HomeMy WebLinkAbout03 - Arterial Highway Pavement Repair ProgramPaR m CITY OF
�\`S NEWPORT BEACH
cy<`o-P
City Council Staff Report
July 24, 2018
Agenda Item No. 3
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer
atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Arterial Highway Pavement Repair Program — Notice of Completion
for Contract No. 7185-1 (18R03)
ABSTRACT:
On November 28, 2017, City Council awarded Contract No. 7185-1 for the Arterial
Highway Pavement Repair Program project to All American Asphalt. This contract
involved isolated pavement repair at various locations throughout the City. The required
work is now complete and staff requests City Council acceptance and close out of the
contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project. On November 28, 2017, City Council found this action exempt from the
California Environmental Quality Act (CEQA) pursuant to Sections 15301 Class 1 (c)
(maintenance of existing public facilities involving negligible or no expansion of use);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code; and
c) Release Faithful Performance Bond one (1) year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following account:
Account Description
Gas Tax
Water Capital Dist./Piping
Account Number
12101-980000-18R03 $
70201931-980000-16W14 $
Total: $
Amount
402,573.33
60,798.27
463,371.60
3-1
Arterial Highway Pavement Repair Program —
Notice of Completion for Contract No. 7185-1 (18R03)
July 24, 2018
Page 2
DISCUSSION:
This project was originally scoped and designed back in March 2017 to assist the former
Municipal Operations Department (MOD) with the patching of isolated pavement areas
on arterial highways that have failed. The project was also designed to reduce the backlog
of pavement repairs that need immediate attention. The work necessary to complete this
contract included isolated asphalt repairs, paving, deep patching and asphalt finish
course replacement on various locations along MacArthur Boulevard, Newport Coast
Drive, San Joaquin Hills Road, Spyglass Hill Road, San Miguel Drive, and West Coast
Highway as shown on the Location Map. This contract also included isolated dig -outs,
asphalt grind and overlay, pruning tree roots and installing tree root barriers, installing
traffic striping, pavement markings and raised pavement markers.
The City also issued a change order to repave a portion of 32nd Street in response to a
City water line project and adjacent to the Lido House paving work. The water main
improvements on 32nd Street were completed in May 2017 as part of the Lido Village
and West Newport Water Main Replacement project (C-7001-2). Simultaneously,
construction of the Lido House Hotel was underway and their project included pavement
and concrete restoration (January of 2018) along the frontage of 32nd Street. Their work
effort suspended the final paving for the City's water project. In an effort to coordinate
with the Lido House construction and their paving, staff requested a change order from
All American Asphalt under this contract to complete the final paving over the City's water
line work and areas beyond Lido House repaving work. The Lido House paving work was
done by a separate contractor and All American joined up to their work to complete the
street for a uniform and coordinated appearance.
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$497,497.00
$463,371.60
10% or less
-6.86%
12.22%
0%
Allowed Contract Time + Approved
89
Actual Time
0
Extensions days) =
Under (-) or Over (+)
Contract No. 7185-1, Arterial Highway Pavement Repair Program project has been
completed to the satisfaction of the Public Works Department. A summary of this
contract's construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Order:
Final Contract Cost:
$497,497.00
$402,573.33
$ 60,798.27
$463,371.60
3-2
Arterial Highway Pavement Repair Program —
Notice of Completion for Contract No. 7185-1 (18R03)
July 24, 2018
Page 3
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
12/04/2017
Actual Start of Construction Per Notice To Proceed
01/22/2018
Extended Contract Completion Date Inclusive of Extra Work
05/25/2018
Actual Substantial Construction Completion Date
05/25/2018
ENVIRONMENTAL REVIEW:
On November 28, 2017, City Council found this action exempt from the California
Environmental Quality Act (CEQA) pursuant to Sections 15301 Class 1 (c) (maintenance
of existing public facilities involving negligible or no expansion of use), because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
3-3
Attachment,A
o^ O aD 0 BISON AVE
UIU4U� O � 0 0
c�/ 4 •VILA I s��3
Q
BONITA CANYON
� U
#19
71,
m� NFwpOR
O T
4 � DR
QU OST #1 Q o
no
22
PARK o
O ti
�N
#18
ILL
�e �Q ��e #5 - #10
#12 - #16
D U
I
M
O
I
K
Q
a
IVE
w
CO >
WEST O >
AST #27 #28
p0 i
Q
tAEwpOFT COAST
LF #4
w
n
�o _
q`ST
(� #1 -#3 y%
IA ti�q} i
a
v
ARTERIAL HIGHWAY PAVEMENT REPAIR PROGRAM CITY OF NEWPORT BEACH
LOCATION MAP PUBLIC WORKS DEPARTMENT
C-7185-1 18R03 7/24/18
3-4