 Section 7: The Mayor shall sign and the City Clerk shall attest to the passage of this ordinance. The City Clerk shall cause this ordinance, or a summary thereof, to be published pursuant to City Charter Section 414. This ordinance shall be effective thirty (30) calendar days after its adoption. This ordinance was introduced at a regular meeting of the City Council of the City of Newport Beach, held on the 22nd day of May, 2018, and adopted on the 12th day of June, 2018, by the following vote to -wit: AYES, COUNCILMEMBERS NOES, COUNCILMEMBERS ABSENT COUNCILMEMBERS MARSHALL "DUFFY" DUFFIELD, MAYOR ATTEST: LEILANI I. BROWN, CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE AARON C. HARP, CITY ATTORNEY .0 ATTACHMENT B RESOLUTION NO. 2018-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, CREATING POSITIONS AND AMENDING AND ESTABLISHING POSITION CLASSIFICATIONS AND SALARY RANGES FOR THE PUBLIC WORKS DEPARTMENT AND UTILITIES DEPARTMENT WHEREAS, City of Newport Beach ("City") Charter Section 601 requires the City Council to provide the number, titles, qualifications, powers, duties and compensation of all officers and employees of the City; WHEREAS, Newport Beach Municipal Code Section 2.28.010 provides, upon recommendation of the City Manager, the City Council may establish by resolution the classification of positions in City employment and salary range or rate for each class or position; WHEREAS, the Public Works Department and Municipal Operations Department have operated separately in the past, with the Municipal Operations Department consisting of the General Services Division and the Utilities Division; WHEREAS, the City Council, by separate ordinance, has abolished the Municipal Operations Department, added the General Services Division formerly in the Municipal Operations Department to the Public Works Department as the Municipal Operations Division, and created the Utilities Department to provide the functions of the Utilities Division formerly in the Municipal Operations Department, with the Utilities Department operating under the authority of the City Manager's Office; WHEREAS, pursuant to Resolution No. 2001-50, the "Employer -Employee Relations Resolution," representatives from the City have consulted with representatives from the impacted employee associations about the changes made by this resolution and the representatives of the employee associations have indicated concurrence with such changes; and WHEREAS, the City Manager has reviewed the position classifications and salary ranges provided in this resolution and recommends approval. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The Municipal Operations Division of the Public Works Department shall be staffed by fifty-seven and one-half (57.5) full time equivalent ("FTE") employees as provided in the table below: HN Resolution No. 2018 - Page 2 of 11 Position Title FTE Deputy Public Works Director -Municipal Operations 1.0 Senior Management Analyst 1.0 Administrative Assistant 1.0 Management Assistant 0.5 Department Assistant 1.0 Equipment Maintenance Superintendent 1.0 Facilities Maintenance Supervisor 1.0 Maintenance & Operations Specialist 2.0 Facilities Maintenance Technician 3.0 Field Maintenance Superintendent 1.0 Beach Maintenance Supervisor 1.0 Street Maintenance Supervisor 1.0 Concrete Supervisor 1.0 Concrete Maintenance Crew Chief 1.0 Street Maintenance Crew Chief 1.0 Concrete Finisher 2.0 Equipment O erator II 8.0 Equipment O erator 1 3.0 Maintenance Worker 1/11 10.0 Park and Tree Superintendent 1.0 Parks Maintenance Supervisor 1.0 Park Maintenance Supervisor / City Arborist 1.0 Park Maintenance Crew Chief 4.0 Grounds Worker II 2.0 Equipment Maintenance Supervisor 1.0 Senior Equipment Mechanic 1.0 Equipment Mechanic II 3.0 Auto Parts Buyer 1.0 Equipment Mechanic 1 1.0 Intern 1.0 Department Total 57.5 Section 2: One (1) full-time Deputy Public Works Director -Municipal Operations position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range for the full-time Deputy Public Works Director -Municipal Operations position is further set forth in Exhibit "A," which is attached hereto and incorporated herein by reference. The classification shall be designated within the unrepresented Key & Management Group - Administrative Management. The Job Description/Classification Specification for the full-time Deputy Public Works Director - HU., Resolution No. 2018- Page3of 11 Municipal Operations position is attached as Exhibit "B" and incorporated herein by reference. Section 3: One (1) full-time Senior Management Analyst position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 4: One (1) full-time Administrative Assistant position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 5: One half (0.5) FTE Management Assistant position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 6: One (1) full-time Department Assistant position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 7: One (1) full-time Equipment Maintenance Superintendent position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 8: One (1) full-time Facilities Maintenance Supervisor position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 9: Two (2) full-time