HomeMy WebLinkAboutSS4 - Life Safety Services and Other Fee Study UpdatesQ SEW Pp�T
CITY OF
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c�<,FORN'P City Council Staff Report
July 10, 2018
Agenda Item No. SS4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Dan Matusiewicz, Finance Director - 949-644-3123,
dmatusiewicz@newportbeachca.gov
PREPARED BY: Theresa Schweitzer, Senior Accountant,
tschweitzer(a).newportbeachca.gov
PHONE: 949-644-3140
TITLE: Life Safety Services and Other Fee Study Updates
ABSTRACT -
The City's fee study consultant, MGT of America (MGT), recently completed a
comprehensive review and update of the Fire and Community Development Department
(CDD) Life Safety Services (LSS) fees. On June 14, 2018, the Finance Committee
reviewed the recommended fee updates and unanimously recommended the fee
updates, without change, to the City Council for adoption. The majority of the changes
are in CDD. Staff is bringing these fees to study session for discussion and any additional
feedback by the City Council and public.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Discuss and provide feedback to staff.
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item. Should the City Council move forward with
and ultimately approve the recommended fee updates, staff projects the City will recover
an additional $180,000 on an annual basis.
DISCUSSION:
At this Study Session presentation, staff will focus on LSS fee study updates; however,
at Council's discretion, staff is prepared to discuss the other fee study updates.
SS4-1
Life Safety Services and Other Fee Study Updates
July 10, 2018
Page 2
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Finance Committee June 14, 2018 Agenda Packet
SS4-2
Attachment A
Finance Committee June 14, 2018 Agenda Packet
SS4-3
CITY OF NEWPORT BEACH
FINANCE COMMITTEE
STAFF REPORT
Agenda Item No. 5C
June 14, 2018
TO: HONORABLE CHAIR AND MEMBERS OF THE COMMITTEE
FROM: Finance Department
Steve Montano, Deputy Finance Director
(949) 644-3240, smontano(a-)newportbeachca.gov
SUBJECT: FEE STUDY UPDATE
SUMMARY:
The latest fee study was conducted by the City's consultant, MGT of America (MGT). Staff recommends
changes to the fee schedule for the following departments based on the latest fee study in accordance with
the established cost recovery rates:
• Fire Department
o Marine Operations
o Junior Lifeguards
o Emergency Medical Services (EMS)
• Community Development Department (CDD)
o Life Safety Services (LSS) (currently managed by CDD in conjunction with Fire)
o Flat fee for the Coastal Development Permit (CDP)
• Finance Department - Revenue Division
o New fee to recover staff time spent creating payment plans
• All Other Departments
o Update non -studied fees by the annual increase to the Consumer Price Index (CPI) since
the last study
Newport Beach Municipal Code (NBMC) Section 3.36, Council Policy F-4 (Revenue Measures) and Item
12 of the Fiscal Sustainability Plan (FSP) provide staff and the City Council with policy guidance related to
setting cost recovery targets and updating user fees. NBMC Section 3.36.030 has set the cost recovery for
user fees at one hundred percent (100%) with the exception of a small number of fees listed in Exhibit "A"
of the NBMC and those limited by statute. Any newly proposed fee or fee increase that is not approved will
be absorbed through General Fund subsidy.
RECOMMENDED ACTION:
Staff welcomes comments and recommendations related to the proposed fee schedule updates. Based
upon Finance Committee input, Finance staff will bring the proposed recommendations to the City Council
for formal action.
SS4-4
Fee Schedule Update
June 14, 2018
Page 2
DISCUSSION:
Newport Beach Municipal Code (NBMC) Section 3.36, Council Policy F-4 (Revenue Measures) and Item
12 of the Fiscal Sustainability Plan (FSP) provide staff and the City Council with policy guidance related to
setting cost recovery targets and updating user fees. User fees, or cost -of -service fees, are charged to a
private citizen or group for services performed or provided by a government agency on their behalf. If the
service benefits primarily an individual or group of people, then the burden of that cost should be borne by
the person receiving the benefit.
NBMC Section 3.36.030 sets the cost recovery for user fees at one hundred percent (100%) with the
exception of the subsidized fees listed in Exhibit "A" of that same section, as well as those limited by
California or Federal statutes. A recommendation for less than a hundred percent (100°/x) cost recovery
rate occurs, for example, when a service is beneficial to the community at large along with specific
individuals or groups, and/or when there is an economic incentive, or disincentive, to do so. In these cases
the General Fund is essentially subsidizing the service. Any newly proposed fee or fee increase that is not
approved will be absorbed through General Fund subsidy.
The Schedule of Rents, Fines, and Fees (SRFF) is a customer service document maintained by the Finance
Department Revenue Division which contains fees and charges such as, but not limited to, cost -of -services
fees, fines and penalties, rents, and other charges imposed by the City or mandated by the State of
California. SRFF is available online under the Revenue webpage and is saved with both detailed and
summarized versions for public viewing.
In order to establish fees on the basis of full cost recovery, it is necessary to determine the cost of services.
MGT conducts a comprehensive review and update of the City-wide cost allocation plan and direct user fee
calculations for each department on a rotating basis every three to five years. MGT uses well-established
cost accounting methodologies to calculate our municipal fees on a full cost recovery basis and contracts
with significant number of municipalities in California. This year, MGT studied the following departments:
• Fire
Marine Operations
Junior Lifeguards
Emergency Medical Services (EMS)
• CDD
o LSS (currently managed by CDD in conjunction with Fire)
o Flat fee for the Coastal Development Permit (CDP)
Revenue
o New fee to provide payment plans
Not all fee changes are detailed within the staff report; however, the studied fees can be found in Attachment
A.
MGT meets with each of the studied departments and discusses the services provided, the annual volume
for those services, and the staff and time estimates for working on said services. MGT calculates the
department staff's fully burdened hourly rate, which includes both internal administrative as well as citywide
overhead costs. The fully burdened hourly rates are applied to the time estimates provided by staff and the
fee is calculated. MGT reviews and cross checks the results to ensure the data is valid and asks each
department to review the calculations for accuracy and reasonableness. Based on this review, department
staff make a recommendation of either the fee to be fully recovered or to change/introduce a subsidy
pursuant to NBMC Section 3.36.030. An example of this process is provided in Attachment B. All NBMC
3.36.030 Exhibit "A" changes can be found in Attachment C.
SS4-5
Fee Schedule Update
June 14, 2018
Page 3
Below is a summary of how fees are changing:
Department
Increasing
Decreasing
No Change
New Fees
Deleted
Totals
Fire
14
4
5
4
0
27
CDD
60
8
1
26
37
132
Revenue
0
0
0
3
1
4
TOTAL
74
12
6
33
38
163
PCT of TOTAL
45%
7%
4%
20%
24%
100%
Along with the studied fee updates, staff also recommends updating the non -studied department fees by
CPI. The last CPI increase approved by Council calculated the change in CPI up through April 2016. In
order to update these fees, it is necessary to calculate the change in CPI from April 2016 to April 2018
which results in a total CPI increase of 6.63%. Moving forward, staff is recommending automatic CPI
increases which would go into effect July 1 st of every year using the April to April CPI calculation beginning
July 1, 2019.
In June 2016, the Finance Subcommittee recommended that development fees and rental charges for use
of City property are updated every three (3) years; and amounts charged by enterprise funds, are updated
at least every five (5) years. Staff recommends annual increases for development fees and rental charges
in order to minimize the percent increase and fiscal impact to the customer and to maximize the recapture
of funds to the City.
Fire
The Fire Department provides 24-hour protection and response to the City's residents and visitors. Guided
by their standard operating principles "Safety, Service, and Professionalism", they are engaged in the
community, recognized for their exemplary services, and always available to help. The Fire Department is
comprised of the following divisions; Marine Operations, Junior Guards, Emergency Medical Services/Fire
Operations, and Life Safety Services, some of which are partially funded by cost -of -service fees. The
majority of Fire cost -of -service fees were last studied in 2013 with the exception of the EMS fees, which
were fully studied and restructured in 2015 and further refined in 2016 to separate out ambulance mileage
costs.
Marine Operations
Marine Operations role is to protect the many beach visitors that enjoy our 6.2 miles of ocean and 2.5 miles
of bay beaches. They ensure safety and provide customer service. In most cases, the City does not charge
the public for these services. The study updates Lifeguard staff hourly rates as well as the 2 person Rescue
Boat. These fees are only charged when lifeguards are requested to provide safety or service for activities
that do not qualify for the special event hourly rates, for instance when lifeguard personnel are needed due
to a film permit filming on the beach.
