HomeMy WebLinkAbout07 - Marguerite Avenue and Hospital Road Pavement RehabilitationTO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
July 24, 2018
Agenda Item No. 7
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Engineer
acastanon@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Marguerite Avenue and Hospital Road Pavement Rehabilitation —
Award of Contract No. 7188-1 (18R24)
ABSTRACT:
Construction bids were received for the Marguerite Avenue and Hospital Road Pavement
Rehabilitation project. Staff requests City Council's approval to award the construction contract
to Excel Paving Company of Long Beach, California.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to
Class 2 Section 15302 (c) (reconstruction of existing public facilities involving negligible or
no expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because it has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 7188-1 to Excel Paving Company for the bid amount of $887,788.00
for the Marguerite Avenue and Hospital Road Pavement Rehabilitation project, and
authorize the Mayor and City Clerk to execute the contract;
d) Establish a contingency of $90,000.00 (approximately 10% of total bid) to cover the cost of
unforeseen work not included in the original contract; and
e) Approve Budget Amendment No. 19BA-003 appropriating $120,000.00 from the
unappropriated Gas Tax fund balance to Account No. 12101-980000-18R24 for the
Marguerite Avenue and Hospital Road Pavement Rehabilitation project.
FUNDING REQUIREMENTS:
Upon approval of the budget amendment, sufficient funding is available for this project.
Projects savings from the recently completed Arterial Highway Pavement Repair project will
return to the Gas Tax fund in time for the recommended appropriation.
7-1
Marguerite Avenue and Hospital Road Pavement Rehabilitation —
Award of Contract No. 7188-1 (18R24)
July 24, 2018
Page 2
The following funds will be expensed:
Account Description
Gas Tax
Measure M Fair Share
Contributions (Grant Funds)
Water Enterprise
Wastewater Enterprise
Proposed fund uses are as follows:
Vendor
Excel Paving Company
Excel Paving Company
GMU Geotechnical, Inc.
Various
Account Number
BIDDER
Amount
12101-980000-18R24
$
269,080.00
12201-980000-18R24
$
639,000.00
13501-980000-18R24
$
24,300.00
70101-980000-19R09
$
16,320.00
71101-980000-19R09
$
9,100.00
Total:
$
957,800.00
Purpose
967,645.00
Amount
Construction Contract
$
887,788.00
Construction Contingency
$
45,000.00
Geotechnical Services
$
23,000.00
Printing & Incidentals
$
2,012.00
Total:
$
957,800.00
Staff recommends establishing approximately a ten (10) percent contingency for unforeseen
conditions associated with construction.
DISCUSSION:
As part of the Pavement Management Program, this year's street rehabilitation project will
focus on repairing deteriorated pavement conditions on Marguerite Avenue and Hospital Road.
At 10 a.m. on July 12, 2018, City Clerk opened and read the following bids for this project:
The apparent low bidder for this project, Excel Paving Company (Excel) submitted a bid 11
percent above the Engineer's Estimate of $800,000. The bids are competitive and they reflect
the current market conditions that include higher labor and oil pricing. The additional budget
funding is necessary to accommodate the project and is coupled with savings from a previous
paving project. Excel submitted all the necessary forms and possesses a Classification "A"
California State Contractors License as required by the project specifications. A check of the
contractor's references indicates satisfactory completion of similar projects for the City of
Newport Beach and other public agencies. Excel recently completed the Balboa Peninsula
Pedestrian Crossing Improvement project for the City of Newport Beach.
7-2
BIDDER
TOTAL BID AMOUNT
Low
Excel Paving Company
$
887,788.00
2nd
R.J. Noble Company
$
933,755.00
3rd
Hardy & Harper, Inc.
$
951,000.00
4th
All American Asphalt
$
957,957.00
5th
Sequel Contractors, Inc.
$
967,645.00
The apparent low bidder for this project, Excel Paving Company (Excel) submitted a bid 11
percent above the Engineer's Estimate of $800,000. The bids are competitive and they reflect
the current market conditions that include higher labor and oil pricing. The additional budget
funding is necessary to accommodate the project and is coupled with savings from a previous
paving project. Excel submitted all the necessary forms and possesses a Classification "A"
California State Contractors License as required by the project specifications. A check of the
contractor's references indicates satisfactory completion of similar projects for the City of
Newport Beach and other public agencies. Excel recently completed the Balboa Peninsula
Pedestrian Crossing Improvement project for the City of Newport Beach.