Maintenance & Operations Specialist positions shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 10: Three (3) full-time Facilities Maintenance Technician positions shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. I • Resolution No. 2018 - Page 4 of 11 Section 11: One (1) full-time Field Maintenance Superintendent position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 12: One (1) full-time Beach Maintenance Supervisor position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 13: One (1) full-time Street Maintenance Supervisor position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 14: One (1) full-time Concrete Supervisor position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 15: One (1) full-time Concrete Maintenance Crew Chief position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 16: One (1) full-time Street Maintenance Crew Chief position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 17: Two (2) full-time Concrete Finisher positions shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 18: Eight (8) full-time Equipment Operator II positions shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 19: Three (3) full-time Equipment Operator I positions shall be added to the staffing structure of the Municipal Operations Division of the Public Works 4-10 Resolution No. 2018 - Page 5 of 11 Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 20: Ten (10) full-time Maintenance Worker 1/11 positions shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 21: One (1) full-time Park and Tree Superintendent position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 22: One (1) full-time Parks Maintenance Supervisor position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 23: One (1) full-time Park Maintenance Supervisor / City Arborist position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 24: Four (4) full-time Park Maintenance Crew Chiefs positions shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 25: Two (2) full-time Grounds Worker II positions shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 26: One (1) full-time Equipment Maintenance Supervisor position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 27: One (1) full-time Senior Equipment Mechanic position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. 4-11 Resolution No. 2018 - Page 6 of 11 Section 28: Three (3) full-time Equipment Mechanic II positions shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 29: One (1) full-time Auto Parts Buyer position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 30: One (1) full-time Equipment Mechanic I position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 31: One (1) FTE Intern position shall be added to the staffing structure of the Municipal Operations Division of the Public Works Department. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 32: The Utilities Department shall be staffed by fifty-six (56.0) full time equivalent ("FTE") employees as provided in the table below: Utilities Director 1.0 Administrative Manager 1.0 Management Assistant 0.5 IT Technician, Senior 0.5 Administrative Assistant 1.0 Department Assistant 1.0 Field Superintendent II 1.0 Water Production Supervisor 1.0 Utilities Supervisor 3.0 Utilities SCADA Coordinator 1.0 Water Production Operator 3.0 Utilities Crew Chief 7.0 Maintenance & Operations Specialist- 3.0 Water Quality Coordinator 1.0 Utilities Specialist, Senior 7.0 Utilities Specialist 13.0 Operations Support Superintendent 1.0 Storm Drain / Street Sweeper Supervisor 1.0 4-12 Resolution No. 2018 - Page 7 of 11 Storm Drain / Street Sweeper Crew Chief 1.0 Equipment O erator II 3.0 Maintenance Worker II 1.0 Maintenance Worker 1 1.0 Intern 1.0 Maintenance Aide 1.0 Student Aide 1.0 Department Total 56.0 Section 33: One (1) full-time Utilities Director position shall be added to the Utilities Department staffing structure. The salary range for the full-time Utilities Director position is further set forth in Exhibit "A," which is attached hereto and incorporated herein by reference. The classification shall be designated within the unrepresented Key & Management Group — Executive Management. The Job Description/Classification Specification for the full-time Utilities Director position is attached as Exhibit "B" and incorporated herein by reference. Section 34: One (1) full-time Administrative Manager position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 35: One half (0.5) FTE Management Assistant position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 36: One half (0.5) FTE IT Technician, Senior position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 37: One (1) full-time Administrative Assistant position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 38: One (1) full-time Department Assistant position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. 