Junior Guards
The Newport Beach Junior Lifeguard Program was established in 1984 and has grown rapidly throughout
the years. It is a very popular program with residents and non-residents alike that is focused on educating
children about ocean safety. The fee is currently subsidized in order to minimize cost increases and to
encourage participation in the program. Staff recommends increasing the recovery rate from 82.1% to
85%, which would increase the fee from $727 to $768, a $41 or 5.64% increase. This increase keeps the
fee in line with annual CPI increases, but retains the original intent to minimize substantial increases to the
participant.
SS4-6
Fee Schedule Update
June 14, 2018
Page 4
EMS
The EMS division delivers high quality emergency medical care to our community. They provide timely
response, evaluation, treatment, and transportation to a local hospital when necessary. Although EMS fees
were studied a few years ago, they are being studied again with the rest of the Fire Department so that all
Fire related fees will be on the same schedule moving forward.
Primary fees within EMS are the fees charged for the Fire Engine and Paramedic Unit responding to 911
calls and evaluating and treating a patient. The fees primarilyfall into two categories: Advanced Life Support
(ALS) or Basic Life Support (BLS). Overall, the ALS with Transport fee is going down $72 and the BLS with
Transport is increasing by $113.
In 2015, Council approved the addition of ALS and BLS Non -transport fees. The belief was that even
patients not transported to a local hospital still received care from Fire Department personnel and should
be assessed a fee for these services. The fee is heavily subsidized and patients currently pay $400 for an
ALS Non -transport and $300 for a BLS Non -transport. Staff recommends that the BLS Non -Transport fee
be increased from $300 to $400, the same as the ALS fee. Reporting shows that the amount of time staff
spend on a BLS call is negligibly less than an ALS call and the amount of treatment being provided to a
BLS patient warrants a higher recapture of our costs.
Furthermore, changes in our local deployment model necessitates the addition of a new fee referred to as
the First Responder Fee. This fee will allow for the proper billing for medical services provided by our
Paramedic Assessment Units (PAU's), which are Fire Engines staffed with a Paramedic capable of
providing ALS treatment, when a Paramedic Unit is not present. Since we currently have five three-person
engines staffed with a Paramedic, there can be several treat and no transport cases where the three-person
engine shows up and treats a patient and a Paramedic Unit is not necessary. In order to bill these services,
participate in future reimbursement opportunities for non -transported patients, and fully recover costs; staff
recommends the addition of this fee type.
Newport Beach residents and businesses do have the option to participate in the Paramedic Subscription
Program to protect themselves and their family, or employees and patrons against potential costs related
to an unexpected medical emergency. There are no recommended changes to the Paramedic Subscription
Program at this time.
CDD
Flat FPPG
In the fall of 2016, CDD converted valuation -based residential construction permits and selected deposit -
based planning permits to flat fees. Also in the beginning of 2017, as a post -Local Coastal Program (LCP)
Certification requirement, Planning added the Coastal Development Permit to the SRFF. Initially, a deposit
SS4-7
Net
Change
Service Name
Current
Proposed
from
Fee
Fee
Current
Fee
ALS with
Transport
$1,617
$1,545
($72)
BLS with
Transport
$1,403
$1,516
$113
In 2015, Council approved the addition of ALS and BLS Non -transport fees. The belief was that even
patients not transported to a local hospital still received care from Fire Department personnel and should
be assessed a fee for these services. The fee is heavily subsidized and patients currently pay $400 for an
ALS Non -transport and $300 for a BLS Non -transport. Staff recommends that the BLS Non -Transport fee
be increased from $300 to $400, the same as the ALS fee. Reporting shows that the amount of time staff
spend on a BLS call is negligibly less than an ALS call and the amount of treatment being provided to a
BLS patient warrants a higher recapture of our costs.
Furthermore, changes in our local deployment model necessitates the addition of a new fee referred to as
the First Responder Fee. This fee will allow for the proper billing for medical services provided by our
Paramedic Assessment Units (PAU's), which are Fire Engines staffed with a Paramedic capable of
providing ALS treatment, when a Paramedic Unit is not present. Since we currently have five three-person
engines staffed with a Paramedic, there can be several treat and no transport cases where the three-person
engine shows up and treats a patient and a Paramedic Unit is not necessary. In order to bill these services,
participate in future reimbursement opportunities for non -transported patients, and fully recover costs; staff
recommends the addition of this fee type.
Newport Beach residents and businesses do have the option to participate in the Paramedic Subscription
Program to protect themselves and their family, or employees and patrons against potential costs related
to an unexpected medical emergency. There are no recommended changes to the Paramedic Subscription
Program at this time.
CDD
Flat FPPG
In the fall of 2016, CDD converted valuation -based residential construction permits and selected deposit -
based planning permits to flat fees. Also in the beginning of 2017, as a post -Local Coastal Program (LCP)
Certification requirement, Planning added the Coastal Development Permit to the SRFF. Initially, a deposit
SS4-7
Fee Schedule Update
June 14, 2018
Page 5
of $2,500 was estimated to cover processing time. This was based on the Minor Site Development Review
fee of $2,467. After analyzing a year's worth of staff time, it was discovered that the CDPs were taking less
time to process than initially estimated. Staff proposes a flat fee of $2,129 to cover average staff and
noticing costs. As for the other building and planning flat fees, it is determined that more data is needed
and will defer until the next comprehensive fee study for CDD.
LSS
Towards the end of FY16 LSS transitioned from being solely within the Fire Department to being managed
by CDD and working in conjunction with Fire. Currently the staff remain under the Fire Department budget
with the Chief acting as the Fire Marshall; however, the staff report to the CDD Deputy Director and CDD
manages the program. When reviewing the LSS fees CDD attempted to simplify the fees by deleting fees
that weren't being used, combining like fees, and creating a new fee structure, where appropriate, that
utilizes a base fee with incremental fees rather than fees that encompass a range.
The FY19 budget requests the addition of a Fire Marshall. If the position is approved by Council, the new
Fire Marshall will take a look at the fee changes and bring the fees back to Council if any additional changes
are warranted. In the interim, staff recommends that operational permits, including state -mandated
inspections, only increase 10% over the current fee while all other fees remain at full recovery. This will
require a subsidy to be coded into NBMC Section 3.36 Exhibit "A".
Clean Up
Currently NBMC Section 3.36.030 Exhibit "A" includes a recovery rate of $33 for the Permit Issuance
(Counter Only) Electrical and Plumbing fees. The intention was for the Electrical, Mechanical, and Plumbing
Permit Issuance (Counter Only) fees to be the same. When the CPI increase is applied to these three fees
the Mechanical fee will go up, while the Electrical and Plumbing fees will stay the same. Staff would like to
update Exhibit "A" so all three fees match the Mechanical fee ($35) after CPI is applied.
Finance
Revenue
AB503 was adopted in January of 2018 and goes into effect July 1, 2018. It requires agencies to provide
payment plan options for indigent persons and also allows agencies to collect a $5 fee for payment plan
processing for indigent persons and $25 for non -indigent persons. The Revenue division has been offering
payments plans for citation debt as well as other types of debt. Payment plans require significant staff time
to set up and to monitor, at the cost of approximately $80. In addition, for parking citations, our citation
processing contractor, Turbo Data Systems (TDS) will monitor payment plans. They have proposed
charging the City $10 per plan. Staff recommends establishing the payment plan fee to defray the costs of
TDS and staff time. For consistency, staff further recommends establishing a payment plan fee of $25 for
all other debt types, which is subsidized at the same amount as the parking citation payment plans.
CVC Section 26101(b), Modified Lighting, requires that no person shall use on a vehicle or drive a vehicle
on a highway that has a device which modifies the design or performance of lighting, safety glazing material,
or other device. The violation is not currently included in the City's fine schedule. Staff recommends adding
it to the Newport Beach Parking Citation Violation Penalty Schedule, previously approved by Council
(Resolution No. 2016-94). Staff proposes a $61 fine amount to be consistent with other CVC violations in
the fine schedule (effective July 1, 2018 parking fines will increase by CPI resulting in the current $58 fee
increasing to $61).
Staff recommends removing from the Newport Beach Parking Citation Violation Penalty Schedule Code
11.04.020(B) MC Prohib Park/Stop-Park Lawns. This particular MC does not refer to a violation and the
violation noted is covered under 11.04.070(F) MC Parked In Park.
SS4-8
Fee Schedule Update
June 14, 2018
Page 6
CONCLUSION:
If the fees are approved by Council as recommended, staff projects the City will recover an additional
$180,000 on an annual basis. This does not account for the CDD fees where the structure changed or for
fees where volume statistics were unavailable.
