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23 - 2018-2019 Budget Adoption and Budget Checklist Items - PowerPoint
CITY OF NEWPORT BEACH BUDGET PRESENTATION FISCAL YEAR 2018-19 Dave KifF, City Manager Dan Matusiewicz, Finance Director Tuesday, June 12, 2018 June 12, 2018 Item No. 23 L,�-I Po Rii FY 18-19 Checklist WW2 018 Budget Checklist - Amendments to the Proposed Budget Fiscal Year 2018-19 Budget Department/Account Number/Description Increase jDecrease) I RECOMMENDED FUND TRANSFERS I Fund Transfers General Fund Transfer to Equipment Fund Funds for work boat for Harbor Operations Total Recommended Fund Transfers Budget Increase (Decrease} $ 150,000 ....................................................................................................................... $ 150,000 FY 18-19 Checklist (cont.) CHANGES TO THE PROPOSED 13IInGET AS PRINTED - PERSONNEL RELATED Budget DepartmenVAccount NumberiDescription Increase (Decrease) Approved City Manager Title change. and salary range adjustmentfor Deputy City Manager position ............................................................ $ 010 Add...5 FTE Administrative Analyst............................................................................................................................................................................................................................... ..............................g ..................................................... ............... 36,34J Community Development Add Life Safety Specialist III at .75 FTE ........................................................................................................................................................................................................................................................................................�............................76,707 ............... Finance Department Change classification of a Fiscal Clerk position to a Senior Fiscal Clerk position and a Buyer position to a Senior Buyer position for potential restructuring of warehouse operations. filo additional appropriation needed; sufficient funding in proposed budget. .................................................................................................................................................................................................................................................................................................................................................................................. _ Harbor Operations Change classification of HarborSupervisor to Harbor Master .................................................................................................................................................................................................................................................................................................................................................................................. � 10,055 d,.75 FTE Harbor Assistant Position ............................................................................................................................................................................................................................................................................................................................................................................... 53 303 Add .64 FTE Lead Harbor Service Worker .....................................................................................................................................................................................................................................................................................................................................................................I........... $ 66,024 Remove .5 FTE Technical Aide ............................................................................................................................................................................................................................................................................................................................................................................... S (17,368) Police Department Add1 full-time and 1 FTE Community Services Officer positions to address jail needs related to female detainees and increase miscellaneousinon-sworn overtime by $97,000 ............................................................................................................................................................................................................................................................................................................................. .........................22.5., Q.0 Q.... Remove 2 Motorcycle Police Officers from Proposed Budget $(280,187) ............................................................................................................................................................................................................................................................................................................................... Add 1 Police Officer designated for school outreach (509 of cost will be paid by NIYIUSD.......................................................................... 140.,0.93. .................................................................................................................... ............................. TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL RELATED $ 328,076 FY 18-19 Checklist (cont.) I CHANGES TO THE PROPOSED BUDGET AS PRINTED - MAINTENANCE S OPERATIONS I Budget DepartmentfAccount NumberTDescription Increase (Decrease) 800 MHz Public WorksiMunicipal Operations Division TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - M$O $ 515,400 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL AND MSO $ 843,476 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET BYFUND General Fund 373,222 Tidelands Operating Fund $ 21,014 Equipment Fund $ 449,240 Total Changes to the Proposed Operating Budget $ 843,476 FY 18-19 Checklist (cont.) CHANGES T4 THE PROPOSED BUDGET AS PRINTED - CIP EXPENDITURES DepartmentlAccount NumbertDescription Increase (Decrease) Approved Additions to Proposed Capital Improvement Program Budget 10001 - 980000 -19M13 Funds for Tidelands -related Sea Level Rise Study as required by State Lands .......................Commission $ 67,000 ................................... .............................................................................................................................................................................................................................................................................. 