4-13 Resolution No. 2018 - Page 8 of 11 Section 39: One (1) full-time Field Superintendent 11 position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 40: One (1) full-time Water Production Supervisor position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 41: Three (3) full-time Utilities Supervisor positions shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 42: One (1) full-time Utilities SCADA Coordinator position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 43: Three (3) full-time Water Production Operator positions shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 44: Seven (7) full-time Utilities Crew Chief positions shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 45: Three (3) full-time Maintenance & Operations Specialist positions shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 46: One (1) full-time Water Quality Coordinator position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 47: Seven (7) full-time Utilities Specialist, Senior positions shall be added to the Utilities Department staffing structure. The salary range and Job 4-14 Resolution No. 2018 - Page 9 of 11 Description/Classification Specification for this position was previously established by the City Council. Section 48: Thirteen (13) FTE Utilities Specialist positions shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for the Utilities Specialist position was previously established by the City Council. Section 49: One (1) full-time Operations Support Superintendent position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 50: One (1) full-time Storm Drain / Street Sweeper Supervisor position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 51: One (1) full-time Storm Drain / Street Sweeper Crew Chief position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 52: Three (3) full-time Equipment Operator II positions shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 53: One (1) full-time Maintenance Worker II position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 54: One (1) full-time Maintenance Worker I position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 55: One (1) full-time Intern position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. 4-15 Resolution No. 2018 - Page 10 of 11 Section 56: One (1) FTE Maintenance Aide position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 57: One (1) full-time Student Aide position shall be added to the Utilities Department staffing structure. The salary range and Job Description/Classification Specification for this position was previously established by the City Council. Section 58: The City's Salary Schedule shall be modified to be consistent with this resolution. Any resolution, or part thereof, in conflict with this resolution shall be of no effect. Section 59: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. Section 60: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 61: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 4-16 Resolution No. 2018 - Page 11 of 11 Section 62: Upon its adoption by the City Council, the City Clerk shall certify the vote adopting the resolution. This resolution shall take effect upon the effective date of Ordinance No. 2018-, which abolished the Municipal Operations Department, added the General Services Division to the Public Works Department, and created the Utilities Department. ADOPTED this 22nd day of May, 2018. Marshall "Duffy" Duffield Mayor IjIIIII*'t6 Leilani I. Brown City Clerk APPROVED AS TO FORM: CITYATTQRNEYOFFICE - - 4)r Aaron C. Harp City Attorney Attachments: (1) Exhibit "A" — Salary Ranges (2) Exhibit "B" — Job Description/Classification Specifications 4-17 1 Monthly Pay Rates are rounded to nearest whole dollar. 4-18 Hourly Pay Rate Monthly Pay Key & Management Positions Rate' Min Max Min Max Executive Management Group UTILITIES DIRECTOR $ 69.93 $ 104.89 $ 12,121 $ 18,180 Admin Management Group DEPUTY PUBLIC WORKS DIRECTOR -MUNICIPAL OPERATIONS $ 69.26 $ 84.17 $ 12,004 $ 14,590 1 Monthly Pay Rates are rounded to nearest whole dollar. 4-18 EXHIBIT B CITY OF NEWPORT BEACH DEPUTY PUBLIC WORKS DIRECTOR — MUNICIPAL OPERATIONS PURPOSE: To manage, organize, direct, supervise and coordinate the administrative, maintenance and service/operational activities of the Municipal Operations Division within the Public Works Department; to assist the Director in the overall management of the Department; to serve as a member of the Departmental management team; and to provide highly responsible and professional staff assistance and support to the Public Works Director. SUPERVISION RECEIVED AND EXERCISED: Receives administrative direction from the Public Works Director. Exercises direct supervision over managerial, supervisory, professional, technical, clerical, and other specialized personnel. ESSENTIAL FUNCTIONS: The following essential functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those below, to address business needs and changing business practices: • Manage, plan, direct, and supervise the overall work programs, operations, services, and activities of the Municipal Operations Division including, construction, maintenance and repair activities assigned to the department for streets, facilities, right-of-way and parks landscaping, trees, bridges, beaches, storm drains, tidal valves, City fleet, refuse collection, janitorial and street cleaning programs; • Develop appropriate means and methods to meet service requirements that conform to community, City Council and budget expectations; ensure