Based upon Finance Committee comments and input, Finance staff will bring the proposed
recommendations to the City Council for formal action. Any newly proposed fee or fee increase that is not
approved will be absorbed through General Fund subsidy.
Prepared and Submitted by:
/s/ Theresa Schweitzer
Theresa Schweitzer
Senior Accountant
Attachments:
A. FY18 Studied Department Changes
B. Application of Indirect Costs to the Calculation of Fees for Services
C. Municipal Code 3.36.030 Changes
SS4-9
ATTACHMENT A
FY18 STUDIED DEPARTMENT CHANGES
SS4-10
1
2
3
4
5
6
7
8
9
30
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Attachment A: FY18 Studied Department Changes
A
B C D E F G H I J K L M N
2016 1 2018 adjustments
M1 irrcn4 Fcc I Drnn-d F.. Pm DV IRnvnnnn
C
P
SERVICE NAME
Type
Volume
Rounded down to
nearest dollar
Fee at Policy Level
Current to
Proposed
% Increase
/Decrease
Total Annual
Increase/
Decrease
Increase Decrease Na Change
Notes
Implementation
Date
COMMUNITY DEVELOPMENT- BUILDING
$1,146,039.00
$59,819.00
60 8 1
25
Life Safety Services (LSS) - Fire Access Gate
Closure Report Review
COS -Fee
100% Loaded Hourly
$228/hour
X
9/22/2018
Commercial Battery: Inspection
COS -Fee
10
$
220.00
see notes
$2,200.00
$2,200.00
X
New Fixed Fee 2018
9/22/2018
Commercial Battery: Plan Review
COS -Fee
10
$
239.00
see notes
$2,390.00
$2,390.00
X
New Fixed Fee 2018
9/22/2018
Fire Lane Plan Review (Fire Master Plan)
COS -Fee
100% Loaded Hourly
$228/hour
X
9/22/2018
Fire, Life Safety Or Special Hazard Consultation
COS -Fee
100% Loaded Hourly
$228/hour
X
9/22/2018
In Service Building Public Radio Coverage System Service in Private
Structures
Pass Thru COS
see notes
see note$415
No Longer Pass Thru -
see notes g
U date to Cost of Service Fee
p 1
100% pass through of OC Sheriff -Coroner Communications
Division Charge
9/22/2018
Inspection
COS -Fee
2
$ 145.00
$
151.00
$ 6.00
4.14%
$302.00
$12.00
X
9/22/2018
Inspection Tank Installation Or Removal - per tank
COS -Fee
$ 335.00
$
407.00
$ 72.00
21.49%
X
9/22/2018
Plan Review
COS -Fee
2
$ 182.00
$
187.00
$ 5.00
2.75%
$374.00
$10.00
X
9/22/2018
Plan Review Tank Installation Or Removal - per tank
COS -Fee
$ 442.00
$
342.00
$ (100.00)
-22.62%
X
9/22/2018
Pre -submittal Review
COS -Fee
100% Loaded Hourly
$228/hour
X
9/22/2018
Reinspection or Special Inspection
COS -Fee
$
220.00
see notes
X
New Fixed Fee 2018
9/22/2018
Technical Assistance of Complex Fire Protection Systems - Plan Review
and/or Inspection Services
COS -Fee
100% Loaded Hourly
$228/hour
X
9/22/2018
L55 - Fuel Modification New and/or Change to Existing Plan
Inspection
COS -Fee
$ 118.00
$
127.00
$ 9.00
7.63%
X
9/22/2018
Plan Review/Update
COS -Fee
$ 131.00
$
136.00
$ 5.00
3.82%
X
9/22/2018
695 -Fee
$ 332-00
-$--441-00
$ 8,00
X
Transferred to the County
qP4/2038
3-66herrkals
695 -Fee
$ 434.90
$
46500
-�-44-00
X
Transferred to the County
7p4pM
695 -Fee
$ 46890
$
47-9-N
X31.90
X
Transferred to the County
7/24/2015
695 -Fee
$ 74790
$
43-1-N
X44.90
X
Transferred to the County
7 2
695 -Fee
$ 470,00
$
7.88,00
�_48,_W
X
Transferred to the County
7 2
695 -Fee
$ 324.90
$
34500
X2490
X
Transferred to the County
724
P.Affe Than 40 Chpmi,,Is
695 -Fee
$ 43500
$
46400
X2300
X
Transferred to the County
7 2
L55 - Inspection
All Assembly (A), Factory (F) < or equal to 3300 3,000 square feet (also
used for Business (B),Mercantile (M), and Storage (S) occupancies
COS -Fee
25
$ 335.00
$
314.00
$ (21.00)
-6.27%
$7,850.00
($525.00)
X
9/22/2018
All Assembly (A), Factory (F) > 1,300 3,000 < or equal to 10,000
square feet aggregate (also used for Business (B),Mercantile (M), and
COS -Fee
4
$ 417.00
$
407.00
$ (10.00)
-2.40%
$1,628.00
($40.00)
X
9/22/2018
All Assembly (A), Factory (F)>10,000 s.f. aggregate (also used for
Business (B),Mercantile (M), and Storage (S) occupancies when
COS -Fee
$ 580.00
$
594.00
$ 14.00
2.41%
X
9/22/2018
695 -Fee
$ 242:99
$
227-0
X4500
X
942/2018
1 6/8/2018
SS4-11
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
Attachment A: FY18 Studied Department Changes
A
B C D E F G H I J K L M N
2016 1 2018 adjustments
r,irr Fnn I Drnnn d F.. AAin t -t Pr DV IRuvunnu
0
P
SERVICE NAME
Type
Volume
Rounded down to
nearest dollar
Fee at Policy Level
Current to
Proposed
% Increase
/Decrease
Total Annual
Increase/
Decrease
Increase Decrease
No Change New Fee
Deleted
Notes
Implementation
Date
Day Care Educational (E) or Institutional Day Care (1-4) X000square
feero�
COS -Fee
1
$ 308.00
$
430.00
$ 122.00
39.61%
$430.00
$122.00
x
9/22/2018
Educational other than day care
COS -Fee
$ 308.00
$
430.00
$ 122.00
39.61%
x
9/22/2018
High -Hazard Groups H1, H2, H3, H4, or Laboratory ( L) (Chemical
Classification Technical Report Review fee also required)
COS -Fee
1
$ 417.00
$
501.00
$ 84.00
20.14%
$501.00
$84.00
x
9/22/2018
Hi -Rise: Structures that are 75 ft. or higher measured from lowest
point of fire department access
COS -Fee
$ 1,395.00
$
1,549.00
$ 154.00
11.04%
x
9/22/2018
Misc. Inspection including elevators, elevator lobbies, generators,
canopies, awnings
COS -Fee
100% Loaded Hourly
$209/hour
x
9/22/2018
....,.,,,FA n:.,».....:th 4 OF equal to 20 dwelling units peF building
ODS -Fee
N/A
$ -33500
$
357..0
X22-80
x
w4V2 o
. ...........:..gum» y4th �, 90 ,,welling units peF bu�
4d4ng
ODS -Fee
N/A
-$--44490
$
474,90
X39:80
x
w4V2 . o
,
.....,,,Fni..k_ m» y4th 91to 190,,.. whing units peF building
E93 -Fee
N/A
$ 380,00
$
§19,90
X39.90
X
w4V2 o
Residential R1 or R2: Hotels, motels, apartments, condominiums (Base
Fee)
COS -Fee
3
$
333.00
see notes
$999.00
x
New Fixed Fee 2018
9/22/2018
Residential R1 or R2: Hotels, motels, apartments, condominiums (Per
Unit, Per Building)
COS -Fee
463
$
9.00
see notes
$4,167.00
x
New Per Unit Fee 2018
9/22/2018
