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Home My WebLink About11 - Accept the 2017 Emergency Management Performance GrantPaR m CITY OF °z NEWPORT BEACH cy<`�o�P City Council Staff Report November 13, 2018 Agenda Item No. 11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Jon Lewis, Chief of Police - 949-644-3701, jlewis@nbpd.org PREPARED BY: Katie Eing, Emergency Services Coordinator, keing@nbpd.org PHONE: 949-644-3670 TITLE: Accept the 2017 Emergency Management Performance Grant ABSTRACT - The Emergency Management Performance Grant (EMPG) is a Federal Emergency Management Agency (FEMA) pass through grant that provides funding for local emergency management programs. The funding is used to purchase supplies and equipment for the City's Emergency Operations Center (EOC). RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Accept the grant funding in the amount of $12,271 to be used in support of the City's emergency management program; and c) Approve Budget Amendment No. 19BA-017 to accept grant funds from the Federal Emergency Management Agency (FEMA) through the County of Orange, and increase expenditures appropriations by $12,271 in account 0103511-821005. FUNDING REQUIREMENTS: The Budget Amendment appropriates $12,271 in increased expenditures. The revenue was included in the FY 2018/19 original budget account in the Police Department, 0103511-431250, and purchases will be expensed to the account in the Police Department, 0103511-821005. Accept the 2017 Emergency Management Performance Grant November 13, 2018 Page 2 DISCUSSION: The EMPG program provides funding to states to support state, local, tribal and territorial governments in preparing for all hazards, as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.). Title VI of the Stafford Act authorizes FEMA to make grants for the purpose of providing a system of emergency preparedness for the protection of life and property in the United States from hazards and to vest responsibility for emergency preparedness jointly in the federal government and the states and their political subdivisions. The purpose of EMPG is to sustain and improve comprehensive emergency management programs at the state, tribal, territorial governments and local levels from all man-made and natural disasters through the prevention, mitigation, response and recovery for all hazard events. The Police Department utilizes the funding to purchase supplies and equipment for the City's Emergency Operations Center (EOC). The grant requires a 50 percent funding match, which the City provides through the Police Department, Emergency Preparedness operating budget supported by the General Fund. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING - The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Copy of Check Attachment B — Budget Amendment 11-2 o . m Eric H. Woolery, CPA County Auditor - Controller 9<IFOR�l ATTACHMENT A L)AIt IJJUtU: Ulf-6U-LU78 VtIVUUK INUIVIbtK: IYIIJI. IKUJI yy UMMUr, IVUIVIt3tK: W-U"1"1U8/3"1 PAYMENT REQUEST INVOICE NUMBER AMOUNT GAT 060 19000279 7. 12,271.00 2017 EMPG CFDA #: 97.042 INV DATE: 5/9/2018 .� � ( NET LINE AMOUNT 12,271.00 jj TOT INV AMOUNT 12,271.00 COUNTY OF ORANGE- CALIFORNIA PAGrz 1 OF 1 f WC:f't Tf1TAl 1'3 ')'71 nn PLEASE DETACH BEFORE PRESENTING FOR PAYMENT DO NOT ACCEPT THIS CHECK UNLESS YOU CAN SEE A TRUE WATERMARK - HOLD UP TO LIGHT TO 5EE `SAFE" AND "VERIFY FIRST '7" �YoFo COUNTY 6F ORANGE CHECK NUMBER SANTA ANA, CALIFORNIA ISSUE DATE 56-862 p 0 412 09-01108731 08-30-2018 �LrFoc��t Trusts Revolving Fund ...... ...... PAY. TWELVE'THOUSAND TWO HUNDRED SEVENTY ONE. DOLLARS AND 00 CENTS""""" w. *****12,271.00 To `..,C I TY OF NEWPORT BEACH EMERGENCY SERVICES COORDINATOR 870 SANTA BARBARA DR. CHECKSGVERi$700,000 REQUIRE TWO SIGNATURES NEWPORT BEACH CA 92660 - /) 30690WELLS FARGO BANK ddd 3 ERIC H. WOOLERY, CPA COUNTY AUDITOR -CONTROLLER VOID UNLESS PRESENTED WITHIN SIX MONTHS FROM DATE OF ISSUE 110090 L 10873Iii' i:0Lt4 2038 24 :96000 3 2 3 791i' 11.3 I 3 £ SC \ v. a�$s�sF' � Yc }' 4 .. t eF.s.�� Baas- `, ':7k•t7^ % r s , i v zs � COUNTY OF ORANGE- CALIFORNIA PAGrz 1 OF 1 f WC:f't Tf1TAl 1'3 ')'71 nn PLEASE DETACH BEFORE PRESENTING FOR PAYMENT DO NOT ACCEPT THIS CHECK UNLESS YOU CAN SEE A TRUE WATERMARK - HOLD UP TO LIGHT TO 5EE `SAFE" AND "VERIFY FIRST '7" �YoFo COUNTY 6F ORANGE CHECK NUMBER SANTA ANA, CALIFORNIA ISSUE DATE 56-862 p 0 412 09-01108731 08-30-2018 �LrFoc��t Trusts Revolving Fund ...... ...... PAY. TWELVE'THOUSAND TWO HUNDRED SEVENTY ONE. DOLLARS AND 00 CENTS""""" w. *****12,271.00 To `..,C I TY OF NEWPORT BEACH EMERGENCY SERVICES COORDINATOR 870 SANTA BARBARA DR. CHECKSGVERi$700,000 REQUIRE TWO SIGNATURES NEWPORT BEACH CA 92660 - /) 30690WELLS FARGO BANK ddd 3 ERIC H. WOOLERY, CPA COUNTY AUDITOR -CONTROLLER VOID UNLESS PRESENTED WITHIN SIX MONTHS FROM DATE OF ISSUE 110090 L 10873Iii' i:0Lt4 2038 24 :96000 3 2 3 791i' 11.3 ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2018-19 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues X from unappropriated fund balance EXPLANATION: NO. BA- 19BA-017 AMOUNT:j $12,271.00 This budget amendment is requested to provide for the following: To increase expenditure appropriations for the purchase of supplies and equipment for the City's Emergency Operations Center using funding from an Emergency Management Performance Grant that was included in the FY 2018-19 Adopted Budget. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object 010 300000 REVENUE ESTIMATES Org Object Project EXPENDITURE APPROPRIATIONS Org Object Project 0103511 821005 Signed: Fina Signed: Signed inance Di Amount Description Debit General Fund - Fund Balance $12,271.00 Description Description Police Emergency Prep - EMPG Grant Administ�Ve Approval: City Manager City Council Approval: City Clerk Automatic System Entry. Credit $12,271.00 0- 7 - Date 1/ 7! Date Date 11-4 Increase in Budgetary Fund Balance ANDX Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance ONE-TIME? FXI Yes No This budget amendment is requested to provide for the following: To increase expenditure appropriations for the purchase of supplies and equipment for the City's Emergency Operations Center using funding from an Emergency Management Performance Grant that was included in the FY 2018-19 Adopted Budget. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object 010 300000 REVENUE ESTIMATES Org Object Project EXPENDITURE APPROPRIATIONS Org Object Project 0103511 821005 Signed: Fina Signed: Signed inance Di Amount Description Debit General Fund - Fund Balance $12,271.00 Description Description Police Emergency Prep - EMPG Grant Administ�Ve Approval: City Manager City Council Approval: City Clerk Automatic System Entry. Credit $12,271.00 0- 7 - Date 1/ 7! Date Date 11-4