the maximum utilization of manpower, equipment, and supplies; • Direct, participate in and perform complex work in the development of requests for proposal, negotiation of contracts for outside services, management and administration of contracts, the purchase of supplies and equipment, and the preparation of progress payment and other payment authorizations; • Assign work activities, projects and programs to Division managers, monitor work flow, review and evaluate work products during and after completion, methods and procedures and personal performance; • Participate in developing, planning and implementing City and Department goals and objectives; administer approved policies and procedures; coordinate the internal operations of the Division and with other City Departments and outside 4-19 Deputy Public Works Director- Municipal Operations City of Newport Beach Page 2 agencies and organizations; provide professional and technical advice and assistance to the Director on matters related to Departmental functions; • Participate in recommending the appointment of Division staff; plan, organize, supervise and monitor the work of management staff and work teams; review performance evaluations prepared by subordinate managers; coach, motivate, monitor, correct and evaluate performance; develop and implement staff training programs and plans, particularly in employee safety; recommend employee recognition, discipline and termination; ensure that City personnel policy and employee agreements are implemented and applied consistently within the Municipal Operations Division; • Prepare Division budget; participate in the forecast of revenue, expenses and additional funds needed for staffing, equipment, materials, and supplies; monitor expenditures and approve purchases; • Participate in professional/technical organizations, as appropriate; attend staff meetings; participate in mandated training and staff development; attend and serve as the Department's staff representative at or on a variety of boards commissions, committees; prepare and present staff reports and presentations; • Supervise the maintenance of time, material, equipment and other appropriate records and files; prepare reports, memoranda, letters and other forms of correspondence; • Supervise Internal Service, Enterprise and other Special Funds for equipment maintenance and replacement, and refuse; forecast revenue and monitor expenses to insure the continued ability to procure new equipment; • Effectively direct emergency operations support activities and manage a Division safety program including a Safety Committee; • Manage underground storage tank program in conjunction with applicable Federal, State, and local laws and regulations; • Provide timely, highly responsive and quality customer service; • Regularly and predictably attend work; and • Perform related duties as assigned. 4-20 Deputy Public Works Director- Municipal Operations City of Newport Beach Page 3 PHYSICAL AND MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: Knowledge of: Advanced principles and practices of public works operations, maintenance, and administration; Methods, practices and equipment used in the construction, maintenance and repair of community assets involving trees, parks, landscaping, beaches, bridges, streets, storm drains, tidal valves, facilities, utilities, vehicles and equipment, and refuse collection; Principles and practices of organization, administration and personnel management and leadership, particularly as applied to the analysis and evaluation of programs, policies and operational needs; Principles and practices of operating an integrated solid waste management system; Principles and techniques of budget development and administration; Applicable Federal, State and local laws, ordinances, codes and regulations; Principles of leadership, supervision, organizational management, training and performance evaluation; Current technological and communication equipment and software applicable to the delivery of departmental services to internal and external customers; Occupational hazards and safety precautions necessary in the work; Modern office practices, procedures, methods and equipment; and The use of a PC and applicable software. Ability to: Direct, plan and organize the activities of a comprehensive Municipal Operations Division responsible for a broad range of public works activities such as, street and facilities maintenance, field and equipment maintenance programs and services; Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; 4-21 Deputy Public Works Director- Municipal Operations City of Newport Beach Page 4 Interpret and apply City policies, procedures, rules and regulations; Develop and administer sound Divisional policies and procedures; Stay abreast of new trends, innovations, standards and guidelines in the applicable areas of public works administration, facility, refuse, and equipment maintenance; Gain cooperation through discussion and persuasion; Select, supervise, train and evaluate personnel; Prepare and administer a Division budget; Develop and maintain a partnership with the Community in providing effective and responsive municipal