Residential R4: licensed residential care/assisted living facilities and
similar uses serving >19 clients
COS -Fee
1
$ 634.00
$
733.00
$ 99.00
15.62%
$733.00
$99.00
x
9/22/2018
Residential R4: licensed residential care/assisted living facilities and
similar uses serving 7-19 clients
COS -Fee
1
$ 417.00
$
501.00
$ 84.00
20.14%
$501.00
$84.00
x
9/22/2018
LSS - Inspection Fire Alarm Systems
E63 -Fee
N/A
-$ 44-7.0
-$--445-09
$ 28A)0
x
W42A2010
E63 -Fee
N/A
$ 412-N
$
427.0
$-45.90
x
W42A20 8
Fire alarm system: Base Fee
COS -Fee
81
$
220.00
see notes
$17,820.00
X
New Fixed Fee 2018
9/22/2018
Fire alarm system: Per Device
COS -Fee
1682
$
3.00
see notes
$5,046.00
x
New Per Device Fee 2018
9/22/2018
LSS - Inspection Fixed Fire Extinguishing Systems
F less peF
sysfe-
N/A
$ 308-09
$
32990
$-21-80
x
w4V2 o
').>
N/A
$ 362-0
$
386-90
$-24.49
x
W42n2( o
system 9F peF fleeF n hug&��
COS -Fee
N/A
$ 36209
$
386,99
$-2400
x
w4V2M
Commercial fire sprinkler system (NFPA 13): Base per head With 1
Riser
COS -Fee
2
$
220.00
see notes
$440.00
x
New Fixed Fee 2018
9/22/2018
Commercial fire sprinkler system (NFPA 13) : each add'I head
COS -Fee
1755
$
3.00
see notes
$5,265.00
x
New Per Head Fee 2018
9/22/2018
Each Additional Commercial Riser
COS -Fee
5
$
116.00
see notes
$580.00
$580.00
x
New Per Riser Fee 2018
9/22/2018
Fire pump installation
COS -Fee
$ 362.00
$
407.00
$ 45.00
12.43%
x
9/22/2018
Fire sprinkler monitoring system, water flow& tamper switches, 4 11
COS -Fee
$ 172.00
$
267.00
$ 95.00
55.23%
x
9/22/2018
Multi family dwelling Fesidential fiFe SPFqHI(IeF system (NFPA 13R)i >16
N/A
$ 325-0
$
36600
$-35.90
x
W42A2018
Multi fam ly dwelling Fesidential fiFe SPFqHI(IeF system (NFPA 13R)i 3 to
N/A
$ 417.0
-$--445-00
$ 28-0
x
w4V2 o
Multi -family dwelling residential fire sprinkler system (NFPA 13R) (Base
Fee)
COS -Fee
2
$
220.00
see notes
$440.00
x
New Fixed Fee 2018
9/22/2018
Multi -family dwelling residential fire sprinkler system (NFPA 13R) (per
unit)
COS -Fee
9000
$
3.00
see notes
$27,000.00
x
New Per Unit Fee 2018
9/22/2018
Standpipes : NFPA 14 Class I, II or III and includes all standpipes within
a single building or boat dock
COS -Fee
$ 417.00
$
501.00
$ 84.00
20.14%
x
9/22/2018
2
SS4-12
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
Attachment A: FY18 Studied Department Changes
A
B C D E F G H I J K L M N
2016 1 2018 adjustments
M1 irrcnf Fcc I Drnn-d F.. Arlinc-- Pm DV IRnvnnnn
C
P
SERVICE NAME
Type
Volume
Rounded down to
nearest dollar
Fee at Policy Level
Current to
Proposed
% Increase
/Decrease
Total Annual
Increase/
Decrease
Increase Decrease
Na Change New Fee Deleted
Notes
Implementation
Date
Tenant 'FAPFGVeMeAt (T-1) PIPP� 13 9F 13R f Fe SPF nkler system: 21 100
COS Fee
N/A
$
-308,00
$
-329,00
$�-24-.00
X
QAK42918
Tenant t (TI) NFPA 13 9F 13R fiFe SpFqnl('eF system� >100
heads OF FequiF ng ealeu4itie4is
E63 -Fee
N/A
$
SOB
$
38690
$-24.90
X
9422m
treads
CCU Fee
N/A
$
442-00
$
42 00
$-x.90
x
9422m
Tenant Improvement (TI) NFPA 13 or 13R fire sprinkler system: base
fee
COS -Fee
133
$
173.00
see
notes
$23,009.00
X
New Fixed Fee 2018
9/22/2018
Tenant Improvement (TI) NFPA 13 or 13R fire sprinkler system: per
head
COS -Fee
3487
$
3.00
see
notes
$10,461.00
X
New Per Head Fee 2018
9/22/2018
Underground fire protection - New
COS -Fee
$
362.00
$
407.00
$
45.00
12.43%
X
9/22/2018
Underground fire protection - Repair
COS -Fee
$
212.00
$
314.00
$
102.00
48.11%
X
9/22/2018
LSS - Inspection Special Fire Protection Equipment
Commercial Cooking Hood and Duct (per system)
COS -Fee
20
$
199.00
$
220.00
$
21.00
10.55%
$4,400.00
$420.00
X
9/22/2018
Pre -action fire sprinkler system, includes alarm system
COS -Fee
10
$
254.00
$
267.00
$
13.00
5.12%
$2,670.00
$130.00
X
9/22/2018
Special extinguishing system: dry chemical, CO2, foam liquid system,
inert gas (Halon, Inergen, etc.)
COS -Fee
10
$
185.00
$
220.00
$
35.00
18.92%
$2,200.00
$350.00
X
9/22/2018
Spray Booth, Spraying area
COS -Fee
$
444.00
$
407.00
$
(37.00)
-8.33%
X
9/22/2018
LSS - Operational and Special Event Permits
Candle Permit Program
COS -Fee
20
$
47.00
$
51.00
$
4.00
8.51%
$1,020.00
$80.00
X
76% Recovery per M.C. 3.36.030
Exhibit A (Full Cost $67.23)
9/13/2018
Nuisance Abatement Service
COS -Fee
100% Loaded
Hourly
$209/hour
X
Actual costs: pass through contract costs plus staff time.
7/24/2018
Operational Permits - Level 1 New or Renewal
COS -Fee
176
$
145.00
$
159.00
$
14.00
9.66%
$27,984.00
X
40% Recovery per M.C. 3.36.030
$398.39)
Exhibit A (Full Cost
9/13/2018
Operational Permits - Level 2 New or Renewal
COS -Fee
1132
$
268.00
$
294.00
$
26.00
9.70%
$332,808.00
X
38.1% Recovery per M.C.
$772.02)
3.36.030 Exhibit A (Full Cost
9/13/2018
N/A
$
448-W
$
42"
-$--840
X
7{24/2045
665 -Fee
N/A
$
349-W
$
342:09
X43:09
X
7{24/2045
Special Event Permits - single event permit
COS -Fee
243
$
145.00
$
159.00
$
14.00
9.66%
$38,637.00
$3,402.00
X
88% Recovery per M.G. 3.36.030
$180.62)
Exhibit A (Full Cost
9/13/2018
Special Event Permits - Level III as defined by the Recreation
Department
COS -Fee
100% Loaded
Hourly
$209/hour
X
7/24/2018
Special Event Permits - public display - Fireworks - ground display only
COS -Fee
$
295.00
$
352.00
$
57.00
19.32%
X
7/24/2018
Special Event Permits - Public display - Fireworks - aerial display >10
min
COS -Fee
3
$
808.00
$
920.00
$
112.00
13.86%
$2,760.00
$336.00
X
7/24/2018
Temporary Change Of Use
COS -Fee
100% Loaded
Hourly
$228/hour
X
7/24/2018
Weekend, Holiday, or Non Contiguous & After Hours Inspection
Request
COS -Fee
100% Loaded
Hourly
$209/hour
X
7/24/2018
LSS - Plan Review
All Assembly (A), Factory (F) < or equal to 3000 square feet (also used
for Business (B), Mercantile (M), and Storage (S) occupancies when
required)2016 CBC
COS -Fee
25
$
528.00
$
547.00
$
19.00
3.60%
$13,675.00
$475.00
X
