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City Council Staff Report
July 24, 2018
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer
Atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Newport Heights Alley Replacement — Notice of Completion for
Contract No. 7028-3 (15R18)
ABSTRACT:
On June 13, 2017, City Council awarded Contract No. 7028-3 for the Newport Heights
Alley Replacement Project to NOBEST Inc. This contract included reconstructing alleys
in the Newport Heights community and constructing new sidewalks on 15th Street and
Irvine Avenue. The required work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project. On June 13, 2017, City Council found this project exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (c)
(maintenance of existing public facilities involving negligible or no expansion of use);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code; and
c) Release Faithful Performance Bond one (1) year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description
General Fund
Water Enterprise
Water Enterprise
Waste Water Enterprise
Account Number
01201927-980000-15R1 8
70101-980000-15R09
70101-980000-17R09
71101-980000-17R09
Total
Amount
$3,269,755.86
$3,000.00
$41,750.00
$42,600.00
$3,357,105.86
6-1
Newport Heights Alley Replacement —
Notice of Completion for Contract No. 7028-3 (15R18)
July 24, 2018
Page 2
DISCUSSION:
The project involved removing the existing deteriorated asphalt pavement within alleys in
the Newport Heights community, constructing new concrete alley pavements, adjusting
utility boxes to grade and performing other incidental items of work as required. This alley
replacement project is the final work effort that follows the Newport Heights Sewer
Improvement project that was recently completed.
This contract also included removing existing improvements and constructing new
sidewalks along a portion of the south side of 15th Street, from Santa Ana Avenue to
Irvine Avenue, and along Irvine Avenue and Cliff Drive to improve pedestrian access
adjacent to Newport Heights Elementary and Horace Ensign Middle School.
The actual cost of bid items constructed was less than the original bid amount due to the
reduced actual quantities constructed as measured in the field. This reduction in actual
quantities constructed resulted in a project savings of $147,966. With the competitive bid
prices and the high-quality workmanship of this contractor, additional concrete
improvements were added at four locations. 1) Concrete improvements adjacent to 6001
Coast Highway to improve drainage in front of this property; 2) concrete improvements
at 3309 Seashore Drive to improve public access; 3) concrete alley reconstruction "13-
G" (Hazel Drive alley) in Corona del Mar; and 4) concrete street reconstruction at "B"
Street from Balboa Blvd. to East Oceanfront. The total final cost of construction, including
all change orders, was $3,357,105.86, which is approximately one percent below the
original bid amount.
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$3,385,000.00
$3,357,105.86
10% or less
-0.82%
3.55%
-4.37%
Allowed Contract Time + Approved
230
Actual Time
0
Extensions days) =
Under (-) or Over (+)
Contract No. 7028-3, Newport Heights Alley Replacement project, has now been
completed to the satisfaction of the Public Works Department. A summary of this
contract's construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$3,385,000.00
$3,237,034.00
$120,071.86
$3,357,105.86
6-2
Newport Heights Alley Replacement —
Notice of Completion for Contract No. 7028-3 (15R18)
July 24, 2018
Page 3
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
07/24/2017
Actual Start of Construction Per Notice To Proceed
07/24/2017
Contract Completion Date including Approved Time Extensions
6/15/2018
Actual Substantial Construction Completion Date
6/15/2018
ENVIRONMENTAL REVIEW:
On June 13, 2017, City Council found this action exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (c) (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
6-3
Attachment A
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