services; Communicate clearly and concisely, both orally and in writing; Regularly and predictably attend work; Follow directions from a supervisor; Understand and follow posted work rules and procedures; Accept constructive criticism; and Establish and maintain cooperative working relationship with those contacted in the course of work. PHYSICAL REQUIREMENTS AND ENVIRONMENTAL WORKING CONDITIONS: Work is performed in both an office and outdoor environment and will require travel to off-site facilities. Job duties involve sitting, standing, climbing, and walking for prolonged or intermittent periods of time, and reaching, bending, and twisting at the waist to perform field work, desk work, operate a vehicle and general office equipment, including a personal computer and keyboard, for prolonged or intermittent periods of time. The operation of a personal computer also requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Employee must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers. Must communicate effectively both verbally and in writing, and must be able to work cooperatively and effectively with others encountered during the course of duty. 4-22 Deputy Public Works Director- Municipal Operations City of Newport Beach Page 5 EDUCATION AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of increasingly responsible public works operations maintenance and repair experience in the areas of streets, parks, trees, storm drains, bridges, facilities and vehicle maintenance and replacement, including at least two years of supervisory experience. Experience in public sector and/or public beach maintenance and/or refuse service administration is desirable. Education: Equivalent to completion of a Bachelor's degree in civil engineering, construction technology, public administration, business administration, organization management or a related field. A master's degree in a related field is desirable. LICENSE OR CERTIFICATE: Due to the performance of some field duties, which require the operation of a personal car or City vehicle, a valid and appropriate California driver's license and acceptable driving record are required. Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. FLSA Classification: Exempt. This position may be required to work extended hours and on holidays as needed. Must have the ability to respond 24/7 to a variety of emergency conditions as they arise. Bargaining Group — K&M-Administrative Management Established 5/22/18 4-23 CITY OF NEWPORT BEACH UTILITIES DIRECTOR PURPOSE: To serve as the executive director of the Utilities Department; to plan, organize, direct and coordinate comprehensive utilities related programs; to serve as a member of the City Manager's executive management team; and to provide highly responsible and professional staff assistance to the City Manager and City Council. SUPERVISION RECEIVED AND EXERCISED: Receives general administrative direction from the City Manager. Exercises direct supervision over management, supervisory, professional, technical and clerical personnel. ESSENTIAL FUNCTIONS: The following essential functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those below, to address business needs and changing business practices: • Plan, direct, and review the activities and operation of the Utilities Department; administer the overall operation of the department, including water resources and supply operations, wastewater collection and pumping, street lights, storm drain, street sweeping, and oil and gas operations; direct the maintenance activities of utilities services to ensure that systems are adequately maintained to provide safe and reliable service to the community; direct gas and oil production; assess community service requirements and expectations and develop appropriate methods to meet service requirements; ensure the maximum utilization of manpower, equipment, and supplies; • Direct the development, planning and implementation of the Utilities Department goals and objectives; develop, recommend and administer approved policies and procedures; coordinate departmental activities with those of other City departments and outside agencies and organizations; provide professional and technical advice and assistance to the City Manager on matters related to departmental functions; prepare and present staff reports; • Plan, organize, select and supervise the work of departmental staff; coach, motivate, monitor, correct and evaluate staff performance; develop and implement staff training programs and plans; recommend employee recognition, discipline and termination; administer approved policies, procedures and employee agreements consistently within the department; • Direct the development of the departmental operating and capital budget; participate in the forecast of revenue, expenses and additional funds needed for staffing, equipment, materials, and supplies; administer the approved departmental budget 4-24 Utilities Director Page 2 City of Newport Beach and guide subordinate managers in developing and administering division and unit budgets; • Represent the City and participate in professional and public meetings and organizations, as appropriate; provide staff support