9/22/2018
All Assembly (A), Factory (F) > 3,000 < or equal to 10,000 square feet
aggregate (also used for Business (B), Mercantile (M), and Storage (S)
COS -Fee
4
$
701.00
$
718.00
$
17.00
2.43%
$2,872.00
$68.00
X
9/22/2018
All Assembly (A), Factory (F)>10,000 s.f. aggregate (also used for
Business (B), Mercantile (M), and Storage (S) occupancies when
required)
COS -Fee
$
1,048.00
$
901.00
$
(147.00)
-14.03%
X
9/22/2018
3
SS4-13
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
Attachment A: FY18 Studied Department Changes
A
B C D E F G H I J K L M N
2016 1 2018 adjustments
(l—.1 Fcc I Dcnnn d F.. Pm DV IRnvnnnn
C
P
SERVICE NAME
Type
Volume
Rounded down to
nearest dollar
Fee at Policy Level
Current to
Proposed
% Increase
/Decrease
Total Annual
Increase/
Decrease
Increase Decrease Na Change
Notes
Implementation
Date
Day Care Edweational (E) 9F Inst tut anal Day Care (1 4) , 1,000 square
E93 -Fee
N/A
-S--492-00
$
494,00
-$--32,00
X
922/20 8
Day Care EduGatienal (E) 9F Institutienal Day GaFe (1 n
feet -a ^^-ate
CCU Fee
N/A
$ 38-5.00
-$--42490
X39,00
X
W22r20M
Daycare Educational € or Institutional Daycare (1-4)
COS -Fee
1
$
444.00
see notes
$444.00
X
New Fixed Fee 2018
9/22/2018
Educational other than day care
COS -Fee
$ 528.00
$
547.00
$ 19.00
3.60%
X
9/22/2018
High -Hazard Groups Hl, H2, H3, H4, or Laboratory ( L) (Chemical
Classification Technical Report Review fee also required)
COS -Fee
1
$ 1,422.00
$
1,514.00
$ 92.00
6.47%
$1,514.00
$92.00
X
9/22/2018
Hi -Rise: Structures that are 75 ft. or higher measured from lowest
point of fire department access
COS -Fee
$ 3,470.00
$
3,570.00
$ 100.00
2.88%
X
9/22/2018
Misc. Plan Review including elevators, elevator lobbies, generators,
canopies, awnings
COS -Fee
100% Loaded Hourly
$228/hour
X
9/22/2018
Residen Hotels, motels, apaFtments,
ndAffi ni AIMS Y.Fith < RF equal to 20 dwelling units peF building
665 -Fee
N/A
$ 349,00
$
356,00
X47-40
X
9r
665 -Fee
N/A
$ 335.00
$
378,00
X23.90
X
94
665 -Fee
N/A
$ 328,00
$
363,00
X35,00
X
94
Residential R1 or R2: Hotels, motels, apartments, condominiums (Base
Fee)
COS -Fee
3
$
232.00
see notes
$696.00
X
New Fixed Fee 2018
9/22/2018
Residential R1 or R2: Hotels, motels, apartments, condominiums (Per
Unit, Per Building)
COS -Fee
463
$
8.00
see notes
$3,704.00
X
New Per Unit Fee 2018
9/22/2018
Residential R4: licensed residential care/assisted living facilities and
similar uses serving >19 clients
COS -Fee
1
$ 1,566.00
$
1,514.00
$ (52.00)
-3.32%
$1,514.00
($52.00)
X
9/22/2018
Residential R4: licensed residential care/assisted living facilities and
similar uses serving 7-19 clients
COS -Fee
1
$ 874.00
$
900.00
$ 26.00
2.97%
$900.00
$26.00
X
9/22/2018
LSS - Plan Review Fire Alarm Systems
665 -Fee
N/A
$ 493:00
$
447-:00
X46=00
X
94
665 -Fee
N/A
$ 442-N
$
474-00
-�-29,00
X
94
Fire alarm system: Base Fee
COS -Fee
81
$
187.00
see notes
$15,147.00
X
New Fixed Fee 2018
9/22/2018
Fire alarm system: Per Device
COS -Fee
1682
$
2.00
see notes
$3,364.00
X
New Per Device Fee 2018
9/22/2018
LSS - Plan Review Fixed Fire Extinguishing Systems
system
665 -Fee
N/A
-$ 333:99
$
378,00
X23.90
X
9r
665 -Fee
N/A
$ 493:00
$
447-00
X4640
X
94
Commercial fire sprinkler system (NFPA 13): Base Fee
COS -Fee
10
$
187.00
see notes
$1,870.00
X
New Fixed Fee 2018
9/22/2018
Commercial fire sprinkler system (NFPA 13) : each add'I head
COS -Fee
1755
$
3.00
see notes
$5,265.00
X
New Per Head Fee 2018
9/22/2018
Fire pump installation
COS -Fee
$ 355.00
$
444.00
$ 89.00
25.07%
X
9/22/2018
Fire sprinkler monitoring system, water flow& tamper switches --44-
neo iea4en-devices
COS -Fee
$ 139.00
$
165.00
$ 26.00
18.71%
X
9/22/2018
Wig-
665 -Fee
N/A
$ 442-M
$
474-00
-�-29,00
X
9r
ming
665 -Fee
N/A
$ 398,00
$
317-00
X49,00
X
94
Multi-family dwelling residential fire sprinkler system (NFPA 13R) (Base
Fee)
COS -Fee
$
187.00
see notes
X
New Fixed Fee 2018
9/22/2018
Multi -family dwelling residential fire sprinkler system (NFPA 13R) (per
unit)
COS -Fee
$
3.00
see notes
X
New Per Unit Fee 2018
9/22/2018
4
SS4-14
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
Attachment A: FY18 Studied Department Changes
A
B C D E F G H I J K L M N
2016 1 2018 adjustments
M1 irrcn4 Fcc I Drnn-d F.. Pm DV IRnvnnnn
C
P
5
SS4-15
Rounded down to
Current to
% Increase
Increase/
Implementation
SERVICE NAME
Type
Volume
Fee at
Policy Level
Total Annual
Increase Decrease
Na Change New Fee
Deleted
Notes
nearest dollar
Proposed
/Decrease
Decrease
Date
Standpipes : NFPA 14 Class I, II or III and includes all standpipes within
a single building or boat dock
COS -Fee
$ 327.00
$
444.00
$ 117.00
35.78%
x
9/22/2018
heads 9F FequiF ng ealeu4itie4is
E93 -Fee
N/A
$ X5.90
$
X8,00
$�-23.99
X
w4V21 o
Tenant IMPF9vement (TI) NFPA 13 9F 13R fiFe SpFqnl('eF system� 21 100
COS Pee
N/A
$ 442-N
-$--44490
X4:2-80
X
w4V2M
Tenant t (TI)
treads
ODS -Fee
N/A
-$--449-00
$
44&99
X5.99
x
w4V2M
Tenant Improvement (TI) NFPA 13 or 13R fire sprinkler system: base
fee
COS -Fee
133
$
136.00
see notes
$18,088.00
X
New Fixed Fee 2018
9/22/2018
Tenant Improvement (TI) NFPA 13 or 13R fire sprinkler system: per
head
COS -Fee
3487
$
2.00
see notes
$6,974.00
X
New Per Head Fee 2018
9/22/2018
Underground fire protection - New
COS -Fee
$ 355.00
$
376.00
$ 21.00
5.92%
X
9/22/2018
Underground fire protection - Repair
COS -Fee
$ 139.00
$
187.00
$ 48.00
34.53%
X
9/22/2018
LSS - Plan Review Special Fire Protection Equipment
Commercial Cooking Hood and Duct (per system)
COS -Fee
20
$ 124.00
$
136.00
$ 12.00
9.68%
$2,720.00
$240.00
X
9/22/2018
Pre -action fire sprinkler system, includes alarm system
COS -Fee
10
$ 442.00
$
547.00
$ 105.00
23.76%
$5,470.00
$1,050.00
X
9/22/2018
Special extinguishing system: dry chemical, CO2, foam liquid system,
inert gas (Halon, Inergen, etc.)
