HomeMy WebLinkAbout09 - Citywide ADA Curb Access Ramp Improvements - Notice of CompletionCITY OF
ms NEWPORT BEACH
C941C1F0FL City Council Staff Report
June 26, 2018
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Ben Davis, Associate Civil Engineer, bdavis(a)-newportbeachca.gov
PHONE: 949-644-3317
TITLE: Citywide ADA Curb Access Ramp Improvements — Notice of
Completion for Contract No. 7154-1 (18R11)
ABSTRACT:
On November 14, 2017, City Council awarded Contract No. 7154-1, for the Citywide ADA
Curb Access Ramp Improvements project, to Victor Concrete, Inc. The work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project. On November 14, 2017, the City Council found this project exempt
from the California Environmental Quality Act (CEQA) pursuant to Class 2 Section
15302(c);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
The construction contract was expensed from the following account:
Account Description Account Number Amount
Community Dev Block Grant 12001-980000-18R1 1 $ 1,182,600.00
Total: $ 1,182, 600.00
M
DISCUSSION:
Citywide ADA Curb Access Ramp Improvements —
Notice of Completion for Contract No. 7154-1 (18R11)
June 26, 2018
Page 2
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
g y
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
UnforeseenChange
Change
Change
$1,279,090.00
$1,182,600.00
10% or less
-11.6%
+4.1%
+0.0%
Allowed Contract Time +
90
Actual Time
+4
Approved Extensions (days) =
Under (-) or Over (+)
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original bid amount:
$1,279,090.00
Actual Cost of Bid Items Constructed:
$1,130,400.00
Total Change Orders:
$52,200.00
Final Contract Cost:
$1,182,600.00
The final contract cost was $96,490.00 (7.5 percent) lower than the original bid amount.
This cost decrease was primarily due to a reduction in total access ramps for a few
locations that had an access ramp installed before construction started and the
Contractor's ability to construct the curb access ramps without the need for additional
sidewalk and curb and gutter.
This project included two change orders for a total amount of $52,200.00, which was
approximately 4.1 percent of the original bid amount. The change orders were issued to
include reconstruction of deteriorated cross gutters that were in the path of travel from the
new access ramp crossing the street that had large cracks that presented a tripping
hazard.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
1/3/18
Actual Start of Construction Per Notice to Proceed
1/3/18
Extended Contract Completion Date Inclusive of Extra Work
5/11/18
Actual Substantial Construction Completion Date
5/17/18
This project successfully installed 196 new curb access ramps, 96 spandrels, 12 cross
gutters and relocated 31 electric boxes in the Harbor View, Newport Hills, Eastbluff,
Spyglass and Corona del Mar communities in order to remove physical barriers and
improve pedestrian access. The project was funded with Community Development Block
Grant funds.
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Citywide ADA Curb Access Ramp Improvements —
Notice of Completion for Contract No. 7154-1 (18R11)
June 26, 2018
Page 3
ENVIRONMENTAL REVIEW:
On November 14, 2017, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 2 Section 15302(c) (reconstruction
of existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A