HomeMy WebLinkAbout20 - Award Contract Janitorial Services for City Facilities - PowerPointt August 14, 2018
Item No. 20
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Background
Janitorial services to clean 22 City facilities
Most facilities are cleaned nightly
Facilities heavily used by the public (Civic Center
,, Central
Library) also require daily portering service
Facilities to be Cleaned
Facility P
Civic Center 8 Corona del Mar 15 Community Youth Center
Corporate 9
Yard
Utilities Yard 10
Back Bay
Science
Center
Central
Library
Mariners
Library
Balboa
Library
11
Library
Police Department
Lifeguard
Headquarters
OASIS Senior Center
12 Bonita Creek
Community Center
13 Carroll Beek
Community Center
14 Cliff Drive Park
Community Center
16 Newport Lawn Bowling
Center
17 Lincoln Athletic Center
Gym
18 Mariners Library VJ
Room
19
Newport Coast
Community Center
20
Newport Theatre Arts
Center
21
16th Street Recreation
Center
22
Marina Park
Procurernuii Process
RFP (Proposals) instead of RFB (Bid)
Lessons learned from previous contract
Hiring practices/training
Allocation of cleaning crews
Approach to minimum man hours
Employee tracking/reporting
Work requests and complaint submission
2 -Step, Phased Approach
Step 1: RFQ (Request for Qualifications)
Step 2: RFP (Request for Proposal)
Procurement Process
Step 1: RFQ
General call for statements of qualifications and
experience.
Allowed staff to identify companies experienced in
similar accounts and operational requirements
14 submittals were received — 6 advanced to next step
Step 2: RFP
6 finalists were provided with facility specifications and
invited to perform site visits for major facilities
Staff developed minimum man hours for each site
Finalists were asked to submit pricing and operational
information
ALLIED ABM COMMERCIAL SANTA FE OMNI HAYNES
UNIVERSAL BUILDING CLEANING BUILDING ENTERPRISE, BUILDING
JANITORIAL SERVICES SYSTEMS MAINT. INC. SERVICES, LLC
SERVICES A
ANNUAL
COST $571,769.48• •: $662,000.40 $704,460.00 $720,807.1211
(YEAR 1)
RFP
SCORE 100.00 99.85 "86.37 81.1679.32 72.84
RFQ
SCORE 80.50 75.00 82.50 79.00 75.50 _ 75.00
TOTAL
SCORE
OVERALL
RANK
Allied Universal Janitorial Services
Established in 1965
Portfolio of over 750 client sites
Notable references
City of Anaheim
City of Burbank
County of Los Angeles
CBRE
Electronic check-in of employees at each site
In-house developed work audit software program
Automated complaint submission/work requests
Regular refinement of training and safety programs
QUESTIONS