COS -Fee
10
$ 298.00
$
290.00
$ (8.00)
-2.68%
$2,900.00
($80.00)
X
9/22/2018
Spray Booth, Spraying area
COS -Fee
$ 585.00
$
547.00
$ (38.00)
-6.50%
X
9/22/2018
LSS - State Mandated Inspections (Annual Fees)
36% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
Care Facilities: 7-99 clients as defined in CBC
COS -Fee
125
$ 349.00
$
383.00
$ 34.00
9.74%
$47,875.00
$4,250.00
X
$1,062.61)
9/13/2018
40.8% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
Care Facilities: >99 clients as defined in CBC
COS -Fee
160
$ 444.00
$
488.00
$ 44.00
9.91%
$78,080.00
$7,040.00
X
$1,197.36)
9/13/2018
36% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
Commercial Day Care Facilities
COS -Fee
70
$ 199.00
$
218.00
$ 19.00
9.55%
$15,260.00
$1,330.00
X
$605.96)
9/13/2018
96% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
High Rise Buildings
COS -Fee
$ 1,001.00
$
1,101.00
$ 100.00
9.99%
X
$1,249.63)
9/13/2018
95% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
Hospitals
COS -Fee
s0
$ 6,752.00
$
7,427.00
$ 675.00
10.00%
$371,350.00
$33,750.00
X
$7,791.29)
9/13/2018
36% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
Hotels/Motels 50-299 Rooms
COS -Fee
70
$ 199.00
$
218.00
$ 19.00
9.55%
$15,260.00
$1,330.00
X
$605.96)
9/13/2018
92.4% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
Hotels/Motels 300 or more rooms
COS -Fee
$ 349.00
$
383.00
$ 34.00
9.74%
X
$414.39)
9/13/2018
96% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
Residential Care Facility Pre -License Inspection
COS -Fee
$ 254.00
$
279.00
$ 25.00
9.84%
X
$291.70)
9/13/2018
82% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
State Fire Clearance
COS -Fee
28
$ 77.00
$
84.00
$ 7.00
9.09%
$2,352.00
$196.00
X
$102.69)
9/13/2018
93% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
Surgery Centers
COS -Fee
10
$ 376.00
$
413.00
$ 37.00
9.84%
$4,130.00
$370.00
X
$445.56)
9/13/2018
COMMUNITY DEVELOPMENT - PLANNING
$195,868.00
$44,068.61
New flat fee 2018, Used when only a CDP is needed for a
Coastal Development Permit (CDP) - Stand Alone
COS -Fee
92
$198/hour
$
2,129.00
N/A
$195,868.00
$44,068.61
X
project
9/22/2018
FINANCE
$750.00
$750.00
Revenue
New Fee 2018 $25 Recovery per M.C. 3.36.030 Exhibit A
Payment Plan (except Parking)
COS -Fee
30
$
25.00
$ 25.00
$750.00
$750.00
X
(Full Cost $80)
9/13/2018
$5 Indigent / $25 All
$5 Indigent /
New Fee 2018 $5 Indigent / $25 All Other Recovery per CVC
Payment Plan (Parking)
COS -Fee
Other
$25 All Other
X
40220(a)(1)(A)(i)(111) (Full Cost $90)
7/24/2018
Parking Penalties
5
SS4-15
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
Attachment A: FY18 Studied Department Changes
A
B C D E F G H I J K L M N
2016 1 2018 adjustments
M1 irrcnf Fcc I Drnn-d F.. Arlinc-- Pm DV IRnvnnnn
O
P
SERVICE NAME
.020(B) MC PROH113 PARK/STOP PARK LAWNS Delete 2018
Duplicate
Type
ReRalLy
Volume
Rounded down to
nearest dollar
$ 44-09
Fee at
$
Policy Level
44-09
Current to
Proposed
$
% Increase
/Decrease
Total Annual
Increase/
Decrease
Increase
Decrease
Na Change
Notes
old
X Updated by GPI evepy9/8/206
Implementation
Date
26101(b) MODIFIED LIGHTING
Penalty
$
61.00
$ 61.00
X
New Parking Penalty 2018 Updated by CPI every July, per
Resolution
7/24/2015
FIRE DEPARTMENT & LIFEGUARDS
$5,425,454.85
$77,206.64
14
4
5
4
0
Emergency Medical Services
Advanced Life Support (ALS)
COS -Fee
3219
$ 1,385.00
$
1,144.00
$ (241.00)
-17.40%
$2,137,543.22
($121,599.64)
X
7/24/2018
Basic Life Support (BLS)
COS -Fee
2530
$ 1,171.00
$
1,115.00
$ (56.00)
-4.78%
$1,634,077.87
$104,901.18
X
7/24/2018
Emergency Ambulance Transportation
COS -Fee
5749
$ 232.00
$
401.00
$ 169.00
72.84%
Included in Above
Included in Abov(
X
7/24/2018
Advanced Life Support Non -Transport
COS -Fee
250
$ 400.00
$
400.00
$
0.00%
$44,231.67
($127.47)
X
$400 Recovery per M.C. 3.36.030 Exhibit A (Full Cost
$1,144.14)
7/24/2018
Basic Life Support Non -Transport
COS -Fee
444
$ 300.00
$
400.00
$ 100.00
33.33%
$78,634.09
$19,458.57
X
$400 Recovery per M.C. 3.36.030 Exhibit A (Full Cost
$1,115.77)
9/13/2018
Emergency Ambulance Transportation Mileage Charge
COS -Fee
22536
$ 11.56
$
10.09
$ (1.47)
-12.72%
$172,518.00
($10,601.00)
X
7/24/2018
ALS First Responder Fee
COS -Fee
90
$
$
400.00
$10,800.00
$10,800.00
X
New fee 2018 $400 Recovery per M.C. 3.36.030 Exhibit A
Est 30% collection rate per Wittman (Full Cost $671.34)
9/13/2018
BLS First Responder Fee
COS -Fee
160
$
$
400.00
$19,200.00
$19,200.00
X
New fee 2018 $400 Recovery per M.C. 3.36.030 Exhibit A
Est 30% collection rate per Wittman (Full Cost $652.37)
9/13/2018
Paramedic Subscription Service - Resident Annual Fee
Paramedic Subscription Service - Business +10 employees Annual Fee
Program
Program
4857
$ 60.00
$ 60.00
$
$
60.00
60.00
$ -
$
0.00%
0.00%
$291,420.00
$0.00
X
X
9/22/2015
9/22/2015
Paramedic Subscription Service - Business, each add'I 10 employees
Annual Fee
Program
44
$ 25.00
$
25.00
$
0.00%
$1,100.00
$0.00
X
Maximum $410 (includes Annual Fee)
9/22/2015
Fire Safety Services - Hourly Rates
Battalion Chief Unit (one person)
COS -Fee
$ 269.00
$
408.00
$ 139.00
51.67%
X
7/24/2018
Fire Engine (three persons)
COS -Fee
$ 598.00
$
809.00
$ 211.00
35.28%
X
7/24/2018
Fire Truck (four persons)
COS -Fee
$ 738.00
$
1,026.00
$ 288.00
39.02%
X
7/24/2018
Firefighter (per person)
COS -Fee
$ 140.00
$
149.00
$ 9.00
6.43%
X
7/24/2018
Life Safety Specialist II
COS -Fee
$ 163.00
$
187.00
$ 24.00
14.72%
X
7/24/2018
Life Safety Specialist III
COS -Fee
$ 163.00
$
205.00
$ 42.00
25.77%
X
New to SRFF 2018
7/24/2018
Lifeguard Battalion Chief
COS -Fee
$ 213.00
$
249.00
$ 36.00
16.90%
X
7/24/2018
Lifeguard Captain
COS -Fee
$ 167.00
$
183.00
$ 16.00
9.58%
X
7/24/2018
Lifeguard I
COS -Fee
$ 46.00
$
60.00
$ 14.00
30.43%
X
7/24/2018
Lifeguard II / III
COS -Fee
$ 51.00
$
67.00
$ 16.00
31.37%
X
7/24/2018
Lifeguard Officer
COS -Fee
$ 143.00
$
77.00
$ (66.00)
-46.15%
X
7/24/2018
Paramedic Assessment Unit (PAU) Engine
COS -Fee
$
$
875.00
X
New fee 2018
Paramedic Unit (two persons)
COS -Fee
$ 393.00
$
567.00
$ 174.00
44.27%
X
7/24/2018
Rescue Boat (two persons)
COS -Fee
$ 182.00
$
239.00
$ 57.00
31.32%
X
7/24/2018
Junior Guards Program
6
SS4-16
Attachment A: FY18 Studied Department Changes
A
B
C
D
E
F G
H
I J K L M
N O P
2016
2018 adjustments
Current Fee
Proposed Fee
Adjustment From PY I
Revenue
Rounded down to
Current to % Increase
Increase/
Implementation
SERVICE NAME
Type
Volume
Fee at Policy Level
Total Annual
Increase Decrease No Change
nearest dollar
Proposed /Decrease
Decrease
Date
COS -Fee
184
Junior Guard- Adm inistrative Fee
Punitive
15
$ 200.00
$ 200.00
$ - 0.00%
$3,000.00
$0.00 X
7/24/2018
85% Recovery per M.C. 3.36.030 Exhibit A (Full Cost
185
Junior Guard - Per Participant
COS -Fee
1345
$ 727.00
$ 768.00
$ 41.00 5.64%
$1,032,960.00
$55,145.00 X
$904.05) 9/13/2018
7
SS4-17
ATTACHMENT B
APPLICATION OF INDIRECT COSTS TO THE CALCULATION OF FEES FOR SERVICES
SS4-18
Attachment B: Application of Indirect Costs to the Calculation of Fees for Services
The purpose of this exhibit is to provide a detailed explanation of the methodology used by the City
of Newport Beach to incorporate indirect overhead costs in the development of the municipal fee
schedule. The nature of indirect overhead costs will also be described. A Community Development
Department (CDD) Life Safety Services (LSS) Special Event Permits - Public Display - Fireworks
Aerial Display Fee (Fee) facilitates the explanation.
The 4th of July and Boat Parade are wonderful
opportunities for people to enjoy spectacular
fireworks shows right here in our own community.