7-2
Marguerite Avenue and Hospital Road Pavement Rehabilitation —
Award of Contract No. 7188-1 (18R24)
July 24, 2018
Page 3
The streets rehabilitated in this project are Marguerite Avenue from Fifth Avenue to
San Joaquin hills Road, and Hospital Road from Superior Avenue to Placentia Avenue. Also,
included within this project is street reconstruction at the intersection of Irvine Avenue and Cliff
Drive. During the design phase, City staff discovered this area of deteriorated roadway and
included design in this project to take advantage of the economy of scale for savings as well
as reduce disruption as this work is located adjacent to Horace Ensign Middle School. The
contractor will be required to address this street repair work before the start of the school year.
The proposed project involves surface milling and then overlaying the existing street pavement
with new rubberized asphalt surface pavement. Deteriorated sidewalk, curb and gutter, and
access ramps will be reconstructed as well as adjusting utility and survey facilities to grade.
Work will begin in August and scheduled to be completed before Thanksgiving.
Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working days
to complete the work.
The California Department of Resources and Recovery (CalRecycle) offers funding
opportunities authorized by legislation to assist public and private entities in the safe and
effective management of waste material. Earlier this year, Public Works staff applied for the
Rubberized Pavement Grant Program and was awarded funding for the Marguerite Avenue
and Hospital Road Pavement Rehabilitation project. Newport Beach is one of thirty-three (33)
local government agencies to receive the grant and $24,300 is being applied toward this current
project.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act (CEQA) pursuant to Class 2 Section 15302 (c) (reconstruction of existing public
facilities involving negligible or no expansion of capacity) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment;
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
7-3
1.
®R,
',�/ �y
m 1
MARGUERITE AVENUE
15TH �TREET
J>°
J
CIO
0
3
W
zl/
HOSPITAL ROAD
® LIMITS OF WORK
0
ATTACHMENT A
\/ � SAN JOAQUIN HILLS '�D
well
IRVINE AVENUE / CLIFF DRIVE
MARGUERITE AVENUE AND HOSPITAL CITY OF NEWPORT BEACH
ROAD PAVEMENT REHABILITATION PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7188-1 18R24 7/24/18
7-4
City of Newport Beach
BUDGET AMENDMENT
2018-19
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
ATTACHMENT B
NO. BA- 19BA-003
AMOUNT: 1 $120,000.00
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from Gas Tax fund balance for the Marguerite Avenue and Hospital Road Pavement
Rehabilitation project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object
121 300000
REVENUE ESTIMATES
Object Project
EXPENDITURE APPROPRIATIONS
Org Object Project
12101 980000 18R24
Signed: 411
Fina ' 1 App
Signed:
Signed:
Finance Di
Administrate Approval: City Ma
City Council Approval: City Clerk
Description
Gas Tax Fund - Fund Balance
Description
Description
Gas Tax - Marg Ave/Hospital Rd Rehab
18R24 -Construct -121 -Unassigned
Amount
Debit Credit
$120,000.00
Automatic
$120,000.00
7 - /& -/o
Date
-)l1-)) �i
Date
Date
7-5
Increase in Budgetary Fund Balance
ANDX
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
ONE-TIME?
Yes
No
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from Gas Tax fund balance for the Marguerite Avenue and Hospital Road Pavement
Rehabilitation project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object
121 300000
REVENUE ESTIMATES
Object Project
EXPENDITURE APPROPRIATIONS
Org Object Project
12101 980000 18R24
Signed: 411
Fina ' 1 App
Signed:
Signed:
Finance Di
Administrate Approval: City Ma
City Council Approval: City Clerk
Description
Gas Tax Fund - Fund Balance
Description
Description
Gas Tax - Marg Ave/Hospital Rd Rehab
18R24 -Construct -121 -Unassigned
Amount
Debit Credit
$120,000.00
Automatic
$120,000.00
7 - /& -/o
Date
-)l1-)) �i
Date
Date
7-5