and advise commissions, committees, task forces and other groups appointed by the City Manager and/or the City Council; attend staff meetings; participate in mandated training and staff development; respond to and meet with property owners, homeowner groups, business districts, and the public; meet with, provide information and negotiate with various regulatory agencies to satisfy their requirements; represent the City as a witness in legal actions; • Research, develop and implement grant funding; manage grant programs and projects; maintain eligibility requirements for county, state and federal financial reimbursement programs; • Oversee and direct departmental office operations; maintain appropriate records and files; coordinate workflow; prepare reports, agenda items, memoranda, letters and other forms of correspondence; • Regularly and predictably attend work; • Perform related duties as assigned. PHYSICAL AND MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: Knowledge of: Advanced principles and practices of utility planning, design, construction and operations of water, wastewater, storm drains, street lights, and gas and oil; Principles and practices of organization, administration and personnel management and leadership, particularly as applied to the analysis and evaluation of programs, policies and operational needs; Principles and techniques of budget development and administration; Federal, State and local laws, ordinances, codes and regulations related to groundwater, water imports, water quality and wastewater; Principles of supervision, training and performance evaluation processes; Current technological and communication equipment and software applicable to the delivery of departmental services to internal and external customers; 4-25 Utilities Director Page 3 Modern office practices, procedures, methods and equipment; and The use of a PC and applicable software. Ability to: City of Newport Beach Direct, plan and organize the activities of a municipal utilities department with responsibility for water operations, wastewater collection and pumping, storm drains, street sweeping, street lighting, and oil and gas operations; Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; Interpret, strengthen and implement City policies, procedures, rules and regulations; Develop and administer sound departmental policies and procedures; Stay abreast of regulations, new trends, innovations, standards and guidelines in the field of water resources and wastewater, and funding sources for utilities planning, improvements and construction; Gain cooperation through discussion and persuasion; Select, supervise, train, mentor and evaluate personnel; Prepare and administer a departmental budget; Communicate clearly and concisely, both orally and in writing; Regularly and predictably attend work; Follow directions from a supervisor; Understand and follow posted work rules and procedures; Accept constructive criticism; and Establish and maintain cooperative working relationship with those contacted in the course of work. PHYSICAL REQUIREMENTS AND ENVIRONMENTAL WORKING CONDITIONS: 4-26 Utilities Director City of Newport Beach Page 4 Work is performed in both an office and outdoor environment and will require travel to off- site facilities. Job duties involve sitting, standing, climbing, and walking for prolonged or intermittent periods of time, and reaching, bending, and twisting at the waist to perform field work, desk work, operate a vehicle and general office equipment, including a personal computer and keyboard, for prolonged or intermittent periods of time. The operation of a personal computer also requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Employee must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from countertops or file drawers. Must communicate effectively both verbally and in writing, and must be able to work cooperatively and effectively with others encountered during the course of duty. EDUCATION AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Seven years of increasingly responsible experience in water and wastewater engineering practices, planning, operations and maintenance including at least three years of responsible management and supervisory level experience. Training: Equivalent to completion of coursework leading to a bachelor's degree in engineering, water resources, environmental science or a closely related field. A master's degree in public administration or a related field is desirable. LICENSE OR CERTIFICATE: Due to the performance of some field duties, which require the operation of a personal car or City vehicle, a valid and appropriate California driver's license and acceptable driving record are required. Possession of a Water Treatment Certificate Grade 2 and Water Distribution Certificate Grade 5 issued by the f California State Water Resources Control Board. Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. FLSA Classification: Exempt. This position may be required to work extended hours and on holidays as needed. Must have the ability to respond 24/7 to a variety of emergency conditions as they arise. Bargaining Group — K&M- Executive Management Established 5/22/18 4-27