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mN'P City Council Staff Report
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August 14, 2018
Agenda Item No. 13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer
parciniega@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Peninsula Park Improvements — Notice of Completion for Contract
No. 7226-2 (16R12)
ABSTRACT:
On March 27, 2018, City Council awarded Contract No. 7226-2 to S&H Civilworks for the
Peninsula Park Improvements project. This contract included reconstructing a seat/sand wall,
sidewalk, stairs and restoring adjacent turf area. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project. On March 27, 2018, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15332 (in -fill development
projects) because it has no potential to have a significant effect on the environment;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice
of Completion has been recorded in accordance with applicable portions of the Civil Code;
and
c) Release Faithful Performance Bond one (1) year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description Account Number Amount
Building Excise Tax 14101-980000-16P12 $ 268,135.36
Total: $ 268,135.36
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Peninsula Park Improvements — Notice of Completion for Contract No. 7226-2 (16R12)
August 14, 2018
Page 2
DISCUSSION:
The project involved removing and replacing an existing deteriorated block wall (separating
Peninsula Park from the sand), cement hardscape surrounding the public restrooms, and an
asphalt concrete (AC) walkway.
The main component of work involved removing and replacing the deteriorated block wall
around Peninsula Park and replacing it with a poured -in-place decorative concrete seat/sand
wall. The existing wall was well past its service life (20+ years) and was continuously falling
apart. The new wall was designed to serve two purposes: containment of blowing sand on
the beach, and providing an aesthetically pleasing seat wall for the community. Work adjacent
to the Balboa Pier Restrooms was also included to replace deteriorated worn concrete
improvements including repairs to the seatwall, sidewalk, and stairs, as well as asphalt
concrete improvements around the fire ring walkway and raised the grade slightly to match
the sand dune grade.
This project required a compressed and accelerated schedule to complete work prior to
Memorial Day weekend. Contractor S&H Civilworks maintained their schedule and was very
responsive to the City's requests. Project was substantially complete prior to Memorial Day.
During construction a change order was issued totaling $34,075.36 to produce a better final
product. Two issues resulted in a majority of the cost increase. The first change lengthened
the access opening guard wall to increase the field's protection from windblown sand and the
second increased the grade of the asphalt concrete path (and resulting tonnage) to better
provide access to the beach and match grades around the area.
The actual cost of bid items constructed was $234,060.00. The total final cost of construction,
including the change orders, was $268,135.36, which is approximately 14.6 percent above
the original bid amount.
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$234,060.00
$268,135.36
10% or less
14.6%
12%
2.6%
Allowed Contract Time + Approved
32
Actual Time
0
Extensions days) =
Under (-) or Over (+)
Contract No. 7226-2 Peninsula Park Improvement project, has now been completed to the
satisfaction of the Public Works Department. A summary of this contract's construction cost
is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$234,060.00
$234,060.00
$34,075.36
$268,135.36
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Peninsula Park Improvements — Notice of Completion for Contract No. 7226-2 (16R12)
August 14, 2018
Page 3
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
03/02/2017
Actual Start of Construction Per Notice To Proceed
04/11/2018
Contract Completion Date including Approved Time Extensions
05/25/2018
Actual Substantial Construction Completion Date
05/25/2018
ENVIRONMENTAL REVIEW:
On June 13, 2017, City Council found this action exempt from the California Environmental
Quality Act (CEQA) pursuant to Section 15332 (in -fill development projects) of the CEQA
Guidelines California Code of Regulations, Title 14, Chapter 3, because it has no potential to
have significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
CID
9
9
EXISTING-
STAIRWAYS
XISTING STAIRWAYS
EXISTING
WALLS
NO
q�B
04
----- - ---------------- - -
F f
y.
EXISTING
WALL
PENINSULA PARK
CITY PARKS - WALLS AND STAIRWAY
REPLACEMENT PROJECT
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8022-1 02/15/18
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