121 a1 _980000- 17R21 Irvine Ave Pavement Rehab 328,200 ............................................................................................................................................................................................................................................................................................................................ ............................... 1230053-980000-17T13 Balboa Peninsula SummerTrolley $ 10,450 ............... ................................................................................................................................................................................................................................................................................................................................................................. 53501-980000-19R11 Balboa Boulevard Median Improvements $ 250,000 ............................:.................................................................................................................................................................................................................................................................................................................. 55101-980000-19F14 Marina Park Office Modifications $ 75,000 ................................................................................................................................................................................................................................................................................................................................................................................ 70201932-980000-17821 Irvine,Ave Pavement Rehab ..... .. ............................................... ........................... ............................................. ................................................................................................................................................................................... .. 170,000 TOTAL CHANGES TO THE PR©POSED CIP BUDGET $ 900,650 TOTAL CHANGES TO THE PROPOSED CIPBUDGETBYFUhfD Tidelands $ 67,000 Gas Tax $ 328,200 Measure M $ 10,450 Balboa Village $ 250,000 Marina Park $ 75,000 Water Capital DistributioniPipeline (NMPy $ 170,000 Total CIP Changes $ 900,650 FY 18-19 Checklist (cont.) CAPITAL IMPROVEMENT PROGRAM REBUDGETS 71 Budget DepartmentlAccount Number/Description Increase (Decrease) Approved Fiscal Year 2017-18 Rebudgets 01201926-980000- 1 8DO2 ............ Storm Drain Repairs ............... ... ........................................................................................................................I........... ................. ........................ ........................................... 151,909 ... 1 Eandicapeffn ancement ...................................................... I ............................................................ I ................................................................................................................................................... $ 49,863 I ........................ Iii�� ey construction ............ ................ * ............ .............. , ............ $ 222,635 01201927-980000-15141&Alley Reconstruction (to 151120) $ (200,000) a12D1927-ssaaaa-151419 ................. ............... ................................................................................... I ............. ...................................................................................................................................................... Old Newport/ PCH Modifications ............. ** *"*"** *** ............. ** .............. , .............. * .................................. , ............................... $ ............ * ..................... ...................... 11,244 D1201927 - 98GOOD - 15R20 Park Bridge Replacement (from 15R18) $ 200,000 ............................................................................. 01201927-986060- 15R20Averidge 9 .............................................................. I ...................... ..................................................................................................... Replacement I ....................................................... $ 43,655 ........ ......... 6666 1 �i64 E ............... ........... w . .......... 0 6�w ............................................................................................................................................................................................. ower uns ew ar i rcrossings . ............................................................................................................................................................................... $ I .................................................. ......................................... 157,803 ........ i ........ e light Replacement (to 17VO2) ........................................................................................................................................................ $ ............................101,228 (101,228) ............... .................. : �e- p I.a. c a m e. n. t (--1 6 V 1 1 .............................................................................................................................................................................................................................................................................. $ 01261 00 1 Vol ..... Streetlight Replacement (17V01) . . $ ............ ............................&.............. ( 40 ,00 0 ) . 612x1927 ........................................................"*'"' §ireap cem , ..................................-.....................,......................*"* ' i.000 ,*''"-***,** Streetlight i""***'"*"*'** ............ ............................................I.......... ........................................... $ ........................................................................................................... 618,886 01201927-980060-181400 ............................................................................ ury§e :**** .................................. ...........................,..............,............. $ ............."................. 129,600 .................* ** , 61201927-986OD1- 18T61 WW1c �Igna Rehabilitation . . .. . . (3,373) ..........................i .. .. . ... e r......--- ....................................................................................................... Transpo Transportation ManagementJModnizaiion ... ............ .................................................................................................................................... ....................................................................... .............................. $ ... 77,435 ...................................ifii 1112111927 - 980460 - .......................... i......... gi6oa �eninsula Crossings ........... ............. * ............................ * * -* ....................... ........................ 67,130 *** a12a1sz7-9saaaa-191 x1 ............................................................................. M** i Y � i 4 Landscape p e-'En-'�a- n c' m", e'W' 6 i �' ........... ........................................................................................................................................................................................................................................................ $ 200,000' 012111928 - 98DODD - 16M 15 : r e ousing k $ (13,833) ..... . . ......... 6666 i i ..... ............... 1�6 a ..................................................................................................................................................................................................................................................... g Canyon n .......................,........................,............."'....................... --." "' '"' 20,000 -, ' i Veterans ark Mod �ciior ............... .......... ................................................................................ I ........... ................ I .................................................................................................................................... $ 200000 1 ............................................................................. �.ff ewpo lementary Playfleld ... ................................................ ..................................................................................................................................................................................................................................... $ 92,464 101301 - 98DODD - 16X11 : ii es Storm Dr Diversion $ (8,006) ................. -980060- 17H63 ....... .............................................................................................................................................................................................................................. ...... ........................................................................................... I ................................................. I ........................................................................................................................................... Ocean16061 Piers Maintenance ..................................................................................................................................... $ 235,387 10001 - 980DOO - 18XD2 uality Improvements TMDL Water Quality (96,206) ........... ............. 121 ................................................................................................................................................................................ i. . ........... .................................................................................................................... I..................................... 6aKewpor)PCHModifications ....................................................................................................................................................................................... ........................I........................................................................... $ . 20,218 12101 - 980000 - 18822 Marguerite Hospital Pavement Rehab $ (4,000) I .............................................................................................. 122D1 -980000-181423 I .............................................................................................................................................................................................................................................................................. Marguerite Hospital Pavement Rehab $ (240,969) FY 18-19 Checklist (cont.) CAPITAL IMPROVEMENT PROGRAM REBUDGETS Budget DepartmentlAccount NumberlDescription Increase IDecrease) Approved Fiscal Year 2017-18 Rebudgets, continued 1230052-980000-1 5X1 1 ................. Bayview Hgts Drainage J Runoff Treatment ............. ... ..................................................................................................................................................................I................................................................... $ (30,078) 13501 -980000-1 5820 ............. ...................................................................................................................................................................................................................................................................................................... e Coast Hwy Medians k M ;i ......................................... ....................................... I ......................................................................................................................................................................................................... $ ........................................................ .SarWXWd�Idgei�iacement 395,140 14101-980000-16P12 P ark Wal I s an d Stai rcas e s ........I.........................................................I..................................................................................................................................................................................................................... $ 177,406 ... 6i66.................6�6.....................h... IiI1_ 98000o -1 8P01 .......................................................... I ................................... Playground Rehabilitation I ................................................................................................................................................................................................................................................................................... S 37,170 53201 - 990-004 -1 51`12 Fi re Station 51 Library Reconstruction CdM 6 177,969 53201 - 98000-0 -15F13 Fire Station 2 Lido $ (42.81 53501 -980000-17811 ............................... Balboa Village Streetscape .......... ......................................................................................................................................................................................................................................... $ (19,075) 53601 - 980x00 - to ................................. I ............. e Coast Hwy Medians k M ;i ......................................... ....................................... I ......................................................................................................................................................................................................... $ 348,000 561 01-9800 00-15P18 .................... ........................... § unset Ridge P wk ........ ................................ ............................................................................................................................................................................................................................................ $ 86,689 i 1 - 01000-1 F11 ................. : �ire §.iation Remodels .............................. 6� 67,899 ............... Assessment 6 :. �i lif�;a ...................................................................... I I ....................................................... ... ..........................................-............ . I ..................................1.50.,.0..00 .... 70101. - . 1 .................................................. ........ .Water Master Plan Update ............................................................................... ..... . ... - .................................................................................. ...............................................................................,............... 32691 � 70201931 - 980000 -iiw4 .................................. ...................................................................I........................................I...................................................................................................................................................................................................................,.............. :. Water.-.- Lido Village vain Replacement $ 153982 70201932 -980O0 -0-16W13 ....................................................................................................................................... Big Canyon Reservoir Flow Metering and Treatment I ...................................................................... I .......................................................................................... $ 181,611 SUBTOTAL CAPITAL PROJECTS REBUDGETS $ 3,248,430 FY 18-19 Checklist (cont.) CAPITAL IMPROVEMENT PROGRAM REBUDGETS Budget DepartmenttAccount NumberaDescription Increase (Decrease) Approved CAPITAL IMPROVEMENT PROGRAM REBUDGET BY FUND General Fund CIP $. 1,625,417 Assessment Districts $ 150,000 Balboa Village Parking Management District $ (19,075) Building Excise Tax Fund $ 214,576 Contributions Fund $ 395,140 Facilities Maintenance Fund $ 67,899 Fire Stations Fund $ 135,154 Measure M Fund $ (240,969) Measure M Competitive Fund $ (30,078;, Neighborhood Enhancement $ 348,000 State Gas Tax Fund $ 16,218 Sunset Ridge Park $ 86,689 Tidelands Maintenance Fund $ 131,175 Water Enterprise $ 32,691 Water Capital Fund $ 335,594 Total CIP Rebudgets by Fund $ 3,248,430 TOTAL CHANGES TO THE PROPOSED CIP BUDGET $ 41149,080 FY 18-19 Full -Time Staffing with Checklist FY 18 Full-tirne Position Count Adopted Budget 725 FY 19 Proposed Budget Position Changes Add Records Specialist (City Clerk) Approved by Coundl in FaI12017 1 Eliminate Code Enforcement Trainee (CDD) ( 1) Add Fire Marshal (CDD & Fire) 1 Eliminate Inventory Specialist (Finance) (1) Add Senior Fiscal Clerk (Finance) '1 Add Park Maintenance Crew Chief (MOD) 2 Eliminate 2 Grounds Worker 11 (MOD) (2)' Eliminate Park Maintenance Supervisor (MOD) (1) Eliminate Facilities Maintenance Technician (MOD) (1) Add PC Engineer (CDD) 1 Add 2 Motor Officers (PD) 2 Eliminate Recreation Supervisor (Rec) t11 FY19 Proposed Budget Position Total (Up 1 from FY 18 Adopted) 726 FY19 Checklist - Position Changes Delete 2 Motor Officers (PD) (2). Add 1 Community Services Officer (PD) 1 Add 1 School -Focused Police Officer (PD) 1 Delete Harbor Resources Supervisor, Add Harbor Director/Master 0 Assign Code Enforcement Supervisor to Harbor (CDD -> Harbor for 1 Ye 0 FY 19 Proposed with Checklist Changes 726 FY 18-19 FTE Staffing with Checklist FY 18 FTE Position Count Adopted Budget 140.79 F# 19 Proposed Budget Position Changes Eliminate X0.75 FTE Records Specialist (City Clerk) (0.75) Eliminate ,0.96 FTE Department Assistant (City Clerk) x,0.96) Add 2.25 FTE Building Inspector II (CDD) 2.25 ,odd ,0.75 FTE Cade Enforcement Trainee (CDD) 0.75 Add 1.5,0 FTE Student Aide (CDD) 1.50 Add ,0.5,0 FTE Intern (CDD) 0.50 Eliminate ,0.76 FTE Hearing Officer (Finance) (,0.76) Add 1.25 FTE Fiscal Specialist (Finance) 1.25 Add ,0.75 FTE Sr Fiscal Clerk (Finance) 0.75 Add ,0.44 Cold Case Investigator (Police Department) 0.44 Add 1.0 FTE Associate Civil Engineer (Public Works) 1.00 Add 1.10 FTE for Recreation Restructuring 1.10 FY19 Proposed FTE Budget Position Total (Up 7.07 FTE from FY 18 Adopted) 147.8f FY19 Checklist- Position Changes Add ,0.50 FTE Administrative Analyst (City f+r'lanager's. Office) 0.50 Add ,0.75 Life Safety Specialist (CDD) 0.75 Add 1.39, FTE for Harbor Operations (Harbor) 1.39 Add 1.0 FTE Community Services Officer (Police) 1.100 Eliminate,0.5,0Technical Aide (Public Works) (0.50) FY 19 Proposed with Checklist Changes 151.00 Important Dates 2/15/18 Finance Committee reviewed FY 18 Police Budget 3/15/18 Finance Committee reviewed FY 18 Fire Budget 4/3/18 City Council received FY 19 Proposed Budget 4/10/18 Finance Committee received FY 19 Proposed Budget 4/12/18 Finance Committee reviewed FY 19 Proposed Budget 5/10/18 Finance Committee reviewed FY 19 Proposed Budget 5/22/18 City Council and Finance Committee (joint meeting) reviewed FY 19 Proposed Budget 5/24/18 Finance Committee reviewed FY 19 Proposed Budget and recommended FY 19 Proposed Budget (with no position on CI P or Checklist and Committee Member Gorczyca abstaining) Recommended Actions Conduct a public hearing on the City Manager's Proposed Budget for Fiscal Year 2018- 2019. After taking public input, discuss Council member recommendations for additions, deletions, or modifications to the proposed budget via the Budget Checklist; • Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; • Review and consider the Finance Committee's budget recommendations; Review and consider the City Manager's recommended list of City position classifications and their salary ranges; Conduct a straw vote on the budget checklist of budget revisions, including those items added, changed or removed during the public hearing. Based on the straw vote, Budget Checklist items approved will be included in the City's Fiscal Year 2018-2019 Approved Budget; Adopt Resolution 2018-_ Manager's Proposed Fiscal Year 2018- (5) above. adopting the City 2019 Budget, as amended by Items (1) and