An incredible amount of time and energy goes into
planning, preparing, inspecting, and ensuring that
these events go smoothly. Safety is paramount. The
permit application submitted to LSS must include
proof of liability insurance, State Fire Marshal
licenses, and a list of persons working the shoot.
The LSS Specialists reviews the packet and
provides a list of "Conditions" to the applicant to
follow upon approval. The day of the shoot, the LSS
Specialist does an onsite inspection in the morning,
afternoon, and evening to ensure all safety requirements are met and verifies the pyrotechnician has
their license and double checks its validity. The LSS Specialist is present during the show and after
checking for possible fires, extinguishing fires should they occur, stopping the show at any time if
necessary, and ensuring that all debris is cleaned up. The following steps demonstrate how the Fee
is derived.
Step 1: Calculate Hourly Staffing Rates and Burdened Factors
The first step is to determine the hourly rates of staff providing the services associated with the fee.
Table 1 below provides the hourly salary and benefit rates plus the hourly burden factors for the staff
that are responsible for performing this task within CDD. Indirect overhead costs or "burdened
factors" are costs that are not directly accountable to the expenses incurred for a user fee service,
but are necessary and contribute to the total cost of that service delivery, i.e. - managerial
administration, utilities, insurance, legal, information technology, payroll, and finance, which are all
valid components to the analysis of what it costs the City to provide municipal services.
Table 1- Hourly Rates for Salary, Benefit and Overhead Factors
Salary and Benefits
Burdened Factors
Total Burdened
Hourly Rate
Hourly Rate
Rate
Life Safety Specialist II $95.45
+ $91.57 =
$187.02
CDD Permit Tech $58.15
+ $75.95 =
$134.10
Deputy CDD Director $137.99
+ $132.39 =
$270.39
The City's cost allocation plan consultant uses the Federal Office of Management and Budget (OMB)
Super Circular 2 CFR Part 200 as a guideline to determine the allowable burdened, or indirect, cost
elements. The Super Circular is a document that state and local governments use to identify
allowable indirect costs when applying for reimbursement of cost from state or federal
SS4-19
programs. Although the calculation of user fee services is not specific to applying for reimbursement
from any state or federal program, the underlying methodology of identifying costs is much the
same. The relevant sections of the Super Circular that specify how direct and indirect costs shall be
applied to the calculation of the Fee follows below.
Composition of Cost
Direct Costs
1. General. Direct costs are those that can be identified specifically with a particular final cost
objective.
2. Application. Typical direct costs include:
a) Compensation of employees for the time devoted and identified specifically to the
performance of the operation.
b) Cost of materials acquired, consumed, or expended specifically for the purpose of fulfilling
the mission of the operation.
c) Equipment and other approved capital expenditures.'
d) Travel expenses incurred specifically to carry out the operation.
Using the personnel identified in Table 1, the direct costs are found on line 1.1 (total salary and
benefits on an hourly basis) in Table 1 a below.
Table 1 a
Fully Burdened Hourly Rates
Life Safety
Specialist
II
CDD
Permit
Tech
Deputy
CDD
Director
Annual Salary & Benefits:
$198,527
$120,953
$287,027
1. Calculate hourly salary & benefits
1.1 Divide annual cost by 2,080 hrs
$95.45
$58.15
$137.99
Total Salary and Benefits CDD
$95.45
$58.15
$137.99
2. Indirect Overhead LSS Building
2.1 Compensated Absences 13.4% 13.4%
$12.79
$7.79
$18.49
(vacation, sick leave)
2.2 General Administration 20.8% 22.9%
$19.84
$13.30
$28.69
(supervision, support services)
2.3 Operating Expense 32.7% 27.2%
$31.21
$15.83
$45.12
(training, supplies, maint & repair)
2.4 Citywide Overhead 29.1% 67.1%
$27.73
$39.02
$40.09
(Finance, City Manager, Human Resources)
Total Indirect Overhead 95.9% 130.6%
$91.57
$75.94
$132.39
Total Burdened Rate:
$187.02
$134.10
$270.39
1 Includes maintenance and/or depreciation expense only, not equipment purchases, which are capitalized over a
number of years.
2
SS4-20
Indirect Costs
1. General. Indirect costs are those: (a) incurred for a common or joint purpose benefiting more
than one cost objective, and (b) not readily assignable to the cost objectives specifically
benefitted. The term "indirect costs," as used herein, applies to costs of this type originating from
staff within LSS and CDD Building, their operating expenditures and administration support, as
well as those incurred by administrative departments in supplying goods, services, and facilities.
The cost of service analysis includes four types of indirect overhead categories or "cost pools"
consisting of compensated absences, general administration, operating expenses, and citywide
overhead.
a) Compensated Absences — The compensated absences cost pool is used to account for
employees' time off with pay for vacations and sick days. The City is obligated to pay for
these days off and is required by the matching principle to record the expense when the
employees are working, since the benefits are a part of the employees' compensation. It is
estimated that 280 out of 2,080 total available hours per year per full-time equivalent (FTE)
are taken as compensated absences. This translates into a 13.4% burden factor applied to
the hourly salary and benefit rate as indicated on line 2.1 in Table 1 a above.
b) General Administration — The general administration cost pool includes the cost of staff time
spent on such activities as budget planning and staffing allocations; public counter and
telephone time, meetings, and training and education. The wages of management staff and
the workers engaged in administration and support activities are considered an indirect labor
cost. It is calculated that 20.8% of LSS and 22.9% of CDD Building's overall workload is
spent on this general administrative function as indicated on line 2.2 in Table 1 a above.
c) Operating Expenditures — The operating expenditure cost pool consists largely of Internal
Service Fund (ISF) charges to the divisions on a cost reimbursement basis. The City's
internal service funds are used to allocate the cost of providing general liability insurance and
workers' compensation; maintaining and replacing the City's rolling stock fleet; and the cost
of maintaining and replacing the City's computers, printers, copiers, and telecommunication
services. This cost pool also includes other general operating expenses such as publications,
supplies, and training. The operating expenditure burden factor of 32.7% for LSS and 27.2%
for CDD Building as indicated on line 2.3 in Table 1 a above is calculated by comparing the
total cost of (allowable indirect) operating expenditures to the total (allowable direct) labor
pool.
d) Citywide Overhead - The Cost Allocation Plan (CAP) distributes the costs of City departments
that serve a central service function supporting LSS and CDD Building operations. These
"Central Service Departments/Divisions" include: City Council, City Clerk, City Manager,
Finance & Treasury Financial Planning, and Financial Reporting, as well as Human
Resources Risk Management. The citywide overhead burden factor of 29.1% for LSS and
67.1 % of CDD Building is calculated by comparing the total cost of LSS and CDD Building's
share of citywide overhead to the total (allowable direct) labor pool (see line 2.4 in Table 1 a
above).
Step 2: Calculate Time Spent on the Service
The second step is to calculate the time spent on the service. The task and time in minutes estimated
to complete the task is captured in Table 2 below.
3
SS4-21
Table 2: Task Descrintion & Time Estimates in minutes
Step 3: Calculate the Cost to Provide the Service
The third and final step is to calculate the cost to provide the service by converting the total minutes
to hours per unit (or staff person). The product of the hourly rate calculation times the time spent
yields the cost of providing the service (see Table 3 below).
Table 3 — Fee is Product of Times and Rates
Review application, conduct
Schedule and Verify Process and
Total Cost
inspections morning, afternoon,
Code Compliance File Permit
Burdened
and evening day of event
Minutes
Life Safety Specialist II
280 minutes
the Service
CDD Permit Tech
4.67
1 minute
Deputy CDD Director
10 minutes
Step 3: Calculate the Cost to Provide the Service
The third and final step is to calculate the cost to provide the service by converting the total minutes
to hours per unit (or staff person). The product of the hourly rate calculation times the time spent
yields the cost of providing the service (see Table 3 below).
Table 3 — Fee is Product of Times and Rates
Summary
The purpose of a CAP is to accurately, fairly, and reasonably distribute the City's central
administrative costs to the operating departments in the City. The development of a CAP follows a
series of general guidelines and principles, which originate from federal guidelines established in
OMB Super Circular. These principles ensure that allocated costs are necessary and reasonable to
the operation of the government. A cost analysis study is almost entirely reliant upon the data
provided by the City. Since all study components are interrelated, bad data at any step in the process
will cause the ultimate results to be flawed. To avoid accuracy problems and other quality flaws, the
study included a series of quality control measures including reasonableness tests and validation;
balance and cross checks; and internal City review. Finally it should be noted that private businesses
typically add a layer of profit margin to their cost analysis, public agencies are not allowed to do so.
