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FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
August 14, 2018
Agenda Item No. 19
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Tim Hetherton, Library Services Director - 949-717-3801,
thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator,
mhartson@newportbeachca.gov
PHONE: 949-717-3823
TITLE: Budget Amendment to Accept a Check from the Friends of the
Newport Beach Library and Appropriate Funds to the Library's Fiscal
Year 2018/2019 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Friends of the
Newport Beach Library to enhance the Library collections and programs.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will
not result in a physical change to the environment, directly or indirectly; and
b) Approve Budget Amendment No. 19BA-004 to increase revenue estimates by $175,000
in Account 0106052-511080 (Friends of the Library Donations) and to increase
expenditure estimates by the same amount in Division 0106052 (Friends of the Library):
Increase expenditure accounts:
0106052-841052 Library Materials $130,000
0106052-841004 Programming $ 45,000
DISCUSSION:
A donation from the Friends of the Newport Beach Public Library in the amount of $175,000
is intended to fund library materials and programs on the Library's Wish List for 2018/2019,
which was approved by the Board of Library Trustees.
The Friends mission is to enhance the excellent services that the City already supports. This
gift will augment the Library collections at all locations, in all formats and for all age groups.
A portion of these funds will be used to purchase high -demand newly released titles. The
funds will also sponsor programming for all ages such as Summer Reading, National Library
Week, Young Adult programs and First Grade Class Visits.
19-1
Budget Amendment to Accept a Check from the Friends of the Newport Beach Library and
Appropriate Funds to the Library's Fiscal Year 2018/2019
Maintenance and Operation Budget
August 14, 2018
Page 2
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $175,000 in increased revenues and
expenditures in the following accounts:
Increase expenditure accounts:
0106052-841052 Library Materials $130,000
0106052-841004 Programming $ 45,000
Total $175,000
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result
in a direct or reasonably foreseeable indirect physical change in the environment) and
15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting
in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Check
Attachment B — Budget Amendment
19-2
ATTACHMENT A
FRIENDS OF NEWPORT BEACH LIBRARY
1000 AVOCADO AVE
NEWPORT BEACH CA 92660-7915
1933
11-35/1216 CA
Date–.—. -r Z— 90996
boiPhOla
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Bankof America
AFor—
CH Rff 121 DOW
In
19-3
City of Newport Beach
BUDGET AMENDMENT
2018-19
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
ATTACHMENT B
NO. BA- 19BA-004
AMOUNT:j $175,000.00
To increase revenue estimates and expenditure appropriations to accept a check from the
Friends of the Newport Beach Library to supplement Library operations and will fund library materials and various programming.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object Description
Amount
Debit Credit
REVENUE ESTIMATES
Orq Object Description
0106052 511080 Friends of the Library - Donation $175,000.00
EXPENDITURE APPROPRIATIONS
Description
Org/Object 0106052-841004 Friends of the Library - Programming $45,000.00
Org/Object 0106052-841052 Friends of the Library - Library Materials $130,000.00
Automatic System Entry.
Signed: . / 7
Financial Approval: Finance Direct
\ Date
Signed:
Admini�.tive Approval: City Ma er D to
Signed:
City Council Approval: City Clerk Date
19-4
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X
No effect on Budgetary Fund Balance
ONE-TIME?
lil
Yes
No
To increase revenue estimates and expenditure appropriations to accept a check from the
Friends of the Newport Beach Library to supplement Library operations and will fund library materials and various programming.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object Description
Amount
Debit Credit
REVENUE ESTIMATES
Orq Object Description
0106052 511080 Friends of the Library - Donation $175,000.00
EXPENDITURE APPROPRIATIONS
Description
Org/Object 0106052-841004 Friends of the Library - Programming $45,000.00
Org/Object 0106052-841052 Friends of the Library - Library Materials $130,000.00
Automatic System Entry.
Signed: . / 7
Financial Approval: Finance Direct
\ Date
Signed:
Admini�.tive Approval: City Ma er D to
Signed:
City Council Approval: City Clerk Date
19-4