SS4-22
Total
Fully
Total Cost
Total
Hours per
Burdened
to Provide
Minutes
Unit
Hourly Rates
the Service
Life Safety Specialist II 280.00
4.67
$187.02
$872.75
CDD Permit Tech 1.00
0.02
X $134.10 =
$2.23
Deputy CDD Director 10.00
0.17
$270.39
$45.06
$920.05
Proposed Fee
$920.00
Summary
The purpose of a CAP is to accurately, fairly, and reasonably distribute the City's central
administrative costs to the operating departments in the City. The development of a CAP follows a
series of general guidelines and principles, which originate from federal guidelines established in
OMB Super Circular. These principles ensure that allocated costs are necessary and reasonable to
the operation of the government. A cost analysis study is almost entirely reliant upon the data
provided by the City. Since all study components are interrelated, bad data at any step in the process
will cause the ultimate results to be flawed. To avoid accuracy problems and other quality flaws, the
study included a series of quality control measures including reasonableness tests and validation;
balance and cross checks; and internal City review. Finally it should be noted that private businesses
typically add a layer of profit margin to their cost analysis, public agencies are not allowed to do so.
SS4-22
ATTACHMENT C
MUNICIPAL CODE 3.36.030 CHANGES
SS4-23
Attachment C: Municipal Code 3.36.030 Changes
3.36.030 Cost Recovery Percentages. SHARE U ED
A. The municipal functions the City Council has determined to be user services and for which the City Council
has initially determined the actual costs and the appropriate cost recovery percentage are described in the fee
resolution. The cost recovery percentage appropriate for each user service shall be one hundred (100) percent
with the exception of the user services listed in Exhibit "A" and those services for which the fee is limited by
statute. The City Council may include in the fee resolution a schedule to phase in specific fee increases over a
period not to exceed four years.
B. The City Council shall establish, pursuant to the fee resolution, the actual fee or charge for each user
service described in the fee resolution. The fee or charge shall be based upon the actual cost of providing the
user service, multiplied by the relevant cost recovery percentage.
C. The City Council may, without amending this chapter, modify (increase or decrease) the fee resolution to
amend the amount of any fee or charge for, and the actual cost of providing, any user service upon a
determination that there has been an increase or decrease in one or more of the cost factors relevant to the
calculation of the actual cost of providing that service.
D. The City Council may modify the municipal functions determined to be user services in the fee resolution
and the cost recovery percentage for any service only by amending this chapter.
E. Fees for service established in the fee resolution may be waived by the City Council. The City Manager
may waive fees imposed on nonprofit organizations for nonprofit sponsored events in an amount not to exceed
one thousand dollars ($1,000.00) per year.
Exhibit A
The City's cost of providing the following services shall be recovered through direct fees charged for services.
Exhibit "A" limits cost recovery fees to the percentages or dollar amounts indicated below.
SS4-24
Attachment C: Municipal Code 3.36.030 Changes
Service
Percentage of
Cost or
Amount to Be
Recovered
from Direct
Fees
Community Development
Building
Appeals Board Hearing
50%
Harbor Construction
50%
Permit Issuance (Counter Only)
Electrical, Plumbing
$3335
Preliminary Plan Review
First Two
Hours Free,
Full Cost
Thereafter
Life Safety Services
Candle Permit Program
76%
Care Facilities: 7-99 Clients
36%
Care Facilities: > 99 Clients
40.8%
Commercial Day Care Facilities
36%
High Rise Buildings
96%
Hospitals
95%
Hotels/Motels 50-299 Rooms
36%
Hotels/Motels 300 or more
Rooms
92.4%
Operational Permits — Level 1
40%
Operational Permits — Level 2
138.1%
SS4-25
Attachment C: Municipal Code 3.36.030 Changes
Service
Percentage of
Cost or
Amount to Be
Recovered
from Direct
Fees
Residential Care Facility Pre-
96%
License Inspection
Special Event Permits – Single
88%
Event
State Fire Clearance
82%
Surgery Centers
93%
Planning
Appeals to City Council
50%
Appeals to Planning Commission
50%
Reasonable Accommodation
0%
Recreation and Senior Services
Adult Sports
50%-95%
Administrative Processing Fee
$5
Badge Replacement
$5
After School/Camp Programs
Camps
20%-50%
After-School/Teen Program
20%-50%
Pre -School Program
20%-50%
Aquatics
20%-50%
Contract Classes
50%-95%
Class Refunds
SS4-26
Attachment C: Municipal Code 3.36.030 Changes
Service
Percentage of
Cost or
Amount to Be
Recovered
from Direct
Fees
$74 or less
$10
$75 or more
$20
Youth Sports
20%-50%
Special Events—Levels 1, 2,
and 3
Resident, Level 1 and Late Fees
for Level 1
0%-20%
Resident, Levels 2-3 and Late
Fees for Levels 2-3
20%-50%
Nonresident, Levels 1-2 and
Late Fees for Level 1
20%-50%
Nonresident, Level 3 and Late
Fees for Levels 2-3
50%-95%
Appeal to City Council
50%-95%
Natural Resources Programs
0%-20%
Senior Services
Oasis Transportation
$1—$3 each
way
Contract Classes
20%-50%
Fitness Center
50%-95%
Library Services
Passport Photo
1$10
SS4-27
Attachment C: Municipal Code 3.36.030 Changes
Service
Percentage of
Cost or
Amount to Be
Recovered
from Direct
Fees
Use Fees—Materials
$1
Inter -Library Loan
$5
Fire and Marine
Emergency Medical Services
Advanced Life Support_(ALSO—
Nontransport
$400
Basic Life Support (BLS) —
Nontransport
$499400
ALS First Responder Fee
400
BLS First Responder Fee
400
Ctate-Afiandated Incnen+ienc
Day Care FaGilities
�!°e
Marine
Junior Guards
42.485%
Police
Bike Licenses
17%
Secondhand/Pawn Dealer Tag
Check
0%
Registrant—Narcotics
0%
Impound Fee
Maximum
Permitted by
Contract
SS4-28
Attachment C: Municipal Code 3.36.030 Changes
SS4-29
Percentage of
Cost or
Amount to Be
Recovered
from Direct
Service
Fees
Public Works
Engineering
Encroachment Permit without
88%
Other Department/Division
Review
Encroachment Permit with Other
57%
Department/Division Review
Harbor Resources
Appeal of Lease/Permit under
$100
Section 17.60.080
Finance
Payment Plans (except Parking)
$25
Parking Hearings
0%
Admin. Cite Hearings
10%
Municipal Operations
Construction Water Meter
50%
Establishment
Fats, Oils, and Grease (FOG)
0%
Annual Permit
City Council, Board, Commission,
Committee or Any Individual
Member Thereof When Acting
SS4-29
Attachment C: Municipal Code 3.36.030 Changes
(Ord. 2016-14 § 1, 2016; Ord. 2015-29 § 1, 2015; Ord. 2015-9 § 1, 2015; Ord. 2013-18 §§ 1, 2, 2013; Ord. 2013-1
§ 1, 2013; Ord. 2011-28 § 1, 2011; Ord. 2011-10 § 1, 2011; Ord. 2009-32 § 1 (Exh. A), 2010; Ord. 2009-21 § 1 (Att.
1), 2009; Ord. 2008-14 § 1 (Exh. 1) (part), 2008: Ord. 2004-4 § 3, 2004; Ord. 2002-26 Exh. A, 2002; Ord. 2000-24
§ 1, 2000; Ord. 98-18 § 1, 1998; Ord. 97-8 §§ 1 (part), 2, 1997)
SS4-30
Percentage of
Cost or
Amount to Be
Recovered
from Direct
Service
Fees
within the Scope of Their Official
Duties
Review from a Lower Body or
$0
Official
(Ord. 2016-14 § 1, 2016; Ord. 2015-29 § 1, 2015; Ord. 2015-9 § 1, 2015; Ord. 2013-18 §§ 1, 2, 2013; Ord. 2013-1
§ 1, 2013; Ord. 2011-28 § 1, 2011; Ord. 2011-10 § 1, 2011; Ord. 2009-32 § 1 (Exh. A), 2010; Ord. 2009-21 § 1 (Att.
1), 2009; Ord. 2008-14 § 1 (Exh. 1) (part), 2008: Ord. 2004-4 § 3, 2004; Ord. 2002-26 Exh. A, 2002; Ord. 2000-24
§ 1, 2000; Ord. 98-18 § 1, 1998; Ord. 97-8 §§ 1 (part), 2, 1997)
SS4-30